Category Archives: Letter

Insurance Cancellation Letter Sample

Insurance Cancellation Letter Sample


The Policy Cancellation Department,

EFU House Head Office.

Respected Sir,

This letter is directed to the insurance cancellation department as I came two days back and took the insurance policy. Now, as gone through some personal consultation, I have come to the conclusion that I want to cancel my insurance policy that I took on 5th November. I don’t want to avail this premium policy anymore. I will be very thankful to the insurance department to cancel my insurance policy. I am sending you this in a written letter so no issue could be risen in future. It is my request to you to please refund the unused portion of my policy premium. I don’t want any more payments to be deducted from my bank account. Please cease charging my bank account for payment of monthly premium. I will be thankful to your prompt action to this matter.

Yours Sincere,


Contact Detail:——————-

Sample Insurance Cancellation Letter

Insurance Cancellation Department,

Jubilee Pvt Ltd.

Dear Sir,

Please consider this letter as a formal request to cancel my home insurance policy. This letter is directed to home cancellation department specifically. I took the home insurance policy few days back dated 1st November 2019. I bought the house recently and took its home insurance policy but as a matter of fact, I want to cancel this insurance policy. I have also submitted charges and i want to request the home insurance policy department to review my documents and cancel my home insurance policy. I am requesting this written confirmation so there would be formal documentation exist in any inconvenience in future. The effective date of cancellation is 2, December 2019.The cash value of the policy should
also be sent with returned premium. I don’t want to delay the process any more. Therefore, I want this process to be completed within 15 days. Please review the letter and proceed with my application. Thank you.

Yours Truly,



Business Closing Letter to Employees

These letters are by an Owner/Employer of the cafe who is shutting down his cafe due to his job obligation. All businessman can use these format if they want to close business and inform there employees.

Business Closing Letter to Employees

Dear Employees,

I regret to inform you all about this news that I have decided to close my business of cafe. I had to take this decision with very heavy heart as I have invested a lot of time and money into making this dream into a reality. As you all are aware that I have been working in a consultancy company and they have decided to move me to the United States of America.
Therefore, it is mandatory for me to leave my every job or any side business that I am currently running. I would like to thank all of my employees who have worked so hard and passionately into making this small cafe into huge success in such a short time. I will always
be proud of my hired employees as my selection was impeccable and I was lucky enough to have this bunch of talented employees. It was wonderful time with all of you. Gracias.

Warm Regards,


This is by owner of call center about winding up his business due to loss in business.

Business Windup Letter by Employer

Dear Employees,

This letter is written to inform you about a news. I hope that you all will be able to take it in an optimistic way and understand my condition. I have decided to windup my business of call center. As recently, I contracted with a US based company and given them work of 3 weeks which ended up in a fraud. That resulted into a big loss and all the resources of that work I had to pay from my pocket. Due to these inconveniences, I have decided to windup my business for good now. It does not mean that I find any flaw in my employees of any category. I appreciate my employees who have worked hard and worked on extra shifts. I am pretty sure that all of my employees are capable enough to pave their paths elsewhere in future. I wish you all very good luck for the future.

Best Wishes,


Sample Letter to Employees for Health Insurance Policy

These letters are to introduce health insurance policy to the workers of the office. It can be applied to banks employees, firms, business companies. These easy formats are for office workers, teachers of high school, workers, and private office workers. It can be provided in the situation where employees are being introduced to new health insurance policy.

Sample Letter to Employees for Health Insurance Policy

To: All Staff Members

From: HR Department

Atrophy International.

Respected Employees,

This is to bring in your kind attention that our company has decided to introduce Health Insurance Policy for the employees. As you all are well familiar with the fact that our country is becoming a very expensive country to live in and medical treatment is quite exorbitant. We have advised our policy makers for the health insurance policy. It is a factual point that only company affords to give its employees’ health insurance Company, when employee contributions towards work target and sales have been remarkable. This time we have decided to share the contributions with employees. This announcement is for all the employees of the office. This health insurance policy would cover most of your monthly medical treatments. It includes major and minor treatments. It also includes your spouse and children health treatments insurance.

Warm Regards,

HR Head

Memo Announcing Health Insurance for Employees

Dear Staff,

I hope all of you are in good health. I am directing this letter to all of the employees working under sales department, only those employees are able to receive this letter. Therefore, the subject of my letter is to inform you about the new health insurance policy being introduced in the company. As this company is six years old and employees who have been working from six years with this company have often pointed about health insurance policy. We have devised the health insurance policy for all the employees working under sales department. We are planning to cover most of the employees of the office but this will be done gradually. Right now, employees who are single can take health insurance for themselves and their parent and employees who are married can take this opportunity to cover the medical treatments of themselves and their spouse and children.

Thanking you in anticipation.

Admin Department

Sample Letter for Immigration

Sample Letter for Immigration


The Immeigration Department.

Subject: Letter for Immigration for Landlord


I am writing this immigration reference letter in the support of my landlord’s immigrant application, who happens to be my uncle. He is a very honest and upstanding individual. My experience with him has been very gratifying and delightful. As being a student, sometimes I have to face with many issues of payment, he has never been loud and obstinate towards me. He has always supported me in my time of need. His dedication towards the community is awe-inspiring. He is always ready to lend a helping hand to anyone in need. He always attend any local community meeting on minor and major matters. I consider him as a gentlemen and a very nice human being. He works in a multinational company and he is a very hard working person. I have never seen him compromise on his work for anything else. He is a self-made man. I am very sure that his citizenship application would be accepted and he would be a remarkable addition to the country. I am very fortunate to know a person like him in my life and I am confident that his hard work will show color. Please contact me if any questions are left to ask.

Yours Sincerely,


Sample letter for Immigration for Tenant


The Immigration Officer,

Immigration Department.

Respected Sir,

My name is Mr. John and I am writing this in the reference for my tenant immigrant application. He is living with me for three years now. He is working in the office here. In these three years, my relationship with him has grown a lot and we became very close friends. He holds such an obliging and benevolent personality. He is mature enough to handle his chores and take care of every little thing. He has never been rude and disrespectful towards me. Sometimes, I am amazed at his honesty and loyalty. He works with full dedication and passion and I am sure that he will work hard in the future to make his career brighter. He will be an incredible addition to the state due to his uncountable achievements in his home country. His family is already settled in a London and his immigration was only left. Now, he has completed all the required obligations successfully. He is now anxiously waiting to unite with his mother and siblings after waiting for many years. I assure you that he is a very peaceful, conscientious and supportive person. Please feel free to contact me if you have any further questions.

Yours Truly,


National Identity Card No:——–

Letter Regarding Shift Transfer/Job Transfer

These sample letters are written for people who have emergency and need to transfer their job to another state.

Letter Regarding Shift Transfer/Job Transfer


The Administrator,

ABC Company,

Dear Sir,

I am writing this letter to request for a job transfer from this position to Washington Company at a similar position. I want you to just finalize my transfer to the head office of this company in Washington at similar position. I want to take this transfer due to my family issues, I am having some domestic problems right now. My family is going through some major personal problems. My sister marriage has broken off and I need to be at my house for support at this time. As there would not be just my mother and father at the house, so I cannot just take days off and see them but I have to be with them 24/7 for looking out of them. In this regard, I need your assistance to finalize my job transfer to one of your head office in Washington. This would be very helpful for me. Thank you.

Yours Truly,


Sample Letter due to Shift Transfer/Job Transfer


The Director Admin,

Lagaies Group.

Respected Sir,

This letter is meant to inform you about an emergency. I am writing to request consideration for a transfer of my branch manager post to a similar position at office in Ontario, Canada. It is an emergency for me to be there for months because of my sister immigration to Canada. She is very young and my family has asked me to take care of her. She is going to stay in Canada for two years to complete her high school studies so as a guardian I have to be with her for 2 years. Therefore, it is not possible for her to come all the way to this state due to her high school. This is my kind request to you to please permit my transfer so I can do my job there with full proximity. I am very confident that I would be a valuable asset to the staff of Ontario. I will be thankful to you.

Yours Sincerely,



Letter Asking to Correct Property tax

These sample letters are written for the tax collector to write right amount of property tax amount in the form. They have been asked to pay increase amount of property tax without any prior notice so that is why residents write such letters.

Letter Asking to Correct Property Tax


The Tax Department.


I am writing this appeal letter as a regular tax payer to please go through or review the property tax again in the letter you have sent me. I am living in this housing area for five years now and I have vigilantly paid my taxes but this time the tax amount is higher than it usually is. I want you to please review the policy again. There has been increase of $5,000 in the property tax, which is clearly not possible for any common man to afford. This value is more than person income. I assumed that there must be some misunderstanding as property tax can never get this much high. I would appreciate if you make the right amendments in the letter and also in the system so I can pay the actual amount of tax on time. I have also tried to call the head department but my calls were not answered.



CNIC No:——————


Example Letter Asking to Correct Property Tax


The Excise &Taxation Department.

Respected Sir,

I am writing this letter in the subject of property tax. Recently, I received tax notice in which the amount is changed to $179,000. There must be some mistake because I have not received any letter on change in the property tax. Therefore, it is my kind request to you to please check the agreement in which it is clearly stipulated that if there would be increase in property tax, the tax payer would be told before 2 months. I am attaching the appraisal with this letter. Please send me further information and I will appreciate if you make necessary amendments on the document. Please send me official documents of the tax increment so I can look into the matter myself. You can call me on my phone or contact me on my e-mail for discussing this matter with me. I shall wait for your call.

Truly Yours,


Sample Letter to Sales Officer to Increase Sale Target

These sample letters are directed to sales officer, who is encouraging its team leader and sale officer to keep up the good work and increase sale targets with same passion.

Sample Letter to Sales Officer to Increase Sale Target


The Manager Sales,

Mehta Textile.

Dear Sharma,

I am writing this letter to inform you about some changes in sales target of this year. First of all, I would like to appreciate you of handling the sales team in such a brilliant way. Performance of your sales team was impeccable and deserves all the appreciation. I am glad that I chose you as a sales officer. Your last time performance has made us expecting better from your innovative mind. We have decided that we are going to alter some of the policies of the products so sale of products can increase. We will hand out you all the products in which we need changes in order to increase sale, please let us know of any query. Happy to help you anytime. Please note down that sale target should be very high this time so we can secure the elitist company position. I wish your team all the best.

Sales Director,

Sample Letter to Sales Person to Increase Sale

Dear Sales Team,

You have proven to be the excellent sales officer and we all are very proud of your performance. Your skills and pioneering ideas are the reason that sales scale of this company is on height. I am very happy to see that you have motivated your team to work and teamwork is your building block. I have full confidence in you that with this pace you will be acquiring the position of head with the commission. I have new sale target for you and your team. I am hoping it to be an easy accomplishment as your other targets were. Please go through the file in which I have sent you all the data, on which you can work to increase the sales. Sale target deadline is 5th November. I hope that you will do this before the time. Please come to my office if you need any assistance in this regard.

Johnn Robert,

Head of Sales Department.

Sympathy Letter to Boss for illness

These letters for Boss or CEO of the company who is sick or going through some illness. Easy formats are here.

Sympathy Letter to Boss for Illness

Respected Sir,

I came to know about your illness from the colleague today. He told me that you are diagnosed with tuberculosis. It was a shock for me to know that healthy man like you is sick. I really hope that you recover from this illness soon. As you have never been on leave in office, everyone is concerned with your health. In this condition, I would advise you to follow doctor’s advice and get the treatment daily. My sister had also TB and I remember that doctor told us, this disease has the tendency to multiply tb germs quickly and spread in whole body. I know that doctor advise the person to stay home and away from people as much longer as they can, until they are no longer infection. My sincere wishes for your recovery. You are in my constant prayers. I hope you recover soon and join us again.



Sample Sympathy Letter to Manager for Illness

Dear Sir,

I hope this letter finds you in better health. I got to know about your sudden sickness from the manager and from then, I am thinking about your health. I have full confidence in you that you will recover soon. Nobody could have imagined that you will fall sick at the time of tour. We know that how hard you worked on this project to make it a success and now finally it is executing you have fallen sick. Delegation will be sent to Germany this week on your project, It is such a shame that you won’t be a part of this but health always come first. Right now, you need to prioritize your health and give time to yourself. There is 85% chance that sickness came because of your work at unusual hours and totally being reluctant about your health. I sympathize with you and wish you speedy recovery.

May Allah Bless You.

Warm Regards,


Letter to Customers informing Pre Christmas Sale

These letter formats for the people who are going to shop for Christmas and shopping centers send pre-Christmas offers in the format of letter to tell them about sale.

Letter to Customers informing Pre Christmas Sale

Valued Customer,

At Cougar and Gifts, we offer incredible discounts this Christmas just for our customers. We have always valued our customers and their patronage has been the reason of our little store success. We always find new ways to put smile on our customers face and this time we have taken the opportunity of Christmas just right. As you know, that Christmas is just around the corner so we are going to put on our pre-Christmas exciting sale. We have stocked all the Christmas stuff at our store for you, fires, beautiful wreaths, chocolates, fun lights, Christmas tree and ornaments. We have got all the Christmas accessories stocked in and cherry on top we have unbelievable amazing discounts on it too. We are offering up to 50% off on all the store items, which also includes wrapping the gifts for your loved ones. We hope to see all our customers at our pre-Christmas sale.

Wishes for Christmas

Inquiry Officer

Letter for Customers to inform Pre Christmas Sale

Mr& Mrs Joseph


It’s the time of the year! Holiday season is reaching soon and Christmas lights are going to sparkle at every place. We believe it is time for you to do some pre-shopping for Christmas but there is no sale on all the stores and things are not affordable? Don’t worry, we got you undercover. We have come up with our pre-Christmas sale where you can buy anything and get marvelous discounts. We will do the gift wrappings, even choose the right card for you. There is 50% off on all the Christmas ornaments. Wait, it gets better, we can ship it at your home and that is also free. This is happening for the very first time that we are giving unbelievable thrilling discounts with the offer of free home delivery. You can just call us and tell us all the details and we got you! Don’t waste time and rush to our stores!

Warm Wishes for Christmas Event

Manager Sales.

Sales Letter to Customer for Christmas Special Offer

These letter formats are for the people who are going to shop for Christmas so shopping websites send sale letters to the customers about their Christmas special offer.

Sales Letter to Customer for Christmas Special Offer

I am writing this to inform our amazing customers about this fabulous Christmas special offer. We know that Christmas is just around the corner and you are excited to have a lot of fun with your family and friends and you must be thinking where I would get all the accessories for Christmas so worry not anymore because we got you all! We have these amazing Christmas discounts going on at our stores just for our customers. We have 50% off on clothing and 25%off on home products. We want to fill your Christmas with all the magic and bring smiles on your face. Visit your nearest store and avail the greatest discount as soon as possible because everybody knows that we stock out as we stock in. We hope to see you at the store early this week. Thank you for your patronage and being the loyal customer.

Sample Sales Letter for Special Christmas Offers

Exciting gifts and exciting surprises all on your way! Yes, you heard me right. This letter is to notify you about the special Christmas offers at our mall. The opening of Mall is due on Christmas and with that opening celebration, there will be 25% flat off on all the brands in the mall. Christmas is the event which fills your heart with love, joy and happiness and this is our motive this Christmas to make the customers happy and make their Christmas exceptionally fun and astounding. There would be off on all the new and old articles and that is not just it, we have so many wonderful activities and games for all the customers. Everybody wants to get gifts at Christmas for their loved ones, right? So visit our mall and take advantage of these special offers and buy your loved one’s ecstatic gifts. Hurry up, reach to our Mall and shop till you drop!