Sample Warning Emails for Employees

Sample formats of Email Template for Employees from Employer because of multiple reasons are provided below. Various templates are provided which can be used as per requirement. Necessary Changes can be done. Employee warning notice email template.

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Sample Email to Employee who shows up Tired

Dear Mr. Chopra,

HR Manager,

This email is to inform you that, you are being observed for the past few weeks. Your appearance seems to be tiring and your presence, working schedule, and meetings are lagging behind because of your exhaustion.  Feel free to talk to me, if you are overburdened because of work; which I believe is not the case as I have reviewed your JD already. If there is any medical assistance required, I can compensate you with that because I cannot afford to have a team that is not enthusiastic; it ultimately affects and provides compromised working quality. Kindly visit my office before the lunch hours tomorrow. Looking forward to seeing you.

Regards,

Varun Dhawan
Designation

Easy Email to Employee who shows up Late

Dear Mr. John,

Designation:————

Subject:—————

This email is to notify you that, during the internal audit report it has been observed that you have become habitual of reaching the office late. This continuous attitude of showing up late to work has damaged your image in front of the administration. I am informed that despite issuing you many notices this trend has not been changed. Many employees are also talking about this behavior of yours and since we have not taken any action our employee graphs show a trend of late comings to office. In order to fix this, we are scheduling fixed and strict office hours followed by a deduction in salary. Kindly meet me after the lunch hours tomorrow.

Regards,

Vicky Khurana
Designation

Easy Sample Email to Employee who Misses Deadlines

Dear Mr.Khurana,

Senior Manager.

This email is to inform you that, you have created a continuous record of missing deadlines and not submitting the assigned task/project on time. This time, because of the delay the organization has lost the chance to get a project which is a severe loss to the image and integrity of our organization. The CEO would like to see you personally and interrogate the reason behind missing the deadlines and not taking work seriously. Kindly visit his office tomorrow at your earliest.

Regards,

Aditi Sharma
Designation

Easy Template Email to Employee who takes many Leaves

Dear Mr. Nick,

Designation.

This email is to inform you that, you have exceeded the allocated number of leave assigned to any employee in a month. You have taken more days off than any other employee in the organization which is resulting in loss of credibility and affected work quality. To overcome this, the administration has decided not to sanction you with any leave for the next six months and to shift you to probation for the abovementioned time period. Considering your performance, your designation will be upgraded later. We hope that you will understand the objection raised and will work diligently to prove yourself.

Regards,

Name

Designation

Email to Employees who can’t Handle Criticism

Dear Mr.Dhavan,

HR Manager.

This email is to inform you that, your behavior after your project presentation was canceled has been found to be pretty rude with the senior staff. We have senior citizens in our panel because they can help, guide, and train you with their healthy criticism. We expect every staff member to be extremely cautious with the tone while talking to the senior staff. Having said that, we want you to improvise your presentation and present it again in front of the entire panel tomorrow. We hope that you will incorporate the comments, the criticism is not to degrade you rather it helps you evaluate your work before you present it in front of others. Kindly bring in a positive change in your conversation.

Regards,

Name

Designation

Email to Employee who has a Negative Attitude

Dear Mr. Vishal,

Designation.

This email is to inform you that, many employees including the lower staff has been experiencing your negative attitude which definitely is not a good gesture for one’s working place. We do not expect this kind of experience from our employees and we strive to give them the best working environment. This email serves as an official warning letter to you, we hope that you’ll bring in the change required in yourself. If there are any problems, feel free to talk to me.

Regards,

Rani Khurana

Designation

Email to Employee who doesn’t Attend Meetings

Dear Mr. Chris,

Designation.

This email is to inform you that, you are observed as a single person who doesn’t attend meetings on regular basis. You have missed multiple meetings showing a negative attitude and lack of interest and responsibility. As a penalty, the administration has required you to organize all the meetings for the upcoming month. I hope that you will work with proficiency to prove that you were good at hiring for the organization. Feel free to talk, if you have any concerns.

Regards,

Neha Varma

Designation

Email to Employee who needs Training

Dear Mr. Varma,

Designation.

This email is to inform you that, based upon the yearly performance of all our employees we have selected a few ones who still need training to effectively perform their tasks and work efficiently for organizational growth. The training will begin from the next week one after before the office hours for two weeks. We hope that you will oblige and attend all the sessions with attentiveness. We are looking forward to your cooperation.

Regards,

Ashwariya Bachan

Designation

Email to Employee who doesn’t Achieve Targets

Dear Mr. Bachan,

Designation.

This email is to inform you that, your yearly performance has been unsatisfactory. You failed to achieve every assigned target, moreover, you didn’t achieve the targets assigned for salary appraisal. Considering this poor performance, we have shifted you to a probation period of three months. Your performance will be evaluated for the respective time and your position will only be secured if you exceed the expectations. We hope that you will work hard, if you need any guidance or assistance you can visit your supervisor’s office.

Regards,

Parmesh Khurana

Designation

Email to Employee who Brags a lot and takes Credit

Dear Mr.Vishal,

Designation.

This email is to inform you that, we have received multiple complaints about your extraordinary efficient behavior. It has been observed that you have taken credit for the tasks that you haven’t done, multiple times and the administration is curious about this behavior of yours. Please see the HR office tomorrow at sharp 10 am. Moreover, we encourage you to have a positive attitude and help the junior employees to grow more. It will enhance your worth even more, as compared to taking credit for the projects that you have not been assigned. Looking forward to seeing you tomorrow.

Regards,

Ria Pandit

Designation

Email to Employee who hasn’t Returned Loan

Dear Mr. Amrit,

Designation.

This email is to inform you that, you took a loan of worth (insert amount) in 2019 and your loan return time has ended last month. You have only returned 60% of the actual amount whereas, (insert amount) is still left. Kindly visit the accounts department for clearance procedure and for time, in case you need. We expect the employee to return the loan on time so that others can be accommodated in the future.

Regards,

Sonakshi Singh

Designation

Email to Employee who just got Fired

Dear Mr. Akshay,

Designation.

This email serves as an official notification to inform you that you have been fired from your job on an immediate basis on account of misbehaving with the higher authority. Please visit the accounts office to clear your dues. Please return the office laptop and facility care provided to you, in the accounts office to obtain your remaining amount. Also, visit the HR office so that your experience certificate can be issued. Thanking you.

Regards,

Nafayal Sharma

Designation

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