Tag Archives: Billing Error

Letter to Client Informing of Unpaid Utility Bills

These letter formats directed to the people who have taken accommodation at house and are living on rent that could be office worker, lawyers, and doctors. These formats by householder/Officeholder to tenant or client for informing unpaid office /house utility bills.

Letter to Client Informing of Unpaid Utility Bills

Mr Pot Puri,

Please note that I am writing this letter for informing you of unpaid utility bills. You have taken the accommodation place from us for two years now and there has been absolutely no problem found. You are a very virtuous and righteous person. I received the cheque you sent of $700 of accommodation rent. This has been specified in the appraisal that you shall also pay for the utility bills. This is my request to you to please go through the contract again for checking the details so it does not happen again. Please send me the remaining amount this week so I shall pay the bills. If there is any query that you want to discuss with me, please contact me on given number below or you can write me an email on my email address. I hope to hear from you soon.

Warm Regards,

Robert Singh

Sample letter to Client/Tenant Informing of Unpaid Utility Bills

Dear Mehta,

I am writing this letter in very emergency as you have not paid the utility bills. I have given you the place for office and I have received the payment of monthly rent but did not receive the amount for separate utility bills. I have to forward it to the administration, please understand that I am the moderator between the both parties. I will recommend you to go through the terms and conditions of the contract you signed. The total balance is $500 of two months. I am giving you 5 business days to make the payment. Please inform me within the days if you have any query or concern regarding the rent. You can reach me on my office number for contacting means. I hope that I don’t have to send this kind of letter again to your place. Please be punctual and vigilant in reading the contract.

Best Regards,

Morban Poch

Informing Letter to Customer of Error in Printed Flyer

These letters are written for our customers as an apology letter for the misprint in our flyer or error in printing. These formats for customers who have received a flyer of shopping brand about their latest offer but flyer had some printed faulty error.

Informing Letter to Customer of Error in Printed Flyer

Valued Customer,

Wishing you good health. This is to inform you that our printed flyers regulating all over the social media have one error in it. As the flyer states that we will have 70% off on all items for 10 days but it is to inform our dear customers that we will have 50% off on all items for 10 days. There would be sale up to 70% on selected items, depending particularly on the brands. This annual yearly sale has always been our hit sale of the year. We hope that our customers don’t lose the excitement of availing unbelievably amazing discounts on their favorite items. We sincerely apologize for the printing error in our flyer that is why we decided to inform our loyal customers of it as soon as possible. We hope that you shop till you drop it.

Yours Truly,

Goga Sigh

Information Officer

Obruto Agency

Sample Letter Informing Customers of Error in Printed Flyer

Dear Customer,

I would like to apologize for the printed error on our flyers circulating for two weeks. Our store’s new branch is opening in New Mall, Washington and the flyer state the date of Monday 24, but the actual date is Sunday, 23. Our flyer contains this tiny error, and therefore we promptly took the action to send letters to our customers of the correct information. We hope to see you all at our store opening and having the chance to win in numerous gift hampers. I hope that you don’t let this inapt misprint keep you from coming to the opening and having a fun time with your family. We have made sure that all the other information present on the flyer is correct about the timing of the opening. We apologize for the inconvenience this may have cause to anyone. We look forward to seeing all our customers at the opening of our store at New Mall.

Warm Regards,

Sonia Sing

Customer Handling Officer

Informing Letter to Customers on Error in Payment

This letter is written to aware the customers of all kind like male, female coming from any background of profession or any age about error in payment while checking out. There could have been a glitch in the brand’s website which resulted in showing less amount of payment. Necessary changes can be done according to requirement.

Informing Letter to Customers on Error in Payment

Recipient Name
City, Country.

Respected Customer,

This letter is directed to Mr. Jacob Daniel on the subject of his recent shopping. We are contacting you from online shopping center to inform you about the payment error in your last shopping from our online store. We don’t want to bring any inconvenience for our customers but it is our policy to be cordial and resolve any issue our customer is facing. There has been an error in our website due to which people buying from our online store at 4-6:30 faced very less cost of our products. By our IT department reach out, we got to know that there was a major glitch in the website. Reason of less costly products was that our website automatically missed the outline in the list at checkout time. Please pay the $432 as the invoice states. Thanks for your time.


Senders Name:————-
Company Information:————–

Example of Letter Informing Customer of a Billing Error

Dear Madam,

We are writing from Mall One shopping center to Ms. Alexa Kim for a query. You have made a recent purchase from our online store. Your buying list included four items of high brands. The amount of money, deducted from your bank account was 45$ but the actual amount of your purchase was 80$. The amount deducted from your account was of two items rather than four. There have been web error identified which made your bill lesser than the amount it is. The complete invoice is scripted and stored in online data. We are attaching the updated invoice with this letter for your convenience. We always try to bring ease and leisure to our customers. We apologize for the shopping error you have received. We hope that you pay the remaining amount as early as possible. We will make sure that you don’t have to go through this problem again.

Yours Sincerely,

Customer Services Officer

Application for Bill Installment

These are sample application formats for installments of utility bills like electricity, gas, water, cleaning, etc. Application for Bill Installment of electricity.

Application for Bill Installment

The Sub Divisional Officer,
Delhi Electric Company,

Dear Sir,

It is to inform you that I am a proletariat, belong to a working class of society. I earn my bread by giving 20 hours to two different jobs. It is very difficult of me to pay electricity bill in one installment. Therefore, it is my request to you to please convert my full bill into three installments so I can easily pay it. With all different responsibilities on my head of big family, it gets very hard sometimes to go on with daily life. As my daughter’s marriage is also approaching soon so the burden on me is already very much. I am doing everything to make my family run. I hope you address my request as soon as possible. Your cooperation would be very beneficial for me as my financial status does not allow me to pay bill in one go. Kindly, process my application soon and don’t put it in hold. I will be very thankful.

Mr. Ayeushman Kapoor,
Bill reference No.03018

Application for Bill Installment Sample

The Sub Divisional Officer,
Delhi Electric Company,

Dear Madam,

I am Mr. Jetoi Khanna from Delhi district. I work as a government employee in a regular government firm. I am the sole earner of bread in my family. I do not have sufficient amount of money to pay my electricity bill in one installment.
Therefore, it is my plea to you to convert my bill into three installments. My employment of government is the only job my whole family is depended upon. In the current situation of high inflation rate of everyday good has made things more strenuous. I do not have any assets to protect myself or my family from the collapse of this precarious financial situation. Sometimes we have hand to much situation and the existence seems burdened. I am just explaining that how difficult is for the poor to sustain in the world of today, where everything is very expensive and out of hands. I expect cooperation from your side.

Thank you.
Mr. Jetoi khanna,
Bill reference No.03018

Application for Bill Installments

Dear Mam,

This is notify that, i am not able to pay my full bill due to some financial problem. Kindly allow me to pay my bill in 3 installments. I will be very thankful to you if you would understand my problem.

Thank you in advance.


Sample Legal Letter for Payable Pending Bills

Sample legal letter for payable pending bills. Legal proceedings are vital in carrying out the financial matters in a crystal clear streamline and no body wishes to approach the court for settlements of the issue, but negative attitudes demands its application and compel the person to implement it on the guilty. This format can help out the individuals seeking for legal letter.

Sample Legal Letter for Payable Pending Bills

Mr. Dickers Hawkins,
Coffee Beans Associate Company,
Austin, United States of America.

Subject: Legal letter for payable pending bills

Respected Sir,

It is to certify that Mr. Tom Hey had delivered pure and dry coffee beans in packages of 500 quantity on 30 th August, 2017 to above stated company in care of Mr. Dickers Hawkins, who is the legal owner of this company. According to the contact duly signed by both the parties, it is stated that the buyer will come up the desired and settled price of $700000.00 for the packages. In the treaty, it was also noted down that the consignee is liable to pay extra dollars in case the fixed amount is not handed over to him on time. The date of handing over the Demand Draft was 30 th September, 2017 and the aforestated amount is still in pending.

In the light of law, Mr. Dickers Hawkins is now by rule should pay the amount in ten days from this date, otherwise strict legal action will be carried out against you. We suggest your prompt compliance with this treaty so to avoid further summons of the court regarding this matter. With this letter, all the necessary documents are attached as solid evidence on the part of Mr. Tom Hey. We will approach you after ten days in connection to this matter of payable pending bills. We expect positive words and attitude from you now onwards.

Best Regards,
Mr. Martin David,
Legal Lawyer from Finance Court,
1 st October, 2017.

Sample Apology Letter for Error in Billing

Sample  apology letter for error in billing. Customer care centers are constructed in every big and organized shopping mall in order to facilitate their customers. Any type of issue related to any product can be catered there in time for prompt and further procedure and error in billing is one such issue. This format can help the persons who faced this bewilderment after reaching the home or seeing the bill.

Sample Apology Letter for Error in Billing

Cataula Fordham’s Company,
California, United States of America.

Subject: Letter of apologize for error in billing

Dear Teddy,

It is to inform that I want to apologize for some errors in your bill and I have received your letter in which you mentioned that you had purchased an entire stock of football kit including socks, joggers, football, net, gloves, jumpers, shorts and the shirts. We had recently offered flat 50% sale on the all sports items and you purchased the things from our sale week and the other household things which you have added out of the sale items. I have gone through the whole list of items provided by you and inspected the issue by myself. I even notify that issue to my high ups for timely action so that other customers like you would not face such problem in future. According to my inspection, everything you mentioned in the letter of complaint was right.

I am really sorry for this inconvenience ad assure you that it will never happen in the future to come and not only with you but with all the customers. There was some issues in software due to which your bill was made on fixed prices rather on sale price tags. Our system read them as whole and couldn’t differentiate between the sale and the actual priced items. We apologize for this mistake. Kindly come to our customer care and kindly bring your bill receipt. If any unpleasant state encounters you feel free to inform us via text message on 098-765542- 900-00. Thank you.

Mr. Cruise Ted
26 th August, 2017