Sample correction format of name in School leaving certificate. Computer generated certificates somewhat misprinted certain details and in such cases omissions are accepted within time span of 15 days. Correction of any type can be done within that span and is fuss-free for parents and the staff as well.
Correction Format of Name in School Leaving Certificate
To,
The Principal,
Defense Public School,
Texas, United States of America.
Subject: Correction of name in School leaving certificate
Respected Sir,
Please be informed that I am Mr. Tony Saw and a father of Mr. Sam Tony who has passed primary standard from this auspicious school few days ago. We have to apply for school leaving certificate as the higher school demands it so I got that important paper today, but my son’s name is written as Sammy Tony and not Sam Tony. Kindly correct the said as soon as possible and please inform me the time and date of when to pick this document. Feel free to contact me via my contact number 1444-78969- 00011. Thanking for your time.
Yours Truly,
Mr. Tony Saw,
27th September, 2019
Sample Correction of Grade in School Leaving Certificate
To,
The Principal,
Daffodil Public School,
Texas, United States of America.
Subject: Correction of grade in School leaving certificate
Dear Sir,
Being a parent of toddler, it was nice experience to get her admit in this school, but now she has grown up and passed the last standard of this school that is 5 th class and the gates of school are closed on her and she has to get admit in some other higher school for completion of her studies. I received her school leaving certificate and saw mistake of grade in it as it was written 4 th instead of 5 th and this can create hindrance in her admission. Kindly correct it at your earliest and I will see you in the next week for collection of it. Thank you very much.
Yours Truly,
Mr. Austin Saw,
27th September, 2019
Name Correction Request in School Leaving Certificate
Respected Sir,
With huge regard and respect, it is stated that I recently wrote application on issuance of leaving certificate from school as we are leaving this country and moving on to another country. I got the certificate but the name written on it is incorrect. My name is Danielle and on that certificate it is “Danialle” and it contradicts with all my educational documents. I am, hereby, requesting you to
please issue me another school leaving certificate with my correct name written on it. I don’t want this to be hindrance in my further studies. I shall be obliged if you accept my request.
Looking for your positive feedback.
Yours Obedient,
Application for Correction of Name in Degree Certificate
[Your Address]
[Your Email Address]
[Today’s Date]
[Registrar’s Name]
[University Name]
[University Address]
Subject: Request for Correction of Name on Degree Certificate
Dear [Registrar’s Name],
I hope this letter finds you well. I am writing to request a correction to my name on my degree certificate, which was awarded to me by [University Name] on [Graduation Date]. I have recently discovered an error in the spelling of my name, and I kindly request your assistance in rectifying this matter.
The correct details for my degree certificate should be as follows:
Incorrect Name on Degree Certificate:
- Full Name: [Incorrect Name]
Corrected Name for Degree Certificate:
- Full Name: [Correct Name]
I would like to emphasize the importance of having my correct name on the degree certificate, as this document holds significant value in my academic and professional pursuits. I understand that an incorrect name on the certificate can lead to potential complications in various aspects of my life.
To facilitate this correction, I have attached the following supporting documents:
- Copy of my official identification (e.g., passport, driver’s license) showing the correct name.
- A notarized affidavit confirming the correct spelling of my name.
- A copy of my university ID card for verification.
I kindly request that the necessary changes be made to my degree certificate to reflect my correct name. I understand that there may be administrative processes and fees associated with this correction, and I am prepared to fulfill any such requirements promptly.
Please inform me of the specific procedures and any associated fees, if applicable, to facilitate the correction. I am ready to provide any additional information or documentation as needed to expedite this process.
Thank you for your understanding and cooperation in resolving this issue. I eagerly await your response and guidance.
Sincerely,
[Your Full Name]
How to Write Application for Correction of Name
Step 1: Your Contact Information
Start your application with your contact information. Include your full name, address, email address, and phone number. This makes it easy for the recipient to get in touch with you.
[Your Full Name] [Your Address]
Step 2: Date and Recipient’s Information
Include the date of writing the application, followed by the recipient’s information. If you’re addressing an organization or specific department, be sure to include the relevant details.
[Today’s Date] [Recipient’s Name]
Step 3: Subject Line
Clearly state the subject of your application. In this case, it’s the correction of your name.
Subject: Request for Correction of Name
Step 4: Salutation
Begin your application with a formal salutation. If you know the recipient’s name, address them directly. If not, you can use a general salutation.
Dear [Recipient’s Name],
Step 5: Introduction
In the opening paragraph, briefly introduce yourself and explain the reason for writing the application. Be clear and concise.
I am writing to request a correction to my name on [mention the document or certificate, e.g., my degree certificate] issued by [mention the issuing authority, e.g., XYZ University] on [mention the date, e.g., January 15, 20XX].
Step 6: Details of the Error
In the next paragraph, explain the error in your name and provide the correct name that should be reflected. This is where you clearly state what needs to be corrected.
The incorrect name on the document is as follows: – Incorrect Name: [Your Incorrect Name] The corrected name should be: – Corrected Name: [Your Corrected Name]
Step 7: Supporting Documents
Mention any supporting documents you are attaching to your application. These documents may include identification, affidavits, or any other relevant proof of the correct name.
To support this correction, I have enclosed the following documents: 1. [List of supporting documents and their descriptions]
Step 8: Request for Correction
Clearly state your request for the correction of your name and express the importance of having the correct name on the document.
I kindly request that the necessary changes be made to the document to reflect my correct name. I understand there may be administrative procedures and fees associated with this correction and am prepared to fulfill any such requirements promptly.
Step 9: Contact Information
Provide your contact information and express your willingness to cooperate with any further processes.
Please inform me of the specific procedures and any associated fees, if applicable, to facilitate the correction. I am ready to provide any additional information or documentation as needed to expedite this process. If you require any further information or have questions, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].
Step 10: Gratitude and Closing
Express your gratitude for their attention and cooperation and close your application formally.
Thank you for your understanding and cooperation in resolving this issue. I eagerly await your response and guidance. Sincerely, [Your Full Name]
Step 11: Signature
If you are submitting a physical application, sign it by hand.
Step 12: Attach Supporting Documents
Make sure to enclose all the necessary supporting documents mentioned in your application.
Step 13: Proofread
Before submitting your application, carefully proofread it to ensure there are no errors or typos.
Step 14: Submission
Submit your application according to the guidelines or instructions provided by the organization or authority to which you are making the request.
Remember to adapt the application format and content to the specific requirements and policies of the organization or institution you are addressing.
Sample Letter of Request for Correction of Name
[Your Name] [Your Address] [Your Email Address] [Today’s Date]
[Recipient’s Name] [Organization Name] [Organization Address] [City, State, Zip Code]
Subject: Request for Correction of Name
Dear [Recipient’s Name],
I am writing to request a correction to my name on [mention the document, e.g., my diploma certificate] issued by [mention the issuing authority, e.g., XYZ University] on [mention the date, e.g., January 15, 20XX].
The incorrect name on the document is as follows:
- Incorrect Name: [Your Incorrect Name]
The corrected name should be:
- Corrected Name: [Your Corrected Name]
To support this correction, I have enclosed the following documents:
- [List of supporting documents and their descriptions]
I kindly request that the necessary changes be made to the document to reflect my correct name. I understand there may be administrative procedures and fees associated with this correction and am prepared to fulfill any such requirements promptly.
If you require any further information or have questions, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].
Thank you for your understanding and cooperation in resolving this issue. I eagerly await your response and guidance.
Sincerely, [Your Full Name]
Letter Template: 3