Tag Archives: Purchase Order

Request letter

Request Letter for the Purchase of Notepads or Draft Pads

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If you want to write a request letter for the approval of purchasing notepads or draft pads for your office/school/factory or workplace. You can do this easily by using the sample request letters we have provided you for approval to purchase notepads. you can use these to approval from the management or quotation from the market. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Sample Request Letter to Purchase Notepads and Draft Pads for Office

Intex Technologies
56 Arena X, Chennai, India.

Subject: Request Letter to Management for the Purchase of Notepads in Bulk for Office

Dear Sir,

Hope you are having a good day, this letter has been written to you to request the purchase of new notepads and draft pads for the office. We have run out of the stock we had for notepads and draft pads. Notepads are used in daily operations and are very much needed instantly by the staff as we use these for meetings, planning, and almost every other task. For this purpose, I would like to request your approval of this purchase and also approve a budget for the purchase of 70 notepads and draft pads for the office. I request you to approve this purchase as soon as you can so that we can place our order with the suppliers in the market to get it by the end of this month. Thanks.

Yours Sincerely,
Anil Khanna, Manager.

Easy Request Letter to Purchase Notepads in Bulk for School

Mumbai Public School For Boys,
Street C, Mumbai, India.

Subject: Request Letter to Management for Purchase of Notepads in Bulk for School

Dear Sir,

Hope you are doing good. This letter has been written to you to request the purchase of Notepad in bulk for the school staff and students. We are running out of our old stock of notepads that we keep for the staff and kids. As you know these are customized notepads with the school logo and details for the staff and students to use so we need to place our order soon with suppliers to get them in time. These notepads are used by staff in meetings and almost in all other operations and are needed instantly. We are also going to give one to every student for their work.
Kindly approve a budget for this purchase as soon as possible so that we can place our order with our suppliers as the printing takes time and we need to restock soon.

Yours Sincerely
Shreya Goshal, Manager.

Request Letter to ask for Quotation of Notepad in Bulk from the Suppliers

Aspire Printing House
Block E, New Delhi, India.

Subject: Request Letter to Send Quotation for the Purchase of Notepads in  Bulk

Dear Sir,

I am writing you this letter to ask you about details relating to your notepads. We intend to order notepads in bulk with customized printed logos. If you have this facility available kindly let us know about the prices, sizes, quality-related issues, and delivery timing for such an order. We Require

  • 50 printed notepads size regular.
  • 50 printed diaries size small.

We need the best quality product and paper used so kindly tell us about the prices of the highest quality products. Also, let us know about any discounts you might provide on bulk purchases. Let us know about the prices, sizing, and delivery time regarding this order so we can place our order with you.

Yours Sincerely,
Arjit Khanna.

Request letter

Request Letter for Cancellation of Purchase Order by Purchase Department

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Are you wanting to write a cancellation letter for a purchase order you place that you can not get anymore due to unfortunate circumstances or other reasons? Well, we have provided you with some sample letters that you can copy to write a letter to cancel your purchase order. If you got requests for purchase letters for any other things or cancellation letters you can leave your requests in the comment box.

Sample Request Letter to Cancel the Purchase of Chemical in Bulk

ALC Pharma Ltd
56 street Chennai Market. India

Subject: Request Letter to Cancel the Purchase Order for Chemical in Bulk

Dear Sir,

It is to inform you that we want to cancel the order we placed with you on 20th May 2022 for the purchase of a few chemicals in bulk. The order no is 17. We had ordered Octocrylene, emulsifiers, waxes, stearic acid, and active charcoal from your company. We needed these chemicals for our cosmetics but the other raw material could not arrive on time. Due to this unfortunate turn of events, we can not have these chemicals in bulk stored for long and you know that their shelf life is not long enough and all this will go to waste. We can not risk all this stuff going to waste it will waste the money spent as well. so I request you to kindly cancel our order as we can no longer store these chemicals. We are extremely sorry for the inconvenience we got you into.
I hope you can understand our situation, I request you to kindly cancel our order.

Thanks
Yours Sincerely
Hemant Khanna, Manager Nyx Cosmetics

Easy Request Letter to Cancel the Order of IT Department Items

Ravi Electronics
Street C, Mumbai Mall, India

Subject: Request Letter to Cancel the Order of IT Department Items

Dear Sir,

This letter s being written to you to inform you that our IT company placed an order with you on 20th March 2020, for the supply of some IT equipment that we needed urgently. As per the agreement you were supposed to deliver the equipment in 2 weeks. It is almost 4 weeks and we have not heard from you and this has cost us our money and time. We no longer need that equipment as w got it in urgency from another store as you failed to fulfill your commitment. Our order no was 21 and it had some routers, modems, and headsets included.
Now after a  month has passed we can not get any stuff from you after already having a loss. Kindly cancel the order no 21. Thanks.

Yours Sincerely
Himat Sharma, Manager
Intex Technologies

Request Letter to Cancel the Order for the Purchase of Raw Material

Anand Suppliers
Block E, New Delhi, India.

Subject: Request Letter to Cancel the Purchase Order of Raw Material.

Dear Sir,

This is to inform you that we would like to cancel the order that we placed with you for some raw materials that we needed for our products on 15th May 2022. The order was placed seeing the normal circumstances. But due to the current political situation in the country, we could not get the other very important raw material for our product. It will take 2 weeks for that product to reach here due to a sudden hike in prices and other reasons. We can not keep the raw material taken from you s we have no warehouse to store it and also because it will g bad and the money will go to waste. Due to these circumstances, we are sorry that e can not get your products for now.
Kindly understand and cancel our order no 00025 with you. Thanks

Yours Sincerely
Rahul Khanna, Manager.

Request letter

Request Letter for the Cancellation of an Order

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Are you wanting to write a cancellation letter for a purchase order you place that you can not get anymore due to unfortunate circumstances or other reasons? Well, we have provided you with some sample letters that you can copy to write a letter to cancel your purchase order. If you got requests for purchase letters for any other things or cancellation letters you can leave your requests in the comment box.

Request Letter to Cancel the Purchase of a Generator

ALC Generators
56 street Chennai Market

Subject: Request Letter to Cancel the Purchase Order of a Generator

Dear Sir,

It is to inform you that we want to cancel the order we placed with you on 17th May 2022 for the purchase of a 200kv capacity generator. The order no is 71. We have to cancel this purchase as we could not get approval for this purchase and in this unfortunate turn of events, we now can not purchase it anymore. The cancellation of approval came after we placed the order and we had no idea about it. We are extremely sorry for any kind of inconvenience that we must have gotten you into because of this cancellation.
We no can get the generator and for compensation, we will place our future orders with you but for now, I request you to kindly cancel our order.

Thanks
Yours Sincerely
Hemant Khanna, Manager IPC Technologies

Request Letter to Cancel the Order of New Uniforms for the School

Sharma Tailors
Street C, Mumbai Bazaar, India

Subject: Request Letter to cancel the Order of New Uniforms

Dear Sir,

This letter s being written to you to inform you that we want to cancel the order for the uniforms we placed with you in bulk. We placed this order on 12th March 2022. We ordered new uniforms in sizes 10,12, 14, and 16 previously which our students wore and we received complaints from the parents and the students about the cloth used. The cloth was torn and lost its shape after a few washes and looked very bad. We confirmed this issue and the management has decided to further not get any uniforms from your boutique. We hope that you will try to understand this issue and cancel our recent order as we do not wish to get more uniforms with this stuff and get complaints again.
Kindly cancel our order. We have sent you the uniforms that tore and looked very low quality. Thanks.

Yours Sincerely
Himat Sharma, Manager
Mumbai Public School For Boys

Request Letter to Cancel The Order for the Refrigerator

Akis Electronics
Block E, New Delhi, India

Subject: Request Letter to Cancel the Purchase Order for the Refrigerator

Dear Sir,

This letter is being written to you to inform you that Lush Bakers wish to cancel the order that we placed with you last month for the Refrigerators that we needed for our bakery. We placed the order last month on 2nd January 2022. We were in desperate need of a new large capacity refrigerator for our bakery as we have o store our food in it daily and can not survive without refrigerators in our kitchen. According to your company, we were supposed to get the refrigerator in a week. After constant calls and inquiries, we still could not get it and your company kept on stating different reasons for the delay. We could not wait for any more as it was affecting our daily operations and because you could not act upon the agreement. We no longer wish to get any refrigerator from your company.

Kindly cancel our order. Thanks.

Yours Sincerely
Arijit Khanna, Manager
Lush Bakeries.

Request letter

Request Letter for the Purchase of an Attendance Machine

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Wanting to order/request an attendance machine for an office/school/factory for any desired reason? We have provided you with these sample request letters that you can use to order/request an attendance machine for your desired purpose easily stating your reasons from the authorities or market. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Request Letter to Purchase an Attendance Machine for the Office

Hero Motocross
C Block, Gurugram, India

Subject: Request Letter To Head Management for the Purchase of an Attendance Machine for the Office

Dear Sir,

Hope you are doing well. I am writing you this letter to request the purchase of an attendance machine. The manual system of checking the identity and verifying our employees and guests and visitors is not that reliable and sometimes guards do not check the visiting cards/ employee cards also manually having the record of the absent employees per month and their days off is a lot of work. Installing an attendance machine will be a lot of help as the employees will be able to record their reporting and exit time so that the total hours spent in the office will be calculated without any fault and everyone could have their attendance marked themselves and a record will be kept in it. It will save a lot of our time as we have a lot of employees and keeping the records manually is a task and takes a lot of time.
For this, I would to request your approval for the purchase and installation of an attendance machine for our office. Kindly confirm your approval so that we can move on and take quotations from the market. Thanks.

Yours Sincerely
Akhil Sharma, Manager

Easy Request Letter to Purchase Replace Attendance Machine for the College

Mumbai Public College For Girls
Street H, Mumbai, India.

Subject: Request Letter To Head Management for the Purchase of Attendance Machine for the College

Dear Sir,

This is to inform you that the attendance machine at our college broke down and is not working anymore. We have to install a new one as soon as possible as it affects a lot of daily records and attendance records. We have to maintain a record of who came to the college how many kids entered the college and their entrance and exit time, Which is very hard to maintain manually and the machine was doing all of it very well. The attendance machine is very necessary because we have to maintain a record of how many students came to school as it also verifies the identity and prevents other kids that are not our students from entering the school premises.
I request you to kindly approve the purchase of a new attendance machine for the college so that we can order one and get it installed without any delay.

Yours Sincerely
Shreya Sharma, Vice Principal

Request Letter to Purchase an Attendance Machine for the Factory

Jindal Steel and Power
Block E, New Delhi,

Subject: Request Letter to Head Management of the Company for the Purchase of Attendance Machine

Dear Sir,

I am writing you this letter to request your approval for the purchase of a computerized attendance machine for our factory. having an attendance machine at our factory will make maintaining and keeping the records of the hours worked of the employees very easy. As the machine will mark the attendance for who can hoe many days for the work in a month and also how many hours they stayed t the factory. this will help us a lot in manifesting records and in calculating hours worked to decode the pay. Our manual work will reduce and it will save our time.
So I request you to allocate a budget of ? 100,000 for the purchase of this machine this month so that we can place our order soon. Thanks.

Yours Sincerely
Arjun Mehra, Manager
Delhi Office

Request letter

Request Letter for the Purchase of a Water Cooler

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Wanting to order/request a water cooler for an office/school/factory for any desired reason? We have provided you with these sample request letters that you can use to order/request water coolers for your desired purpose easily stating your reasons from the authorities or when giving purchase orders in the market. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Request Letter to Purchase a Water Cooler for the Office

Intex Technologies
56 Arena 1, Mumbai

Subject: Request Letter to Head Management for the Purchase of Water Coler for the Office

Dear Sir,

 I am writing you this letter to request the purchase and installation of water coolers and dispensers in the office. The old water coolers are not enough and need to be replaced. Due to the hot weather, there is a constant need for cool water for the staff and the visitors as well. the old water coolers don’t have that capacity as well due to their size, also it would be good if we get dispensers along so that the water gets cooled on its own and is readily available. For this, we need to get your approval for an allocated budget for the purchase of these water coolers for the office.

I request you to approve the purchase of water coolers for the Mumbai office so we get them installed here as soon as possible. Thanks.

Yours Sincerely
Puneet Singh, Manager

Request Letter to Purchase Water Generators for the School

Delhi Public School For Girls
Street C, Delhi, India

Subject: Request Letter To Head Management For The Purchase Of Water Coolers For The School Building.

Dear Sir,

This letter has been written to you to request the purchase and installation of new water coolers in the School. As you already know that we recently renovated the school building, in this process old water coolers were removed as they needed to get changed now. The school needs to get new water coolers and filtration systems installed before the school resumes after summer vacation. For the proper installation of new water coolers with proper eater filter systems I want you to approve a budget solely for this purpose of about RS 200,000.

Kindly approve this budget by this month so we can give the purchase order to the supplier as soon as we can. Thanks.

Yours Sincerely
Harjeet Verma, Vice Principal

Request Letter of Purchase of Water Coolers for the Factory

Jindal Steel and Power
Block B-2, New Delhi

Subject: Request Letter to Head Management of the Company for the Purchase of new Water Coolers for the Factory

Dear Sir,

I hope you are having a good day, I am writing you this letter to remind you and request the approval of a new budget this month for the purchase of new water coolers in the factory. we need to get water coolers installed in the factory as soon as we can because of the continuous need for water during the day. As the workers are working in the factory 24 hours with 2 shifts in this heat, the shortage of cool water is a big problem. Getting new and advanced water coolers with more capacity will solve it very easily. Therefore I request you to kindly approve the budget for this expense this month so that we can move forward with placing an order for the required stuff and get them installed by this month without any delay. Thanks.

Yours Sincerely
Khanna, Manager
Delhi Office

Request Letter for Water Dispenser

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Organization/Company Name] [Company Address]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing on behalf of [Your Organization/Company] to request the provision of a water dispenser for our office. We believe that having a dedicated water dispenser would greatly enhance the working environment for our team and contribute to overall employee well-being.

Having a water dispenser in our office would offer several benefits, including:

  1. Improved Hydration: It would encourage our employees to drink more water, which is essential for their health and well-being.
  2. Time Efficiency: Access to cold and hot water at one location would save time for employees who need it for beverages or quick meal preparation.
  3. Productivity and Focus: Staying hydrated can boost concentration and productivity, which would positively impact our work performance.
  4. Health and Well-being: Promoting proper hydration aligns with our commitment to maintaining a healthy and comfortable work environment.

We kindly request your support in providing a water dispenser for our office. If the organization has a preferred vendor or provider for such equipment, please let us know, and we will be happy to coordinate the procurement process.

Thank you for considering our request. We look forward to a positive response and the potential installation of a water dispenser in our office.

Sincerely,

[Your Full Name] [Your Position] [Your Organization/Company]

Request Letter for Water Supply

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Water Supply Department] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to request a reliable and consistent water supply for our [Residential/Commercial] property located at [Your Property Address]. We have been experiencing irregular water supply, which is causing inconvenience and disruption to our daily lives.

A steady and sufficient water supply is essential for our household/operations, and we kindly request your immediate attention to address this issue. We trust that your department will take the necessary steps to ensure the uninterrupted and adequate provision of water to our property.

Your prompt response to this matter would be greatly appreciated.

Sincerely,

[Your Full Name]

Application installation of water cooler

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Facilities Management Department] [Organization/Company Name] [Company Address]

Subject: Request for Installation of a Water Cooler

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing on behalf of [Your Department or Organization] to request the installation of a water cooler in our workspace.

Water coolers offer several benefits, such as:

  1. Hydration: Proper hydration is crucial for the well-being and performance of our team members. Having a water cooler nearby will encourage our employees to drink more water throughout the day.
  2. Convenience: A water cooler provides quick access to cold and refreshing water, reducing the need for employees to use plastic water bottles or travel to find water sources.
  3. Productivity: Staying hydrated can boost focus and energy levels, thereby positively impacting our work output and overall performance.
  4. Sustainability: By offering a central water source, we can contribute to our environmental goals by reducing the use of disposable water containers.

We kindly request the installation of a water cooler in a central and accessible location within our workspace. If there are any specific procedures, vendors, or costs associated with this request, please let us know, and we will be glad to coordinate the process.

Thank you for considering our request, and we look forward to the potential installation of a water cooler in our workspace.

Sincerely,

[Your Full Name]

Request Letter for New Water Dispenser

[Your Name] [Your Address] [Your Email Address] [Your Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company or Organization Name] [Address]

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits. I am writing to request the acquisition of a new water dispenser for our [office/home/school] due to the current one being out of order and no longer serviceable. Having a functional water dispenser is crucial for maintaining a healthy and productive environment, and I believe that a new dispenser would greatly benefit our [office/home/school] and its occupants.

The current water dispenser has been in use for a considerable period and has recently developed several issues that make it unreliable and unhygienic. It has been repaired multiple times, but it has reached the end of its operational life. This situation is adversely affecting the hydration needs of everyone in the [office/home/school], and we need a dependable and safe water source to address this concern.

I kindly request that we replace the existing water dispenser with a new one as soon as possible. I have researched potential options and found a few models that are cost-effective and meet the quality standards required for our [office/home/school]. The estimated cost for the new water dispenser is approximately [mention the cost or attach a formal quotation if available].

I kindly request that we discuss this matter further and, if deemed appropriate, approve the budget for the new water dispenser. Your support in this regard would be greatly appreciated.

Please let me know your availability to discuss this proposal at your earliest convenience. You can reach me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter, and I look forward to a favorable response.

Sincerely,

[Your Name]

Request letter

Request Letter for the Purchase of Electrical Tools

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Do you need to write a request/purchase letter for the purchase of electrical tools for your workplace/office/factory.in this case we have provided here a few sample requests letter for electrical tools that you can use to help write your own. These can be used easily by simple modifications. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Sample Request Letter to Purchase Electrical Tools for the Office

Eicher Motors
D block, Gurugram,India

Subject: Request Letter to Head Management for the Purchase of Electrical Tools for the Office

Dear Sir,

Hope you are having a good day, I am writing you this to inform you that we are in need of a few electrical tools for the routine operations as the old ones need to ge repaired or have worn out and are no longer working. W need these tools for the aily operations and can not wait to get them by the month-end. The list of the needed tools is

  • Drill machine
  • Welding plant
  • Screw set
  • Bolt set

These tools are needed urgently. Hence, I request you kindly approve a budget for the purchase of these tools this month. So that our operations are not affected by any kind of delay.

I request you to approve the purchase of these tools so we go get a quotation from the market. Thanks.

Yours Sincerely
Arjun Khanna, Head Manager

Request Letter for the Purchase of Electrical Tools for the Plant

TATA Motors
Street C, Mumbai, India

Subject: Request Letter to Head Management for the Purchase of Electrical Tools for the Plant

Dear Sir,

Hope you are doing good. This letter has been written to you to request the purchase of some electrical tools that the factory is in urgent need of. These tools relates to he assembly plant. The old tools are either not working or are broken down. We need to change the whole sets of tools to have the new and good ones for the next few month usages. Here is the list of tools that are needed right now,

  • Diagonal cutters
  • Soldering Equipment.
  • Electrical Measurement Device.
  • Welding plants

These tolls are needed for urgent use. Hence I request your approval for the budget for these tools so that our workers can continue to work smoothly without any delays.

I request to approve the purchase of all these tools and the budget as well on a priority basis and convey your approval timely. Yours Sincerely,

Sushant Singh, Head Manager

Request Letter to Purchase of Electrical Tools for the Factory

Jindal Steel and Power
Block E, New Delhi

Subject: Request Letter to Head Management of The Company for the Purchase of Electric Tools

Dear Sir,

Hope you are having a good day, I am writing you this to inform you about the desperate need o new sets of electrical tools at the factory. Due to the recent increase in our demand, we have hired new workers who want their tools and personal kits as well and also the old tools are out of order and need repair. It will be better to buy new tools timely to avoid any circumstances that would affect our daily operations. The tools that are needed right now by the labor are

  • Drill machines
  • Grinder machines
  • Welding plant
  • Personal safety sets
  • Blower

It is requested that you approve a budget for the required electrical tools this month so that we can get quotations from the market and place orders timely. Kindly convey your approval. Thanks.

Yours Sincerely
Arjit Khanna, Manager

Request letter

Request Letter for the Purchase of Coffee Machines

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If you are looking for sample purchase letters to get coffee machines for your office/factory/school, these sample request letters provided below might prove to be of help. You can use these to write your purchase/request letter to get coffee machines or budgets from the head management by easily modifying them by adding personal reasons. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Sample Request Letter to Purchase Coffee Machine for the Office

Veriee Garments
56 Arena X, Mumbai, India

Subject: Request Letter to Head Management for the Purchase of a New Coffee Machine for the Office

Dear Sir,

Hope you are having a good day, this letter has been written to you to request the purchase and installation of a new coffee machine at our office. The current coffee machine recently just broke down and is out of order. Almost everyone in the office uses the machine multiple times a day to provide coffee for the staff and the clients. We would like to upgrade to a better coffee machine his time tat is more efficient and reliable. For this expense, we would need a budget this month so that we can place an order for the new coffee machine by the end of this month and get it installed without any delay.

I request you to approve the purchase of a new coffee machine for the Mumbai office and get it installed here and approve a budget for it. Thanks.

Yours Sincerely
Khushi Panday, Manager

Request Letter to Purchase a New Coffee Machine for the School

Mumbai Public School For Boys
Street 7, Mumbai, India

Subject: Request Letter to Head Management for the Purchase of a New Coffee Machine for the School Cafeteria

Dear Sir,

I hope you are having a good day. I am writing you this to ask for the approval of the installation of a new automatic coffee machine at the school cafeteria. As the current machine is out of order and is not working now. Coffee is consumed daily by students and the staff as well. students have been complaining about the coffee machine not working in the cafeteria and staff is also getting coffee from cafes and its costly. I would like you to approve a budget for a new coffee machine for the cafeteria this month so that we can get quotations from the market. 

I hereby request to approve the purchase of the new machine and the budge as well. Thanks.

Yours Sincerely
Shanti Shukla, Vice Principal

Request Letter to Purchase a New Coffee Machine for the Factory Office

Ballarpur Industrie Limited
Block E, Gurugram

Subject: Request Letter To Head Management of the Company for the Purchase of new Coffee Machine for the Factory Office

Dear Sir,

This is to inform you that the coffee machine at the factory office is out of order and not working since last week. As coffee is consumed by almost all the staff multiple times a day and they have been demanding coffee. We have been providing their coffee from a café outside and they are costly and waste a lot of the time in ordering and waiting for the coffee. Therefore I would request you for eh approval of the purchase of a new coffee machine this month.

I request you to kindly approve a budget for the purchase of a new machine so that e can get a quotation from the market and place the order as soon as possible. The installation takes time as well so kindly convey your decision soon. Thanks.

Yours Sincerely
Arjun Mishra, Manager

Request letter

Request Letter for the Purchase of New Motorbike

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If you have been wondering how to write a purchase/request letter for the purchase of a new motorbike for any reason. We have provided these sample letters that can be used to request the purchase of a new bike. You can easily use these to order/request a new bike for your desired purpose by stating your reasons from the authorities or market using these sample letters. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Sample Request Letter to Purchase a New Motorbike for the Office

Spice Digital
56 Arena X, Noida, India

Subject: Request Letter to Head Management for the Purchase of a New Motorbike for the Office

Dear Sir,

With due respect, it is stated that we are in desperate need of a new bike for our office boy. His job includes running errands around the office and getting the stuff that the staff needs. To travel around to get the stuff that our staff orders and we need for the office, he needs a bike to travel. Public traveling costs more. His old bike was sold as it was out of order. W request you kindly approve the purchase of a new bike this month and also approve a budget for the purchase. So that we can place an order online easily for the purchase with a retailer.

Kindly send us your approval letter here as soon as possible so that we can get him a new bike for his job by this month. Thanks.

Yours Sincerely
Hemant Khanna, Manager
Noida Office

Request Letter for the Replacement of the old Bike with the New One

FOOD BINGO
Street 55, Mumbai, India.

Subject: Request Letter to Head Management for The Replacement of Old Bike With New One for the Delivery Boy

Dear Sir,

This letter has been written to you to request the purchase of a new bike for our delivery boy. As you know we can not compromise on our delivery services at all. Our rider`s old bike was too old and needed repairing but it still isn’t working well and he has to get it repaired almost every week and it is very costly. I request to replace his old bike with a new one this month so that he can carry on his job without any problem and also we do t have to suffer from the late delivery issue. I request you to kindly approve the purchase of a new bike this month. So that we can easily place an order for the new one as soon as possible. I will be waiting for your response on this.

Thanks
Yours Sincerely
Shreya Singh, HR Manager

Request Letter for the Grant of a New Bike for the Office Work

To The HR manager
INSPIRE Courier Services
Phase 5, New Delhi, India

Subject: Request Letter to HR for the Purchase of a Bike for Your Office Job

Dear Sir,

Hope you are doing well. I am writing you this letter to inform you that for my job here I desperately need a new motorbike for traveling. My job includes moving around the city and delivering couriers. I have been using my old bike for the job. Due to excessive traveling during the work hours and it being old it is no longer in a condition o use it for traveling all day. I request you to kindly ask management to provide me with a new bike. So that I can carry on doing my job without any problems of having to gr tot repaired very often at a high cost. Kindly provide me with a new bike this month so that I can keep on doing this job. I will be very grateful. Thanks.

Yours Sincerely
Varun Chadda

Sample Request Letter for the Purchase of New Motorbike

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Position]
[Company/Organization Name]

Dear [Recipient’s Name],

I am writing to formally request the purchase of a new motorbike for [mention the purpose, e.g., “use in the company’s delivery fleet” or “my personal use for work-related travel”]. Our current motorbike [briefly mention its condition or limitations, e.g., “is in constant need of repairs” or “no longer meets the efficiency standards required for our operations”].

To ensure the smooth and efficient [mention purpose again] and to uphold our commitment to [mention any relevant company goals, e.g., “delivering products on time” or “reducing travel expenses”], acquiring a new motorbike is essential.

I have researched and identified the [motorbike model, make, and any specific features] as the most suitable option for our needs. The estimated cost for this motorbike is [mention the approximate cost or budget]. I have attached a detailed quotation for your reference.

I kindly request your approval for the purchase of the motorbike as soon as possible to avoid any disruptions in our [mention purpose again]. If needed, I am available to discuss this matter further and provide additional information.

Thank you for considering my request, and I look forward to your prompt response.

Sincerely,

[Your Name]

Request letter

Request Letter for the Purchase of Fans

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Do you want to write a request/purchase letter for the purchase of new fans for your office/factory/school for any reason? We have provided you with sample letters that you can easily use by modifying to purchase or request for the purchase of new and for your desired purpose. You can sue these letters for approval from the management or to place orders in the market for fans. If you got any requests for sample purchase letters you can drop your requests in the comment box below.

Sample Request Letter to Purchase of New Ceiling Fans for Office

NYX Web Services
56 Arena X, Chennai, India

Subject: Request Letter to Head Management for the Purchase of New Ceiling Fans for the Office

Dear Sir,

I am writing you this letter to inform you about the need for new ceiling fans at our office. The old fans are very old and are making weird noises. Also, we need more fans for the increased office space. We need to get new fans installed in 2 new rooms that we have renovated. It will be better to get new ones and replace the old ones as well. I hereby request you to kindly approve the purchase of new fans by approving a budget of  ? 300,000. For the purchase of new fans. This amount is the one from the quotation that we sent to the market and we will get 10 new ceiling fans in this. Kindly confirm your approval so that we can confirm the quotation from the supplier and place the order. Waiting for your response. Thanks.

Yours Sincerely
Harsh Kapoor, Manager
New Delhi Branch

Easy Request Letter to Purchase a New Ceiling Fans for the School

Leads Public School For Boys
Phase 2, Mumbai, India

Subject: Request Letter to Head Management for the Purchase of New Ceiling Fans for the School Building

Dear Sir,

I hope you are doing well. I am writing you this letter to get the approval to purchase of new fans that we need at the school building. Recently we have renovated 2 new classrooms which were initially part of the staff area. We need to get new ceiling fans installed there as soon as possible so that we can start taking classes in those rooms. And along with installing new fans in these rooms some of the old fans needs replacement as well, they are too old and it’s better to replace them along with the installation of new fans for safety reasons. For this purpose I would want your approval for this purchase, kindly confirm your approval as soon as possible so that we can ask our supplier to send us a market quotation to set the budget as well. Thanks.

Yours Sincerely
Rahul Govind, Vice Principal

Request Letter to Purchase of New Fans for the Factory

LOCK Steel and Power
Blocks, New Delhi, India

Subject: Request Letter To Head Management of the Company for the Purchase of New Fans

Dear Sir,

This letter is being written to you to inform you about the urgent need for new fans at the factory office. Due to the weather being very hot these days we have decided to get new industrial fans for the office rooms. These bigger fans will provide enough cooling for the workers and the staff as in this heat old ceiling fans even air conditions are not working properly and we need more cooling to be able to work here properly. I kindly request you to approve the purchase of new industrial fans for the factory this month so that we can get them installed without any more delay. Kindly convey your approval so that we can place an order for the fans. Thanks.

Yours Sincerely
Shilpa Khanna, Manager

Email Letter Template 1: Approval Request to Purchase Ceiling Fans

Company Name,
Address, City

Subject: Request for Approval of Purchase of Four Fans

Dear Sir/Madam,

Our office needs four ceiling fans for which I am writing for your purchase approval as well as the budget to buy. Prices in the market for good quality fans range from $40 to $80 with a five-year warranty.

I request you to please approve the purchase of good quality fans with a budget so I can collect quotations from the market. I will be thankful for your consideration.

Sincerely yours,

Purchase Manager

Email Letter Template 2: Request to Purchase Pedestal Fans

Company Name,
Address, City

Subject: Request for Approval of Purchase of Four Pedestal Fans

Dear Sir/Madam,

Our office needs four pedestal fans for events and open-area functions, which requires your approval and a budget to buy. Prices in the market for good-quality pedestal fans range from $60 to $110 with a five-year warranty.

I request you to please approve the purchase of good quality fans with a budget so I can collect quotations with a maximum discount from the market. I will be thankful for your consideration.

Sincerely yours,

Purchase Manager

Request to Purchase Exhaust Fans

Company Name,
Address, City

Subject: Request for Approval of Requisition for Purchase of Exhaust Fan

Dear Sir/Madam,

We need an exhaust fan in our marketing office. Please approve the Purchase of an Exhaust Fan. Quotations will be submitted with the purchase bill. I request you to please approve the requisition for this immediate purchase. I will be grateful to you.

Sincerely Yours,

Your Name

Request Letter for Replacement of Fans

Company Name,
Address, City

Subject: Request for Approval for New Purchase and Replacement of Old Fans

Dear Sir/Madam,

Room number five fans are not running in our office. The electrician checked and said that the fans were damaged and the winding had burnt.

You are requested to immediately approve the purchase of two new ceiling fans and also issue an advance of Rs. So that a purchase order can be made. The outstanding amount, bill, and quotations will be deposited in the Accounts Office. I will be thankful to you.

Sincerely Yours,

Your Name

Request to Purchase Industrial Fans

Company Name,
Address, City

Subject: Request for Approval for New Purchase and Replacement of Old Fans

Dear Sir/Madam,

We need a circle-type blower industrial fan (type, volts, capacity) for the factory. The old fan is not working so buying a new one is the only option.

You are requested to allow the purchase of a fan mentioned above to make an immediate purchase through the Purchase Department. I will be thankful to you.

Sincerely,

Your Name, Designation, company info

Quotation Asking Letter to Purchase Fans

Name of Company/Shop/Retailer
Address, City

Subject: Request for Quotation of (type) Fans

Dear Sir/Madam,

We want to buy a new (type) fan, and I request you to please send a quotation with the best price and delivery time of the quality product. The requirements are as follows:

  1. Color: White
  2. Size: Large
  3. Type: Ceiling/Industrial Fan

I will be grateful for your quick response. So I can analyze the quotation and forward it for approval. So I am looking for your quick response.

Sincerely,

Your Name, Designation, company info

Order Placement Letter to Purchase Fans in Response to Submitted Quotation

Company Name,
Address, City

Subject: Official Order Placement for Buying (type) Fans

Dear Sir/Madam,

Thank you for submitting your quote. Your oven quotation for (fan type) has been approved for the price of (final price of the oven). Please consider this letter as an official order placement for product number 3 with the following features mentioned in the quotation:

Color: White
Size: Large

You are requested to send this order to the following address according to your specified time and price:

Address: Mention the address here

I will be grateful for your timely delivery.

Sincerely Yours,

Your Name

Letter

Sample Tender of Defense Letter

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Sample Tender of defense letter. In order to expand the business on higher magnitude, getting full hands on tenders are important. Tender might face cancellation sometimes due to certain reasons on the part of the buyer after the tender purchase had been done, but it can be compensated legally and in such cases, defense letters are necessary to meet up such issues.

Sample Tender of Defense Letter

To,
The Manager,
Bloomer Fixit Paint Company,
California, United States of America.

Subject: Defense letter against tender of purchase

Respected Sir,

It is to certify in lieu with tender no. PGN # 456789-9 of medicines. The tender was entitled against reference number AK 3467. The said tender had been purchased on date October 6, 2017 at 5:00 pm from Mr. Jacob Joe, the prime holder of your company’s in charge. Full payment was made for the tender in words and figures on Pay Order of $90000-00. The packages were sealed and still are intact.

It is gruesome for me as I resign its purchase and feeling guilty in returning the tender to you. Without my knowledge and consent, my son had ordered another tender in medicinal nature for his company, but he used my name and money for this business deal. Being father, I had to save his and mine reputation. I am enclosing my non-conformity statement with this letter of defence. I assure you that your packages will be returned to you in good shape and for my surrender I held myself accustom of paying you compensation money worth $3000.00 and this was all I can do to overcome your grief and mine guilt as well.

As mentioned in the policy of contract my company representative Mr. Jones Sit will eyewitness the tender’s opening on October 20 th , 2017 for transparency for both of us. I will pursue other tender statements with you if my uneven financial circumstances will allow me to go for such ventures in future.Thanking for your consideration and time.

Yours Sincerely,
Mr. Ramp Seal David,
30 th September, 2017.

Sample  Defense Letter against Tender of Purchase

To,
The Manager,
Brighton Company,
India

Subject: Defense letter against tender of purchase

Respected Sir,

Greetings! With reference to LPR# 002345, I am succumbing herewith the purchased tender document appropriately filled in with necessary charges and sum for each of the programmed items both in figures and words. I am sorry for returning and culminating the tender after its purchase, but I had some other major commitments that came forth out of no bound and I could not figure out what to do so here I am also enclosing the nonconformity statement in respect of tender schedule items five thousands packs of raw petroleum and solid coloration packages of worth $50000-000 with defence for the deviation thereof. I have also attached the necessary credentials as well with this letter.

As preferred by you, I am enfolding two sets of tender documents fittingly signed and stamped on behalf of General Secretary in two distinct taped up packets and a Demand Draft in respect of Solemn Money for $ 400000. I am ready to pay the compensation money after you had accepted what was given to you by me in form of tender.

As mentioned in the policy of contract my company representative will eyewitness the tender opening on October 20 th , 2017 for transparency. I will pursue other tender statements with you if my uneven circumstances allow me to go for such ventures in future.Thanking You in anticipation

Yours Truly,
Josef Mehra,