Category Archives: Request letter

Donation Request Letter for Paint Material

Subject: Donation of Whitewash/Paint for Special Needs School Building

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits. I am writing to you on behalf of [Your Organization/Group] with a heartfelt request to donate whitewash or paint for the beautification and improvement of the facilities at [Special Needs School Name].

As an organization committed to supporting educational institutions and community development, we have been impressed by the exceptional work and dedication exhibited by [Special Needs School Name] in providing specialized education and care to students with special needs. It is with great enthusiasm that we wish to contribute to the enhancement of the learning environment within your school.

We understand the importance of an aesthetically pleasing and stimulating environment for students with special needs. Studies have shown that an engaging and visually appealing setting can significantly impact their overall development, including cognitive, emotional, and social aspects. By providing a fresh coat of whitewash or paint to the school building, we aim to create an atmosphere that fosters creativity, positivity, and a sense of pride among the students, teachers, and staff.

Our organization is ready to donate the following materials:

[Specify the type and quantity of whitewash or paint]

[Specify any additional materials, if applicable]

To ensure the longevity and quality of the painting project, we kindly request your assistance in determining the specific requirements for the school building. This would include the approximate surface area that needs to be covered, preferred colors, and any special considerations such as anti-allergenic or low-VOC (Volatile Organic Compound) paints.

Additionally, we would appreciate your guidance regarding any specific safety measures or technical specifications that we should be aware of during the painting process. Our organization is committed to adhering to all necessary safety protocols to ensure the well-being of the students, teachers, and staff.

We look forward to the opportunity to collaborate with [Special Needs School Name] in this meaningful project. We firmly believe that by working together, we can create a vibrant and inclusive learning environment that nurtures the potential of every student. Please let us know the best way to proceed and whom we should contact to coordinate the logistics of the donation and painting process.

Thank you for considering our request. We are excited about the positive impact this project can have on the students and the entire school community. We eagerly await your response and the opportunity to contribute to the improvement of [Special Needs School Name].

With warm regards,

[Your Name] [Designation]

Request Letter to Paint Company Provide Paint on Discounted Rates

[Your Name]

[Your Address]

[Email Address]                                                        [Date]

[Recipient’s Name]

[Recipient’s Title]

[Paint Company Name]

[Company Address]

Subject: Request for Paint Donation or Discounted Rates for [Special Needs School Name]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to you on behalf of [Special Needs School Name], a special education institution dedicated to providing quality education and care to students with special needs. We are reaching out to your esteemed company with a humble request to consider donating or providing paint at discounted rates for our upcoming renovation project.

At [Special Needs School Name], we believe that a safe, nurturing, and aesthetically pleasing environment plays a vital role in the development and well-being of our students. Our school building is in need of renovation, including repainting the interior and exterior surfaces. However, as a nonprofit organization with limited financial resources, we face challenges in meeting the required expenses for such projects.

We are aware of the outstanding reputation of [Paint Company Name] for producing high-quality paints and being actively involved in community initiatives. We greatly admire the social responsibility initiatives undertaken by your company, and we are confident that our partnership would make a significant difference in the lives of our students.

We kindly request your support in one of the following ways:

Paint Donation: We would be immensely grateful if [Paint Company Name] could donate paint for the renovation of our school building. By contributing to this project, your company would be helping to create an inspiring and engaging environment for our students.

Discounted Rates: Alternatively, if it is not feasible for your company to provide a full donation, we would greatly appreciate any possible discount on the purchase of paint. A discounted rate would enable us to proceed with the renovation project while staying within our limited budget.

We anticipate that approximately [Provide estimated quantity or coverage area] of paint will be required to complete the renovation project. We are open to discussing the specific paint type, colors, and any other considerations that align with the available options from [Paint Company Name].

We firmly believe that every child deserves an environment that supports their growth, development, and overall well-being. By supporting our special needs school, you would be making a meaningful impact on the lives of our students and their families.

We kindly request an opportunity to discuss this matter further and explore possibilities for collaboration. Please let us know if there is a convenient time for a meeting or if you would prefer to communicate through email or phone.

Thank you for considering our request. Your support and generosity would make a significant difference in the lives of our students, and we sincerely hope that [Paint Company Name] will partner with us in this endeavor.

We eagerly await your response and look forward to the possibility of working together to create a more vibrant and inclusive learning environment at [Special Needs School Name].

With gratitude,

[Your Name]

[Your Title, if applicable]

[Special Needs School Name]

[Email Address]

[Phone Number]

Request Letter to Share Annual Reports for Donations

A request letter to the annual reports. Balance sheets are usually written by an organization or a person who wishes to donate to a possible non-profit organization to fact-check if the donation is going to be in good hands and will reach the needy. While such requests seem a little more personal but possible donors usually ask for such information to verify the organizations they are going to donate to.

Request Letter to Ask to Share Annual Reports, and Audit Reports for Donation

To Mr. Ram Charan.

Seeta NGO,

Eluxe street, New Dehli,

Mr. Ram,

I am writing you this on behalf of my Boss Mr. Shankar Kumar CEO of Geo Group Of Industries. After a recent event that he attended where he got to know about your organization helping young orphan disabled girls to study and aid education them. He has to decide to donate a sum of money to your organization but for this purpose, I would like to demand your NGO`s recent annual reports and audit report as well. you must be familiar with this approach already. Just for the sake of making the right decision and making a donation, I would like you to send the demanded information to me so that we can verify and make a donation to help in your purpose. I will be waiting for your response. Have a good day.

Sunil Mishra.


GEO Group Of Industries.

Request Letter to Ask to Share Annual Reports, and Audit Reports for Donation

To Mr. Kumar Sanu,

Smile Foundation.

Ace Society, New Dehli,

Mr. Kumar,

I hope you are doing fine. Following up after the informal meeting that we had where you proposed donations. I would like to donate to your foundation as a tribute and love for these beautiful and innocent orphan kids that your foundation has been taking care of. I would like to pplay a part in that too. but for that purpose I want you to share your most recent period`s financial statements and balance sheets with me and if possible audit report as well. my legal team will check your statements and then I will make the donation close to the amount you asked for as I do want to help. So if you send us your information we will make the payment as soon as possible. Kindly contact my legal team if you need any help with providing any information. I would be waiting.

Anand Patel.

Sample Request Letter for Vendor Replacement

A vendor replacement letter is sent by one company to another. It is a formal business letter about wanting to terminate the contract with an existing vendor which can be because of many reasons and also requesting yo advice to contact another vendor available for providing products. If you want to write one you can check our sample vendor replacement letters provided below.

Sample Request Letter for Vendor Replacement


Mr. Sahil Khanna,

Hope you are re doing fine. I am writing you this today to terminate our contract for the supply of school nags that our company sells. I have decided this based on complaints and the product not being on the quality standard that my company promises, I had complained about it earlier but nothing has been done. It is upon me to make sure the product that I buy is worth the price and also is a quality product as it then goes to hurt the company`s reputation. Adding to this situation after ending this contract I would like you to contact me for another vendor offering the same product services so that I can resign my product services with him as soon as possible. Thanks.


Ankit Tiwari.

Brand CEO.

Sample Request Letter for Vendor Replacement


Mr. Arjun Khurana,

Hope you are re doing well. I am writing you this to let you know that I have after careful consideration decided to terminate our contract for providing my company with the products that we sell. I highly appreciated your services throughout this time and your professionalism made me work with you for a very long as you always met the deadlines and the products have never been low quality. However, this decision is taken after we decide to go in a different direction with our business as we are currently studying our new business model and new products that we want to launch and we have other vendors who are a better fit for those kinds of products. I just want to thank you for your services and also that this contract will be terminated after this month. The remaining payments will be made clear as well at the end of this month. If you have any other concerns or ask kindly contact me so we can go on our way now. Thanks.


Shankar Pnday B.

Brand CEO.

Request Letter by Employer to Extend Probation Period

The probation period is usually called a training period before the employment contract is confirmed with the employee and the benefits and perks of the job get confirmed for the employee. The employee usually has to learn the new work or get accustomed to the environment or the field he/she is going to work in. if you need to write a letter to extend this period to an employee you can get help from sample letters for the same purpose we have provided below.

Request Letter to Employee to Extend Probation Period Due to Not Achieving Sales Target


Mr. Ankush Sharma,

Sales Department,

Mr. Ankush,

This is to inform you that the management has decided to extend your probation period for another 1.5 months which is 45 days from now. This decision has been taken after reviewing the targets that were set for you to achieve and your actual performance against them. It is a little demotivating that you have not achieved those targets. But as per the company policy e can only confirm your employment with us and confirm certain employment benefits only if you achieve certain targets during your probation period proving you’re the right fit for the job.
The sales target of 90 sales by you during 2 months has not been achieved also you have not attended the meeting that you were called for yesterday. If you want to keep working with us kindly send your written approval accepting the extension of the probation period. Good Luck.

Tazer Electronics.

Request Letter to Employee to Extend Probation Period Due to Low Performance


Mr. Rajat Bhatia.

Taxation Department.

Subject: Extention of Probation Period

Mr. Rajat,

Hope you are doing well. this is to notify you that we have to decide to extend your probation period for another month before confirming your employment and employment benefits with us. This decision has been taken after the meeting that we had with you yesterday about your performance during this period. You were supposed to get trained in this department as a trainee and work well with the senior manager of your department and take his commands. Unfortunately, this has not been achieved. As you are familiar with the fact that every hiring season we have many deserving students wanting to start their training in firms and we also have many waiting candidates to start their training still waiting. You were given this opportunity to confirm your training here but you have not done it as well. Kindly work under probation for another month d start taking your training seriously so that we can register you. Good Luck.

Human Resources Department.

Request Letter to Employee to Extend Probation Period due to Health Issues


Ms. Shifali Sharma,

Accounts Department,

Subject: Extension of Probation Period.

Ms. Shifali,

This is to inform you that management has decided to extend your probation period for another month. The period that was going to end this month will now be ending on 30th August 2022. This decision has been taken after considering your application regarding your health issues due to which you were absent for 3 weeks from work. We normally cancel the agreement and give another candidate chance to work but taking into consideration your serious condition due to which you were not available at work we decided that it would be better for you to complete the probation period and show good performance before signing a permanent employment contract with the company. If you accept this kindly send me your acceptance in writing as soon as possible and show up to work in the office. Thanks.

Jay Singh.

Human Resources Department.

Request Letter for Renewal of Contract Agreement

There are several reasons and occasions for which you can have to write a contract renewal letter to the other party. Such contracts are written to renew a soon-to-be-ending contract with another party or a contract that has already ended. if you want to write one you can check the sample request letters for contract renewal we have provided below.

Request Letter for Renewal of a Contract that Ended Last Month


AK Maintenance Services,

25  L, New Dehli.

Mr. Ankit,

I hope you are doing well. the purpose of writing this letter today is to propose you contract for the renewal of maintenance services. We have already been taking services from your company for a year now and we are pretty satisfied with it. As the contract for 12 months, has ended last month, I would like to propose you continue giving services to our building as every family on the very floor seems to be comfortable with the staff you send and the services your staff has been providing everyone.
I would want you to renew the contract on the same terms with the same fixed monthly amount and the services that we have already been getting from your company, but we are willing to negotiate the terms again if you think it will be better to do so. Kindly let me know if you accept.

Kunak Sharma, Manager,

Tecs Apartments.

Request Letter for Renewal of an Employment Contract that is About to End


Mr, Ankul Singh,

Head Of Finance Department,

Mr. Ankul,

I hope you are doing well. As the Head of the Human Resources Department, I would like to remind you that your employment contract with the company is about to end in a month. You have been working well for the company and have managed everything ere very well we are impressed by your work ethic and are quite satisfied with your services. The company would like you to continue your services here as you have been a great part of our work family.
Kindly let me know as soon as possible about what you this of this renewal and whether would you like to renew the contract on the same term or would like to change anything if you desire. If you would like to continue working with us we would also be glad to offer you a promotion based on the new responsibilities in the area.

Karthik Sharma.

Head Of Human Resources Department

Request Letter for Renewal of a Contract


Bree Manufacturers,


Mr. Rajeev,

I am writing you this from HM Clothing as you are already aware. I would like to notify you that the contract between our companies about the supply of stitched T-shirts every month for a year is about to end. Our clients this year have liked the quality of the stuff and the nice stitching and attention to detail a lot. It has earned customer loyalty as we have had more sales due to the quality. Our customized shirts are loved by our custumers and we would like to keep them that way. This is why I would like to ask you to renew our contract for another year as well if you agree to this. However, now that we are satisfied with your services and product we would like to ask to renew the contract for the supply of denim jeans as well as want to start selling customized jeans as well. if you agree on continuing working with us, kindly send us sample of your denim and have a meeting to review the terms of the contract for 2024. Will be waiting.

HM Clothing.

Request Letter for Transport Contract with Different Institutions

You can write your proposals to be with a transport contract with different institutions to provide them transport services for their employees or students and can make a business out of this service. In case you want to write a proposal letter to someone to have a transport contract with them you can check our sample request letters for the same topic provided below to get a little help. You can leave requests for other topics in the comment section.

Request Letter for a Transport Service Contract with a School


Mr. Ritesh Sharma,


Start School Of Cooking.

Mr. Ritesh,

I hope you are doing well. I am writing you this on behalf of “Pankaj Travels” which is my company. We provide buses and driers for institutions to use our paid services. Our services include Vehicles either buses or vans according to the number of people in your institution and trained and licensed drivers with security. We have the most professional drivers who are trained to be very professional in every term with the clients using our services along with being punctual and dedicated to the services we provide. We would like to provide you with our services. If you are in a situation that wants to provide traveling services to its students, kindly contact us. We can negotiate the terms if you agree to this contract. Thanks,

Have a good day.

Pankaj Travelling Services.

Request Letter for a Transport Service Contract with a College


Mr. Sahil Nanda,


Star Academy Of Commerce,

Mr. Sahil,

I am writing you this to propose you conveyance services that your college needs. Your college had posted about wanting to gate a contract with a company to provide your students with conveyance services from your college easily and on time. My company provides trained and licensed drivers with travel buses for conveyance services to different institutes in the city already. We would want to work for your institute as well if you agree to. Currently, we can provide buses for the travel of 200 students on a daily with 4 buses that will be available to your instate during college hours. Our drivers are highly professional and we verify every driver for the sake of the safety of the people traveling with them. Our company has its own measures and we have been providing reliable services for years now. Follow up if you agree on taking our services.

Have a good day.

Kapil Sharma.

Request Letter for a Transport Service Contract With a University


Mr. Kran Bhatia.


Scarsdale School Of Fashion.

Mr. Karan,

I read about your need for buses and drivers to provide conveyance services for your college students. I own a traveling company we provide buses with our drivers during the time you will choose to be your office hours. Our services have been great for years with our satisfied clientele around the city. We would like to work with you. You can verify every detail before signing a contract with us and also check testimonials from our clients getting our services. Our staff is professional and well trained and takes care of the safety of every person who travels with them. Every driver that we have is a verified professional so you will have to not worry about anything. After you agree to a contract with us it will be our responsibility to take care of the conveyance of your students. we charge according to t the number of persons traveling with us on a daily. Further details can be negotiated in a meeting if you want to take this offer further.

Raj Sharma.

Request Letter for Canteen Contract

If you need to write a proposal to a school/college/university for a contract for setting up a canteen in their institution, you can check our sample proposal contracts for the same purpose given below. You can leave requests for other topics in the comment box.

Request Letter for a Canteen Contract to a School


Mr. Akhil Sharma,

Rise School Administration.

Mr. Akhil,

I hope you are doing well. I am writing this letter to propose a canteen contract for your school after getting to know that you have been looking for a good catering service for your school cafeteria. We have been giving canteen services in many schools for the last 10 years and we offer a hygienic menu including different kid-friendly items in our menu that are rotated every week. Our services are recommended by every client we have worked with. We would love to take over the canteen services in your school cafeteria. We would be prevising homemade food for kids made with mostly organic ingredients. We have a very dedicated and friendly staff that makes sure all the food in the café we have tasted good and is fresh. Please contact us if you accept this offer so we can negotiate this offer through a meeting.

Have a good day.

Tasty Catering and Co.

Request Letter for a Canteen Contract for Setting Up a Canteen in their College


Mr. Sahil Singh.

Rise School Administration.

Mr. Sahil,

I am writing you this as the owner of “Yummy Canteen Services”. I read about your college wanting a catering company to set up a cafeteria in your college with multiple items and menus that are healthy and homemade with a menu that kids like. We provide tasty, healthy homemade continental and fast food with a lot of options that rotate weekly in the café we have set up in other schools in the city. We would love to have our services given in your prestigious college as well. We make sure that the servers and chefs we have are healthy and prepare every meal taking care of hygiene and taste and quality. We have been in this business for the past 5 years. I would love to have a meeting with you about setting up this cafe if you accept this offer.

Waiting for your response.

Yummy Canteen Services.

Request Letter for a Canteen Contract to a University`s Principal


Ms. Soni Singh,

IKA Fashion School.

Ms. Soni,

I am writing you as the owner of “Prakash Foods”. We are well-known catering and food brand. I wanted to propose you a proposal request to have our canteen/café in your institute. We serve different fast food and homemade items on our menu that our clients love. We can also send you our food to test it yourself. Having our café serve food to your students will help my brand with exposure and business and you will have a good running café with an amazing menu that I know everyone will love. We will set up the whole space on our own and it will be an attraction and good space for the students I hope. We have our running cafes inside the city and they are doing great as well we have a good customer list as our food is liked by everyone. If you are interested and agree with this proposal kindly let me know. In Addition, I am sending you some items from our menu. I hope you will like it. Will be waiting for your response.

Have a good day.

Prakash Foods.

Financial Support Request Letter for Surgery

Here are the Sample Request Letter for financial support due to surgery.
You can use these easy formats and modify your reason too. Necessary Changes can be done.

Sample Request Letter for Financial Support due to Surgery

Dear Sir,

I am writing to humbly request your financial support towards my upcoming surgery. [Provide a brief description of the medical condition and the surgery]. Due to [financial difficulties/insufficient insurance coverage], I am facing difficulties in arranging the funds for the procedure.
Your contribution will make a significant impact in my life and help me get the medical attention I need. Any amount, big or small, will be greatly appreciated and will go a long way in covering the costs of the surgery, medication, and post-operative care.
I understand that there are many worthy causes and requests for support, and I am grateful for your consideration of my request. I would be more than happy to provide any additional information or documentation to support my request.
Thank you for your time and consideration. I hope to hear back from you soon.


Sample Request Letter to an NGO for Financial Help

Dear Sir,

I hope this letter finds you in good health and spirits. I am writing to request your financial assistance for a cause that is very dear to me. [Provide a brief description of the situation or need for financial assistance]. Despite my best efforts, I am unable to secure the necessary funds to address this situation.
I am reaching out to your esteemed organization as I am aware of your commitment to supporting individuals and families in need. Your assistance will not only help me but also bring a positive change in my life.
Any financial support you can provide will be greatly appreciated and will go a long way in helping me overcome this difficult time. I would be happy to provide any additional information or documentation to support my request.
Thank you for your time and consideration. I look forward to hearing back from you soon.


[Your Name]

Meeting request to Supervisor for Paid Leave of One Year

These three are different variations of email applications. The applications are for asking for an audience with the CEO for a paid leave of one year. These three email applications are meant to help anyone who requires assistance.
Furthermore, if there is any additional help required then the team would love to provide additional information. Please do not hesitate to reach out to us via the given comment box, which you can find on this page, or the email which is also given on this page. The team would surely give a prompt response.

Easy Request Letter to supervisor for Paid leave of One year



To: The CEO

Subject: A request for a yearlong paid leave

Dear {first name},

I’m writing to inform you that I’ll be taking a one-year paid leave.
This is due to personal reasons and I hope, with consideration, you would approve my request.
There are many concerns I have in making this decision; this final concern is the stability of our current project. {Some details about project} By sacrificing an income and time commitment, I am mitigating any possible setbacks. I also believe that due to my stellar performance in recent projects and many unused leaves, I would be cashing in on those and any future leaves.

I deeply appreciate your time and consideration of my request,

“{recipient name}”

Meeting request to supervisor for paid leave of one year


New Delhi

To: The CEO

Subject: Your investments in me

Dear {{insert CEO name},

I am tremendously grateful and over the moon to have had this opportunity to work with you during my time with x company, and I can’t wait to get back to full-throttle duties. Unfortunately, motherhood has been so fast-tracked for me that neither my husband nor I anticipated it. I’ve given up too much of myself in these past few years and now sadly find myself needing a bit more from myself by way of balance, such as spending time as a spouse and soon a mother as well. In the spirit of compromise, I’d like to propose that I ask for a year’s leave, but if at all possible, be paid for TEN months next year only. Clearly, this is not standard at x company, but please consider my request. I understand that I am asking for a lot, but I do think I have shown great progress and know for sure that I could come back with a greater spirit if I wasn’t always worrying about my child.

Thank you again

Request Letter to Supervisor for Paid Leave of One Year



To: The CEO

Subject: Request for Leave of Absence

Dear Steve,

I am happy to have joined {company name} and am looking forward to building the business with my team. I have some good ideas in mind and anticipate being a valuable member of the executive team. Since joining {company name}, I have learned much about what makes your company so special by speaking with various colleagues at varying levels in the company. When I first came to XCAD I was completely untrained, and the company polished me into the diamond that I am today. I respect you and the learning environment you have created for all your employees.
At this time, however, I would like to offer you a request for one year’s leave of absence without having to worry about how it will affect my future prospects with {company name}.
Clear enough? Let me know what you think and whether or not the email is persuasive enough!