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Apology Letter

Apology Letter for Technical Issues

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As a service provider for any kind of technical services to your clients, you can face situations where technological glitches or any other problems create issues in your services and upsets the clients. Due to the nature of this work, it happens many times. If you are in a situation where you need to write an apology letter for such issues to your customers and have been looking for how to write one, you can follow the sample articles provided below easily. If you have any similar requests you can leave those in the comment section.

Sample Apology Letter for Technical Issues

To,

Mr. Sahil Mehta,

 22nd, Sikil Colony,

New Delhi, India.

Subject: Apology Letter for Technical Issues

Hi Sir,

This letter is to notify you that we are working on the glitches that you have informed us of in your complaint. As website hosting service providers, we know how downtimes can affect your workload. We are extremely sorry for the issues that you were forced to face due to this technical issue. Our server was down due to the great outage in many cities. We tried fixing the problem as soon as we could but the technicians could not get it fixed in time. The services have started again temporarily but we are still working on fixes.
We are really glad you informed us and provided us with your feedback as it is crucial to us being able to provide our customers with quality services.  Kindly, keep in contact with us for any further issues as well. hoping to provide you quality services always.

Thanks.

Tecate Services.

Easy Apology Letter for Technical Issues to Customer

To,

Enlarge Printing Press,

 12D, Block D, New Delhi Colony.

New Delhi, India.

Subject: Apology Letter for Technical Issues

Hi Sir,

This letter is to notify you that we have received your complaint regarding the accounting software update that you have got. Providing you with a complete CAAT system and its maintenance is our job and we are sorry that you faced issues regarding the new update. The new update was installed on your requests and we have got to know that it didn’t work properly and crashed down and has lost your time and valuable data. We are sorry for the inconvenience. The update before giving access was tested and was run as a demo and worked fine. However, after your complaint, our technicians are working to fix the issues for you. Your update will be available to you again in the next 24 hours. In case any other problem is detected kindly let us know as soon as possible. We are hoping that it will work perfectly fine now.

Regards.

Sek Solution Providers.

Sample Apology Letter for Technical Issues to Client

To,

Mr. Shankar Panday,

 Street X, Mill Society.

New Delhi, India.

Subject: Apology Letter For Technical Issues

Hi Sir,

We are sorry to hear about your issues with the cloud storage that you use from our services. We were concerned about your complaint that you have lost your backup even after keeping I and files are not loading. We do consider that as a business your data is really important. We are seeing into this problem and are looking for the glitches that could have caused this. We are looking for all the possible solutions and problems in your files and will be providing you the backup in the disc hoping that you will get your data safe and complete.
In the next 24 hrs If you do not get all your data kindly get back to us and report it again

Airtel Cloud Services.

Personal Apology Letter

Subject: Follow-Up & Apology

Dear [Customer Name],

I’m so sorry that I gave you an invalid solution to your software malfunction. I take full responsibility for my actions and deeply regret the inconvenience that it must have caused you.

I misunderstood the issue you were having when we were speaking on the phone, and that’s why I ended up giving you a solution that was incorrect. That’s no excuse, and I apologize for my unguided actions.

In the future, I will be sure to ask several questions of my customers to fully understand the situation before offering a solution.

I hope you can forgive me and that we can continue to work together if you have any more support needs.

Let me know if you have any questions, comments, or concerns.

Sincerely,

[Your Name]

Mass Apology Letter

Subject: An Update on [Issue]

To our valuable [Company Name] customers,

We’re sorry. At [time] today, we experienced [description of issue], which affected [number] customers.

Here’s what happened: [Detailed explanation of source of problem and status of resolution].

We know what it feels like to be waiting for a resolution to a problem, and we’re sorry we put you in that situation. We are lucky to have you as [Company Name] customers, and this morning, we didn’t live up to our end of the relationship.

To help make it better, we are doing a full analysis on this issue, the root cause, the impact, and how to prevent this from happening again.

Thank you for your patience with us as we dig in and get back to helping you grow with [product].

Sincerely,

[Executive Name]

Managerial Apology Letter

Subject: Follow-Up & Apology

Dear [Customer Name],

On behalf of [Company Name], I want to extend our apologies for your experience with [Employee/Contractor Name].

From our understanding, , which prevented you from [customer’s goal]. We sincerely regret this misfortunate incident and apologize for any inconvenience this may have caused.

At [Company Name], our mission is to [company’s mission], but in this case, we failed to deliver that experience. Since [Employee/Contractor Name] is under my supervision, I want to personally apologize for this mistake.

[Employee/Contractor Name] has been notified of your feedback, and we are [steps being taken to resolve the issue or reprimand the employee].

Thank you again for bringing this to my attention, and I sincerely appreciate your patience with us as we work to resolve this issue.

I’m confident your next experience with our employees will be up to the high standard that you’ve come to expect from [Company Name].

Sincerely,

[Executive Name]

Apology Letter for Inconvenience

Subject: Sorry For the Inconvenience

Dear [Customer Name],

We’re truly sorry for the inconvenience that [issue] has caused you. At [Company Name], we pride ourselves on providing top-notch service for our customers.

We expect this to be resolved in [timeframe]. Thank you for your patience and continued support.

Sincerely,

[Your Name]

Apology Letter to an Unsatisfied Customer

Subject: Let Us Make Things Right

Dear [Customer Name],

We’re sorry to hear that you’re unsatisfied with our [product or service]. At [Company Name], we want you to know that your satisfaction is our highest priority.

To help make things right, we’d like to offer you [discount, freebie, perk, a direct line of communication, etc.].

We know this doesn’t make up for your experience, but we hope it’s a step in the right direction.

[Customer Service Rep] will be in touch within [timeframe] regarding next steps for your inquiry.

Thank you, and please know that we appreciate you and your business.

Sincerely,

[Your Name]

Apology Letter for Product Issues

Subject: We Acknowledge Our Product Failure

Dear [Customer Name],

It’s come to our attention that our product [description of product failure]. Our product team is working tirelessly to correct this issue and to ensure it doesn’t come up again in the future.

We will provide another update within [timeframe]. In the meantime, if you have any additional questions or concerns, please don’t hesitate to contact [preferred customer service channel].

We’re sorry for any inconvenience this has caused, and we appreciate your understanding.

Sincerely,

[Your Name]

Apology Letter for Bad Customer Service

Subject: Our Apology to You

Dear [Customer Name],

We recognize that our recent interaction with you fell short of the customer service standards we hold ourselves to. We’re really sorry about that.

There’s no excuse for the experience you received. As a company, we’re reflecting on this situation and taking the necessary steps to ensure this doesn’t happen again.

[List specific steps that are being taken]

We appreciate your continued support, and we hope we have the opportunity to show you that we’re taking action on your feedback.

Sincerely,

[Your Name]

Apology Letter for Scheduling Conflicts

Subject: An Update On Your Upcoming Appointment

Dear [Customer Name],

We’re very sorry to inform you that [team member] has an unexpected conflict and is no longer available for your appointment on [date]. We’d like to work with you to reschedule as soon as possible.

Please [visit our website/app, give us a call, etc.] to choose an alternate date and time that works for you.

We understand that reschedules and cancellations impact you the most, and we want you to know that we value your time to the fullest.

Thank you in advance for your flexibility, and we look forward to seeing you soon.

Sincerely,

[Your Name]

Apology Letter for Mistakes

Subject: We Messed Up

Dear [Customer Name],

There’s no way around it — we made a mistake, and we’re owning it. We’re sorry for [description of mistake], and how this affected your workflow.

At [Company Name], our mission is to [Company Mission or Customer Service Philosophy]. We hope we can prove to you that we hold ourselves accountable when things go wrong.

Optional: As an additional thank you for your business, here’s [discount, freebie, perk].

Sincerely,

[Your Name]

Apology Letter for Delays

Subject: [Item] is Taking Longer Than Expected

Dear [Customer Name],

We’re sorry — [Item] is taking longer than we anticipated. This is due to [include list of reasons].

Our new timeline for [item] is [timeframe].

In the meantime, we’d like to offer you the following alternative solutions as you wait: [Description of alternative solution or helpful resources].

We appreciate your patience and understanding, and we’ll reach back out once this issue is resolved.

Sincerely,

[Your Name]

Apology Letter for Company Transgressions

Subject: An Acknowledgement From [Company Name]

Dear [Customer Name],

Our recent communication about [topic] does not reflect our values as an organization. We’re sorry for the language that was used in [communication].

At [Company Name], we have every intention of creating an environment where everyone feels comfortable and empowered. And part of doing so is admitting when we’re in the wrong.

To ensure nothing like this happens in the future, we’re taking the following steps as an organization:

[Bulleted list of steps being taken]

Thank you for working with us toward [Company Mission].

Sincerely,

[Your Name]

Apology Letter Follow-Up

Subject: Follow-Up On [Issue]

Dear [Customer Name],

We recently reached out about [issue], and we wanted to check in to see how things are going.

If you have any additional concerns or feedback to share, you can fill out the below survey or contact us via [preferred customer service channel].

[Survey Name]: [Feedback survey link]

Thank you for your continued support.

Sincerely,

[Your Name]

Letter

Sample Authorization Letter for Collection of Cheque Book

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Authorization letters are written for the purpose of security and reassurance to the enabler that they only let the authorized person by the actual owner of the property have the property. these letters are written quite often in formal settings and banks. If you want to write one and have been wondering how to write it. We have provided you with a few sample authorization letters that you ab easily follow while writing your own. If you have any similar requests you can leave those in the comment section.

Sample Authorization Letter for the Collection of Cheque-Book

To,

Mr. Himesh.

MBH National bank,

New Dehli, India.

Subject: Authorization Letter For Collection of Cheque-Book

Hi Sir,

I Rajesh Verma was supposed to collect my cheque book from your office but due to unfortunate circumstances, I can not come to collect it by myself. I have an important meeting and I can not leave. However, I am sending you Mr. Akshay Khanna to collect my checkbook on my behalf. He has his CNIC and this letter with you with his name to reassure you that he had come on my behalf.
kindly after checking his credentials and the CNIC no (325841-2564-1) named on Mr. Khanna provide him with my checkbook. Thanks.

Rajesh Verma

Account no: 25641811.

Check Book Collection Authorization Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Address]
[City, State, Zip Code]

Subject: Authorization Letter for Collection of Books

Dear [Recipient’s Name],

I, [Your Name], hereby authorize [Authorized Person’s Name], to collect books on my behalf from [Library Name] located at [Library Address]. This authorization is granted for the purpose of obtaining the books I have previously borrowed from the library and are currently overdue. Due to [mention your reason if applicable, e.g., personal commitments, illness, etc.], I am unable to collect the books in person.

I kindly request that you release the following books to [Authorized Person’s Name]:

  1. [Book Title 1]
  2. [Book Title 2]
  3. [Book Title 3]

I understand that my authorized representative may need to provide identification and sign any necessary forms or agreements required by the library to collect these books on my behalf. I will ensure that they comply with all library regulations and policies during the collection process.

This authorization is valid until [specific date or until the books are collected if no specific date is mentioned]. After this date, [Authorized Person’s Name] will no longer have permission to collect books on my behalf.

I appreciate your cooperation and assistance in this matter. If there are any questions or concerns regarding this authorization, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your prompt attention to this request.

Sincerely,

[Your Full Name]

I, [Authorized Person’s Name], acknowledge that I have been authorized by [Your Name] to collect the above-mentioned books on their behalf from [Library Name]. I understand and agree to comply with all library regulations and policies during the collection process.

Signature: ______________________________ Date: _________________________________

Sample Authorization Short Email for Collection of Cheque Book

Subject: Authorization for Collection of Cheque Book

Dear [Bank Representative’s Name],

I am writing to formally authorize [Authorized Person’s Name] to collect my cheque book on my behalf from [Bank Name] branch located at [Branch Address].

Due to [reason for the authorization, e.g., being out of town, busy schedule], I am unable to collect the cheque book in person. Therefore, I hereby grant permission to [Authorized Person’s Name] to act as my representative and collect the cheque book on my behalf.

To ensure a smooth process, I have provided [Authorized Person’s Name] with a copy of my identification document and a signed letter of authorization, which they will present to the bank staff during the collection.

Please assist [Authorized Person’s Name] in retrieving the cheque book and provide any necessary guidance or documentation required for this purpose.

I kindly request that you extend your full cooperation to [Authorized Person’s Name] and provide them with all the necessary assistance to complete this task.

Should you have any questions or require additional information, please do not hesitate to contact me at [Your Contact Number] or via email at [Your Email Address].

Thank you for your prompt attention to this matter.

Yours sincerely,

[Your Name]

[Your Account Number]

[Your Signature}

Sample Authorization Short Email for Collection of Cheque

Subject: Authorization for Cheque Book Collection

Dear [Bank Representative’s Name],

I hope this email finds you well. I am writing to request your assistance in authorizing [Authorized Person’s Name] to collect my checkbook on my behalf.

Due to [mention your reason if applicable, e.g., work commitments, travel, etc.], I am unable to visit the bank in person. I trust [Authorized Person’s Name] with this responsibility, and I kindly request that you provide them with my checkbook.

[Authorized Person’s Name] will bring the necessary identification and any required documentation to facilitate this process. Please let me know if there are any additional forms or procedures that they need to follow.

I appreciate your prompt attention to this matter and your assistance in facilitating the checkbook collection on my behalf. If there are any questions or concerns, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation.

Sincerely, [Your Name]

Easy Authorization Letter for the Collection of Cheque Book

From,

Manik Agrawal

House 44C Block C. Bala Colony.

Contact no: 91XXXXXXXX,

Date: 13th April 2022.

To,

Mr. Batra.

TATA bank

Delhi, India.

Subject: Authorization Letter for Collection of Cheque Book

Mr. Batra,

I Manek Agrawal owner of Account no 25668444, am writing you this letter to authorize that I have sent Mr. Anil Singh, age 25 with CNIC 5698-5257-11 to collect my checkbook from you on my behalf that I was supposed to collect. Due to personal reasons can not come by myself. However, I am sending Mr. Singh as a trustee. After checking his CNIC and credentials kindly let him have my checkbook.

Thanks.

Signatures: XXXX.

Authorization Letter for the Collection of Cheque-Book

From,

Mani Singh,

44G Lane 4, Deer Town.

Contact no: 91XXXXXXXX,

Date: 13th August 2022.

To,

Mr. Vijay Khanna.

Red Cross Bank.

New Delhi, India.

Subject: Authorization Letter for Collection of Cheque Book

Mr. Vijay Khanna,

It is stated that I Manek Agrawal holding account 5228777 at your bank am writing this letter to confirm that I have sent Mr. Anil Sharma to collect my checkbook from you that originally was I supposed to collect but due to being admitted in hospital due to health reasons can not come right now to collect it by myself. Hence, I authorize that Mr. Anil who is my cousin with CNIC details mentioned below will be collecting my checkbook from you.
Kindly after checking his documents that are his CNIC and this letter hand over the checkbook to him.

Thanks.

Sample Authorization Letter for the Collection of Cheque Book

From,

Kapil Sharma,

40C Block C. Singh Colony.

Contact no: 91XXXXXXXX,

Date: 25th April 2022.

To,

Mr. Sahil Naig,

Mission India Bank,

Delhi, India.

Subject: Authorization Letter For Collection of Cheque Book

Mr, Sahil Naig,

It is stated that I Kapil Sharma, am authorizing via this letter to let Mr. Shukla with CNIC 1548-555-21 have my checkbook collected from you which originally I was supposed to collect. I can not come to collect it by myself due to a tight schedule. However, Mr. Shukla is my trusted person and he is coming with his CNIC and this letter.
After confirming his identity via these documents kindly let him have my checkbook as I need to have it. Thanks.

Application

Sample Application for Disconnection of Electricity Supply

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If you have been looking for how to write an application for the request of discontinuation of electricity supply for your house/office due to certain reasons that you might have, you can get help from the sample applications below and can write yours by following the format easily. If you have any similar requests you can leave those in the comment section.

Application for Disconnection of Electricity Supply by Residential User

To,

Officer,

Delhi Electricity Regulatory Commission,

New Delhi, India.

Subject: Application for Temporary Discontinuation of Electricity Supply

Hi Sir,

I am Vijay Gupta, I have my house on street 14D, block D of Sharma Residencies, that is under your authority. I lived there for 6 years and recently got shifted to America for a few years to live with my kids here. However, while no one is living in my house back in Delhi, I am still getting electricity bills at the average rate and amount. All while no one is living there. I notified your department about it early on but they have not still cut my electricity supply and have been charging me for the supply. I am still getting my electricity bills.
Hence, I would like to request that you cut my electricity supply temporarily till I request to get it back when I shift back home here in Delhi. I will be waiting for your action in this course. Thanks.

Vijay Gupta.

Application for Temporary Disconnection of Electricity

[Your Name]
[Your Address]
[Email Address]
[Date]

[Electricity Provider’s Name]
[Electricity Provider’s Address]

Subject: Application for Temporary Disconnection of Electricity Service

Dear [Electricity Provider’s Name],

I hope this letter finds you well. I am writing to request the temporary disconnection of my electricity service at the following address:

Account Holder: [Your Name] Service Address: [Your Service Address] Account Number: [Your Account Number] Service Start Date: [Date Your Service Started]

I require this temporary disconnection of my electricity service for the following reasons:

[Provide a brief explanation of the reason for the disconnection. For example, you may mention that you are going on an extended vacation, relocating, or undergoing renovations.]

I kindly request that the disconnection be effective starting on [Date of Disconnection Request] and that my electricity service be reconnected on [Date of Reconnection Request]. This period should cover the time of my absence or the duration of the specific circumstances for which the disconnection is requested.

I would appreciate it if you could acknowledge this request in writing and confirm the dates for the disconnection and reconnection of my electricity service. You can reach me at [Your Phone Number] or [Your Email Address] for any further information or clarification.

Thank you for your prompt attention to this matter. I understand the importance of adhering to your guidelines and look forward to a smooth process.

Sincerely,

[Your Name]

[Your Signature (if sending a hard copy)]

Application for Permanent Disconnection of Electricity Supply for Commercial User

To,

Officer,

Delhi Electricity Regulatory Commission,

New Delhi, India.

Subject: Application for Permanent Discontinuation of Electricity Supply

Respected Sir,

It is stated that I am writing you this letter on behalf of Xtreme Sports. Pvt ltd. We have been running our factory in Delhi for 10+ years now. We are commercial electricity consumers. However, due to certain circumstances and unfavorable conditions faced by the company. We can no longer run a factory and it is now going to pass in inheritance to the owner`s kids. It is now being dissolved and we are shutting down our factory permanently. I have been instructed to inform you about his closure event and request you to disconnect our commercial electricity meter by the end of this month permanently as we will no longer remain a commercial user by this month.
Hence, I am requesting you to carry out your investigation or inspection as you want and then permanently cut off our electricity supply. I will be waiting for your response on this matter. Thanks.

Vijay Khanna.

Xtreme Sports Pvt Ltd.

Application for Permanent Disconnection of Electricity Supply

To,

Officer,

Chennai Electricity Regulatory Commission,

Chennai, India.

Subject: Application for Permanent Discontinuation of Electricity Supply

Respected Sir,

I am writing you this as the owner of farmhouse plot no 22 T. in the Shehnai Society area. We as a family have owned this place for 25+ years and used to visit here with friends and family every year for a few months. However, now we have almost sold every property we had here in India and are now permanently shifting to Canada. We no longer wish to visit this farmhouse any time soon in the future. It will remain our property but it will stay vacant from now on. Due to this reason, I am requesting you to permanently discontinue the electricity supply for our property as we no longer will be living there and there is no point to have an electricity meter when we will be not visiting here anytime in the future.

I will be waiting for your action in this regard. Thanks.

M. Gupta

Short Email for Disconnection of Electricity Supply

Subject: Request for Disconnection of Electricity Supply

Dear [Utility Provider’s Name],

I hope this email finds you well. I am writing to formally request the disconnection of electricity supply to my premises located at [your address].

Due to [state the reason for disconnection, e.g., relocation, property sale, renovation], it is necessary for me to terminate the electricity service effective from [desired disconnection date]. I kindly ask for your assistance in processing this request promptly.

Please let me know if there are any specific procedures or forms that need to be completed for the disconnection process. I am ready to provide any required information or fulfill any necessary obligations to ensure a smooth and efficient disconnection.

Additionally, kindly inform me about any outstanding dues or charges that need to be settled prior to disconnection. I would appreciate receiving a final bill indicating any remaining amount due, if applicable.

I understand the importance of adhering to the procedures and requirements involved in disconnecting the electricity supply. Therefore, I would be grateful for your guidance throughout this process.

Thank you for your attention to this matter. I look forward to receiving confirmation of the disconnection of my electricity supply.

Best regards,

[Your Name]

[Your Contact Information]

Application

Application for Electricity Meter Change

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If you as a resident person or commercial electricity user and you have been looking at how to write an application for electricity meter change due to different reasons you might want it t get changed by authorities. We have provided you with sample application formats and you can write yours easily by following this format. If you have a got request for any other applications/letters, kindly leave that in the comment box below.

Sample Application for Electricity Meter Change

To,

Administration office,

 Delhi Electricity Board,

Delhi.

Subject: Application for electricity meter change

Respected Sir,

I am Varun Singh. I am a resident of Geeta Colony, block C, Delhi. My house no is 44C. I am writing you this application today to request a change of my electricity meter. My electricity meter is almost 3 years old and it has been causing malfunctions. It has been causing me problems and is not showing correct readings and units. I believe my electricity bill is far more than my usage and it is because of this faulty electricity meter. I had sent a request earlier to your office to send your technicians and help me change the meter, but unfortunately, I still have not got it changed by now. I can not face further problems due to it.
Herefore I am requesting you again to help me get my electricity meter changed as soon as possible. I will be waiting for your response on this matter so that I can get rid of this problem soon and it does not keep on affecting my electricity bills.

Thanks.

Varun Singh.

Easy Application for Electricity Meter Change

To,

Administration office,

Mumbai Electricity Board,

Mumbai, India.

Subject: Application for electricity meter change

Respected Sir,

I am Arjun Verma. A resident of Ram Charan Society in Mumbai. I have my residence on street 12th of the society in block F. my house no is 262 F. I have sent you multiple complaints and requests to get my electricity meter changed. My electricity meter has not been working for the last 2 months as it got burned due to oversupply or faulty supply on its own. Since then I have been getting electricity bills on average usage and rates after getting complaints that my electricity meter is no longer working. I am a middle-class man and I can not afford the normal average bill that the department has been sending e as my actual usage when the meter was working was less than the average units used because I have no big electricity equipment in my house. I can not keep on getting bills much higher. I would like to request again to send your team and get my electricity meter changed and install a new one. I will be waiting for your response and will be very thankful.

Thanks.

Arjun Verma.

Application For Electricity Meter Change

To,

Administration office,

 Delhi Electricity Board,

Delhi.

Subject: Application for electricity meter change

Respected Sir,

I am Ankit Tiwari. A resident of Beet Colony, Block C, Delhi. My house no is 24C, I am writing you this application to get my electricity meter changed/repaired according to the problem. My meter is very old and for the last 3 months, I have been seeing a very discontinuous and abrupt change in the usage of units. It has been showing more consumption of units that are consumed in my house on average this is confusing and has been costing me more bills as the slot changes. I believe that it is because of the malfunction of the old electricity meter as I saw I got hung up and not working twice this month. I would like to request you to get my electricity meter changed as soon as possible. Thanks.

Ankit Tiwari.

Request letter

Request Letter for Replacement of Transformer

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If you have been facing problems with the transformer in your area and are looking for how to write a request letter for transformer change to the electricity board, you can follow the sample letters provided below by us. If you have requests for any other letter/Application leave that in the comment section.

Request Letter for Replacement/Repair of Electric Transformer

Date: 13th April 2022.

To,

Delhi Electricity Regulation Commission,

Block C, Shivalik Colony, Malviya Nagar, New Delhi.

Subject: Request for replacement of transformer.

Respected Sir,

I am Rahul Vaid, a citizen of Laik Colony Delhi. My consumer number is 452678. I am writing you this to ask you for the replacement and installation of a new transformer in our area. Block D of Laik Colony. There has been only one transformer in our area for the last 4 years and we have faced problems due to it many times. It’s old and it doesn’t support the requirement of the whole society alone at all. Sligh rain, storm, or any other condition and it stops working, and to restart the connection takes several hours. Commercial consumers are facing problems but domestic consumers get trouble as well in such heat just because of the faulty transformer which needs to be replaced. We have complained multiple times but there has been no response, the staff comes and restarts the supply and goes back. We need a permanent solution to this problem.
Kindly get to this issue as soon as possible. We are waiting for your teams to visit and inspect and change this transformer. Thanks.

Rahul Vaid.

Request Letter for Replacement of  Factory Transformer

Date: 20th Sepetember 2022.

To,

Delhi Electricity Regulation Commission,

Block C, Shivalik Colony, Malviya Nagar, New Delhi.

Subject: Request for replacement of factory transformer

Respected Sir,

I am writing you this letter from Nyx Cosmetics laboratories and factory, cantonment area Delhi. Our consumer usage number is 1277l. The transformer that gets us the supply is old and malfunctions. Little rain and issues cause sparks in it and it has blown out many of our important refrigerators and electrical equipment that contributes to our expenses and is causing problems for us now. We have complained earlier as well and the technicians came and checked it and went back but after 2 weeks it was back of blowing electrical equipment with our air conditioners getting blown and cost us lakhs of damage. It is seriously not okay and we need you to install a new transformer as soon as possible for our factory so that we d not face any such loss again.

We will be waiting for your teams to arrive. Thanks.

Nyx Cosmetics.

Request Letter for Upgradation of Street Transformer

Date: 11th April 2022.

To,

Maharashtra State Electricity Board,

No 19, Thane – Belapur Rd,

Subject: Request for upgradation of the transformer

Respected Sir,

I am a citizen of Mumbai Meena Colony. I have my residence on street 14 Block D. the transformer that supplies our street and others around has not been working for the last 26 Hours. A total of ten streets do not have electricity for more than a day now. It has caused problems for domestic users as they are without water and fans in this heat and it has stopped all the functions from yesterday. We called your office multiple times but technicians are still not here. To fix this problem temporarily I want you to send your technicians to fix the transformer for now so that people living in these streets can breathe. Apart from fixing it temporarily, this transformer is always causing problems like these we want you to upgrade this old transformer now so that we do not keep on living with this problem. I am waiting for your response.

Arjun Singh.

Request Letter for Replacement of Transformer in School

[Your Name]
[Your Address]
[City, State, ZIP Code]

[Recipient’s Name]
[Recipient’s Designation]
[School Name]

Subject: Request for Replacement of Transformer in [School Name]

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits. I am writing on behalf of the [School Name] community to bring to your attention a pressing matter that requires immediate attention – the replacement of the transformer serving our school premises.

To address these ongoing issues and ensure the smooth functioning of our school, we kindly request the prompt replacement of the existing transformer with a new, more reliable unit. We understand that this is a significant investment, but it is essential for maintaining a conducive learning environment for our students and the efficient operation of our school facilities.

We believe that a new transformer will not only enhance the quality of education provided at [School Name] but also contribute to the safety and well-being of everyone on our campus.

In light of the urgency of this matter and its impact on our school community, we kindly request a meeting at your earliest convenience to discuss the logistics, timeline, and budget for the replacement project. We are committed to working closely with you to facilitate a seamless transition and minimize any disruptions during the installation process.

We appreciate your attention to this matter and your dedication to providing a safe and conducive learning environment for our students.

Thank you for your prompt consideration of our request. We look forward to your positive response and collaboration on this important project.

Sincerely,

[Your Name]
[Your Title/Position (if applicable)]

Application

Sample Application to ask for a Bona fide Certificate

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If you are a student and are in a need of a bona fide certificate from your institution for any particular reason and you want to write an application to ask for it from your school/college/university. You can easily write your own following our sample applications provided below. if you have any other requests for any applications or letters feel free to leave that in the comment box below and provide your feedback.

Sample Application to ask for Bona fide Certificate

To,

The Principal,

Apk High School,

New Delhi, India.

Subject: Application For Bonafide Certificate

Respected Sir,

With due respect, it is stated that I, Arjun Batra, your student of class 10th need my bona fide school certificate from the school. I come to school daily with my father as we live far away and he has to pick and drop me off and it usually disturbs his routine. I am considering starting to use public transport to come to school as it is cost-free for students as announced by the CM. Using public transport is cost-effective for me as of right now I can not afford the fuel price to come on my own as I belong to a middle-class family.
To be able to use public bus free as a student I need to get my student card after submitting my bona fide school certificate. I would like to request you to issue one as soon as possible so that I can avail this support. I will be thankful. Thanks.

Yours Sincerely,

Arjun Batra.

Easy Application to ask for Bona fide Certificate for College Students

To,

The Principal,

Governtent College For Boys, Mumbai,

Mumbai, India.

Subject: Application for Bonafide Certificate

Respected Sir,

With due respect, it is stated that I am Rahul Khanna your student of 1st year inter Pre-Engineering. Recently the government has announced scholarships for fees ad training of deserving students. as you know I am an orphan and I require any financial help that I can avail to support my career early on and provide relief to my working mother. I want to qualify for this scholarship and the documents required for it demand a bona fide certificate from the institution I am studying. due to this very important need, I would like to request you to issue me a bona fide college certificate as soon as possible.
This will be a huge help for me, kindly issue this certificate as soon as possible as the deadline to submit the documents is the 25th of this month. I will be grateful. Thanks.

Yours Sincerely,

Rahul Khanna.

Sample Application to ask for Bona fide Certificate to University

To,

The Principal,

Chennai University,

Chennai, India.

Subject: Application For Bonafide Certificate

Respected Sir,

With due respect, it is stated that I, Kajal Verma, am your student of 8th-semester batch 22 Bachelors in Accounting and Finance. I am about to graduate in the coming months. For my further education I am applying to UK universities I plan to get my masters from Uk. For this reason, I need to sub, it bonafide certificate to all the institutes I apply to with my admission application as it is mandatory and proof of my education for your institute.
I would like to request you to issue me a bona fide certificate that I am a student of your institute as soon as possible. I will be grateful.

Yours Sincerely,

Kajal Verma.

leave application

Station Leave Application to Employer

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If you have been looking for how to write a station leave application if you want to leave for going out of the station or in case of an emergency to your employer. you can get help from the sample provided by us below. you can easily follow the format and modify them to write your own station leave application. If you have a request for any other kind of application/letter you can leave those in the comment section.

Sample Station Leave Application to Principal from Teacher

To,

The Principal,

 Himesh Law School,

Delhi.

Subject: Station Leave Application

Respected Sir,

With due respect, it is stated that I am Aakash Khanna, a teacher of corporate Law and Business Law for 3rd year Batch 7 and 10. I have an emergency back in my village. My father has gone ill and has been shifted to ICU. He is very aged and fragile at this moment and I want to be with him in case any unfortunate circumstances are faced by us. I am leaving today at 8 pm. I would request you to approve a week-long leave for me from 10th April to 17th April on an emergency basis.
I have asked Mr. Sharma to perform as my substitute for these seven days so that students do not have to deal with this problem and Mr. Sharma has agreed to it. Kindly approve my leave and let me know as soon as possible. I will be grateful.

Thanks

Aakash Khanna.

Short Station Leave Application to Employer for Personal Reasons

[Your Name]
[Your Employee ID]
[Your Department]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]

Dear [Employer’s Name],

I hope this message finds you well. I am writing to request a short station leave from work for personal reasons. I understand the importance of my responsibilities at [Company Name], and I assure you that I will make all necessary arrangements to ensure a smooth workflow during my absence.

The reason for my leave is of a personal nature, and I believe that taking this time off will allow me to address and resolve the matter effectively. I plan to be away from [start date] to [end date], which totals [number of days] days. I will return to work on [return date], and I will ensure that all my pending tasks are either completed or adequately delegated before my departure.

During my absence, I am more than willing to assist in the transition process and provide any necessary support to my colleagues to ensure minimal disruption to our projects. I will be reachable via email at [your email address] and will periodically check my messages for any urgent matters that may arise.

Thank you for considering my request. I am grateful for the support and flexibility that [Company Name] has always provided.

Sincerely,

[Your Name]

Simple Station Leave Application to Employer

[Your Name]
[Your Employee ID]
[Your Department]

[Employer’s Name]
[Company Name]
[Company Address]

Dear [Employer’s Name],

I am writing to request a station leave for personal reasons. I would like to take [number of days] days off from work, starting from [start date] to [end date]. I will ensure that all my responsibilities are well-managed during my absence.

Thank you for your understanding and consideration.

Sincerely,

[Your Name]

One Day Station Leave Application to Employer

[Your Name]
[Your Employee ID]
[Your Department]

[Employer’s Name]
[Company Name]
[Company Address]

Dear [Employer’s Name],

I am writing to request a one-day station leave for personal reasons. I would like to take a day off from work on [date]. I will ensure that all my responsibilities are well-managed during my brief absence.

Thank you for your understanding and consideration.

Sincerely,

[Your Name]

Sick Station Leave Application to Employer

[Your Name]
[Your Employee ID]
[Your Department]

[Employer’s Name]
[Company Name]
[Company Address]

Dear [Employer’s Name],

I am writing to inform you that I am unwell and unable to attend work due to illness. I have seen a medical professional who has advised me to take some time off to recover.

I would like to request sick station leave starting from [start date] until I am fit to return to work. I will provide you with regular updates on my condition and will submit any necessary medical certificates as per company policy.

I understand the importance of my responsibilities, and I will do my best to ensure a smooth workflow during my absence. If there are any urgent matters that require my attention, please feel free to contact me via email at [your email address] or by phone at [your phone number].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Sincerely,

[Your Name]

2 Days Station Leave Application to Employer

[Your Name]
[Your Employee ID]
[Your Department]

[Employer’s Name]
[Company Name]

Dear [Employer’s Name],

I am writing to request a station leave for personal reasons. I would like to take a 2-day leave starting from [start date] to [end date]. During my absence, I will ensure that all my responsibilities are adequately managed, and I will coordinate with my colleagues to minimize any disruption to ongoing projects.

Thank you for your understanding and support.

Sincerely,

[Your Name]

Leave Application for Travelling out of Station

[Your Name]
[Your Employee ID]
[Your Department]

[Employer’s Name]
[Company Name]
[Company Address]

Dear [Employer’s Name],

I am writing to request leave for the purpose of traveling out of station. The details of my leave are as follows:

  • Start Date: [Your Start Date]
  • End Date: [Your End Date]
  • Number of Days: [Number of Days]
  • Reason for Travel: [Briefly explain the reason for your travel, e.g., personal, family, etc.]

I understand the importance of my responsibilities at [Company Name] and assure you that I will make all necessary arrangements to ensure minimal disruption during my absence. I will ensure that my pending work is either completed or delegated appropriately.

During my absence, I will be reachable via email at [Your Email Address] and will periodically check my messages for any urgent matters that may arise. Additionally, I will provide contact information in case of any emergency.

I appreciate your understanding and support for my leave request. If there are any specific procedures or forms I need to follow for this request, please let me know

Sample Station Leave Application for Government Employee

To,

Department Head,

Indian Post Office,

New Delhi, India.

Subject: Station Leave Application

Respected Sir,

With due respect, it is stated that I Sahil Batra, Head Manager of the inspection team in the post office need to ask for a station leave. I have my surgery in Mumbai Hospital as I see Dr. Singh there and I finally got the time of the Dr. for the surgery. This surgery is very crucial to my health and I need to get it done as soon as possible. For this reason, I will be taking off from the work for almost a week. I would request you to kindly accept and approve my leave from 15th September 2022 to 30th September 2022. I will try getting back to work as soon as possible and in case there is an emergency here and you need to contact me you can contact me easily.
Kindly approve my leave so that I can get my surgery done and come back healthy as soon as I can. I will be grateful.

Sahil Batra.

Sample Station Leave Application from Army Officer

To,

The Department Head,

Indian Navy,

Subject: Station Leave Application

Respected Sir,

With due respect, it is stated that I am requesting a leave. I have been working in the base office for the last 6 months and have not taken any off or leave that was not official. As we were allowed to get leave if needed during this non-workday period. I am requesting you to kindly let me visit my hometown for 4 days. My sister is getting married and she scheduled her marriage for this time so that I can visit her easily. As we have off here so visiting home in this period is considered fine but of course, I need your approval to leave the Navy premises.
Therefore, I am requesting you to approve a 4-day leave so that I can be back here at the start of the next week and not miss this wedding ceremony. I will be grateful for this favor

 Thanks.

Caption Rahul. S.

Application

Application for Increase in Fuel Allowance

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If your work or job requires you to move or travel on a daily/hourly basis to earn your monthly salary and you have been thinking to ask for an increase in your fuel allowance due to certain reasons that you believe qualify you for having more fuel allowance to complete your job with it being cost-effective for you. If you are having a hard time thinking about how to write just a request letter to your manager you can get help from these sample letters that we have provided below.

Sample Application for Increase in Fuel Allowance

To,

Human Resource Manager,

Shanti Steel Mills,

Delhi.

Subject: Request letter for Increase in Fuel Allowance

Respected Sir,

I am writing this letter to you today to request an increase in my fuel allowance that the company provides me as my job prerequisite as I work as your inspection manager. As you are already aware that my job demands me to travel to all the stores, in transit and construction stores for our mills, and inspect the goods dispatch, received, manufactured, and delivered. This includes traveling to all these places and that costs fuel. With the rise in inflation the present monthly allowance for fuel, I falling short to provide me with all the fuel that I require to make such inspections throughout the month. Thus, I would like to request an increase in my allowance from ?15,000 to ?20,000 per month so that I can easily cover the cost of fuel monthly without it affecting my routine. I will be waiting for your response. Thanks.

Ravi Singh.

Inspection manager.

Application for Increase in Fuel Allowance Increment

To,

Human Resource Manager,

TFX Courier Services,

Delhi.

Subject: Request letter for Increase in Fuel Allowance

Respected Sir,

I hope you are doing fine. I am writing you this letter to request you an increase in my monthly fuel allowance which currently is at ? 15,000. As recently most of the deliveries for our packages are for areas that are at a further distance. In the last month only I have fallen short of the allowance 3 times and had to get the fuel from my own money. Due to the recent increase in fuel prices, managing the need for fuel in the old amount is not possible. As you know I am just a delivery man my salary hardly pays up for my expenses and having to get fuel at uncertain times out of the money that I am already short of is not working for me.
Under these circumstances, I would like to request you increase my fuel allowance to ?20,000/month. So that I can easily meet up my fuel requirement within the amount. I will be waiting for your response. Thanks.

Chatur Singh.

Delivery Boy.

Fuel Allowance Increment Application

To,

Human Resource Manager,

Xenox Skincare Products,

Delhi.

Subject: Request letter for Increase in Fuel Allowance

Respected Sir,

This letter is being written to you to humbly request an increment in my per month fuel allowance. As you know as the head of the advertising team for the company I have to do multiple meetups with clients and companies and have to travel almost all day for meetings and for branding purposes. After the sudden hike in fuel price, it is really hard to manage the fuel price within the allowance available per month. As employees were also promised to have allowances on a performance basis and I qualify for that as well based on my record with the company.
I would like you to increase my monthly allowance immediately so that I can carry on with my job without any inconvenience and delays. I will be waiting for your response. Thanks.

Rahul Preet.

Application for Fuel Allowance Increment form Company

Date: DD/MM/YY

The Manager/HR/High Official…

Company/Institute name…

Address…

Sub: Application for Increase of Fuel Allowance

Respected sir,

It is stated that I am an employee in your organization for 2/4/6 years (More/less) as (Job Designation). I live almost 20 kilometers (More/less) away from the office. (Describe in your words). As you know coming in the morning with all the fuss on the road is very hard, it’s being very difficult for me to afford this much worth car/bike/transport fuel. We are given fuel expenses which are not sufficient now. (Explain the actual problem and situation). You may know that my basic salary is very limited so you can imagine how difficult it would be for me to manage the fuel and my household at the same. (Describe all about the situation).

I request you to kindly grant me a fuel allowance increment so that I can come to the office on time and work efficiently without the stress of buying fuel for my car/bike every day. (Cordially describe your greetings and requirements).

Yours sincerely,

Your Name…

Job Designation…

Contact Info. and Signature…

Application for Fuel Allowance Increment

Date: DD/MM/YY

Concern Authority name…

The Manager/HR/High Official…

Company/Institute name…

Address…

Sub: Application for Fuel Allowance Increment

Respected GM,

This application is to request an increment in Fuel Allowance. I had been promoted to (Previous job position) from (present job Position) last month. (Describe in your words). Sir, we do fieldwork the whole day for the benefit of the company. My duties have increased as now I have to supervise all the warehouses of the company, of which some of them are out of the town and some at distant places. (Describe actual problem and situation). These duties have increased my fuel consumption. We have to wait so long in traffic ques due to rush crowed traffic, eventually, petrol is consumed more than required. (Describe all about the situation).

So I request an increment in the fuel allowance, which is although mentioned in the perquisites of my job but had not been approved till now. (Cordially describe your greetings and requirements). I regard your verdict and hope for having a considerable result of our request.

Sincerely Yours,

Job Designation…

Contact Info. and Signature…

Application Format for Fuel Allowance 

To

The President/Higher Authority….,

Organization/Institute name…..

Address…..

Subject: Increment of fuel expense

Respected Sir,

It is stated that I am employee in your institute since five years as (job designation: like: executive officer). My purpose of writing is that as in the current era of price hike is at peak. Everything is becoming expensive. You are also well aware of this present situation of country.

Income of era ordinary person is not sufficient to cope up with the rising prices. We are given fuel expenses which are not sufficient now. In our work we have to go, wander allot.

It is requested kindly consider upon my request to increase the amount of fuel expense, so that I may be capable to focus better on my work. I shall be very grateful for this favor.

Thanking you I remain.

Yours Sincerely,

Name of the Employee…..

Designation

Application for Increase in Fuel Allowance

[Your Name]
[Your Employee ID/Number (if applicable)]
[Your Department (if applicable)]
[Company/Organization Name]

[Manager’s Name]
[Manager’s Designation]
[Company/Organization Name]
[Company/Organization Address]

Dear [Supervisor’s Name],

I hope this message finds you well. I am writing to formally request an increase in my fuel allowance, which is an important component of my compensation package.

In my role at [Company/Organization Name], I frequently travel for work-related purposes, including client meetings, site visits, and other job requirements. Over time, I have observed that the cost of fuel has risen considerably, and my current fuel allowance does not adequately cover these expenses.

I have conducted research and can provide data that demonstrates the rising fuel costs and the impact on my budget.

I understand the importance of responsible financial management and assure you that this request is made with the intention of continuing to fulfill my responsibilities effectively while minimizing personal expenses related to work-related travel.

Thank you for taking the time to review my request. Please let me know if you require any additional information or if there is a specific process to follow in this regard.

Sincerely,

[Your Name]
[Your Employee ID/Number (if applicable)]

Fuel Allowance Letter to Employee

[Your Name]
[Your Employee ID/Number (if applicable)]
[Your Department (if applicable)]
[Company/Organization Name]

[Manager’s Name]
[Manager’s Designation]
[Company/Organization Name]
[Company/Organization Address]

Dear [Employee’s Name],

Subject: Fuel Allowance Update

We hope this letter finds you well. We would like to inform you of an update to your fuel allowance as part of your compensation package, effective from [Effective Date].

Previous Fuel Allowance: [Previous Fuel Allowance Amount]

New Fuel Allowance: [New Fuel Allowance Amount]

This adjustment has been made in response to the rising costs of fuel and our commitment to ensuring that your work-related travel expenses are adequately covered.

Please note that this increase will reflect in your upcoming [Payment Schedule, e.g., monthly] paycheck, starting from [Effective Date].

If you have any questions or require further clarification regarding this update, please do not hesitate to contact [HR Contact Name] in the Human Resources Department at [HR Contact Email Address] or [HR Contact Phone Number].

We appreciate your continued contributions to [Company Name] and look forward to your ongoing success with us.

Sincerely,

[Your Name]

Application for Increase Conveyance Allowance

[Your Name]
[Your Employee ID/Number (if applicable)]
[Your Department (if applicable)]
[Company/Organization Name]

[Manager’s Name]
[Manager’s Designation]
[Company/Organization Name]
[Company/Organization Address]

Dear [Supervisor’s Name],

I hope this message finds you well. I am writing to formally request an increase in my conveyance allowance, which is an important aspect of my compensation package.

As part of my role at [Company/Organization Name], I am required to commute to work daily, I kindly request a review and increase in my conveyance allowance.

I have conducted research and can provide data that illustrates the rising costs of commuting and the impact on my personal budget. I am open to discussing various options and arrangements to ensure that the increase aligns with the company’s policies and budget constraints.

Your support in addressing this matter will greatly assist in maintaining my work-life balance and overall job satisfaction.

Thank you for taking the time to review my request. If you require any additional information or if there is a specific process to follow in this regard, please do not hesitate to let me know.

Sincerely,

[Your Name]

Petrol Allowance Request Letter to Manager

[Your Name]
[Your Employee ID/Number (if applicable)]
[Your Department (if applicable)]
[Company/Organization Name]

[Manager’s Name]
[Manager’s Designation]
[Company/Organization Name]
[Company/Organization Address]

Dear [Manager’s Name],

I hope this message finds you well. I am writing to formally request a petrol allowance, which is essential for me to effectively perform my duties at [Company/Organization Name].

To maintain the high level of performance and productivity expected in my role, it is crucial that I have the necessary resources to cover the costs associated with work-related travel. Therefore, I kindly request your support in providing a petrol allowance.

I have conducted research and can provide data that demonstrates the rising costs of petrol and the impact on my personal budget.

I want to emphasize that this request is made with the intention of continuing to fulfill my responsibilities effectively while minimizing personal expenses related to work-related travel. It is my belief that this allowance will not only support my work performance but also contribute to my job satisfaction.

I kindly request your consideration of this request and look forward to discussing it further with you.

Thank you for taking the time to review my request. If you require any additional information or if there is a specific process to follow in this regard, please do not hesitate to let me know.

Sincerely,

[Your Name]

Termination Letter

Landlord Lease Termination Letter Sample

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As a tenant, if you are trying to terminate a lease contract with your Landlord for various reasons like moving/shifting to a new place or due to some problems with the property or adverse relations with the landlord. You are required to send an early notice to the landlord telling him that you have decided to terminate the lease or any conditions that you want to be changed in case the landlord wants the lease agreement to stay in place. These sample letters provided below can help you write your own easily.

Sample Lease Termination Letter

To,

Mr. Nikhil Verma,

57E South Mumbai.

Subject: Notice for Lease Termination letter

Hi Sir,

I am writing you this letter to inform you that I have been considering ending my lease contract with you. As we rented this place from you exactly 8 months ago when we moved to Mumbai to find work here. This lea term was signed on the 15th of January 2021. We have enjoyed our stay here and treated the house as our own and took good care of this property. There are no permanent changes made to your property apart from fixing wall paint in 2 rooms. All the stuff that was given to us with his p leis protected and cared for and we are deciding to leave it in the same condition. No damage has been done to the property instead fixed a few that we needed to live with like installing new lights and fans.
We have decided to move on 15th of September after paying this month’s rent as well on time. The key will be sent to you at your permanent address and in case you want to take a visit for inspection before we leave, you can. Thanks.

Sidharth Batra.

Easy Lease Termination Letter

To,

Mr. Batra,

21S Block, New Delhi.

Subject: Notice for Early Lease Termination letter

Hi Sir,

I am officially sending you this letter to notify you that I have decided to leave your place and end the lease contract that we both signed a year ago. The original contract term was of 2 years and an additional extended period if we decided to renew the term. Unfortunately, I have to leave your place due to certain reasons that I have to comply with. My work has shifted to another office that is now almost 1.5 hours drive away from your property. And now I need to relocate myself. I am aware of the term that you will be able to withhold 30% of my security amount that you are supposed to return to me. I am ok with you withholding that amount as I am calling off this contract early on.
I am notifying you a month ago to let you have time to find new tenants and inspect the property before I leave. The keys will be returned to you on the 20th of August. Thanks.

Arjun Singh.

Sample Lease Termination Agreement

To,

Mr. Ambani.

Annex Apartments, Chennai.

Subject: Notice for Lease Termination letter

Hi Sir,

I am writing you this letter to notify you that I have decided to end the lease contract with you for renting your property at the end of the next month. I know that this is an early call off of this contract but respectfully when signing and checking in your property certain problems needed to get fixed. The leakage from the roof problems and there was a need to install new water motor as the existing causes problems. We decided to rent it on the term that you will be getting fixed within the first month of moving in. however you have not done anything about it and the leakage problem has cost us a lot in this monsoon season. We have been paying the rentals on time. This does not seem fair and we have decided to move to a better property where our stuff is safe.
By ending the contract early you will be cutting 50% off the security deposit. We do not have any problem with that. We will be vacating the property on the 25th of October. Thanks.

Ankit Malhotra.

Appeal Letter

Property Tax Appeal Letter Sample

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Sometimes the amount of tax payable is calculated by the firm/tax department/personal tax consultants that you hire to assess the value of your property to calculate the amount of tax payable on it calculate it using wrong provisions that might not be eligible for you or overcalculate or undercalculate the tax payable by you stating certain reasons that might not exist or are not completely true. In this case, you have to write a letter for a property tax appeal asking the consultants or authority to correct the amounts. Below are a few examples of such letters.

Sample Property Tax Appeal Letter

To,

Manager,

Hood Tax Consultants,

Delhi.

Subject: Property Tax Appeal Letter

Hi Sir,

I am writing you this letter to notify you that I need you to modify the tax return that you calculated over my property at my request. Your firm conducted the tax assessment this month on 9th May. According to the report, the tax on my property has been wrongly over-calculated by your firm using provisions that do not apply to me, the details of such discrepancies are a following.
Your consultant over-calculated the amount of tax on my living space which is 1800 sq ft instead of 2100 sq ft which changed the amount payable by ? 30,000 mentioned by your firm itself in the report. Along with that on the property that I disposed of this year the withholding period calculated by your firm is wrong I withheld the property for 4+ years which gets me 50% tax off on the disposal as a depreciation deduction. The amount overcalculated in this case is ?70,000. Thus, I request you to kindly lower ha amount payable by me in the assessment by ? 100,000 as an allowable deduction. I will be waiting for your follow-up. Thanks.

Akhil Sharma.

Easy Property Tax Appeal Letter

To,

Manager,

TTA Tax Consultants,

Delhi.

Subject: Property Tax Appeal Letter

Hi Sir,

I am writing you this letter to notify you that I have noticed some discrepancies in the tax assessment that your firm has done for me. your lawyers wrongly calculated the amount of tax to be payable by me on my property to be ? 170,000. This amount is calculated on the reasons explained in the report that I own an extra space in the backyard for the swimming pool and 4 car space garage. However, my garage can only accommodate 2 cars, and the swimming pool area is not extra to the pace you examined we renovated it to be in the space lead explained and it occupies no extra space that explained. On these provisions, my tax payable was over-calculated by ?30,000. I would like to request your lawyer to correct these discrepancies and change the tax assessment as soon as possible so that I can go on with further procedures. I will be waiting for your response on this issue.

Ajay Khanna.

Property Tax Appeal Sample Letter

To,

Manager,

XRT Tax Consultants.

Subject: Property Tax Appeal Letter

Hi Sir,

I want to request your firm to access the property tax to be calculated by me on my property for the financial year of 30th June 2022. I would like to request the firm to verify my documents and help me in calculating the amount of tax payable on my property as my lawyer is not available due to some reasons. I would like to share all my details about the property that I own and that I have disposed of during the year. As I have engaged in disposals this year I wanted professional help with my tax assessment to correctly calculate the number of deductions that I owe and the amount that is a liability to me. I would want to trust you with enlightening me on all the dedcutions allowed for me and prepare my tax assessment. I will be waiting for your response. Thanks.

Mukesh Rawal.