Tag Archives: Services

Warning Letter to Suppliers for Unsatisfactory Service

Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials. You can modify these formats according to your need. Necessary changes can be done.

Warning Letter to Suppliers for Unsatisfactory Service


The HR Manager,

Coca Cola Industries,

Delhi, India

Subject: Regarding non Compliance of work allotted to you


We’d like to draw your attention to the following unsettling recent events. That is not in conformity with the terms and our understandings. First, your desired supplies; 1000 Coca-Cola cans are always being delayed for no apparent reason. This has caused severe interruption to our operations. Second, we discovered that many of the supplied products were improperly wrapped or even broken. That is simply unacceptable on any level.

As a result, you must resolve the difficulties in order to continue working and take the appropriate safeguards to ensure that they really do not occur again. We simply wanted to remind you that we entered into a contract that you must uphold. Failing to adhere will lead to the contract being canceled and the penalty provisions being activated.

We sincerely expect that you will be able to resolve this matter. I’m hoping for a prompt and favorable response from you. Thank you for your consideration and time.

Yours Truly,

Jack Ali

How to Write a Letter to Vendor for Poor Service


The HR Manager,

Tellus Industries,

Delhi, India

Subject: Regarding Non-Compliance with work allotted to you

Respected Sir,

The agreement for the delivery of phone covers and related things between your firm and our office was signed two months ago. However, shortly after the contract was signed, our office gave you a supply order for the delivery of goods to the site, which was in violation of the contract.

However, despite a reasonable two-month period, you have lacked any quantity from our supply order. As a result, it is critical to recognize that your irresponsibility is causing significant delays in our building project, which is eventually hurting our department’s reputation.

You are once again instructed to gather your resources and provide the store as soon as possible without wasting any more time. Above all, if you fail to supply the phone covers, the contract will be assigned to other vendors on a risk and cost basis. Furthermore, the contract’s loss will be deducted from the earnest money you have put at our office.

As a result, I hope you’ll take this message as a warning and fulfill the supply as soon as possible.

Yours Sincerely,

Falak Shabbir

Warning Letters to Suppliers for Unsatisfactory Service

Subject: Warning Letter – Unsatisfactory Service

[Your Company Letterhead]


[Supplier’s Name] [Supplier’s Address] [City, State, ZIP Code]

Dear [Supplier’s Name],

I am writing to express our serious concerns regarding the quality of service provided by your company, [Supplier’s Company Name]. As a valued supplier, we have come to expect a high level of professionalism and performance from your team. However, recent developments have left us deeply dissatisfied.

We have noticed several instances of unsatisfactory service, which include:

  1. [Specify the first instance of unsatisfactory service in detail]
  2. [Specify the second instance of unsatisfactory service in detail]
  3. [Specify the third instance of unsatisfactory service in detail]

These issues not only affect our operations but also jeopardize our commitment to our clients. As a result, we feel compelled to issue this formal warning letter to address these concerns.

Failure to meet these expectations may result in more severe actions, including the termination of our business relationship. We hope it does not come to that, as we value our partnership with your company. However, we cannot continue to accept subpar performance.

Please treat this matter with the utmost urgency, and do not hesitate to contact us if you require any clarification or assistance in addressing these issues. We look forward to a swift and positive resolution to this matter.


[Your Name] [Your Title] [Your Company] [Contact Information]

Strong Mail to Vendors for Poor Service

Subject: Urgent: Addressing Poor Service from Your Company

Dear [Vendor’s Name],

I hope this message finds you well. I am writing to express our deep concern and dissatisfaction with the service we have been receiving from your company, [Vendor’s Company Name]. It is with regret that we find ourselves in this situation, as we had high expectations when entering into our business partnership.

Over the past [specific period of time], we have encountered numerous instances of poor service and unacceptable performance, including:

  1. [Specify the first instance of poor service in detail]
  2. [Specify the second instance of poor service in detail]
  3. [Specify the third instance of poor service in detail]

These recurring issues have had a significant negative impact on our operations, causing delays, increased costs, and, most importantly, eroding the trust we placed in your company as a reliable vendor.

Please be aware that failure to meet these expectations will leave us with no choice but to reconsider our business relationship. While we would prefer to resolve these issues and continue our partnership, we cannot afford to compromise our standards any longer.

We urge you to treat this matter with utmost urgency and seriousness. Should you require further information or assistance in understanding the nature of these concerns, please do not hesitate to contact us. We hope that your company can take the necessary steps to regain our trust and confidence.

Time is of the essence, and we look forward to a swift and substantial improvement in your service.


[Your Name] [Your Title] [Your Company] [Contact Information]

Acknowledgement of Services Letter Template

Sample Acknowledgement Letter of Expenditures the amount given by Donner company as donation to join hands for services being provided to the students by institution. Its an acknowledgment letter of services format. 

Acknowledgement Letter of Facilities

Dear Mr. Aslam Afzal,

Febco management has always been a supportive hand in our endeavors to create awareness among the people about the services and education which we are providing for poor and needy persons.Thanks for your continuous support, your letter dated 25 June 2012 received at 9 July 2012. We write to inform you that amount of Donations is spent on special children who belong to very poor families and cannot afford expenses for following facilities or services .

Education, Transportation, Medical Expense, Residence, Vocational Training like stitching, wood work, candle making, looms work,handmade items,flower making, computer designing, artwork, buying sailing skills.etc
We are catering more than 800 special children out of which 65% belong to very poor families and are not paying anything which on an average on each child Rs. 7000 /- are being spent.
We request you to kindly visit our institution whenever convenient to you, because we are working for welfare of needy students and want to make them self reliance members of society.
Kind Regards,