Tag Archives: Sample Letter to Supplier for Poor Quality of Stores

Warning Letter to Suppliers for Unsatisfactory Service

Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials. You can modify these formats according to your need. Necessary changes can be done.

Warning Letter to Suppliers for Unsatisfactory Service


The HR Manager,

Coca Cola Industries,

Delhi, India

Subject: Regarding non Compliance of work allotted to you


We’d like to draw your attention to the following unsettling recent events. That is not in conformity with the terms and our understandings. First, your desired supplies; 1000 Coca-Cola cans are always being delayed for no apparent reason. This has caused severe interruption to our operations. Second, we discovered that many of the supplied products were improperly wrapped or even broken. That is simply unacceptable on any level.

As a result, you must resolve the difficulties in order to continue working and take the appropriate safeguards to ensure that they really do not occur again. We simply wanted to remind you that we entered into a contract that you must uphold. Failing to adhere will lead to the contract being canceled and the penalty provisions being activated.

We sincerely expect that you will be able to resolve this matter. I’m hoping for a prompt and favorable response from you. Thank you for your consideration and time.

Yours Truly,

Jack Ali

How to Write a Letter to Vendor for Poor Service


The HR Manager,

Tellus Industries,

Delhi, India

Subject: Regarding Non-Compliance with work allotted to you

Respected Sir,

The agreement for the delivery of phone covers and related things between your firm and our office was signed two months ago. However, shortly after the contract was signed, our office gave you a supply order for the delivery of goods to the site, which was in violation of the contract.

However, despite a reasonable two-month period, you have lacked any quantity from our supply order. As a result, it is critical to recognize that your irresponsibility is causing significant delays in our building project, which is eventually hurting our department’s reputation.

You are once again instructed to gather your resources and provide the store as soon as possible without wasting any more time. Above all, if you fail to supply the phone covers, the contract will be assigned to other vendors on a risk and cost basis. Furthermore, the contract’s loss will be deducted from the earnest money you have put at our office.

As a result, I hope you’ll take this message as a warning and fulfill the supply as soon as possible.

Yours Sincerely,

Falak Shabbir