Category Archives: warning letter

warning letter

Warning Letter to Suppliers for Unsatisfactory Service

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Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials. You can modify these formats according to your need. Necessary changes can be done.

Warning Letter to Suppliers for Unsatisfactory Service

To,

The HR Manager,

Coca Cola Industries,

Delhi, India

Subject: Regarding non Compliance of work allotted to you

Greetings,

We’d like to draw your attention to the following unsettling recent events. That is not in conformity with the terms and our understandings. First, your desired supplies; 1000 Coca-Cola cans are always being delayed for no apparent reason. This has caused severe interruption to our operations. Second, we discovered that many of the supplied products were improperly wrapped or even broken. That is simply unacceptable on any level.

As a result, you must resolve the difficulties in order to continue working and take the appropriate safeguards to ensure that they really do not occur again. We simply wanted to remind you that we entered into a contract that you must uphold. Failing to adhere will lead to the contract being canceled and the penalty provisions being activated.

We sincerely expect that you will be able to resolve this matter. I’m hoping for a prompt and favorable response from you. Thank you for your consideration and time.

Yours Truly,

Jack Ali

How to Write a Letter to Vendor for Poor Service

To,

The HR Manager,

Tellus Industries,

Delhi, India

Subject: Regarding Non-Compliance with work allotted to you

Respected Sir,

The agreement for the delivery of phone covers and related things between your firm and our office was signed two months ago. However, shortly after the contract was signed, our office gave you a supply order for the delivery of goods to the site, which was in violation of the contract.

However, despite a reasonable two-month period, you have lacked any quantity from our supply order. As a result, it is critical to recognize that your irresponsibility is causing significant delays in our building project, which is eventually hurting our department’s reputation.

You are once again instructed to gather your resources and provide the store as soon as possible without wasting any more time. Above all, if you fail to supply the phone covers, the contract will be assigned to other vendors on a risk and cost basis. Furthermore, the contract’s loss will be deducted from the earnest money you have put at our office.

As a result, I hope you’ll take this message as a warning and fulfill the supply as soon as possible.

Yours Sincerely,

Falak Shabbir

Warning Letters to Suppliers for Unsatisfactory Service

Subject: Warning Letter – Unsatisfactory Service

[Your Company Letterhead]

[Date]

[Supplier’s Name] [Supplier’s Address] [City, State, ZIP Code]

Dear [Supplier’s Name],

I am writing to express our serious concerns regarding the quality of service provided by your company, [Supplier’s Company Name]. As a valued supplier, we have come to expect a high level of professionalism and performance from your team. However, recent developments have left us deeply dissatisfied.

We have noticed several instances of unsatisfactory service, which include:

  1. [Specify the first instance of unsatisfactory service in detail]
  2. [Specify the second instance of unsatisfactory service in detail]
  3. [Specify the third instance of unsatisfactory service in detail]

These issues not only affect our operations but also jeopardize our commitment to our clients. As a result, we feel compelled to issue this formal warning letter to address these concerns.

Failure to meet these expectations may result in more severe actions, including the termination of our business relationship. We hope it does not come to that, as we value our partnership with your company. However, we cannot continue to accept subpar performance.

Please treat this matter with the utmost urgency, and do not hesitate to contact us if you require any clarification or assistance in addressing these issues. We look forward to a swift and positive resolution to this matter.

Sincerely,

[Your Name] [Your Title] [Your Company] [Contact Information]

Strong Mail to Vendors for Poor Service

Subject: Urgent: Addressing Poor Service from Your Company

Dear [Vendor’s Name],

I hope this message finds you well. I am writing to express our deep concern and dissatisfaction with the service we have been receiving from your company, [Vendor’s Company Name]. It is with regret that we find ourselves in this situation, as we had high expectations when entering into our business partnership.

Over the past [specific period of time], we have encountered numerous instances of poor service and unacceptable performance, including:

  1. [Specify the first instance of poor service in detail]
  2. [Specify the second instance of poor service in detail]
  3. [Specify the third instance of poor service in detail]

These recurring issues have had a significant negative impact on our operations, causing delays, increased costs, and, most importantly, eroding the trust we placed in your company as a reliable vendor.

Please be aware that failure to meet these expectations will leave us with no choice but to reconsider our business relationship. While we would prefer to resolve these issues and continue our partnership, we cannot afford to compromise our standards any longer.

We urge you to treat this matter with utmost urgency and seriousness. Should you require further information or assistance in understanding the nature of these concerns, please do not hesitate to contact us. We hope that your company can take the necessary steps to regain our trust and confidence.

Time is of the essence, and we look forward to a swift and substantial improvement in your service.

Sincerely,

[Your Name] [Your Title] [Your Company] [Contact Information]

warning letter

Warning Letter for Accusing of Gossip

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Warning letter for unprofessional or unethical behavior is used for correcting the violations and it is issued to an employee for informing why his/her behavior is unacceptable due to multiple reasons. Everyone can use these formats according to need.

Warning Letter for Accusing of Gossip

Dear Mr, Jack,

I am writing this warning letter in great concern for our company’s reputation and progress. This warning letter is written under the statement that you have been accused of gossiping around the
office. It is an immense embarrassment for HR and management to hire an employee who ruins Company reputation in such an ill way. We have found some texts written by you about our CEO which are false. You are gossiping to different employees about our CEO and falsely accusing of him having a relationship with Ms. Kenny. This is unavoidable in any circumstance. You should know what you are talking about someone before speaking. This is not just about the CEO but about any employee. If you talk ill about anyone in the Company that will not be tolerated. Therefore, We have decided to issue this warning letter so you understand how important these issues are for Us. Our Company environment is healthy because we don’t entertain such behaviors.

Yours Sincerely,

————–

Warning Letter for Accusing of Gossip( Teachers)

Dear Ms. Shelly,

This warning letter is being issued to you for the very last time. You have been accused of gossiping around the corridors of this school about the male senior teacher. This is downright non-acceptable for our school. Please understand the sensitivity of such comments on a human career and as well as school reputation. Our school is renowned because of its impeccable teachers who try to teach students academically and also morally. We form our student’s personalities and we cannot cost such rumors about our most senior teachers. This school has high standards from its establishment and we tried our best to maintain it in every way. We cannot let it go because you find it amusing to talk rumors about
teachers in a casual way. Your action matters in the premise of school. I hope you learn from this warning letter that any of your non-serious behavior will lead you to the termination.

Yours Truly,

————-

warning letter

Sample Warning Letter of Term Violation in Partnership

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Sample Warning Letter of Terms Violation in Business Partnership. These formats can be issued to partners or customer/clients due to various business matters. Multiple reasons can be shown according to requirement.

Sample Warning Letter of Term Violation in Partnership

Dear Business Partner,

This letter is a written warning letter regarding term violation. Before starting this business, we held a basic meeting just to discuss about the terms and regulations of running this business together. There has been 2 years to this business that we have not been in any quarrel or never faced any unsatisfactory payments or results. I am very disheartened to know that your team is not meeting all the criteria as they were before. Weekly budget of business were not up to date. Reports of machinery selling to the Head department were late. Some of the entries were missing. I have called you many times to discuss about the deadlines but you totaling declined it. I believe that this is very unethical and unprofessional behavior, which is not acceptable in any work environment. This written warning letter is being issued to you for the very first and last time.

Regards,

Name:————

Designation:———-

Company Name:——————

Warning Letter Regarding Term Violation in Partnership

Dear Mr Methew,

Good Morning, It is very unprofessional and not at all acceptable to be not attentive about your work. I have to know that there were three important meetings with clients in this week, which you did not even attend and not even inform the clients about your unavailability. I tried to reach you several times, there was no luck, and then I have to know that you are on vacation in Canada. I am highly disappointed that you did not even care to inform me about your trip. If you could have told me, I would have handled the clients. I hope you are very aware that it is against all the rules we decided at the time of business setting. I am issuing you this warning letter regarding term violation. I hope that you make this partnership a priority and be more professional. There are some basic principles mandatory to follow for all the business partners.

Regards,

Johnn Robert

warning letter

Warning Letter to Teacher for Slapping a student

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Sample warning letter to teacher by Principal for beating students/children in school, college, academy or institute.

Warning Letter to Teacher for Slapping a Student

Ms. Alexa Stewart

At Bluebird School, we offer quality education and security to our students. We have always tried our best to maintain our standards of education as compared to other schools. We always train our staff to avoid any substandard incident. Recently, we got call from one of the students’ parents of class 5. They complained about you slapping on minor thing. It is to inform you that we have not allowed any of the teacher from our staff to slap any student. It is against our rules. I would suggest you to go through the rule book once again and notice what you are permit and what not. This was very embarrassing moment for me and I have apologized to parents. I believe that they will take the kid to another school now. It is your first and last warning. Do not repeat this again or we have to take strict action against you.

Chairman,

Al-Ala School System

Warning Letter to Teacher for Beating Students

Ms. Delia Beth,

I am very shocked to know that you have slapped one of the children of class. This is extreme behavior, which is not acceptable in our school premises. We have never allowed any staff member to have a leisure to slap or hurt any kid of school in any way. It is not acceptable and have never happened in our school ever before. We have trained our teachers well to know the difference in politely handle the child or hitting the child. This was against all the principles of the school. I hope that it does not go on a social media and we have to deal with officials. If you see any problem in a kid, you have all rights to call their parents and talk to them about it but hitting a child is not acceptable in any way. This warning letter is last warning to you.

Principal,

Message Grammar School

warning letter

Sample Warning Letter due to Late Report Submitting

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Sample warning letter for not sending report to concern department within due date. Easy templates are here.

Sample Warning Letter due to Late Report Submitting

To,
Mr. Tom Lindsey,
Prime House Education School System,
Texas, United States of America.

Subject: Warning to student due to late submission of report

  TO WHOM IT MAY CONCERN

With due concern and agitate, I am here to warn you on not taking interest in your studies. Mr. Tom, you are a good student as your reputation says a lot about your character, but your casual attitude towards the frequent orders of your teacher fell as dead words! You paid no heed to his care and attention and showed rebellious attitude that resulted in late submission of the research report that was scheduled in the month of June, 2018, but you submitted it a day before! This attitude of yours will not be tolerated in future. Rest assure you will be responsible for your actions and the resulting consequences.

Best Regards,
Mr. Chairman,
23 rd July, 2018.

Sample Warning Letter to Employee due to Late Report Submitting

To,
The Manager,
Lark Hood Steel Engineering Crafts,
Texas, United States of America.

Subject: Warning to employee due to report submission

TO WHOM IT MAY CONCERN

Please be informed that you are held accountable for showing callous and very careless attitude towards your professional career and the related demands of it. The post report of the meeting agenda was your task to be completed on time, but I must say that, you failed in showing least sense of responsibility towards it. The post meetings reports are required for deriving the statistical data to show the improvement and comments/suggestions of the leading businessmen, but you took it as it was nothing to care about! For your insolence and lack of diligence, one month salary will not be served to you. Please be careful in future or you may leave.

Best Regards,
Mr. Chairman,
23rd July, 2021

Warning Letter Format for not Submitting Report

Dear Michael,

Workplace has some demands from its employees and by these basic demands company pay the reward to them. We have been monitoring your lack of interest in the work for past two weeks and have told you casually to be back on your routine as soon as possible. The main report of sight-seeing was needed on 12th of this month and you have submitted it after 15 days of deadline. There are some
basic ethics to follow. This is your last warning on this non serious attitude towards work. Your performance have been stringently been followed up by the administrator and we hope that you bring potential changes in your attitude so company would not take any hard decision.

Best Regards,

Sample Warning Letter due to Late Report Submitting

[Your Name]
[Your Title]
[Company Name]
[Company Address]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

RE: Warning Letter – Late Report Submission

I hope this letter finds you well. I am writing to express my concern regarding your repeated instances of late report submissions. Timely submission of reports is a crucial aspect of our work, as it ensures that we maintain our efficiency and meet our commitments to clients and stakeholders.
In the past [Specify Number] months, you have been late in submitting [Specify Number] reports, as detailed below:

  1. [Report Name]: Due on [Due Date], Submitted on [Date of Late Submission]
  2. [Report Name]: Due on [Due Date], Submitted on [Date of Late Submission]
  3. [Report Name]: Due on [Due Date], Submitted on [Date of Late Submission]

Your consistent failure to submit reports on time is detrimental to our department and the company as a whole. It affects our ability to meet client expectations, hinders decision-making processes, and can result in financial losses.

To rectify this situation, I expect the following from you:

  1. Commitment to submitting all future reports on or before their specified deadlines.
  2. Improved time management skills to ensure the timely completion of your work.
  3. If you anticipate any difficulty meeting a deadline in the future, you must communicate this in advance to your supervisor, along with a proposed solution or revised timeline.

This warning letter will be placed in your employee file, and further instances of late report submissions may result in more severe disciplinary actions, including but not limited to suspension or termination.

I believe in your ability to meet the company’s expectations, and I am confident that with greater diligence and attention to deadlines, you can improve in this regard.

If you have any questions or require any assistance in managing your workload or time more effectively, please do not hesitate to reach out to me or your immediate supervisor.

Your immediate attention to this matter is expected, and I look forward to seeing significant improvement in your report submission timeliness.

Sincerely,

[Your Name]
[Your Title]

warning letter

Warning Letter to Student by School due to Frequent Absentees

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Warning Letter to a Student by School due to Frequent Absentees. The aims of education must be directed toward the development of each child’s personality and full potential, preparing children to participate in society and to do work that is rewarding and reasonably remunerative, and to continue learning throughout life. Below briefly focus on Sample Warning Letter to Students for Absences. Sample warning letter for students from the school principal or teacher to warn them about absents, misbehavior, bad attitude, etc. You need to modify this sample according to your needs.

Warning Letter to a Student by School due to Frequent Absentees

Date 12.05.2022
Private and confidential

To,
Mr. Carl.
Street no 5, lake city London

Subject: “warning letter to a student by school due to frequent absentees”

Dear Carl,

I am being issue you a warning letter to your frequent absentees form our school during the test session period of 17.2.2022 to 14.04.2022. This is a serious matter according to our rules and regulation of school and we cannot tolerate it any more.
Through this letter I am informing you that your attendance record is unsatisfactory, and that immediate improvement and action is required. This is your first and last warning letter. Your admission
would be terminated if your attendance will be not improved by 20.05.2022, and if you failed to attend upcoming test sessions you would be not only fined but you would be not promoted to other class. I propose that you would meet in my office with written excuse application with your both parents signature at 17.04.2022. Otherwise you have to come along with your parents to meet me. Because your non serious attitude cannot be facilitate anymore.
You will be acknowledged if you become not only punctual but regular as well as begin to take interest in your studies with determination. I hope positive response from your side. Else a serious action will take place against you which might lead to termination of your admission. You are given another chance because your previous academic record was above average and you have also some positions in extra curriculum activities.

Best Regards,

Mr. McDonald
Academic Director
City High School

Sample Warning Letter to Students for Absences

Date…

Student name…

Grade Nane…

Department Name…

Sub: Warning Letter for Absences

Dear student,

I am writing this letter on behalf of our honorable principle who personally look after all the matter which directly or indirectly related to the discipline. (Describe in your own words). You have been absent for quite some days from the institute and also didn’t show up in the student meeting with the advisor. (Explain all about the situation). You have to come up in student advisor office with a valid reason for not attending the college otherwise you will be expelled. (Describe actual problem and situation). This is your last warning and after that, no excuses will be listening from you. I hope you will take this letter of warning seriously. (describe your requirement and managerial decision).

I will see you in the office. I am expecting you there on the coming working day.

Regards,

Your name…

Student Advisor…

College/Institute name…

Sample Warning Letter for Absences

Date…

Student name…

Grade Nane…

Department Name…

Sub: Warning Letter for Absences

Dear student,

We are writing this letter in order to inform you about your short attendance in classes and we are afraid to inform you that if your attendance will be less than 75 % then you will not be allowed to give your final examination. (Describe in your own words). It is an alarming and serious situation for you. We expect you to raise your attendance if you want to appear in the examination. (Describe actual problem and situation).

Regards,

Your name…

Student affairs department…

College/Institute name

Sample Warning Letter to Student for Poor Attendance

Dear Student,

We are writing this letter to inform you about your short attendance in classes, and we are afraid to inform you that if your attendance is less than 75 %, you will not be allowed to give your final examination. It is an alarming, and serious situation for you. We expect you to raise your attendance if you want to appear in the examination.

Regards

Your Name

Write the Notice for Display Students Attendance

Respected sir,

I request you to display the attendance sheet of students as the attendance is getting low, and exams are about to start. Please mention the following message along with the attendance sheet.

“Dear students this is to bring to your knowledge that the students whose attendance is below 60% will not be allowed to sit in Exams”

Kindly do this work on an urgent basis. Thanks.

Your Name

Warning Notice to Students for Using Mobile Phones

Dear Students,

As you all know that according to the school rules, and regulations you are not allowed to use mobile phones in class. But, several students violated this rule, and their teachers have complained about this issue. This is a warning notice for all students of this school to kindly keep their phones silent in classrooms. Anybody who breaks the rule will be punished as described earlier. However, you can use your phones after the lecture is over, but you can only use them outside the class. I hope that all students will obey this rule, and I don’t have to see any complaints in the future. Hoping for good behavior from every student.

Your Name

warning letter

Warning Letter for Absent Without Approval

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Warning letter for absent without approval. Warning letter to employee for authorized absence. Warning letter to employee for excessive absence. Letter to employee regarding unauthorized absence.

Warning Letter for Absent Without Approval

To,
Miss Anna Jane
London Schools of Accountancy

Subject: “Warning Letter to Teacher for frequent absent from school”.

Dear Madam,

With regard, this is to inform you that your frequent absentees from the job are representing your unprofessional attitude. Our policies did not allow a school teacher to carry such non serious attitude towards a job. We need enthusiastic teacher for our school because
your frequent absentees without approval may cause poor result of our students. This is your first and last warning from our side. If you will not maintain your regular attendance record, you will be terminated from our school.
Hopefully, you will take this seriously and will decrease your frequent absentees. Failing to do so may lead to termination of your employment. The school wishes you a bright career here. I look positive changes in your attendance record.

Sincerely,

Mr. James William
Principle London Schools of Accountancy
Date 10.05.2018

Warning Letter for Absent Without Approval for Employee

 

Date 12.05.2018
Mr. John Jade
Lascotts 55 N jl London

Subject: warning letter for employee

Dear Jade,

I am writing to you about your frequent absentees form your job during the employment period of 17.12.2017 to 14.04.2018 with “Information System Associates FZF”. Through this letter I am advising you that your attendance record is unsatisfactory, and that immediate improvement is required. This is your second warning letter. Your employment will be terminated if your attendance will be not improved by 20.05.2018.I propose that we will meet again at 17.05.2018 to review your attendance and performance as well. Please let me know if this time is convenient for you.
You will be acknowledged if you become not only punctual but regular as well as perform your duties with determination. I hope positive response from your side. Otherwise a serious action will take place against you which might lead to termination of your job.

Sincerely,

Mr. McDonald
Chief executive
Information System Associates FZF

warning letter

Warning Letter by Parents to Principal

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Sample warning letter by parents to principal on increasing security guards.  Security plays a pivotal role in the lives of people nowadays whether it is the security of a child or an adult….it is equally matters and warnings are sent to respective high ups on seeing any loophole in the security system. This easy format can help such persons in coining good words for a good purpose. Please feel free to use this format for your own means. Sample letter format of warning letter by parents to principal on increasing security guards.

Warning Letter by Parents to Principal

To,
The Principal,
Allied Aster High School for Boys,
Texas, United States of America.

Subject: Warning on the account of security guards

Respected Sir,

Good day! We hope you will be fine and safe in your life.
Sir, you knew what had happened in the school yesterday! My four year son had reached the home all by himself and well before the ending time of the school! The question here arises that how a child of this tender age crossed the gate of the school and nothing stirred in the administration of the school! All were sleeping together with the CCTV Cameras??? This is the biggest question on your administration and management? Where were the guards? Where were the teaching staff? Where were you? If my son had met any accident while crossing the roads that are rush and busy all the time! Who will be responsible for this act? Isn’t it reckless?
My son had reached home by himself and safe and I understand that
school routine is tight and hectic in these days so I am not filing FIR against your institute, but I warn you to keep a strict action in this regard and increase number of security guards in your school otherwise you will be responsible for the consequences.

Best Regards,

Mr. Rock Ronaldo,
13 th February, 2018.

warning letter

Warning Letter for Teacher on Frequent Absenteeism

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Sample warning letter for teacher on frequent absenteeism. Warning letter for absent without approval. Warning Letter for Frequent Absenteeism to Teacher.Teaching is termed as mother of all professions as all the other professions take their birth from it. Teachers have heavy duties of teaching students not only syllabus, but also manners and culture and if teacher is not punctual then a lot of things will suffer which is not a good sign and deserve a warning letter. This easy format can be one such help for the high ups who want to draft good words and reasons to limit the teaching staff to certain limits.

Warning Letter for Teacher on Frequent
Absenteeism

To Whom It May Concern

Reason of Warning: Warnings are sent on the grounds of late coming, taking leaves without prior intimation, misbehaving with the colleagues, beating students for no reason, using harsh language with the parents, frequent absenteeism and insubordination. All these actions are held objectionable and deserve warnings. On getting three warnings, the teacher will consider herself terminated from her/his seat.

Explanation: you are seen and held accountable for Absenteeism on frequent basis. This attitude is consider as reckless and unprofessional as your frequent absenteeism lagged behind the teaching and the learning of the students.
Possible Actions: You will be fired on getting three warnings from any of the above mentioned reasons. Refrain yourself from getting them.
Teacher’s Comment: if you have anything to say in this account you can give your write up here:
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
Areas to Develop on: You must come to school on regular basis and if you are facing any serious problem then you should avail immediate leave of a week or so, but avoid taking leaves on and off from the school as it disturb the routine of the work and the school.
Best Regards,

Mr. Principal,
13 th February, 2018.

warning letter

Safety Warning Letter Template

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Sample warning letter to site contractor for not following
safety norms. Contractors are responsible for completing the project as well as seeing whether the working in progress is going very well or there is some sort of loophole in the working conditions. Conforming to working conditions’ safety norms is mandatory to avoid any risk. This warning should be written in firm words as human life is at stake and can be used by individuals who wanted to catch up such persons.

Sample  Warning Letter to contractor for
Safety Norms

To,
The Site Contractor,
Bit lily Bran UNICCO Firm,
Texas, United States of America.

Subject: Warning to site contractor for not following safety norms

Respected Sir,

Be informed that, I am Mr. Rood Ralph, the spokesperson of Meteoric Clinic Clench Firm. On the behalf of my company under the direct command of the Chairman, it is to convey you that we had seen you working off the scale in the compound of the factory. We had already conveyed to you in the clearest words that we are in no position of compromising the safety of our workers at any cost, but you are found breaching in the set norms of safety.

You are not asking the workers to wear mask during the spray of chemical in the designed containers and you were mindful of the fact that these chemicals are toxic in their very nature and affect the persons overall health. Take this notice as a warning letter or we are by all means in a position to seize your work and freeze the remaining amount of your contract as you are not following the safety norms mentioned in the consent and breaking the laws not considering its harms.

Your compliance is welcoming or you would be responsible for
your own actions and the result proceeded to it. This is the first and the final warning being sent to you in this connection so take it very seriously.

Regards,

Mr. Chairman,
Meteoric Clinic Clench Firm.
6 th November, 2017.