Tag Archives: Letters

Collecting the Payment from Vendors

The following two letters are Warning letters for collecting the payment written by a food/drink company to the Institute of Technology, Mumbai, for not paying them what they owe. Searchers can use these templates according to their needs.

Collecting the Payment from Vendors

To

The CEO,

Institute Of Technology

Mumbai

Subject: Collecting the payment from vendors

Respected Sir,

My name is Raj Butt, and I am the Junior Manager of Telplus drinks. This weekend, our beverage company hosted a well-known culinary festival. Our firm just secured a deal with you to provide your vendors with a big space of around four stations. We appreciate the opportunity to work with you and ask that you complete your final payment as soon as possible.

We assigned you four stations and 35 workers/assistants from our end. In addition, we guaranteed a discount from our end. On schedule, our financial accountants got half of the down money. I now notify you that the remaining money is required by the end of this week. We would appreciate it if you could deposit it straight to our primary bank account. Also, please complete the following feedback form regarding our company’s services, and please include any problems/issues that you encountered. Because these forms are anonymous, our office will keep your company’s name private.

Yours sincerely,

Raj Butt

Manager

Tellus Drinks

Sample Collecting the Payment from Vendors

To

The HR Manager

Institute Of Technology

Mumbai

Respected Sir,

I’m writing because you failed to pay by the deadline of October 4th, 2021. Please check the attached invoice for a breakdown of the amount you owe. On the 1st of October 2021, I finished providing food booths for an event at your prestigious institution, as promised, and your institution committed to pay my invoices no later than the 2nd of October 2021. The total amount owed is presently 50000 rupees. It’s critical that I know how you intend to pay off this debt.

I have discussed this with our head office and they allowed me to give you 10 business days till the 14th of October 20201 to make payment arrangements. If I do not hear from you, I will file a small claims lawsuit against you since this will reflect poorly on us in the eyes of our employees, and we cannot pay them until you pay what you owe. I’m looking for a prompt and good answer from you, and it’s been a joy working for you. Thank you for taking the time to read this and for cooperating with us.

Yours Sincerely.

Raj Butt

Junior Manager

Tellus Drinks

Sample Notice of the Inability to Ship

We are writing to inform you about the failed shipment attempt. The parcel has not been received by anyone and is thus returned to our regional office. Kindly cooperate with us and provide us with updated information so we can provide you with our services on time.

Sample Notice of the Inability to Ship

Dear customer, 

This is to inform you that your package was not delivered to the address mentioned. Your parcel left our regional office on October 29, 2020. The delivery person reached the mentioned building and waited for the residents to show up at the door. He waited for a long-time but no one was present at the shipping address. Thus, it was not delivered. We believe that it is our responsibility to inform you of this issue and make arrangements for another delivery attempt. You can contact our regional office for another shipment or visit the nearest branch. We would also recommend you inform the receiving party to be aware of this delivery. If the package is not delivered this time, it will be returned to your address. Your tracking number and other delivery details file is attached. Thank you for your patience and cooperation. 

Sample Notice of Inability to Ship

Dear customer, 

We are writing this to inform you of the failed shipment attempt. Your parcel was received at our office on October 26, 2020. The parcel left our office on October 28, 2020, at 2 p.m. Our delivery person reached your provided address to find that it was the wrong address. The residents of the house and the neighbors confirmed that no such person lives in or near the address provided. We would like to request you to contact our office or visit the nearest office to change the shipment information. We would suggest you do it in three working days. In case you cannot manage to do this, we will deliver the parcel to your address. Kindly cooperate with us in this matter so we can arrange redelivery and provide you the best services. We will be waiting for your prompt response. Thank you.

Sample Congratulations Letter on Expansion

We are writing this letter to congratulate you on expanding your business nationwide. You were bound to be successful because of the entrepreneurial abilities you have. We feel happy and proud at this moment of yours and wish you the best for your future endeavors.

Sample Congratulations Letter on Expansion

Dear Mr. Will,

I got to know that you have expanded your business nationwide. I would like you to know that we are very happy considering your past efforts to expand the business. I would like to take this opportunity and congratulate you on your big break. I have known you for more than ten years and have heard about your journey into the business world. You have always inspired me and many other business owners. Throughout these ten years, I have learned a lot from you. I have seen you confront all the difficulties in your business career with passion and enthusiasm. This journey to success was not easy but you never gave up and struggled your way to the fulfilment of your goals. Now finally your tough grind and dedication are starting to pay off to you. I believe you can go even further and achieve even bigger goals with this positivity. Please accept my heartfelt congratulations on this step of your journey. Wishing you success and more power!

Sample Congratulations on Expansion

Dear Ms. Sandra Hill,

We are incredibly happy and proud to hear about your company’s expansion. We have come to know that you are introducing a new line of products and the opening of new locations for your brand outlets. We would like to congratulate you on this big step that you have taken. We believe that this success is not because of luck but because of your dedication to your company. Eight years back you got your company out of crisis. And now, see how far you have come. This would not have been possible without your planning abilities. You are known in the business world for taking risks and we believe that this has brought you where you are today. You have learned from your past experiences and have worked day and night for success. Please accept our sincere congratulations on this event. We are confident that you will continue with even more success and wish you all the best for your future endeavors.

Sample Request for Wholesale Price List

Writing this letter to request a wholesale price list from big businesses. Wholesale price is required for the bulk purchase of products to set up the shop. The addition of these products to the market will attract more customers to the shop. Knowing the wholesale price beforehand will help us make the buying decision. Prompt action in this regard is required.

Sample Request for Wholesale Price List

Dear Sir,

I saw your advertisement in yesterday’s newspaper. I am impressed to see the variety of food products that you offer. I have a spacious shop in the Main Market and I am planning to buy products in bulk. I am interested in buying the products offered by you to increase the variety of goods for my customers. I would highly appreciate it if you could send me the wholesale price list along with the confirmed availability of goods. I would also like to know more about the quality of these food items and their packaging. Apart from this, I would like to know how much bulk I can buy at once. If you send me the wholesale price list, I will be able to order these products as soon as possible. In this way, I will make payment arrangements promptly. Looking forward to your response.

Yours Sincerely,

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Letter Requesting Wholesale Price List 

Dear Sir,

I am writing to you to request the wholesale price list of your clothing entities. I have seen your website and want to add some of the items to my shop. I am currently expanding the clothing section and have added several novel items. Your products seem to be of superior quality and would be good for my business. Please send me a copy of your catalogue and the wholesale price list so I can make the buying decision as soon as possible. I want these products in all sizes and colors. Also, please let me know about your order policy if there are any. In addition to this, I am interested in knowing about your delivery time and charges. The wholesale price is of immense importance to me. While keeping it in mind, I will be able to make an informed decision about the purchase. Your prompt response will be highly appreciated. Thank you in advance. 

Yours Truly,

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Donation Letter for Underprivileged Community

Donation Request Letter for Underprivileged Community

Hello Sir,

I hope you are in the best of health and wealth. We are writing this letter as a charity house. We get charities from different institutes every month so we can bear the expenses of the underprivileged community. As you know the coronavirus has affected the whole world. Our charity house has been affected the most. Most of the donations stopped coming and bearing the expenses of the underprivileged community got harder for us. We have been working on the betterment of society from the past 12 years. The situation has never gone out of hands. We want you to help us in ending the suffering of innocent people. This is our responsibility to play our part. This is our request letter to your institution to donate for the underprivileged community. We will be highly thankful to your institution. I hope we get to hear back from you soon. We will wait for your kind response.

Thank you.

Yours Sincerely,

Emma hotch
Charity House

Donation Request Letter for Underprivileged Community

Hello Ma’am,

I am writing this donation letter for collecting donations for the underprivileged community. We are established in California with the name of “Help the Poor”. Our organization helps the underprivileged community and provide monthly expenses. We have been very fortunate to have donations from renowned companies. We are writing to tell you that as our organization is growing, our target underprivileged communities are also growing. Every day, we come across new societies and people who are in dire need of money and food. We try our every means to provide them the necessities. We are running this organization for a month and we have got many great companies as our donation companion. These companies and institutions are the sole reason that we get up every day to make the life of others better.

I hope that we can have you as our donation companion. Please donate for the underprivileged community. They need your help.

Thank you.

Your Sincerely,

Kevin Sprout
Help the Poor

Blood Donation Request Letter to Principal

Sample Request Letter for Blood Donation Campaign. Donating blood for noble purpose is a custom of any humane society and this format can be used by students/head of societies  who wished to have organized the blood donation campaign in school/college/university in reasonable way.

Blood Donation Request Letter to Principal

To,

The principal,

Subject: Blood donation request

Respected Sir,

I hope you are in good health. I am writing this letter to draw your attention to a very important subject. I am a student of grade 12th. I have always been very active in the extracurricular activities of the school. I have actively participated in every sport and made my institution proud. I have recently won the first position in the national badminton tournament. I have always been very passionate about helping poor people in the community. Many people are bedridden and are in dire need of blood. I want to request you to approve my letter so I can start the blood donation campaign in school. This would be a way of educating the young generation about the problems in society and how we should always help people when needed. I await your kind response to my letter. I am sure that you will permit me to start the campaign.

Yours Sincerely,

Emma Tryon

Write an Application to the Principal Seeking Permission to Arrange Blood Donation

To

The Principal,

Subject: Blood donation request

Dear Sir,

With utmost reverence and respect, I am writing this request letter for the approval of the blood donation campaign. I am a student of 5th semester of this university. I have always been very helpful with the needy community of our society. I come across many issues daily where people need help. As you know that we are building a Thalassemia awareness campaign, we need people to donate blood more and more on campus. We cannot make it functional without your supervision and approval. As you know the state of our country, there is no awareness of thalassemia among the young generation. We have many objectives to fulfill through this campaign, I wish to educate people more and their role in the community as a responsible citizen. Kindly, approve this request letter for a blood donation campaign on campus.

Thank you.

Yours Sincerely,

Kate John

Approval Letter for Charity Collection

Sample permission letters from school college or university to get permission to raise charity for any noble cause.

Approval Letter for Charity Collection from School

To,

The Principal,

Subject: Approval Letter for Charity

Respected Ma’am,

We are writing this letter for getting your permission to collect charity for the orphan house. We are senior students of a convent school. Recently, we went to visit an orphan house as it was a part of our subject. We are highly thankful for the school administration to give us such exposure. We learned a lot and empathize with orphan children. We also got to know that the orphan house is in dire need of charity. They are not doing well because of the recent pandemic in the world. Many people have stopped giving the charity as everyone was hand to mouth in the situation. We have decided to collect charity from school students for the orphan house. We want to help the children as much as we can. We realize the sensitivity of the issue. It would be very great for us to collect charity after your approval. We believe we can raise a good amount of charity for the orphan house. Please grant us charity approval as soon as possible.

Thank you.

Yours Truly,

George Kim

Permission Letter for Charity Collection from University

To,

The Dean,

Subject: Approval Letter for Charity

Hello Sir,

With due respect, we are stating this letter on behalf of the “Life savior’s” society of university. I am President of the society and I am writing this letter to get the approval letter for the charity. Recently, we have come across the cases of some needy women. We have investigated the whole scenario and they have nobody to financially support them. Their kids are dying of hunger. We helped them for a time being but it cannot go for a long time. Therefore, we have decided to collect donations from the students of university. We are attaching all the information about those women with this letter.  It would be a great favor if you permit us to collect donations for those needy women.  As a responsible citizen and the future of the country, this is the biggest responsibility on our shoulders to help the people in need. Please grant us the permission letter.

Thank you.

Yours Sincerely,

Mia Rey

Write a Letter to Your Father about Your Studies Achievement

Write a Letter to Your Father about Your Studies Achievement

Dear Father,

I hope you are doing good. I am writing this letter to tell you about the good news. As you know, at first, I didn’t want to go to a hostel for higher studies in a new city. I had many reservations that how it would go for me and I thought that I would never be comfortable. I want to tell you that I just passed my first semester exams, my grades have come out today. I have topped in my class. I am very pleased to tell you that I will get a scholarship for my good grades. I want to give this all credit to you. I wouldn’t have done it without your support. I never thought that I have such capabilities until I saw your trust in me. Today, I feel very proud to tell you that my teacher has congratulated me in front of the whole class. I want to thank you for your consistent support and trust. I wish to see you soon.

Your loving daughter,

Kesha Edward

Write a Letter to your Father Telling him about your Achievements

Dear Father,

I am writing this letter in hope that you are in the best of health and happiness. I know that you must be worried about me as it is my first time away from home. It is to tell you that I am doing very well here. The hostel staff is very cooperative. They serve us meals on time and also take care of cleanliness vigilantly. I have made many friends here. They all are very nice. I am writing this letter to inform you that I got selected in the national sports tournament. Many big athletes came to take the test and I got selected. This was a dream come true for me. I am very happy to tell you that I would be going to many cities for this sports tournament. You have always supported me in my sports career. I cannot thank you enough for everything. I will keep writing letters to you and tell you everything.

Till then take care.

Your loving son,

Ben John

Travel Agency Partnership Proposal Letter

Travel Agency Partnership Proposal Letter

Sample Travel Agency Partnership Proposal Letter. A UK-based travel agency is launching in new state. Therefore, it has to access people of the native land. It is approaching a newspaper to publish them in their newspaper for promotion.

Name:——-

Designation:———

Date:————–

Recipient Name:——————–

Organization Name:————————-

Address:—————–

Respected Sir,

I hope you are well. I am writing this proposal letter to express my interest in partnership with your agency. We are travel agency and we offer very attractive packages to our customers for foreign and native tours. As you are well-aware of the fact that businesses need partnership to grow and reach to masses of the people. This is my major concern here, I want to partnership with your newspaper so followers of your magazine, digital media would get to know about us through you. We are not a start-up; we already have a Company in UK. We are launching in this state for first time, that is why we need sources of famous newspaper. We offer packages to Malaysia, London, New York and India. We are tour guide throughout the tour and take care of bus expense, living expense in resorts and sightseeing. We also offer breakfast, lunch and dinner to our travelers. We also offer many exciting things in the travel package which is full of fun and exciting adventures.
I am attaching the price chart with this letter so you can have a rough idea how we deal with it. I am also sharing website address so you may see for yourself about our agency. You have a very well-reputed name in the media and have different sources on each social media platform with great number of followers. Therefore, I wish to send you this proposal for partnership so we can discuss about things in detail in a meeting. I hope that you accept my Agency proposal and I hear back from you soon. For further information or if you have any question regarding our company or about the package we offer, please feel free to contact us through e-mail address or phone call. Thank you!

Sincerel Yours,

Name:—————-

Bonus Cancellation Letter to Employees due to Crises

This letter is by Company to all of the employees telling about cancellation of yearly bonus due to Covid’19 situation. Company is sticking with employees and supporting them in these hard times and expect the same from employees.

Bonus Cancellation Letter to Employees due to Crises

Dear Employee,

I hope this letter finds you all in good health. As you know very well that Mega Fox Company has always invested more in its employees and we respect our employees as a big asset to our company than customers or clients. In this difficult time, when Covid’19 has hit many businesses and disrupts the economy in worst ways, our business is also affected by it. This virus is not just a human tragedy but also has a growing impact on global economy. Covid’19 has changed the way businesses used to work in just a moment and devastated many businesses. We have not met our goals of this year due to pandemic situation.
This has left us with big decision about our business growth and as condition is not sound for us at the moment. Therefore, we have thought not to use the route of other companies to lay-off employees from their jobs but cut the cost from elsewhere. Many big companies have lay-off their employees in this hard time but we at Megafox does not consider it professional in any way. We have decided to cut the yearly bonuses. Therefore, we won’t be able to manage your bonuses this year. I hope that you all take it as a positive concern and be more responsible for your position in these hard times. We are sure that your massive support and hard work will be the pillar of strength for the business. With this continued support, we will be able to give yearly bonus next year hopefully. With great team, great businesses run. We believe in our employees and value their dedication and time with us. Please e-mail me for any further query regarding this e-mail.

Warm Regards,

Chairman

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