Tag Archives: Warning Notice

Sample Warning Letter of Term Violation in Partnership

Sample Warning Letter of Terms Violation in Business Partnership. These formats can be issued to partners or customer/clients due to various business matters. Multiple reasons can be shown according to requirement.

Sample Warning Letter of Term Violation in Partnership

Dear Business Partner,

This letter is a written warning letter regarding term violation. Before starting this business, we held a basic meeting just to discuss about the terms and regulations of running this business together. There has been 2 years to this business that we have not been in any quarrel or never faced any unsatisfactory payments or results. I am very disheartened to know that your team is not meeting all the criteria as they were before. Weekly budget of business were not up to date. Reports of machinery selling to the Head department were late. Some of the entries were missing. I have called you many times to discuss about the deadlines but you totaling declined it. I believe that this is very unethical and unprofessional behavior, which is not acceptable in any work environment. This written warning letter is being issued to you for the very first and last time.




Company Name:——————

Warning Letter Regarding Term Violation in Partnership

Dear Mr Methew,

Good Morning, It is very unprofessional and not at all acceptable to be not attentive about your work. I have to know that there were three important meetings with clients in this week, which you did not even attend and not even inform the clients about your unavailability. I tried to reach you several times, there was no luck, and then I have to know that you are on vacation in Canada. I am highly disappointed that you did not even care to inform me about your trip. If you could have told me, I would have handled the clients. I hope you are very aware that it is against all the rules we decided at the time of business setting. I am issuing you this warning letter regarding term violation. I hope that you make this partnership a priority and be more professional. There are some basic principles mandatory to follow for all the business partners.


Johnn Robert

Sample of Circular for No Smoking

Notice about smoking. Here are easy formats regarding stop smoking.

Sample of Circular for No Smoking

This organization has strictly prohibited the smoking in office premises. It has been said that smoking is like paying to have your life cut shorter. Smoking is harmful to health and can deteriorate the lungs. It can cause cancer which is very lethal and dreadful. No employee should be found smoking in common places of office like cafe, stairs, rest rooms lifts and cabins. We do not have smoking policy here. We do not appreciate the smoking and would take strict action against employees who would not obey the regulations. It is moral duty of each of the employee to make the environment healthier by not promoting activities like smoking. Safety of each other is a responsibility of each individual and should not be ignored in any case. This letter applies to each employee of the office regardless of their post. All employees should act in accordance with No smoking Policy.

Smoke Free Workplace

Dear All,
Smoking is prohibited during the office premises. Kindly, follow this rule to make the environment smoke free. Or else strict actions will be taken against the concern person.

Warning Letter by Parents to Principal

Sample warning letter by parents to principal on increasing security guards.  Security plays a pivotal role in the lives of people nowadays whether it is the security of a child or an adult….it is equally matters and warnings are sent to respective high ups on seeing any loophole in the security system. This easy format can help such persons in coining good words for a good purpose. Please feel free to use this format for your own means. Sample letter format of warning letter by parents to principal on increasing security guards.

Warning Letter by Parents to Principal

The Principal,
Allied Aster High School for Boys,
Texas, United States of America.

Subject: Warning on the account of security guards

Respected Sir,

Good day! We hope you will be fine and safe in your life.
Sir, you knew what had happened in the school yesterday! My four year son had reached the home all by himself and well before the ending time of the school! The question here arises that how a child of this tender age crossed the gate of the school and nothing stirred in the administration of the school! All were sleeping together with the CCTV Cameras??? This is the biggest question on your administration and management? Where were the guards? Where were the teaching staff? Where were you? If my son had met any accident while crossing the roads that are rush and busy all the time! Who will be responsible for this act? Isn’t it reckless?
My son had reached home by himself and safe and I understand that
school routine is tight and hectic in these days so I am not filing FIR against your institute, but I warn you to keep a strict action in this regard and increase number of security guards in your school otherwise you will be responsible for the consequences.

Best Regards,

Mr. Rock Ronaldo,
13 th February, 2018.

Safety Warning Letter Template

Sample warning letter to site contractor for not following
safety norms. Contractors are responsible for completing the project as well as seeing whether the working in progress is going very well or there is some sort of loophole in the working conditions. Conforming to working conditions’ safety norms is mandatory to avoid any risk. This warning should be written in firm words as human life is at stake and can be used by individuals who wanted to catch up such persons.

Sample  Warning Letter to contractor for
Safety Norms

The Site Contractor,
Bit lily Bran UNICCO Firm,
Texas, United States of America.

Subject: Warning to site contractor for not following safety norms

Respected Sir,

Be informed that, I am Mr. Rood Ralph, the spokesperson of Meteoric Clinic Clench Firm. On the behalf of my company under the direct command of the Chairman, it is to convey you that we had seen you working off the scale in the compound of the factory. We had already conveyed to you in the clearest words that we are in no position of compromising the safety of our workers at any cost, but you are found breaching in the set norms of safety.

You are not asking the workers to wear mask during the spray of chemical in the designed containers and you were mindful of the fact that these chemicals are toxic in their very nature and affect the persons overall health. Take this notice as a warning letter or we are by all means in a position to seize your work and freeze the remaining amount of your contract as you are not following the safety norms mentioned in the consent and breaking the laws not considering its harms.

Your compliance is welcoming or you would be responsible for
your own actions and the result proceeded to it. This is the first and the final warning being sent to you in this connection so take it very seriously.


Mr. Chairman,
Meteoric Clinic Clench Firm.
6 th November, 2017.

Sample Warning Letter to Contractor

Format of warning letter sample for site contractor on using poor material.  Constructions are made on certain reasons whether for business point of view or making of houses for living purpose or rental. Good quality material is required in any case and warnings are necessary in gearing the situation to right side. This format is helpful in finding the right words for right post.

Sample Warning Letter to Contractor

The Site Contractor,
Bristol Canoe Firm,
California, United States of America.

Subject: Warning for site contractor on using poor material

Dear Rick Dick,

Please be intimated that few months ago, you had signed the letter of agreement that said following things:

1-  The plot sized 1 kanal must be constructed as grey structured model.
2- The construction period must not exceed longer than four months.
3- A grade brick must be used in the building material.
4- Concrete and lantern material must be of excellent quality that will be used in the construction of the house.
5- In case, any of the above mentioned clauses ignored or found alternate to it and without intimation and consent of the owner, then the site contractor is liable to pay the fine for using poor material whether in concrete or bricks together with returning the poor material used in construction of the building.

I was routinely on survey to see the progress of the work and to my
surprise, the bricks I saw at the back side of the portico were of low
quality but the price was taken from me on the basis of A grade brick. I was not expecting this cheat even after the clearest words as written in the treaty. I demand the last clause of the agreement to be fulfilled by you or otherwise I will freeze your remaining amount. I hope you understand what I say.

Mr. Marlin Chuhaan,
6 th November, 2017

Warning Letter for School Students

Warning Letter for School Students  Sample.This warning letter may be used by those schools, colleges or institutions where any student has misbehaved or done something against the rules and regulation and policies of a school. This letter would be like a warning to him that if he keeps on doing this again, strict action will be taken. Format of warning letter is given below for your convenience.

Warning Letter for Students from School

Grade 8,
Roll number 12.

Dear Ahsan Murtaza,

This is to inform you that you are going against the policies of this institution. You have already being told about all the rules and regulations but it seems like you took them for granted and therefore you are breaking the rules. Your class teacher has told me that you use your cell phone in class every time. This is one of the things that are not to be ignored. Using cell phones in class is strictly prohibited in classrooms. Several other students have also complained about you using your cell phone in class because it disturbs the whole class. Moreover, your rude behavior towards teachers and your fellow students is also not ignorable because it violates the standards set by the institution.

You are highly advised not to use your cell phone in classroom again otherwise strict actions will be taken. Your cellphone will be confiscated and you will be suspended from the school because you have already been warned once. The goal of our institution is that we want a positive, friendly and disciplined environment and you are expected to join us in achieving this goal. You are also advised to meet me personally tomorrow in my office at 11:00 am so that we can discuss it further.


Ahmed Moen

Warning Letter for Students from School
Warning Letter for Students from School

Sample letter format of warning for student due to usage of mobile phone. Warnings are sent to correct the students and it saves the future of child in the long run. Feel free to use this format.

Sample  Warning Notice for Student due to Usage of Mobile Phone

The Parents,
West Avenue, Cherry Wood lane,
California, United States of America.

Subject: Warning for student due to usage of mobile phone

Respected Parents,

With due respect and honour it is to state that I am Mr. Michel Jones, Invigilator of Board Examination. I had warned your child named Mr. Smith Wren for not using the cell phone in the examination, but he paid no heed to my warning, so I was pushed to contact you and you are being charged with $1000 and your child will give the paper again on the date intimated to you soon. Thank you.

Best Regards,

Mr. Michel Jones,
16th December, 2017.

Warning Letter for Use of Mobile Phone

Mr. Jamshed Sadiq
321 N Block New Garden Town,
Lahore, Pakistan

Subject: Warning letter for use of mobile phone

Dear Parents,

It has been observed that the students sneak in mobile phones on campus in violation of the school policy; all parents are hereby being warned that they take necessary measures to curb the problem
in question. The school has, in the recent past, found mobile phones in possession of a number of students even while the class was in progress. Although discipline committee has confiscated over a
dozen phones last week alone, the menace needs to be handled by all who are responsible.
You are hereby also informed that if your child brings a phone to school it shall not be returned, even on the parent’s request. The school discipline committee has discretion to refuse the handing over of such possessions. Please take measures to check your child’s bag before sending them to school.

School Management
Elite High School
Lahore, Pakistan
23 rd November, 2017.

Warning Letter For Employee Sample

Warning letter for employee sample, written to staff members in order to warn them officially for various reasons. Warning letter for coming late, for short attendance, for improper work and many more. Easy template of employee warning letter to be used.

Sample Employee Warning Letter

Human Resource Department,
The Packaging Company,
Lahore, Pakistan.

Subject: warning notice for employees

Respected Sir,

Please be informed that a warning is being issued to all employees and should be communicated to them as such in a memorandum by your office; no smoking is to be tolerated in the factory area during work hours.

It has recently been brought to our notice that an employee risked the life of others and the safety of the workplace by smoking close to a high voltage industrial unit. Had someone not intervened he would have jeopardized the safety of all and sundry. In the future if such an incident is found, reported or brought to our notice we shall strict action against the accused and may terminate his employment as well. There is no scope, nor has there ever been for such criminal negligence in our company. We sincerely hope a second warning will never be needed.

Yours Truly,
Mr. Pasha Khan
3 rd December, 2016.

Warning Letter Template

Mr. Mathew,

Please be informed that this letter serves as an official letter from the office. We are writing because of your irregularity seen in the office. Authority of the office held the meeting to monitor the performance of the employees and your performance has been very unsatisfactory. You have been comping late to office and not providing efficient work. Please show some interest and regularity or your job would be terminated by officials of the company. This is your first warning letter. Next time there would be no warning letter just termination letter would be sent to you. You can reply to the e-mail.


Warning Letter For Employee (Late Comers)

Date: 12th June,2014.

Mr. Philips,
Accounts Officer,
AVO Organization.

Subject: Warning Letter

Dear Philips,

This letter will serve as an official warning to you. You are unable to keep you attendance record up to mark. The limit of allocated leaves has exceeded. Your attendance is not sufficient and it definitely have influence on your work. The major reason with your attendance is arriving late to office.

I expect you to take necessary steps to  correct the issues with you otherwise this would never be beared up and it may cause the management to take strict actions. It will damage your privilege and affect your job and allowances provided to you. Your official timings must be appropriate.

Please write down to the management soon in this regard. Your initiative would be a better choice for you.

In case of any queries, email at the address given below.



Warning Letter For Employee Misconduct Sample

Date: 3rd May,2014.

Mr. John Sims,
Marketing Officer,
AVO Organization.

Subject: Warning Letter

Dear John,

This letter is issued to you as a warning letter, it has been reported against you that you have misconducted with the lower staff members. You have also been negligent towards the specific duties assigned to you. This action of yours have showed carelessness and irresponsibility.

Management want you to write up about the reasons of your misconduct and give your explanation. If you will be unable to explain, then further strict actions would be taken, which may influence upon your job.

In case of any queries, e-mail at the address given below.



Warning Letter For Employee Misconduct Sample
Warning Letter For Employee Misconduct Sample

Warning Letter For Employee Poor Performance

Date: 14th July,2014.

Mrs. Iqra Khan.
Admin officer,
Tulip’s Organization.

Subject: Warning Letter 

Dear Iqra Khan,

The letter will be an official warning to you. This is issued to you for the purpose of your poor performance. You are unable to keep your record maintained. The current report issued by you isn’t properly made. As well since the last month you have not done any of your tasks properly.

It is a huge issue and administration is about to take serious action upon it. You are expected to write the explanations of the problems mentioned above. Otherwise higher authorities will not bear up your poor performance and it might lead to your termination of job.

In case of any queries, email at the address given below.



Warning Notice for Marketing Officer by Manager

To: RD Officer( Name)
From: RD Manager

Subject: Warning Notice 

This is to inform you that this letter will serve as official warning Letter to you. All the Donations and Cash amount from Donation Boxes should have to be submitted within a day. Any cash amount from collection should not be in department after one day. Otherwise Management is authoritative to take strict action. Be really careful for the next time.Cash deposit timings are in accounts department

In Morning: 9:00Am – 9.30Am
In Evening: 3:00Pm – 3:30 Pm



Warning Notice Email for Employee




Subject: Irresponsibility of  Mr.Hafiz Khan (Sr. Structural Engineer) In Work 


With reference to the above mentioned subject, kindly be informed that it has been observed that Mr.Hafiz Khan (Senior Structural Engineer) is not following the proper procedure to handle the projects and to reply to the client for their emails.

It is kindly requested you to take the necessary action as per the company rules and regulations and in accordance to issue him the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.

Your utmost cooperation for this matter is highly appreciated.

Thanks & Regards,

Eng’r. Shadi Hassan                    Eng’r. Rehan Bajwa
Projects Director                         Head of Civil & Structural Department