All posts by DocumentsHub

memo

Internal Memo Format Letter

Leave a comment

Sample format of internal memo, used for official purposes. Ordered by management i.e timing schedule, holidays notification, short orders etc. Used in school, college administration as well. Known as office order or notice letter.

Official Memo for All Employees

Subject: Employees Identity Card

All Staff Members,

This is to inform you that all employees are strictly forced to wear employee identity card during office hours.To display his/her identity card is must and non-conformance of this may cause fine of Rs. 200/day. Administration has received strict orders from management due to security reasons. The implementation will start from Monday, and will hope that everyone will follow the rule and take it seriously.

Administration.

Fiffa International.

School Notice for Parents Regarding Outstanding Dues

Assalam-o-Alaikum

Dear Parents,

It is to inform you that school is going to announce annual result of your child. In order to avoid any inconvenience on the result day, you are requested to deposit the outstanding dues of your child on priority basis.

Regards,

Administration

Official Notice from School for Parents

Dear Parents,

For your convenience the School Copies & Stationary are available from Thursday 18th of June 2015 from 09:00 to 12:00 from the school bookstore.
Note: Book store will remain open on Saturday 20th June 2015.

Best Regards,

Memo Format Letter For All Club Members

Dear Sir/Madam,

We would like to share with our worthy members that the Government of the Punjab has imposed General Sales Tax(GST) on the Club Services/Sports, therefore, we are compelled to charge GST on all services including sports subscriptions and other fees/charges @ 16% w.e.f 1st July, 2015 in order to comply with the relevant provisions of the Punjab Sales Tax on Services Act,2012. The Club Management is endeavoring hard to approach the authorities concerned for some relief on GST on sports which has already been promised by the Chief Minister of the Punjab. Any development/relief provided will be communicated to the members and appropriate adjustment will be made, accordingly.

Thanking You

Internal Memo Format Letter For Marketing Employees

Date:_____

From:______

To: Employee Name and Designation

Subject: Fund Raising through Efficient Management of Donation Boxes

While signing incentive reports for the month of _____.It was observed that out of 250 donation boxes only 50 were cleared. This is potential source of income for ….(organization name)……. I would advised you to kindly pay special attention to this aspect of fund raising. It was decided in the past that every donation box site will be cleared at least twice a month. I hope this aspect will receive special attention.

Regards,

Chairman

Organization Name:________

Internal Office Memo for Purchase Department

Office Memo

There is laid policy for purchase & repair. All purchases, repair and maintenance related requisitions should be processed through the CEO office.

No requisitions or bill be signed & paid without prior permission in writing.

This is strict compliance.

Chairman

Office Note from Human Resource For Employees Record Updating

Dear Employees,

In reference of record updating, three latest passport size photos of all employees are required.Please write your name designation, department and phone number on the backside of one photo. You are required to submit your photos at your department head latest by 20th Feb,2015.

Thank you

Farooq Ahmed

Manager HR

Office Order Regarding Air- Conditioner May Please Be Switched Off

Dear Staff,

Electricity bill is touching extreme height.It is requested to economize in this account as much as possible.

Now weather is fairly changed and we can be comfortable with fans. It is advised that Air-Conditioners may please be switched off and use them if it is absolutely necessary.

Chief Executive

Name:– ——–

Sample Office Timing Order

Office timings for admin and resource staff of Roshni Foundation in the month of Ramadan will be as follow:

Administration staff:   Mon-Sat (9am to 2 pm)

Resource development:  Mon-Sat (9am to 5pm)

By rotation one Resource development officer will be on duty from 9am to 6:30 pm.

Wishing all the members of staff a Happy Ramadan.

Sincerely,

Management.
Signatory

Office Order For Christian Staff Holidays Sample

This is to inform you that Office will remain closed for two days on the eve of Christmas for Christian staff. One day after Christmas leave will be provided. Other staff will attain only single holiday of Christmas day and will continue to office the other day.

Wishing all the members of staff a Happy Christmas.

Sincerely,

Management.
Signatory.

Sample Office Order for Farewell Contribution

Staff members are directed to contribute Rs. 500 each person for the farewell ceremony of Mr. Ali Hakim organized on 5th July, 2014.

Timings: 5pm-9pm

All staff is cordially invited to participate.

Sincerely,

Management.
Signatory.

Office Order Regarding Saturday’s Holiday

It is to informed to all concerned that the office and factory will remain opened on Saturday, June 28, 2014 and this holiday will be adjusted with Eid holidays.

Admin Department

Official Memo For Eid Holidays

Subject:_______

Dear Staff,

Rehman Foundation, Karachi office and Lahore office will remain closed from Monday 28th July to Friday 1st August 2014(inclusive). on account of Eid holidays.

Marketing (funding) Department will work till the day before Eid with their own internal arrangements and shall be closed from Eid day till 2nd August 2014.

A happy Eid to all the members of staff.

President:
Rehman Foundation

Official Memo For Employee Furnal

All Staff Members,

This is to inform you that our senior manager Administration Abdul Qayyum passed away on 18th of July in Islamabad.

Namaz-e-Janaza will be offered after Namaz-e-Zohar 1.30 pm on 21st of July at Main Mosque in Masjid Chowk, Block E, Phase 1 DHA Islamabad.

You are all requested to pray for the deceased and join for his Namaz-e-Janaza.

May Allah bless the family with patience and may his soul rest in peace. Aameen

Sincerely,

Management.
Signatory.

 

Sample Internal Memo  Letter For Bank Guarantee

Sample internal memo between accounts and marketing department to arrange and provide Bid Bond/bank guarantee in favour of——————– company name.

 

Internal Memo

Sample internal memo for accounts and marketing department or purchase order for your reference and opening letter of credit in favour of ————– company name

Internal memo for requiring against payment of buying new item.

Sample(Internal Memo)Demand Draft Required

Appreciation Letters, Certificates

Sample Appreciation Certificate Format for Students

Leave a comment

Sample certificate of appreciation by any department after completed and passed all requisite courses/exams, its a appreciation certificate for student, intern or employee, he /she has good moral character, best wishes for his/her future. It can be used as recommendation letter sample or recommendation letter for job as well. You can use this appreciation letter for multiple purpose according to need.

Appreciation Certificate Format for Students

Date_______
University_______________
Department__________

Subject: Appreciation Letter for Student

This is certified that Mr____________Registration no_______Department________has completed all requisite courses/ Examination for the degree of _________.

It is further added that the above named student additionally studied_____ subjects in degree of__.

His core degree is_______. Mr ___ possesses sound knowledge in his subject. He is able to simulate and design any project independently. His written work is always well organized systematic and easy to read. He is very popular among his colleagues and the students.

On the interpersonal level_______ is a team player and never hesitate to help colleagues. He has excellent communication skills in English and manages to communicate his ideas in a very simple and clear way. He bears a good moral character.

I have no doubt that Mr___ will emerge as a valued colleague and will make distinctive contributions. I have every confidence that he will perform his duties with sincerity and to his usual standards of excellence.

Should you have any further queries, please feel free to contact us.

Chairman______
Name———–

Appreciation Certificate Format for Students
Appreciation Certificate Format for Students

 

General, Letter

Sample Replacement Letter for Employee

2 Comments

Sample Replacement Letter for Employee. This format of replacement letter can be used in Govt Offices companies, banks and schools. Govt office order to replace the person  in other department transfer to other place due to promotion or other reason. It’s a sample replacement letter for employee.

Sample Replacement Letter for Employee

To,
The Operational Manager
United International Banking System,
New Delhi, India.

Subject: Request Application for changing Account Assistant

Respected Sir,

It is to state very humbly that I am serving this organization from the previous one decade and I am quite experienced in my field. I had not faced any problem so far in my professional career but now I am putting complain against my nature but by rule. Sir, I wanted to replace my assistant in accounts on the score of his educational back ground. He is holding a degree of masters in Marketing and my nature of seat deserves a person who had done his masters in accounts. Kindly see to this matter as is of grave nature and is the requirement if this job as well. Thanking in anticipation.

Yours Truly,
Mr. Maanav Sareen Singh
December, 3, 2020

Sample Letter Replacement Employee
Sample Letter Replacement Employee

Govt Office Order to Replacement

 Replacement Order

 

Request For Employee Replacement Due To Technical Reasons

Company Name,
Address, City

Dear Sir/Madam,

I want to request for replacement of five staff members because we need technical staff at our site immediately. I can spare five general staff members and need their substitute from technical staff from production, warehouse, supply chain, and two expert quality control officers.

I will be grateful for your cooperation. I am looking for your positive reply asap.

Sincerely Yours,

Your Name

Request For Employee Replacement Due To Poor Performance

Company Name,
Address, City

Dear Sir/Madam,

I want to request for replacement of a staff member “name of staff” “Designation”, because of his/her poor performance in my team. He/she also does not feel comfortable working in this department, and previously, he/she has requested for change of his/her department.

Overall performance of the team has been affected during his/her presence and nonproductive behavior. So I request for his/her immediate replacement with a good alternative.

I will be grateful for your cooperation. I am looking for your positive reply asap.

Sincerely Yours,

Your Name

Request For Employee Replacement Due To Inefficiency

Company Name,
Address, City

Dear Sir/Madam,

I want to request for replacement of a lazy staff member “name of staff” “Designation”, because of his/her poor performance in my team. He/she also does not feel comfortable working in this department, and previously, he/she has requested for change of his/her department.

Overall performance of the team is being affected because of his/her laziness and nonproductive behavior. So I request for his/her immediate replacement with an efficient and productive person.

I will be grateful for your cooperation. I am looking for your positive reply asap.

Sincerely Yours,

Your Name

Letter, Transfer Letter

Official Transfer Request Letter

Leave a comment

Sample official transfer letter for employee at Govt or private sector  to one city office to another city office or one department to other department or, it can be helpful for formal transfer letter format. You can change according to your need and can use this sample Transfer letter for employees.

Transfer Request Letter Format

To,

The Director General

Subject:  Transfer Order of Mr _____________S/O______________Designation_____

Kindly refer to your office order no_______ dated______________ It is submitted that during the scrutiny of service book of Mr_________s/o________ as a junior clerk. It is pointed out that, he was appointed as office boy by the then director field. The official jointed his duty on 9-4-1984. His six month probationary period was up to 8-10-9-84. Which was not extended by the authority. At the time of appointment according to his date of birth i-e 1957 his age was near about 27 years. After the gap of four months his service was regularized through the department selection committee on 4-2-85 as office boy. Later on the director field issued an order in which he was re designated from the post of office boy to junior clerk. It is further added that he was transferred by your office to from the office of the Deputy District Office.

He is good responsible person and doing all tasks in ordered way. It is requested that in t he light of service record of the official as explained above the service matter of the official may kindly decided as early as possible to avoid any complicity according to audit report of view and this office may kindly be guided further for future action. District Office, ________________

 

General, Template

Purchase Order Template

Leave a comment

Sample format for Purchase order for new machinery. Business hub requires advance and modern touch in their set up to grow internationally or on wider scale and for that reason purchasing of new machinery is mandatory. Such format is real help for those who want to do bidding in a very persuasive manner.

Sample Purchase Order for New Machinery

                                         TO WHOM IT MAY CONCERN

FOR: DAISU STEEL MAKERS, UK

FROM: NISSSAT STEEL MAKERS, USA

We are a growing industry in manufacturing of cars and (touching wood) trending viral nowadays. We are on the vest of launching our new model and got short of few parts of machines. After research, we came to know that the required parts
are with you people. We are humbly requesting to kindly fulfill our purchase order ranging 50000$. As soon as we get the order confirm, we will pay you in cash or cheque or in whatever mode you like us to pay in, we will pay you. Thankyou.

Regards,

Chairperson,
Mr. Deva Desai,
27 th march, 2017

 

Sample purchase order, all terms and conditions are decided in purchase order payment schedule delivery details and advance payment percentage,tax percentage are also mentioned in it

Purchase Order Terms  And Conditions

 

Mr Haroon

Shield House

45-haji Plaza Hall Road

Lahore

Dear Sir,

With reference to your quotation we are pleased to inform you that your quotation for 15 Trophies 8″,9″ and 10″ size and one shield total worth Rs 21000/= has been approved.

Please deliver the Trophies and shield by 24-1-2014

Yours Sincerely,

Mr Ahmed Iqbal
Chairmen Purchase comity
Hamza Foundation

Bills & Invoices

Salary Slip Sample Images

Receipt format or sample salary slips, their format and what to write and how to write all basics are in it,very useful for companies account officers. In the first line of payslip includes gross salary, net salary, working days, leaves, absent, advance amount and Tex deduction, in second line you can write basic salary, house rent, utility, medical expense, E obi insurance bonuses, mobile expense,transport expense are included in it. You can free download salary slip format images and can use according to your criteria.You can free download in word form.

1-  Sample Salary Slip Format

 

          2-Sample Salary Slip Format

 

3- Salary Slip Format

Basic Salary,house rent,conveyance allowances, over time, bonus,medical exp and insurance , other increments included in format
organization Name  …..                      Month and Year….
Employ#____   Name________                         Department________________Designation__________         Salary for __ Days____________
Pay & Allowances Deductions Other Details
Basic_______ House Rent_______ Conveyance_______ C.L.A._______ Medical_______ Other Allowances_______ Special_______ Over Time_______ Arrears______ Bonus______ PF-Counter______ Other DED 2______ E OBI-______ _____Allowances details
Gross        _________ Total DED    _______ Net ________
Salary Credited to Your Account#                                     _______________ Bank Name      ___________ Branch and Address______________

______________     _____________   ______________

Accountant                               Finance Director               Chairmen

4- Salary Slip Format for Employee

 

MALIK  SIFARAZUDIN  & SONS
 ADDRESS:   48/C, LOWER MALL LAHORE 54000 (PAKISTAN) (IMPORT & EXPORT COMPLEX)
strong>Phones: (H.O) (9242)3765555
Sales: (9242) 376690665 & 376662223   Fax: (9242) 37657490 & 37224586

SALARY FOR THE MONTH OF:_______________________________

  • NAME :____________
  • DOJ :_______                                        BASIC(Rs) :________
  • BRANCH :  _______                         TOTAL DAYS:________
  • BANK A/C NO :______                DAYS :________
  • BASIC H.R.A CONVEYANCE OTHERS GROSS
  • P.F E.S.I LOAN OTHERS DEDUCTIONS
  • NET PAY : Rs____________
  • (IN WORDS) :___________
  • ACCOUNTANT SIGNATURE:_______
  • EMPLOYEE SIGNATURE:________
  • Download Link: Salary Slip for Employee in Word Format Free Download

 5- Sample Pay Slip Format

Company Name:__________

Address:__________

Date of payment: ……../……./…………

Pay period: ……/……/……. to ……./……/…….

  • Employee’s name: ……………………………………………………………………………………………………………..
  • Employer’s name: ………………………………………………………………………………………………………………
  • Classification/Job Title under the Award: ……………………………………………………….
  • Basic Salary……………………
  • House Rent Allowance…………….
  • Medical………………..
  • Utilities…………………..
  • Other Benefits ……………….
  • Deductions:
  • Tax on salary………………….
  • Net Salary ………………………………. Transferred to bank account number ………………….

Note: Pay slips must be issued to employees within one working day of the day they are paid.

Download Link in Word Form: Sample Pay Slip Format

Pay Roll Slip for Government Office in Word Format

                                               Pay Roll Slip for Government Office
P Sec : 001 Month: October 2013L02011 –AG PB DE CELL (L02011)

Min : Min. of Finance & Rev.

NTN:

GPF :

Old:
Registration: 31530269Name:    WASIF MAQSOOD

Dsg: NAIB QASID

CNIC No. 3520113926669

INTERSET APPLIED
                                                                                                                   DEPTT CODE   L02011

 

Pays And Allowances: 4,950.00
5000 Basic Pay 1,700.00
1210 Medical Allowance  2005 1,000.00
1300 Convenience Allowance 300.00
1833 Integrated Allowance 445.00
1971 Adhoc Allowance 2011@ 15% 1,485.00
1978 Adhoc Allowance 2011@ 50% 990.00
1118 Adhoc Relief Allow (2012) 990.00
1135 Audit / Acts Allowance 495.00
1151 Adhoc  Allowance 2013 @ 10%
Gross Pay and Allowances 12,355.00
GPF Balance   5,039.00 212.00
3501-Benevolent Fund 120.00
Total Deductions 323.00
Net Amount Payable 12,023.00

 

Download Link in Word Format: Pay Roll Slip for Government Officer

General

Job Description of Office Manager

2 Comments

Sample job description for higher authority level post  marketing manager, HR manager, Project manager etc…. everyone should be reported to senior management and looking for all department schedule so allot of responsibilities can be done under the supervision of well known management staff

Job Description for Project Manager

Name……..

Title of the position
Resource Development Manager

Department
Resource Development

Reports to
President and Vice President

Overall responsibility Supervise department staff and find ways and means to enhance funds for organization.

Key areas of responsibility

  • Working on all the possibilities of fund raising
  • Dispatching letters and emails on timely basis
  • Arranging meetings and executing campaigns which are necessary for institute

 Consults with

  • All levels of management

Abilities

·         Good organizational skills
·         Cooperative behavior with staff as well as with donors
·         Well defined marketing tools
·         Handle elusive tasks given by management

What is the work like?

Marketing plays an important role in almost every industry sector. In its simplest form, it is about ensuring that customers’ needs are met whilst maximizing the profits of a company. A marketing manager’s responsibilities can vary enormously, but will always have this as a central objective.
Marketing managers use a wide range of marketing techniques and concepts and think creatively, devising new ways of communicating with established and potential customers. Daily tasks and duties will depend on the company size, structure and industry sector but may include:
  • Monitoring and analyzing market trends
  • Studying competitors’ products and services
  • Exploring ways of improving existing products and services, and increasing profitability
  • Identifying target markets and developing strategies to communicate with them
  • Preparing and managing marketing plans and budgets
  • Managing the production of promotional material
  • Liaising with other internal departments such as sales and distribution
  • Producing reports to monitor results
  • Presenting findings and suggestions to company directors or other senior managers travelling to trade shows, conferences and sales meetings
  • Supporting and managing a marketing team.
Marketing is a multi-disciplined profession that is likely to include aspects of direct marketing, research, public relations, branding, communications and advertising. It involves working alongside a wide range of people, both staff in other departments and external agencies such as design teams and copywriters.

Skills and personal qualities

A Project manager should:
  • Have knowledge of a wide range of marketing techniques and concepts
  • Be an excellent communicator
  • Be able to respond well to pressure
  • Think creatively
  • Work well in a team and with a wide range of people
  • Be organised and methodical
  • Be proactive and able to take the initiative
  • Be able to motivate and inspire a team
  • Be well presented with a professional manner
  • Be persuasive and diplomatic
  • Have a good business awareness
  • Be able to work within a budget.

Job Description of Office Manager
Job Description of Office Manager

Sample Job Description Template

 

Company Name………

Address………………….
Phone Number…….                                                                 Date……..

Job Title  ………….                                                                             Department………..

Qualification………….                                                                           Reports to ………..

Job Summary:

Primary Responsibilities:
1.
2.
3.
4.
5.
6.
7.
8.
Additional Responsibilities:
1.
2.
3.
4.
5.
Knowledge And Skills Requirements:
1.
2.
3.
4.
5.