Tag Archives: Termination Letters

Cancellation Letters, Termination Letter

Sample Service Agreement Termination letter

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The letter is a formal notice of contract termination between a company and its vendor/supplier. It specifies the effective termination date and cites the reason for termination. The letter expresses gratitude for past services and requests guidance on closing the account and addressing outstanding matters, while also extending best wishes for the vendor/supplier’s future endeavors.

Service Agreement Termination letter Template

[Date]

[Recipient’s Name]

[Recipient’s Address]

Dear [Recipient’s Name],

I am writing to officially terminate our Service Agreement dated [Date of Agreement] for [Description of Services]. This decision is effective [Termination Date], in accordance with the termination clause specified in our agreement.

I appreciate the services you have provided during our business relationship. However, due to [Reason for Termination], I find it necessary to conclude our partnership. I believe this decision is in the best interest of both parties.

Please consider this letter as formal notice of termination, and kindly take the necessary steps to conclude any pending tasks or obligations as outlined in our agreement.

Thank you for your understanding, and I wish you the best in your future endeavors.

Sincerely,

[Your Name]

Sample Service Contract Cancellation Letter

[Date]

Dear [Service Provider’s Name],

I am writing to formally request the cancellation of our service contract, effective immediately. The contract, dated [Date of Contract], pertains to [Description of Services].

Due to [Reason for Cancellation], I regret to inform you that I can no longer continue with your services. Please consider this letter as a formal request for contract cancellation as per the terms outlined in our agreement.

I appreciate the services you have provided thus far and understand any applicable cancellation fees or procedures. Kindly provide me with details on how to complete this process promptly.

Thank you for your understanding, and I wish you the best in your future endeavors.

Sincerely,

[Your Name]

Letter to Discontinue Service to Client

[Date]

[Client’s Name]

[Client’s Address]

Dear [Client’s Name],

I am writing to inform you that we must discontinue our services to you, effective [Termination Date]. This decision is not made lightly, and it is due to [Reason for Discontinuation], which has made it necessary to end our business relationship.

We appreciate the opportunity to serve you and value the trust you have placed in our company. Please be assured that we will work diligently to ensure a smooth transition of services to minimize any disruptions.

If you have any outstanding invoices or contractual obligations, please let us know, and we will address them promptly. We are committed to providing any necessary assistance during this transition period.

We understand the inconvenience this may cause and apologize for any disruption. We sincerely hope that you find a suitable alternative service provider to meet your needs.

Thank you for your understanding, and we wish you continued success in your endeavors.

Sincerely,

[Your Name]

Termination of Services Letter to Vendor

[Date]

[Vendor’s Name]

[Vendor’s Company Name]

Dear [Vendor’s Name],

I am writing to formally terminate our vendor services agreement, effective [Termination Date]. Our contract, dated [Date of Contract], pertains to the provision of [Description of Services/Products].

Regrettably, due to [Reason for Termination], we find it necessary to discontinue our business relationship with your company. This decision is made after careful consideration and evaluation of our current needs.

We appreciate the services and products you have supplied during our partnership and understand any contractual obligations for the termination process. Please provide us with details on how to proceed with the closure of our account and any outstanding matters.

We anticipate a seamless transition and trust that you will assist us in ensuring any remaining tasks are completed satisfactorily.

Thank you for your understanding, and we wish your company continued success in the future.

Sincerely,

[Your Name]

Business Contract Termination Letter Sample

[Date]

[Counterparty’s Name]

[Counterparty’s Company Name]

Dear [Counterparty’s Name],

I am writing to formally terminate the business contract between [Your Company Name] and [Counterparty’s Company Name], effective [Termination Date]. This contract, dated [Date of Contract], governs the agreement for [Brief Description of the Contracted Services or Products].

The decision to terminate this contract is regrettable but necessary due to [Reason for Termination]. After careful consideration, we believe it is in both our best interests to discontinue our business relationship.

Please consider this letter as formal notice of contract termination, and let us know the steps and timelines for concluding any outstanding matters, including the return of any materials, payment settlements, or any other relevant details.

We have appreciated the professional partnership we’ve had with your company and hope that this termination does not affect our mutual respect and future prospects. We look forward to concluding our business relationship amicably.

Thank you for your understanding and cooperation during this process.

Sincerely,

[Your Name]

Supplier / Vendor Contract Termination Letter

[Date]

[Vendor/Supplier’s Name]

[Vendor/Supplier’s Company Name]

Dear [Vendor/Supplier’s Name],

I am writing to formally terminate our supplier/vendor contract, effective [Termination Date]. This contract, dated [Date of Contract], pertains to the supply of [Description of Products/Services].

Due to [Reason for Termination], it is with regret that we must conclude our business relationship with your company. This decision is made after careful consideration of our current needs and circumstances.

We appreciate the products/services you have provided during our partnership and understand any contractual obligations associated with the termination process. Please provide us with instructions on how to proceed with the closure of our account and address any outstanding matters.

We anticipate a smooth transition and trust that you will assist us in ensuring any remaining tasks are completed satisfactorily.

Thank you for your understanding, and we wish your company continued success in the future.

Sincerely,

[Your Name]

Termination Letter

Landlord Lease Termination Letter Sample

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As a tenant, if you are trying to terminate a lease contract with your Landlord for various reasons like moving/shifting to a new place or due to some problems with the property or adverse relations with the landlord. You are required to send an early notice to the landlord telling him that you have decided to terminate the lease or any conditions that you want to be changed in case the landlord wants the lease agreement to stay in place. These sample letters provided below can help you write your own easily.

Sample Lease Termination Letter

To,

Mr. Nikhil Verma,

57E South Mumbai.

Subject: Notice for Lease Termination letter

Hi Sir,

I am writing you this letter to inform you that I have been considering ending my lease contract with you. As we rented this place from you exactly 8 months ago when we moved to Mumbai to find work here. This lea term was signed on the 15th of January 2021. We have enjoyed our stay here and treated the house as our own and took good care of this property. There are no permanent changes made to your property apart from fixing wall paint in 2 rooms. All the stuff that was given to us with his p leis protected and cared for and we are deciding to leave it in the same condition. No damage has been done to the property instead fixed a few that we needed to live with like installing new lights and fans.
We have decided to move on 15th of September after paying this month’s rent as well on time. The key will be sent to you at your permanent address and in case you want to take a visit for inspection before we leave, you can. Thanks.

Sidharth Batra.

Easy Lease Termination Letter

To,

Mr. Batra,

21S Block, New Delhi.

Subject: Notice for Early Lease Termination letter

Hi Sir,

I am officially sending you this letter to notify you that I have decided to leave your place and end the lease contract that we both signed a year ago. The original contract term was of 2 years and an additional extended period if we decided to renew the term. Unfortunately, I have to leave your place due to certain reasons that I have to comply with. My work has shifted to another office that is now almost 1.5 hours drive away from your property. And now I need to relocate myself. I am aware of the term that you will be able to withhold 30% of my security amount that you are supposed to return to me. I am ok with you withholding that amount as I am calling off this contract early on.
I am notifying you a month ago to let you have time to find new tenants and inspect the property before I leave. The keys will be returned to you on the 20th of August. Thanks.

Arjun Singh.

Sample Lease Termination Agreement

To,

Mr. Ambani.

Annex Apartments, Chennai.

Subject: Notice for Lease Termination letter

Hi Sir,

I am writing you this letter to notify you that I have decided to end the lease contract with you for renting your property at the end of the next month. I know that this is an early call off of this contract but respectfully when signing and checking in your property certain problems needed to get fixed. The leakage from the roof problems and there was a need to install new water motor as the existing causes problems. We decided to rent it on the term that you will be getting fixed within the first month of moving in. however you have not done anything about it and the leakage problem has cost us a lot in this monsoon season. We have been paying the rentals on time. This does not seem fair and we have decided to move to a better property where our stuff is safe.
By ending the contract early you will be cutting 50% off the security deposit. We do not have any problem with that. We will be vacating the property on the 25th of October. Thanks.

Ankit Malhotra.

Letter

Sample Letter to Terminate a Contract

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If you have been looking for how to write a termination letter for a contract that you signed with a party that has now somehow breached the contract terms or this contract is not feasible for any reason now. Well, we have got you covered with these sample termination letters that you can easily copy to write your contract termination letter. If you have any similar requests you can leave those in the comment section.

Sample Contract Termination Letter

To,

Manager,

Himesh Law Firm,

Delhi.

Subject: Contract Termination Letter

Dear Sir,

I am writing you this letter regarding the contract that we signed with you a month ago about your lawyers providing us with the legal services that our firm required. And to file our legal documents along with representing us legally in front of authorities. We had set certain terms of our contract as usual. The contract was signed based on the reputation of your firm and the competency you showed in your team. We needed highly qualified and competent persons in our team who will be able to understand the complicated business relationship we have. We are not satisfied with the services provided by your team as they were unable to comply with our legal requirements timely due to which we had to face penalties and other consequences. Due to a breach of the term to provide us and comply with our legal requirements, we no longer wish to get services from your firm and are terminating this contract after paying the amount due. Thanks.

Akhil Khanna.

Easy Agreement Termination Letter

To,

Manager,

Dilip Audit Firm and Co.

Delhi.

Subject: Agreement Termination letter

Respected Sir,

I am writing you this letter regarding the contract that we signed with your firm to provide us with an audit team to conduct an audit for us of our financial statements. This contract was signed believing that there is no relevant threat to the fault and misstatement-free services. We were hopeful that your team due to the reputation of your firm will carry out an amazing job these few months and we will further extend the contract limit for our future audits. But we have come to know that one of your partners hols major shares in our company after an investigation. This interferes with the legal requirements by our standards that we have to comply with as you already know. Thus we can no longer hire your firm unless your partner gives up his shares and that is not possible so a better situation will be to hire another firm. Thus we want to terminate this contract. Thanks.

Himesh Khanna.

Sharma Steel Ltd.

Contract Termination Letter Sample

To,

Manager,

Siler Star Construction  Firm,

Delhi.

Subject: Request Letter to Terminate the Contract

Greetings,

I am writing you this letter regarding the contract that both parties signed for the construction of an office building in Delhi. We hired your company after trusting reviews about your efficient services but we are highly disappointed by how it turned out for us. It was mentioned in the contract about what kind of material we wanted and the map, structure, design everything was decided to be executed like that. Your construction company has completely messed up the design that we offered and accepted. The space is chalked out differently and the work is not up to the mark as the quality of the material used is not satisfactory even after paying a good amount for it in advance. Thus we want to terminate this contract right now. We have paid the amount for the work already done and no longer want your services. Thanks.

Varun Khanna.

Termination Letter

Termination of Employment due to Imprisonment

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The following are two termination letters written to the employees to two different employees by their HR Manager due to imprisonment. Termination Of Employment Due To Custodial Sentence. Necessary Changes can be done.

Termination of Employment due to Imprisonment

To

The Junior Manager, Polish Pan

John Steel Mills

Respected Sir,

We regret to tell you that your employment with John Steel Mills as a Junior Manager has been formally terminated with immediate effect, effective December 24, 2021. The company’s decision to fire you is based on your recent involvement in the murder of your next-door neighbor. We are deeply sorry, but we are unable to employ anyone with a criminal record according to our terms and policies. Even though your jail term is just 6 months, we regret to notify you that you will be unable to continue working at John Steel Mills as a junior manager. This is a firm decision taken by John Steel Mills’ chief executive officer, and it cannot be reversed; nonetheless, we wish you a happy life following your release.

Yours Sincerely,

John Carter

Sample Letter of Termination due to Imprisonment

To

The Junior Manager, Vince Carter

Illinois Inc

Respected Sir,

This is an official letter from Alinios Inc.’s Human Resource Manager, and it is not a simulation. Due to the current police inquiry into you for taking credit money from one of our favorite clients, Mr. John Ella’s bank account, We, the administration of Illinois Inc, have chosen to terminate your salaried position as a junior manager at Illinois Inc’s Birmingham headquarters. We regret to notify you that we no longer require your services at our office since we have extremely strong and plain employee terms and rules, which state that any employee who is involved in a legal inquiry will be terminated. We appreciate and thank you for your 14 years of service and the blood and sweat you put in to make our business one of the best in town, but Vince, we need to keep our reputation in front of our clients and shareholders, therefore we can no longer hold you. This is a definitive decision that will not be modified in any way. This week, your final salary will be paid into your personal bank account. We wish you all the best in your future endeavors.

Yours Sincerely,

Yola Klien

HR Manager

Termination Letter

Suspension letter for Fuel Stealing

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Suspension letter for Fuel Stealing

To, Sam Robert

From: Gintrex Pvt Ltd.

Dear Sam,

We are writing this letter to you because you have been accused of stealing fuel from the site. Theft behavior is not acceptable in our Company. We are trying our best to gather more information on this
matter. However, kindly understand that we do not keep such employees in our Company who are involved in illegal activities. This is to inform you that you have been suspended from out Gintrex Company. All the investigation is going on and will be ended soon when any strong proof comes out of it. Until then, we are suspending you from your duty as an HR Assistant. We will inform you about your re-joining or termination in the upcoming days. It will be finalized once everything is settled down. It is very substantial for us to give time to have a proper investigation done so we can conclude. We will also review all the allegations made against you before this incident about theft in Company.

Regards,

——

Termination Letter for Theft

Dear Employees,

We are writing this open suspension letter for our two employees. Their name is Mr. Jack and Mr. Will. We have found camera footage in which you both have found stealing fuel on the site. It is a violation of rules and clear theft. We are investigating the case more as footage of the camera was not as clear. Therefore, we are suspending you both from your duties. You are not allowed to come to the office and perform your duties until the next notice. We will send you the next notice regarding the decision made upon proofs. We will not just hear one side only. You both are welcome to come and clarify if you have any justification to give regarding this subject. We are open to discuss this issue in detail. We also encourage our other employees to come forward with proofs if they have any against these employees. Please don’t blame, just come with proof so we can investigate and take action.

Regards,

Human Resource Department

Termination Letter

Sample Termination Letter for Theft

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The termination letter for theft should be clear and straight to the point and include the date of the crime. Easy formats are here for termination of employee. Necessary reasons can be changed.

Sample Termination Letter for Theft

From,

The CEO, MEFG Private Limited
California, United States of America.

Subject: Letter of termination for theft (legal documents)

To Whom It May Concern

Theft is a crime! Under the law code of USA, you are held accountable and found guilty of stealing the legal documents of this prestigious company named MEFG. After hearing of a confession from you, made after many investigations, the company is not sending you to jail, but seeing your past duties and character, the board decided to terminate your services from this office. No provident fund or the salary dues will be given to you. No medical and conveyance allowance will be given to you. Your name from the Insurance Company had been removed by the competent authorities, as you are no more a part of this system. May you learn from your mistake/sin and try to be a better person.

Regards,
Mary Keon,
20th May, 2020

Sample Letter format of Termination for Theft (Money)

From,

The CEO,
WFG International Bank
California, United States of America.

Subject: Letter of termination for theft (money)

To Whom It May Concern

Mr. Adam Torun joined this bank as a cashier/financial manager of WFG International Bank since 2010. His character was exemplary and the management trusted his abilities and character, but after this shameless act of stealing $10,000, the bank no longer has any faith or trust in you. Under the Penal code of USA you will be sent to jail for the period of at least 5 years, unless you do not reproduce the stolen amount. The bank decided to terminate you from your chair, immediately as the crime had been proven against you. No financial help/dues will be given to you in any context. Please do not approach this office for any of your concern.

Regards,
Ron Keon,
24th June, 2020

Termination Letter

Immediate Termination Letter to Employee for Working as Part Time

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A termination letter notifies an employee that he or she has been fired due to violation of company policies. HR department can use easy formats according to their requirement.

Immediate Termination Letter to Employee for Working as Part Time

To,

Mr Hannary Gate,

IT Officer.

From,

Manager Human Resource

Subject: Immediate Termination

This letter of termination of employment is to notify you that your employment period with our Kent Company has come to an end. You have been terminated from the company due to your part time job at George’s and Fin Company Ltd. As you are well informed on this matter that there has been a one year contract between you and company that you will exhibit utmost loyalty and would not be doing any other part time job. As this job required your full surveillance and scrutiny, there would not have been any compensation for another job nor does it come under the policy of our company. This decision is final and irreversible. You are kindly requested to submit all the company property like laptop, mobile phone, sim card to the administration. You will receive reverence payment and final paycheck at the end of this month. Please go through the attached file.

Regards,

—————


Employee Termination Letter Template

MrJoohnn Mehta,

This termination letter is to inform you that your employment with Gibbs Company will end today. Reason of your termination is that you have been doing a part time job in another company without informing Gibbs administration. It is elucidated clearly that there will be no compensation for disloyalty. Your consistent absents from the work is the apparent prove that you were very non serious about working with us, which made us look into your profile. It is a shame that Gibbs company relational manager got to know about your part time job from the source and not directly from you. We have always given enough space to our employees to discuss their personal matters which will remain in confidentiality. Therefore, your health care benefits will be effected for 40 days. Please return the company’s belonging before leaving the office. You have signed a non-solicitation contract. Please see the attached file.

Human Resource Department.

Termination Letter

Vehicle Lease Termination Letter

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Following is a sample written letter of vehicle lease termination. Leasing is a facility given to the people to buy new products on fewer amounts and then pay the total amount in easily payable installments. Banks are facilitating their customers for auto vehicles as well, but this facility is followed by some terms and conditions. Failure to fulfill that terms and conditions may lead to termination of that contract; it may lead to return the auto vehicle to bank.

Vehicle Lease Termination Letter

To,
Mr. Yell
St 45 house no 121
Helton, Singapore
Date 20.06.18

Subject: Vehicle lease termination letter

Dear Yell,

With sorry and sadness, this letter is a formal notice from the bank “National Bank of Singapore”, to termination of your lease facility of auto car no LEA 345, model 2018, Black Honda civic. We have sent you three warning letters earlier, failure to contact and payments of installments for last three month leading us toward this legal action. The NBS terminate a vehicle lease so delivered the auto vehicle back to bank within 15 days. If you failed to deliver the vehicle within the given time limit a serious action would take place against you. It may be a arrest warrant against you and it is a non bale able offense. You would be charge of fine of $7600 according to our terms and conditions.

As you received this letter, contact us as soon as possible and report us about late installments else you would not be entertained. You don’t want to face the consequences of particular obligation then report us within the given time period. Your action would be appreciated and if you report us I, make sure we would make some soft corner for you.

Yours Sincerely,

Mr. Zenith
Senior Branch Manager
National Bank of Singapore

Letter, Termination Letter

Sample Termination Letter Format for Student

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Sample Termination Letter Format for Students.Terminations are hard decisions based on multiple reasons but it is a death like state for any student. The institutions who want to terminate their product can use this easy format.

Sample Termination Letter Format for Student

To,
Mr. John Hemingway,
Carnation Street,
California, United Kingdom.

Subject: Termination Letter for Student

It is noticed that Mr. Iago John of 4th standard is not attending the classes. He is seen in the school disturbing other students and thus violating the disciplinary boundaries of the institution. On the account of his misbehavior the administration had given him three written notification by his class teacher but no heed was paid to it. We finally decided to terminate your child for the well-being of other students. Kindly do not send your child to the school by tomorrow. Thank
you.

Best Regards,

Principal
Blue Daisy High School.

Sample Termination Letter for College Student

To,
Ms. Ernst Arabella,
Clove Street, Phase 1,
California, United Kingdom.

Subject: Termination Letter due to Fee

Respected Madam,

We were much generous with you in the past to see your current financial state at that time. We gave you fee concession for one year then but now you had not submitted the fee for three quarter! This is beyond our limit as audit team is approaching fast and we had to prove our clarity. Pay the outstanding fee or your child will be terminated from the college. Till the deposit, kindly do not send your child to the college by tomorrow. Thank you.

Best Regards,

Principal
Kims College

Sample Termination Letter for College Student
Sample Termination Letter for College Student

Termination Letter

Termination Letter for Poor Performance

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Sample Termination Letter for Poor Performance for Teachers and Employees. If any teacher from School/College/Academy is to be terminated from her current position due to her poor performance, lack of capabilities and careless attitude towards his/her work the provided template of termination letter can be used. Wordings should be clear and shouldn’t be harsh.

Sample Termination Letter

Mrs. Jasmine Steve,
Senior Science Teacher.

Subject: Termination Letter for Poor Performance

Dear Jasmine,

This is to inform you with repentance, that school management of Cambridge School System has decided to terminate you from your current designation of Senior Science Teacher. Though you had a span of 3 years of teaching and experience but somehow you are not fulfilling the requirements of students. As, you are well aware that we at Cambridge, have developed student oriented system and feedback from students is taken on priority. Since last two years, we are getting negative ranking of your evaluation.

This issue has already been discussed to you but we think that you are neither able to overcome the situation nor satisfy students’ study requirements. To fire any person isn’t simple chore, we again had comments session with students and come to know that apart from teaching your behavior is not appropriate for class decorum. Furthermore, it was sought that majority of students in your subject scored lower grades after assessment from external teacher.

After accomplishment of our research & owing to all these reasons, we had to take the final verdict of your termination. We hope that you will try to improve your teaching skills if you have to continue in the same profession.

We wish you best of luck for your career.

Sincerely,

Anna Amber
Principal,
Cambridge School System.

Sample Termination Letter
Sample Termination Letter

Sample Dismissal Letter for an Employee’s Poor Performance

Dear Mathew,

It is to inform you that your performance have been monitored stringently foe past two months. You have been very irregular and giving no performance at all whole month regardless of warning letters been sent to you. We hire employees expecting excellent results which will eventually help the company to grow. Main
targets have to be completed in due time, which you were failing consistently. This company had huge expectations from you but your lack of interest have led us to take the final decision of your termination from this company. Please take your letter from office and you can stop coming to office from following day.

Truly,

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