Tag Archives: Warning Letters

Sample Warning Letter due to Late Report Submitting

Sample warning letter for not sending report to concern department within due date. Easy templates are here.

Sample Warning Letter due to Late Report Submitting

To,
Mr. Tom Lindsey,
Prime House Education School System,
Texas, United States of America.

Subject: Warning to student due to late submission of report

  TO WHOM IT MAY CONCERN

With due concern and agitate, I am here to warn you on not taking interest in your studies. Mr. Tom, you are a good student as your reputation says a lot about your character, but your casual attitude towards the frequent orders of your teacher fell as dead words! You paid no heed to his care and attention and showed rebellious attitude that resulted in late submission of the research report that was scheduled in the month of June, 2018, but you submitted it a day before! This attitude of yours will not be tolerated in future. Rest assure you will be responsible for your actions and the resulting consequences.

Best Regards,
Mr. Chairman,
23 rd July, 2018.

Sample Warning Letter to Employee due to Late Report Submitting

To,
The Manager,
Lark Hood Steel Engineering Crafts,
Texas, United States of America.

Subject: Warning to employee due to report submission

TO WHOM IT MAY CONCERN

Please be informed that you are held accountable for showing callous and very careless attitude towards your professional career and the related demands of it. The post report of the meeting agenda was your task to be completed on time, but I must say that, you failed in showing least sense of responsibility towards it. The post meetings reports are required for deriving the statistical data to show the improvement and comments/suggestions of the leading businessmen, but you took it as it was nothing to care about! For your insolence and lack of diligence, one month salary will not be served to you. Please be careful in future or you may leave.

Best Regards,
Mr. Chairman,
23rd July, 2021

Warning Letter Format for not Submitting Report

Dear Michael,

Workplace has some demands from its employees and by these basic demands company pay the reward to them. We have been monitoring your lack of interest in the work for past two weeks and have told you casually to be back on your routine as soon as possible. The main report of sight-seeing was needed on 12th of this month and you have submitted it after 15 days of deadline. There are some
basic ethics to follow. This is your last warning on this non serious attitude towards work. Your performance have been stringently been followed up by the administrator and we hope that you bring potential changes in your attitude so company would not take any hard decision.

Best Regards,

Sample Warning Letter due to Late Report Submitting

[Your Name]
[Your Title]
[Company Name]
[Company Address]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

RE: Warning Letter – Late Report Submission

I hope this letter finds you well. I am writing to express my concern regarding your repeated instances of late report submissions. Timely submission of reports is a crucial aspect of our work, as it ensures that we maintain our efficiency and meet our commitments to clients and stakeholders.
In the past [Specify Number] months, you have been late in submitting [Specify Number] reports, as detailed below:

  1. [Report Name]: Due on [Due Date], Submitted on [Date of Late Submission]
  2. [Report Name]: Due on [Due Date], Submitted on [Date of Late Submission]
  3. [Report Name]: Due on [Due Date], Submitted on [Date of Late Submission]

Your consistent failure to submit reports on time is detrimental to our department and the company as a whole. It affects our ability to meet client expectations, hinders decision-making processes, and can result in financial losses.

To rectify this situation, I expect the following from you:

  1. Commitment to submitting all future reports on or before their specified deadlines.
  2. Improved time management skills to ensure the timely completion of your work.
  3. If you anticipate any difficulty meeting a deadline in the future, you must communicate this in advance to your supervisor, along with a proposed solution or revised timeline.

This warning letter will be placed in your employee file, and further instances of late report submissions may result in more severe disciplinary actions, including but not limited to suspension or termination.

I believe in your ability to meet the company’s expectations, and I am confident that with greater diligence and attention to deadlines, you can improve in this regard.

If you have any questions or require any assistance in managing your workload or time more effectively, please do not hesitate to reach out to me or your immediate supervisor.

Your immediate attention to this matter is expected, and I look forward to seeing significant improvement in your report submission timeliness.

Sincerely,

[Your Name]
[Your Title]


Warning Letter to Student by School due to Frequent Absentees

Warning Letter to a Student by School due to Frequent Absentees. The aims of education must be directed toward the development of each child’s personality and full potential, preparing children to participate in society and to do work that is rewarding and reasonably remunerative, and to continue learning throughout life. Below briefly focus on Sample Warning Letter to Students for Absences. Sample warning letter for students from the school principal or teacher to warn them about absents, misbehavior, bad attitude, etc. You need to modify this sample according to your needs.

Warning Letter to a Student by School due to Frequent Absentees

Date 12.05.2022
Private and confidential

To,
Mr. Carl.
Street no 5, lake city London

Subject: “warning letter to a student by school due to frequent absentees”

Dear Carl,

I am being issue you a warning letter to your frequent absentees form our school during the test session period of 17.2.2022 to 14.04.2022. This is a serious matter according to our rules and regulation of school and we cannot tolerate it any more.
Through this letter I am informing you that your attendance record is unsatisfactory, and that immediate improvement and action is required. This is your first and last warning letter. Your admission
would be terminated if your attendance will be not improved by 20.05.2022, and if you failed to attend upcoming test sessions you would be not only fined but you would be not promoted to other class. I propose that you would meet in my office with written excuse application with your both parents signature at 17.04.2022. Otherwise you have to come along with your parents to meet me. Because your non serious attitude cannot be facilitate anymore.
You will be acknowledged if you become not only punctual but regular as well as begin to take interest in your studies with determination. I hope positive response from your side. Else a serious action will take place against you which might lead to termination of your admission. You are given another chance because your previous academic record was above average and you have also some positions in extra curriculum activities.

Best Regards,

Mr. McDonald
Academic Director
City High School

Sample Warning Letter to Students for Absences

Date…

Student name…

Grade Nane…

Department Name…

Sub: Warning Letter for Absences

Dear student,

I am writing this letter on behalf of our honorable principle who personally look after all the matter which directly or indirectly related to the discipline. (Describe in your own words). You have been absent for quite some days from the institute and also didn’t show up in the student meeting with the advisor. (Explain all about the situation). You have to come up in student advisor office with a valid reason for not attending the college otherwise you will be expelled. (Describe actual problem and situation). This is your last warning and after that, no excuses will be listening from you. I hope you will take this letter of warning seriously. (describe your requirement and managerial decision).

I will see you in the office. I am expecting you there on the coming working day.

Regards,

Your name…

Student Advisor…

College/Institute name…

Sample Warning Letter for Absences

Date…

Student name…

Grade Nane…

Department Name…

Sub: Warning Letter for Absences

Dear student,

We are writing this letter in order to inform you about your short attendance in classes and we are afraid to inform you that if your attendance will be less than 75 % then you will not be allowed to give your final examination. (Describe in your own words). It is an alarming and serious situation for you. We expect you to raise your attendance if you want to appear in the examination. (Describe actual problem and situation).

Regards,

Your name…

Student affairs department…

College/Institute name

Sample Warning Letter to Student for Poor Attendance

Dear Student,

We are writing this letter to inform you about your short attendance in classes, and we are afraid to inform you that if your attendance is less than 75 %, you will not be allowed to give your final examination. It is an alarming, and serious situation for you. We expect you to raise your attendance if you want to appear in the examination.

Regards

Your Name

Write the Notice for Display Students Attendance

Respected sir,

I request you to display the attendance sheet of students as the attendance is getting low, and exams are about to start. Please mention the following message along with the attendance sheet.

“Dear students this is to bring to your knowledge that the students whose attendance is below 60% will not be allowed to sit in Exams”

Kindly do this work on an urgent basis. Thanks.

Your Name

Warning Notice to Students for Using Mobile Phones

Dear Students,

As you all know that according to the school rules, and regulations you are not allowed to use mobile phones in class. But, several students violated this rule, and their teachers have complained about this issue. This is a warning notice for all students of this school to kindly keep their phones silent in classrooms. Anybody who breaks the rule will be punished as described earlier. However, you can use your phones after the lecture is over, but you can only use them outside the class. I hope that all students will obey this rule, and I don’t have to see any complaints in the future. Hoping for good behavior from every student.

Your Name

Warning Letter for Absent Without Approval

Warning letter for absent without approval. Warning letter to employee for authorized absence. Warning letter to employee for excessive absence. Letter to employee regarding unauthorized absence.

Warning Letter for Absent Without Approval

To,
Miss Anna Jane
London Schools of Accountancy

Subject: “Warning Letter to Teacher for frequent absent from school”.

Dear Madam,

With regard, this is to inform you that your frequent absentees from the job are representing your unprofessional attitude. Our policies did not allow a school teacher to carry such non serious attitude towards a job. We need enthusiastic teacher for our school because
your frequent absentees without approval may cause poor result of our students. This is your first and last warning from our side. If you will not maintain your regular attendance record, you will be terminated from our school.
Hopefully, you will take this seriously and will decrease your frequent absentees. Failing to do so may lead to termination of your employment. The school wishes you a bright career here. I look positive changes in your attendance record.

Sincerely,

Mr. James William
Principle London Schools of Accountancy
Date 10.05.2018

Warning Letter for Absent Without Approval for Employee

Date 12.05.2018
Mr. John Jade
Lascotts 55 N jl London

Subject: warning letter for employee

Dear Jade,

I am writing to you about your frequent absentees form your job during the employment period of 17.12.2017 to 14.04.2018 with “Information System Associates FZF”. Through this letter I am advising you that your attendance record is unsatisfactory, and that immediate improvement is required. This is your second warning letter. Your employment will be terminated if your attendance will be not improved by 20.05.2018.I propose that we will meet again at 17.05.2018 to review your attendance and performance as well. Please let me know if this time is convenient for you.
You will be acknowledged if you become not only punctual but regular as well as perform your duties with determination. I hope positive response from your side. Otherwise a serious action will take place against you which might lead to termination of your job.

Sincerely,

Mr. McDonald
Chief executive
Information System Associates FZF

Warning Letter to Employee for absence without Information

[Your Name] [Your Title] [Company Name] [Company Address]

[Employee’s Name] [Employee’s Address]

Subject: Warning Letter for Unexcused Absence

Dear [Employee’s Name],

I am writing to express my concern regarding your recent unexcused absences from work. It has come to our attention that you have been absent without providing prior notice or valid reasons for your absence. This behavior is not in line with our company’s policies and expectations.

The following instances of your unexcused absences have been recorded:

  1. [Date of First Unexcused Absence]
  2. [Date of Second Unexcused Absence]
  3. [Date of Third Unexcused Absence]

To maintain a harmonious and productive work environment, we expect all employees to adhere to the company’s attendance policies, which require timely notification and a valid reason for any absence. Failure to do so not only disrupts the workflow but also creates additional burdens for your colleagues.

This letter serves as an initial warning regarding your unexcused absences. We strongly encourage you to improve your attendance and adhere to company policies immediately. To rectify this situation, please take the following steps:

  1. Notify your immediate supervisor and the HR department in advance if you anticipate an absence due to unforeseen circumstances.
  2. Provide a valid reason for any absence, along with any necessary documentation, as applicable.
  3. Ensure that your attendance and punctuality improve from this point forward.

If you have any questions or need assistance in understanding our attendance policies, please feel free to reach out to your supervisor or the HR department.

Your immediate attention to this matter is required, and we expect to see significant improvement in your attendance and communication starting immediately. Thank you for your cooperation and understanding.

Sincerely,

[Your Name] [Your Title] [Company Name]

Absent from duty without Permission warning Letter

[Your Name] [Your Title] [Company Name] [Company Address]

[Employee’s Name] [Employee’s Address]

Subject: Warning Letter for Unauthorized Absence

Dear [Employee’s Name],

I am writing to express my deep concern regarding your recent unauthorized absence from work. It has come to our attention that you have been absent without seeking prior permission or providing a valid reason for your absence. This behavior is in clear violation of our company’s policies and is unacceptable.

Maintaining regular attendance and adhering to the company’s leave policies is vital for the effective functioning of our team and the organization as a whole. While we understand that unforeseen circumstances may arise, it is imperative that employees seek permission for any planned absence and report any unplanned absences as soon as possible.

Your unexcused absence(s) have been recorded as follows:

  1. [Date of First Unauthorized Absence]
  2. [Date of Second Unauthorized Absence]
  3. [Date of Third Unauthorized Absence]

Unauthorized absences create disruptions in the workflow and place an unnecessary burden on your colleagues. To ensure a productive and harmonious work environment, it is crucial that all employees adhere to our attendance policies.

This letter serves as an initial warning regarding your unauthorized absences. We expect you to take immediate steps to address this issue and improve your attendance. To rectify this situation, please take the following actions:

  1. Notify your supervisor and the HR department in advance for any planned absence and obtain the necessary approval.
  2. Provide a valid reason for any unplanned absence, along with any required documentation.
  3. Commit to improving your attendance and ensuring that you follow company policies.

Your immediate attention to this matter is essential, and we expect to see a significant improvement in your attendance and adherence to company policies starting immediately. Thank you for your cooperation and understanding.

Sincerely,

[Your Name]

Warning Letter by Parents to Principal

Sample warning letter by parents to principal on increasing security guards.  Security plays a pivotal role in the lives of people nowadays whether it is the security of a child or an adult….it is equally matters and warnings are sent to respective high ups on seeing any loophole in the security system. This easy format can help such persons in coining good words for a good purpose. Please feel free to use this format for your own means. Sample letter format of warning letter by parents to principal on increasing security guards.

Warning Letter by Parents to Principal

To,
The Principal,
Allied Aster High School for Boys,
Texas, United States of America.

Subject: Warning on the account of security guards

Respected Sir,

Good day! We hope you will be fine and safe in your life.
Sir, you knew what had happened in the school yesterday! My four year son had reached the home all by himself and well before the ending time of the school! The question here arises that how a child of this tender age crossed the gate of the school and nothing stirred in the administration of the school! All were sleeping together with the CCTV Cameras??? This is the biggest question on your administration and management? Where were the guards? Where were the teaching staff? Where were you? If my son had met any accident while crossing the roads that are rush and busy all the time! Who will be responsible for this act? Isn’t it reckless?
My son had reached home by himself and safe and I understand that
school routine is tight and hectic in these days so I am not filing FIR against your institute, but I warn you to keep a strict action in this regard and increase number of security guards in your school otherwise you will be responsible for the consequences.

Best Regards,

Mr. Rock Ronaldo,
13 th February, 2018.

Warning Letter for Teacher on Frequent Absenteeism

Sample warning letter for teacher on frequent absenteeism. Warning letter for absent without approval. Warning Letter for Frequent Absenteeism to Teacher.Teaching is termed as mother of all professions as all the other professions take their birth from it. Teachers have heavy duties of teaching students not only syllabus, but also manners and culture and if teacher is not punctual then a lot of things will suffer which is not a good sign and deserve a warning letter. This easy format can be one such help for the high ups who want to draft good words and reasons to limit the teaching staff to certain limits.

Warning Letter for Teacher on Frequent
Absenteeism

To Whom It May Concern

Reason of Warning: Warnings are sent on the grounds of late coming, taking leaves without prior intimation, misbehaving with the colleagues, beating students for no reason, using harsh language with the parents, frequent absenteeism and insubordination. All these actions are held objectionable and deserve warnings. On getting three warnings, the teacher will consider herself terminated from her/his seat.

Explanation: you are seen and held accountable for Absenteeism on frequent basis. This attitude is consider as reckless and unprofessional as your frequent absenteeism lagged behind the teaching and the learning of the students.
Possible Actions: You will be fired on getting three warnings from any of the above mentioned reasons. Refrain yourself from getting them.
Teacher’s Comment: if you have anything to say in this account you can give your write up here:
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
Areas to Develop on: You must come to school on regular basis and if you are facing any serious problem then you should avail immediate leave of a week or so, but avoid taking leaves on and off from the school as it disturb the routine of the work and the school.
Best Regards,

Mr. Principal,
13 th February, 2018.

Safety Warning Letter Template

Sample warning letter to site contractor for not following
safety norms. Contractors are responsible for completing the project as well as seeing whether the working in progress is going very well or there is some sort of loophole in the working conditions. Conforming to working conditions’ safety norms is mandatory to avoid any risk. This warning should be written in firm words as human life is at stake and can be used by individuals who wanted to catch up such persons.

Sample  Warning Letter to contractor for
Safety Norms

To,
The Site Contractor,
Bit lily Bran UNICCO Firm,
Texas, United States of America.

Subject: Warning to site contractor for not following safety norms

Respected Sir,

Be informed that, I am Mr. Rood Ralph, the spokesperson of Meteoric Clinic Clench Firm. On the behalf of my company under the direct command of the Chairman, it is to convey you that we had seen you working off the scale in the compound of the factory. We had already conveyed to you in the clearest words that we are in no position of compromising the safety of our workers at any cost, but you are found breaching in the set norms of safety.

You are not asking the workers to wear mask during the spray of chemical in the designed containers and you were mindful of the fact that these chemicals are toxic in their very nature and affect the persons overall health. Take this notice as a warning letter or we are by all means in a position to seize your work and freeze the remaining amount of your contract as you are not following the safety norms mentioned in the consent and breaking the laws not considering its harms.

Your compliance is welcoming or you would be responsible for
your own actions and the result proceeded to it. This is the first and the final warning being sent to you in this connection so take it very seriously.

Regards,

Mr. Chairman,
Meteoric Clinic Clench Firm.
6 th November, 2017.

Sample Warning Letter to Contractor

Format of warning letter sample for site contractor on using poor material.  Constructions are made on certain reasons whether for business point of view or making of houses for living purpose or rental. Good quality material is required in any case and warnings are necessary in gearing the situation to right side. This format is helpful in finding the right words for right post.

Sample Warning Letter to Contractor

To,
The Site Contractor,
Bristol Canoe Firm,
California, United States of America.

Subject: Warning for site contractor on using poor material

Dear Rick Dick,

Please be intimated that few months ago, you had signed the letter of agreement that said following things:

1-  The plot sized 1 kanal must be constructed as grey structured model.
2- The construction period must not exceed longer than four months.
3- A grade brick must be used in the building material.
4- Concrete and lantern material must be of excellent quality that will be used in the construction of the house.
5- In case, any of the above mentioned clauses ignored or found alternate to it and without intimation and consent of the owner, then the site contractor is liable to pay the fine for using poor material whether in concrete or bricks together with returning the poor material used in construction of the building.

I was routinely on survey to see the progress of the work and to my
surprise, the bricks I saw at the back side of the portico were of low
quality but the price was taken from me on the basis of A grade brick. I was not expecting this cheat even after the clearest words as written in the treaty. I demand the last clause of the agreement to be fulfilled by you or otherwise I will freeze your remaining amount. I hope you understand what I say.

Regards,
Mr. Marlin Chuhaan,
6 th November, 2017

Sample Format of Promissory Note 

Sample format of promissory note . Crisis may fall on somebody informingly, but it costs a lot of problem for the person whom it may fall. This format can be an additional aid for such grieving ones.

Sample Format of Promissory Note

To,
The Principal,
Sophomore School System,
Brent Wood, United States of America.

Subject: Promissory note from student

Respected Madam,

Virtuous day. May I meekly tender this letter to your noble office aiding as my promissory note to pay half of my unpaid balance of my tuition for the final semester of the school year on the last week of December, 2017, and the other half of my fee will be paid on the last week of January 2018, I hope.

I am formerly enrolled with this University in my first year of the course, Bachelor of Economics in last semester of the school year 2015. However due to financial checks, I was able to pay only $ 200.00 p of my schooling. And the remaining due balance is still unpaid at present on my part.

In assessment of this, I am reverentially asking the support of your good office allowing me to register in the second semester upon compensating the admission fee despite of my unresolved commitment with the school to which I am student now. I have no other alternative but to ask respectfully your contemplation so that the Accounting Department of this college will allow me to enrol with this University. I am very much zealous to trail my studies. Rest guaranteed that my outstanding compulsion will be steady by me on the dates forested. I am hoping for your positive approval on this letter. Thank you very much for your cooperation.

Sincerely yours,
Mr. Janet Pow,
30 th September, 2017

Promissory Note Format from Student

Respected Madam,

Blooming day. I hope you will be gliding well in the treasure of lives and seaming in good health. I like to show up grieve of mine to you in your noble office. I got admission in this prestigious college in freshman standard one year ago. At that time, my only parent Mr. Jones was alive and he boned all the fee expenses as well as other additional expenses of mine. I had no issue in paying my dues as I was financially sound, but now in an accident he lost his life after being bed ridden for whole three months. All the financial gratuities he got spent on him during his sickness period.

I am now left all alone on myself and I had to find a job as well as accommodation for living purpose, presently I am staying at my friend’s lodge. Sir, you knew it very well that this age is age of education ad competition! I will stand nowhere if not abreast with modern education and ultimately unable to find a white collar job for me, so I request you to kindly lend me a helping hand in completing of my degree. I promise to return all the dues for this period. I hope you will consider my application.Thanking you in anticipation.

Sincerely yours,
——————–

Warning Letter to Marketing Manager for Low Sale

Sample Warning Letter format to Marketing Manager for Low Sale. Ups and downs go hand in hand in any business, but unprofessional behavior is not catered anywhere in the world of business. Warnings are served when peak of anything arose. They are meant as signs of correction and not as threats, but it should be taken seriously. Such format can be used by companies who wanted to alert their staff/manager or any concern person on low sale.

Sample Warning Letter to Marketing Manager for Low Sale

 TO WHOM IT MAY CONCERN

Mr. Brad Tom,

It is to inform you that you as Marketing Manager are not paying any heed to your Sales Department. It is clearly written and INFORMED to you all at the time of joining that Low Sale will not be tolerated at any cost!

It is a matter of prestige and reputation of our company and bearing bad name in name of LOW SALE is equal to death! We perfectly understand your personal issues and the problems of your department. We also accept your job is tough and we tried our level best to accommodate and facilitate you accordingly when and where need arise.

We are feeling sorry that you did not pay us off in the same way. You took our relaxation for granted and went deeper in the set comfort zone which is not at all appreciable in any sense! Your mode of relaxation resulted in low sales in your department. This is an insult to you and for us as well. With heavy hearts, we are compelled to issue you this letter, but don’t take it as an insult rather take it as a corrective measurement and a chance to improve yourself and a challenge to prove us wrong! Good luck!

Regards,

Chairperson,
Tobacco Mount Company,

Clearance Letter for withholding Cash and Late Deposit

Sample Clearance Letter or reply letter  for withholding Cash and Late Deposit by employee. Every employee can be used this reply format against show cause notice or warning letter according to need. Necessary changes can be done.

Sample Clearance Letter  for withholding Cash and Late Deposit

To
The Manager,
Human Resource Department
Union Cooperative Bank Limited,
New Delhi, India.

Subject: Clearance on notice for withholding cash and late deposit

Honourable Sir,

It is to relate very humbly that I was given the Show Cause Notice on the account of withholding the cash amount and depositing it late in the bank. I do admit the words uttered by your esteemed self but the reason behind this negligence was the system’s technical issue.

The upgradation took much time and then the working hours went to its ending time. I even waited an hour even after the pack up time but all in vain. By the next morning as soon as I stepped in the bank I deposited the cash of require amount in the bank. Kindly check the details so that the warning can evade from my side. Thanking you in anticipation.

Yours Truly,
Mr. Raibahadur
December, 3, 2015

 Clearance Letter  for withholding Cash and Late Deposit
Clearance Letter for withholding Cash and Late Deposit