Tag Archives: Internal

Internal Memo For Late Comers

Sample official memo for late comers of marketing persons or other office management staff. It is with reference to explanation of early leaving regarding office tasks or late coming due to Donor visit  collection or other reason. It can be used for all office department persons.  You can use as Internal memo for late comersAll Visits/ Duties/ Assignments should be in pre-planed arranged form in case of any emergency with employee.

Internal Memo Format Letter

Ms. Huma Rana.
Incharge Resource Department,
Rehman Foundation.

Subject: This is with reference to explanation of late coming / early leaving during working hours from:

  • Mr  Jamil Shah
  • Mr Rashid Nawaz
  • Mr Nasir Munir

This is office internal memo , if any staff member has to go out of institute on duty, for any collection, visit etc, They should go with your permission/ information in advance and you are requested that if this time coincides with their arrival and departure please inform Mr Saqib Hassan about their late arrival and early departure so that he may be able to make necessary entry and do not place any red mark.

We have proforma for such assignment/ duties which you may fill in and send it to me through Mr Saqib. This will streamline departure and arrival time not only for Officers of Resource Development Department, but also other sections as well.

This time  their late arrival and departure time is condoned but should be properly streamlined in future.

Dr. Abdul Qadeer Khan.

Rehman Foundation.

Internal Memo Format Letter
Internal Memo Format Letter

Office Memo for Late Arrivals


2nd March 2015

Office Memo

The Arrival time for all admin & management staff is 8.30 am, however it is observed that many members of admin staff are not coming on duty by 8.30 am. There will be no deductions for February 2015 on the basis of yellow marking however it will be strictly applicable from March 20115 on wards.

The staff is once again reminded to arrive 5-10 mints before designated time.

HR Department.

Sample Proforma For Late Comers

A sample of proforma for late comers, to be filled by late comer and authorized by higher authorities. Reasons of approval of late coming reasons are mentioned.

Information Scheduled Working Hours:

All Visits/ Duties/Assignments should be pre-arranged with written record unless emergency prohibits. Please submit request to Hon. CEO through department Head.


Period of Assignment:
From:____                                                                                                                   To:_____

Specify Reason, Please:____________
Staff Member’s Name and Signature:____________
Signature of Department Head:______________
Not Approved Reason:_____________

Late Comer Memo For Marketing Persons


Mr.  Aslam Zahid.
Manager Marketing Department,
Roshni Association.

Subject: This is with reference to daily schedule of late coming / early leaving /Arrival & departure timing /during working .

It is ordered by management for marketing employee to come office at time and mark their attendance, make their daily schedule of visit & submit in front of manager. If any employee will not follow time schedule he/ she have to pay penalty & notice will be issued to him/her one have to tell his visit and meeting schedule by phone call, and should strictly achieve target given by management.

This order is hard & fast rule and must be obeyed. A proper daily  visit plan must be submitted. One have to mark attendance even before taking off should have to be present in office before half an hour of office off timing. Three (3) late arrival & departure attendance will be considered as one leave. Strict action will be taken in case of any ignorance regarding memo.

Manager Human Resource.


Late Comer Memo For Marketing Persons
Late Comer Memo For Marketing Persons

Internal Memo for Late Comers

Dear Member,

It is seen by the duty in charge of Daily Attendance that you are not performing your duty well as coming half an hour late on the job from the last five days. If you are not on time it directly means that you are not doing quality work that is expected from you. It is the first notification served to you as reminder, but next time you will be taken seriously by the administration. Good Luck!

Best Regards


Memo of Fine For Late Comers

To: ( Name and department)
From: (Name and department)

Subject: Memo of fine for late comers

This memo is to remind all employees that the customary working hours within our firm are 9am to 5pm. We expect from all workers  to arrive on time and show punctuality and not leave early at the end of the day, before the ending timings of office.It is essential for all employees to be aware of timings and follow the rules and regulations of their job timings.
Early departure does negatively affect your personal review. Statements regarding your working hours can either be positive and lead to an increase in your salary at review time, or negative and lead to no raise or even to disciplinary action.In case of non observance of timings penalty would be charged from the employee and it may lead to warning letters in future.
We regret to pass this letter and consider that in future we should not have to.
Human Resource Department.

Coming Late at Office Email Memo





kindly be informed that it has been observed that Eng’r. Muhammad Khalil Rana  (Head of Electrical Dept) & Mohamed Raza (Secretary –Electrical Dept) are not following the company rules and regulations, daily they are coming late at office around or after 10:00am and also the same has been repeated in the second shift too.

It is kindly requested to take the necessary action as per the company rules and regulations and issue them the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.

Your utmost cooperation for this matter is highly appreciated.

Thanks & Regards,
Deputy Manager of Engineering Dept

Memorandum for Late Comers Students

To Whom It May Concern,

It has been noticed that most of the school students, especially those who attend higher and secondary school classes, have been arriving late. The school starts at eight a.m. sharp and the morning assembly is to be attended by all students. It is intolerable that some students do not consider it essential to arrive until after the assembly has ended and the national anthem has been said.

It is hereby being notified that in the future attendance will not be marked for those who arrive after the school commences. Strict fine policy shall be administered and students will not be granted permission to participate in extracurricular activities if it is found that they are negligent in their duties or not punctual. The qualities that this school values and inculcates in its students are foundational. We respect discipline and expect nothing short of this from those who study here.

The Principal,
Good Hall School
Faisalabad, Pakistan.

Internal Memo Format Letter

Sample format of internal memo, used for official purposes. Ordered by management i.e timing schedule, holidays notification, short orders etc. Used in school, college administration as well. Known as office order or notice letter.

Official Memo for All Employees

Subject: Employees Identity Card

All Staff Members,

This is to inform you that all employees are strictly forced to wear employee identity card during office hours.To display his/her identity card is must and non-conformance of this may cause fine of Rs. 200/day. Administration has received strict orders from management due to security reasons. The implementation will start from Monday, and will hope that everyone will follow the rule and take it seriously.


Fiffa International.

School Notice for Parents Regarding Outstanding Dues


Dear Parents,

It is to inform you that school is going to announce annual result of your child. In order to avoid any inconvenience on the result day, you are requested to deposit the outstanding dues of your child on priority basis.



Official Notice from School for Parents

Dear Parents,

For your convenience the School Copies & Stationary are available from Thursday 18th of June 2015 from 09:00 to 12:00 from the school bookstore.
Note: Book store will remain open on Saturday 20th June 2015.

Best Regards,

Memo Format Letter For All Club Members

Dear Sir/Madam,

We would like to share with our worthy members that the Government of the Punjab has imposed General Sales Tax(GST) on the Club Services/Sports, therefore, we are compelled to charge GST on all services including sports subscriptions and other fees/charges @ 16% w.e.f 1st July, 2015 in order to comply with the relevant provisions of the Punjab Sales Tax on Services Act,2012. The Club Management is endeavoring hard to approach the authorities concerned for some relief on GST on sports which has already been promised by the Chief Minister of the Punjab. Any development/relief provided will be communicated to the members and appropriate adjustment will be made, accordingly.

Thanking You

Internal Memo Format Letter For Marketing Employees



To: Employee Name and Designation

Subject: Fund Raising through Efficient Management of Donation Boxes

While signing incentive reports for the month of _____.It was observed that out of 250 donation boxes only 50 were cleared. This is potential source of income for ….(organization name)……. I would advised you to kindly pay special attention to this aspect of fund raising. It was decided in the past that every donation box site will be cleared at least twice a month. I hope this aspect will receive special attention.



Organization Name:________

Internal Office Memo for Purchase Department

Office Memo

There is laid policy for purchase & repair. All purchases, repair and maintenance related requisitions should be processed through the CEO office.

No requisitions or bill be signed & paid without prior permission in writing.

This is strict compliance.


Office Note from Human Resource For Employees Record Updating

Dear Employees,

In reference of record updating, three latest passport size photos of all employees are required.Please write your name designation, department and phone number on the backside of one photo. You are required to submit your photos at your department head latest by 20th Feb,2015.

Thank you

Farooq Ahmed

Manager HR

Office Order Regarding Air- Conditioner May Please Be Switched Off

Dear Staff,

Electricity bill is touching extreme height.It is requested to economize in this account as much as possible.

Now weather is fairly changed and we can be comfortable with fans. It is advised that Air-Conditioners may please be switched off and use them if it is absolutely necessary.

Chief Executive

Name:– ——–

Sample Office Timing Order

Office timings for admin and resource staff of Roshni Foundation in the month of Ramadan will be as follow:

Administration staff:   Mon-Sat (9am to 2 pm)

Resource development:  Mon-Sat (9am to 5pm)

By rotation one Resource development officer will be on duty from 9am to 6:30 pm.

Wishing all the members of staff a Happy Ramadan.



Office Order For Christian Staff Holidays Sample

This is to inform you that Office will remain closed for two days on the eve of Christmas for Christian staff. One day after Christmas leave will be provided. Other staff will attain only single holiday of Christmas day and will continue to office the other day.

Wishing all the members of staff a Happy Christmas.



Sample Office Order for Farewell Contribution

Staff members are directed to contribute Rs. 500 each person for the farewell ceremony of Mr. Ali Hakim organized on 5th July, 2014.

Timings: 5pm-9pm

All staff is cordially invited to participate.



Office Order Regarding Saturday’s Holiday

It is to informed to all concerned that the office and factory will remain opened on Saturday, June 28, 2014 and this holiday will be adjusted with Eid holidays.

Admin Department

Official Memo For Eid Holidays


Dear Staff,

Rehman Foundation, Karachi office and Lahore office will remain closed from Monday 28th July to Friday 1st August 2014(inclusive). on account of Eid holidays.

Marketing (funding) Department will work till the day before Eid with their own internal arrangements and shall be closed from Eid day till 2nd August 2014.

A happy Eid to all the members of staff.

Rehman Foundation

Official Memo For Employee Furnal

All Staff Members,

This is to inform you that our senior manager Administration Abdul Qayyum passed away on 18th of July in Islamabad.

Namaz-e-Janaza will be offered after Namaz-e-Zohar 1.30 pm on 21st of July at Main Mosque in Masjid Chowk, Block E, Phase 1 DHA Islamabad.

You are all requested to pray for the deceased and join for his Namaz-e-Janaza.

May Allah bless the family with patience and may his soul rest in peace. Aameen




Sample Internal Memo  Letter For Bank Guarantee

Sample internal memo between accounts and marketing department to arrange and provide Bid Bond/bank guarantee in favour of——————– company name.


Internal Memo

Sample internal memo for accounts and marketing department or purchase order for your reference and opening letter of credit in favour of ————– company name

Internal memo for requiring against payment of buying new item.

Sample(Internal Memo)Demand Draft Required