Tag Archives: Apology Email

Sample Formats of Email to Clients for Delay in Service

Sample formats of Emails to clients /customers for delay in service/ late delivery are provided below. Various templates are provided which can be used as per requirement. Necessary Changes can be done.

Easy Email to Client for Delay in Service

Respected Mr. (insert name),

Hope this email finds you in the best of your health. I am very embarrassed and nervous while writing this email. Your order of goods, parcel number (insert number) was shipped from Dubai two weeks ago. Along with your parcel, there were some other orders in the shipment having the same surname. Because of some confusion in the client names, the parcel delivery was halted. I totally understand that you paid the amount in advance for urgent delivery but owing to these technical issues caused by another client we have to check the entire two parcels and shipping details. I apologize to you for the delay in the service and hope that you will understand the problem at our end. I am trying my best that the order is delivered to you within two working days. Please be persistent, I thank you for understanding. You have been our client for a long and I will make sure that you will not receive any inconvenience in the future.

Best Regards,

Vishal Pandit
9988776

Sample Email to Customer for Delay in Service

Greetings Mr. ABC,

I hope you are in the best of your health. The purpose of writing this email is to inform you that, unfortunately, there is a delay in your order. Everything is clear from our end and we dispatched the order a week ago but the courier service has lost your parcel because of which it is not delivered yet. I apologize on their behalf; I have personally filed the complaint on an urgent basis and they will respond in two days. Meanwhile, we are preparing your order again and it will be delivered to you within three-four working days. I hope that you will stay tolerant for the delay. We will make sure that such mishappening may not occur again. Thanking you in anticipation.

Sincerely,

Aliya Bhatti

1122334

Email Template for Delay in Service

Dear Valued Client,

We hope your safety and well-being remain intact. This email is to notify you that, regrettably the service (insert name) which you ordered through our store will be delayed by two days. The technical person/staff is unwell and therefore, cannot come to your office by tomorrow. We obviously do have a backup but there is one capable staff member who can deal with the technicalities of the work system that you have mentioned. We do not want to provide you with a compromised quality of service therefore, it’s better to wait for two days. We will make sure to either arrange a substitute by then if the staff member doesn’t get well. Please stay patient, we shall highly appreciate the gesture.

Thank you.

Sincerely,

Pooja Gupta

3344556

Email to Client for Late Delivery

Dear Client,

We apologize to inform you that there will be a delay in your delivery for order number (insert). There was severe electricity problem in our warehouse and therefore, the manufacturing is delayed and the delivery will be possible by the end of this week. We really say sorry for this news of late delivery but please bear this with patience. To compensate for the late delivery, we will be adding a little gift from our side with the order. We hope that you will comprehend the difficulty that was at our end. Kindly stay calm, you will receive the order in its best form. If you have any queries, please feel free to contact us. Thanking you in anticipation.

Sincerely,

Ajay Khurana

3344556

Sample Formats of Apology Email for Ragging to Juniors

Sample formats of Emails for Apology Email to Principal or Head for Raging/Juniors Ragging are provided below. Apology Letter to the Principal for Ragging. Multiple templates are here.

Easy Apology Email for Ragging

Respected Head of the Department,

Department of Computer Sciences.

Sir, I am writing this email to apologize to you for ragging the juniors. It was not intended and even though I am aware of the college rules and regulations regarding the ragging of students, knowing that is it strictly banned. Our friends’ group was only inquiring about the names and details of the newcomers when a girl promptly took it as ragging and made a huge mess. Sir, you can ask the newcomers; as it was a regular chit chat and they were laughing with us as well. The girl made lodged a complaint against me whereas, I still want to apologize for the act. It was not any sort of ragging; I am not blaming her either, she may have misunderstood it. I request you to accept my apology in this regard. I will make sure such a situation is never created again. Seeking your kind help.

Yours Obediently,

Nisha Gupta
UOM-678-22

Sample Apology Email to Principal

Respected Sir,

I hope this email finds you in the best of your health. Sir, please accept my deep apology for the ragging of the junior. I am very well aware that the act of ragging is prohibited on campus. I along with a bunch of friends was trying to have a chit chat with the newcomers and unintendedly we started ragging not realizing that we are being watched. Sir, it was my mistake and I sincerely apologize for the act. I have also said sorry to the juniors if they have felt bad but it was just for the sake of fun and no serious intentions to hurt any other person was there. I hope that you will provide me with another chance and dismiss the action taken against me. Kindly accept my genuine and heartfelt apology. This shall not happen ever again.

Thanking you.

Sincerely,

Varun Kumar
UOM-667-22

Easy Template Apology Email to Principal for Ragging

Respected Principal,

Hope this email finds you well. I am writing this email to apologize as I have been charged with ragging a junior yesterday. Sir, that junior is my family friend and we already have very good terms. The senior teacher saw me with the newcomer and mistook it as if I am teasing the boy. Sir, you can inquire with the boy as well; we are already friends. Even though I am not at fault but still I want to apologize if any inconvenience was caused because of me. I shall be highly obliged to you if this complaint can be removed from my conduct file as well. Thanking you in anticipation.

Sincerely,

Neha Sharma
Student ID

Apology Email to Senior for Ragging

Dear Sir,

This email serves as an official apology email for the ragging of a junior. Sir, I did not want to hurt the feelings of any person intentionally. It was not intense ragging and we all were in a very friendly mood. I wasn’t aware of what the boy was going through and he had recently lost his father, the questioning on the father’s occupation went ahead and later I got to know that his father passed away a few days ago. I am deeply sorry for my misconduct and I want to apologize to the boy as well. Sir, I never wanted that things go wrong like this. We were trying to have a friendly introduction to each other when the boy got hurt. Please accept my apology in this regard. I shall be very careful from now onwards.

Sincerely,

Anushka Sharma
Student ID

Sample Apology Email for Customers

Sample formats for Apology Email from Hotel to the Clients/Customers for Construction Work/ Maintenance are provided below. Apology Email to customer template. Various templates are provided for your convenience.

Apology Email to Customer Because of Construction

Greetings of the day.

Dear Sir,

Hope this email finds you in the best of your health.

We at ABC Hotel are extremely thankful to you for choosing us every time for your stay. We at our end, are trying our level best to provide you with the best possible services and to make you feel at home. Yesterday, we received an email from you mentioning that this time you felt disturbed because of the ongoing work at night. Actually, the hotel is expanding and the construction is going on therefore, you might be annoyed because of the sounds. We have rescheduled the working hours of the workers so that our valued customers may not feel irritated and it may not wean with their comfortable sleep. We apologize, in case of a slight disturbance. We hope that you will understand the genuine issue.

We always welcome suggestions from our customers. Feel free to contact us anytime.

Regards,

Name

Contact

Easy Apology Email to Hotel Customer Because of Maintenance

Dear Sir,

Greetings!

Hope you are doing well.

I received your email mentioning the inconvenience you had, because of the noise throughout the night. Sir, I apologize for the trouble but there was maintenance going on in the room, next to yours. The client asked for the maintenance on an urgent basis and therefore, it was carried out at night hours. I really want to excuse myself personally for this and will make sure that next time maintenance is scheduled at reasonable hours to not compromise the comfort of anyone else. We are providing you with a complimentary lunch voucher for two, as compensation. I am sure you will ignore this misstep as we seek to provide the best services to our customers every time.

Thanking you.

Sincerely,

Name
Contact

Apology Email to Hotel Customers Because of Construction

Dear Sir,

We hope this email finds you well.

This email serves as an official email to inform you that the new building of the hotel is undergoing construction work. For this reason, the customers staying in the new building are requested to shift to the adjacent building. Please collect your new room keys from reception. We really apologize for the inconvenience but that’s the best decision we can make for your peaceful stay or else you could get disturbed because of construction noise. We hope that you will cooperate with the staff and do not mind going to new rooms. Also, the new rooms are the executive lodges, we hope you will get a more comfortable stay there. Feel free to ask any queries.

Thank you.

Regards,

Name
Contact

Apology Email to Hotel Client from Manager

Respected Mr. ABC,

Hope this email finds you in the best of your health.

On account of your email, I am extremely diffident that your stay was disturbed because of noise last night. Sir, I want to inform you that our maintenance is going on and because of this we sent an email to the valued customers prior to the construction activity but we still understand your concern. Your room is very near to the site of maintenance henceforth, this disturbance was caused. In order to provide you with the best services and comfort, we offer you to shift your room for the next two days of your stay. Please visit the reception in this regard. We once again, apologize for the inconvenience caused.

Have a good stay.

Regards,

Name
Contact