Tag Archives: Complaint Letter

Complaint Letters

Mobile Lost Complaint Letter to Police

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Sample Complaint letters are formal request to the police to file a First Information Report (FIR) regarding the theft of a mobile phone, providing essential details and seeking their assistance in recovering the stolen device.

Mobile Lost Complaint Letter to Police Sample

[Date]

[Police Department Name]

[Police Station Address]

Subject: Lost Mobile Phone Complaint

Dear Sir/Madam,

I am writing to report the loss of my mobile phone, a [Phone Make and Model], on [Date] in the vicinity of [Location where it was lost]. The phone’s IMEI number is [IMEI Number], and it has a [Phone Color] colored case.

I kindly request your assistance in locating and recovering my lost mobile phone. This phone contains important personal and confidential information. I have already informed my service provider about the loss and have suspended the SIM card.

I would appreciate it if you could initiate an investigation into this matter and take any necessary steps to help recover my mobile phone.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]

Mobile Lost or Stolen- Complaint Letter Format

[Date]

[Police Department Name]

[Police Station Address]

Subject: Lost/Stolen Mobile Phone Report

Dear Sir/Madam,

I am writing to report the loss/theft of my mobile phone, [Phone Make and Model], on [Date]. The phone’s IMEI number is [IMEI Number].

Kindly request your assistance in this matter.

Sincerely,

[Your Name]

Application to Police Station for Lost Mobile Phone

[Officer-in-Charge]

[Police Station Name]

[Police Station Address]

[City, State]

Subject: Report of Lost Mobile Phone

Dear Sir/Madam,

I am writing to formally report the loss of my mobile phone, a [Phone Make and Model], on [Date], in the vicinity of [Location where it was lost]. The phone’s IMEI number is [IMEI Number], and it has a [Phone Color] colored case.

I have already contacted my service provider and suspended the SIM card to prevent any unauthorized use. I kindly request your assistance in documenting this incident and, if possible, helping to recover my lost mobile phone.

This phone contains valuable personal data and sensitive information, making its recovery crucial. Your prompt attention to this matter would be greatly appreciated.

Please find attached a copy of my identification for your records.

Thank you for your cooperation and assistance in this matter.

Sincerely,

[Your Name]

[Your Contact Number]

 [Your Email Address]

Complaint Letter About Lost Cell Phone

[Police Department Name]

[Police Station Address]

Subject: Lost Cell Phone Complaint

Dear Sir/Madam,

I am writing to report the unfortunate loss of my cell phone, a [Phone Make and Model], on [Date], somewhere in the vicinity of [Location where it was lost]. The phone’s IMEI number is [IMEI Number], and it has a distinctive [Phone Color] case.

I have already taken immediate action by contacting my service provider to deactivate the SIM card and prevent any unauthorized usage. However, the device itself holds valuable personal data and information.

I kindly request your assistance in recording this incident and, if possible, aiding in the recovery of my lost cell phone. Your prompt attention to this matter would be greatly appreciated.

Enclosed is a copy of my identification for your reference.

Thank you for your cooperation and support in resolving this matter.

Sincerely,

[Your Name]

[Your Contact Number] [Your Email Address]

Mobile Theft FIR Sample

[Your Name]

[Your Address]

[Your Contact Number] [Your Email Address] [Date]

[Police Station Name]

[Police Station Address]

Subject: First Information Report (FIR) for Mobile Theft

Dear Sir/Madam,

I am writing to file an FIR for the theft of my mobile phone, which occurred on [Date] at [Location where it was stolen]. I would like to report the details of the incident and request your assistance in resolving this matter.

Incident Details:

  • Complainant Name: [Your Full Name]
  • Address: [Your Address]
  • Contact Number: [Your Contact Number]
  • Email Address: [Your Email Address]
  • IMEI Number of Stolen Phone: [IMEI Number]
  • Phone Make and Model: [Phone Make and Model]
  • Color of Phone: [Phone Color]
  • Serial Number (if available): [Serial Number]
  • Description of the Incident: [Briefly describe how the theft occurred, including any relevant details such as the time, place, and any potential witnesses.]

I have already taken the following actions:

  1. Contacted my service provider to block the SIM card associated with the stolen phone.
  2. Enabled remote tracking and locking features on my phone, if available.

I kindly request your assistance in launching an investigation into this theft and recovering my stolen mobile phone. The phone contains sensitive personal information, and its recovery is of utmost importance to me.

Please find attached a copy of my identification for your records. I am willing to cooperate fully with your investigation and provide any additional information or assistance as required.

I would appreciate it if you could provide me with a copy of the FIR for my reference.

Thank you for your prompt attention to this matter, and I look forward to your assistance in resolving this case.

Sincerely,

[Your Full Name]

Cleaning and Maintenance, Complaint Letters

Insufficient Water Supply Complaint Letter

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The letters are formal complaint about the persistent shortage of water supply in the neighborhood, highlighting the inconvenience and health concerns it poses to the residents. The writer requests immediate intervention from the water supply authority to resolve the issue and ensure a reliable water supply. The letter emphasizes the fundamental necessity of access to clean and adequate water.

Insufficient Water Supply Complaint Letter Sample

[Your Name]

[Your Address]  

[Date]

[Recipient’s Name]

[Recipient’s Address]

Dear [Recipient’s Name],

I am writing to express my deep concern about the ongoing issue of insufficient water supply in our neighborhood. For the past several weeks, we have been facing severe water shortages, causing immense inconvenience to the residents.

The inadequate water supply is affecting our daily lives, making it challenging to perform basic tasks such as cooking, cleaning, and personal hygiene. This situation is not only frustrating but also a matter of health and sanitation.

I kindly request your immediate attention to this matter and urge you to take swift action to resolve this issue and ensure a consistent and reliable water supply for our community.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]

Write a letter to the Municipal Corporation Complaining about Poor/ Irregular Water Supply

[Date]

[Recipient’s Name]

Municipal Corporation ]

Dear Sir/Madam,

I am writing to bring to your attention the persistent issue of poor and irregular water supply in our locality. Over the past few months, we have been experiencing frequent disruptions and low water pressure, which has made it extremely challenging for residents to meet their daily water needs.

The irregular water supply has not only inconvenienced us but has also affected our ability to maintain proper hygiene and sanitation. We believe that access to clean and consistent water is a basic necessity and request your immediate intervention to address this matter.

We kindly request the Municipal Corporation to take urgent measures to improve the water supply system in our area, ensuring that residents receive a reliable and adequate water supply.

Thank you for your prompt attention to this pressing issue.

Sincerely,

[Your Name]

Complaint Letter For Insufficient Water Supply In School

[Date]

[Recipient’s Name]

 [School Name]

[School Address]

Dear [Recipient’s Name],

I am writing to bring to your attention a concerning issue that has been affecting the daily operations of our school and the well-being of our students – the problem of insufficient water supply.

Over the past few weeks, it has become increasingly evident that our school is experiencing a shortage of water. This issue has led to disruptions in various school activities, including proper hygiene practices, restroom facilities, and classroom operations.

The lack of sufficient water supply not only impacts the cleanliness and sanitation of our school but also poses health concerns for our students and staff. In light of this, I kindly request that immediate measures be taken to address this issue and ensure a consistent and reliable water supply for the school.

I believe that a stable water supply is essential for the proper functioning of our educational institution, and it is imperative that this matter is resolved promptly to create a conducive learning environment.

Thank you for your prompt attention to this matter, and I look forward to seeing a swift resolution.

Sincerely,

[Your Name]

 [Your Contact Information]

Write A Letter to Newspaper Editor Complaining About Contaminated Water Supply

 [Date]

Editor,

[Newspaper Name]

[Newspaper Address]

Dear Editor,

I am writing to express my deep concern regarding the contaminated water supply in our community. Despite numerous complaints, the issue persists, endangering the health of residents. The presence of impurities in our water poses a significant risk and deserves immediate attention.

I urge the relevant authorities to take swift action to ensure that our water supply is safe and free from contaminants, safeguarding the well-being of our community.

Sincerely,

[Your Name]

Sample Complaint Letter for Shortage of Water Supply

[Date]

[Recipient’s Name]

[Water Supply Authority]

[Address]

Dear [Recipient’s Name],

I am writing to bring to your attention the persistent issue of a shortage of water supply in our neighborhood. For an extended period, we have been experiencing inadequate water availability, causing severe inconveniences to the residents.

The insufficiency of water affects our daily lives, making essential tasks like cooking, cleaning, and personal hygiene extremely challenging. This situation is not only frustrating but also poses health and sanitation concerns.

I kindly request your immediate intervention in resolving this issue and ensuring a consistent and dependable water supply for our community. Access to clean and adequate water is a fundamental necessity, and we believe it is the responsibility of the water supply authority to address this concern promptly.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]

Cleaning and Maintenance, Complaint Letters

Sample Complaint Letter for Poor Sanitation

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The Following Letters can be used by residents of localities where the municipality has an ignorant attitude towards necessary living conditions of the area.

Sample Complaint Letter for Poor Sanitary Condition of the Locality

[Your Name]

[Your Address]

[Date]

[Recipient’s Name]

[Recipient’s Title]

[Sanitation Department]

Subject: Complaint Regarding Poor Sanitation

Dear [Recipient’s Name],

I am writing to express my deep concern about the deteriorating sanitation conditions in our neighborhood. Despite repeated requests for improvement, it is disheartening to witness the persistently unsanitary environment. The issues include uncollected garbage, overflowing bins, and inadequate street cleaning.

This situation not only affects our quality of life but also poses health risks to the residents. I kindly request that immediate attention and action be taken to address these sanitation issues and ensure a cleaner and healthier environment for all.

I look forward to a prompt resolution to this matter. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] for any further information or clarification.

Sincerely,

[Your Name]

Letter to Chairman of Municipality Complaining of the Poor Sanitary Condition of the Locality

[Your Name]

[Your Address]

[Date]

[Chairman’s Name]

Chairman of Municipality [Address of Municipality]

Subject: Urgent Complaint – Poor Sanitary Conditions

I am writing to bring to your attention the alarming sanitary conditions prevailing in our locality. The overflowing garbage bins and uncollected waste have led to foul odors and a breeding ground for diseases. This situation is untenable and requires immediate intervention.

Our community’s health and well-being are at stake, and we urge the Municipality to take swift action to rectify this issue. We request increased sanitation services and regular waste collection to restore cleanliness and hygiene in our area.

Your prompt attention to this matter is crucial, and we hope for a swift resolution.

Sincerely,

[Your Name]

Complaint Letter to Society for Cleanliness

[Date]

[President/Chairperson, Society Name]

[Address of the Society]

Subject: Urgent Complaint Regarding Cleanliness

Dear [Recipient’s Name],

I am writing to express my growing concern about the deteriorating cleanliness standards within our society premises. Despite our shared commitment to maintaining a clean and hygienic environment, it has come to my attention that the sanitation conditions have been consistently subpar.

The accumulation of litter, inadequate waste disposal, and neglected common areas are not only unsightly but also detrimental to our well-being. I kindly request that immediate action be taken to rectify this situation and uphold our shared responsibility for a cleaner and healthier living space.

I trust that our society management will address this issue promptly. Please feel free to contact me at [Your Phone Number] or [Your Email Address] for any necessary information or assistance in resolving this matter.

Sincerely,

[Your Name]

Complaint Letter for the Drainage System in Area

[Email Address]

[Phone Number]

[Date]

[Recipient’s Name]

[Department of Public Works]

[Address]

Subject: Urgent Complaint Regarding Drainage System

Dear [Recipient’s Name],

I am writing to bring to your attention the dire state of our area’s drainage system, which has become a major concern for the residents. Over the past few months, we have experienced persistent issues with flooding, waterlogging, and inadequate drainage maintenance.

The inadequate functioning of the drainage system not only causes property damage but also poses health and safety hazards to our community. We urgently request that you assess and improve the drainage infrastructure in our area to alleviate these problems.

Prompt action in addressing this matter is crucial to prevent further damage and ensure the well-being of our neighborhood. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] for any additional information or assistance in resolving this issue.

Sincerely,

[Your Name]

Letter to Environmental Authority About Complaint of Garbage Disposal

[Recipient’s Name]

[Recipient’s Title]

[Environmental Authority]

[Address]

Subject: Complaint Regarding Garbage Disposal

Dear [Recipient’s Name],

I am writing to formally register a complaint regarding the improper disposal of garbage in our community, which has become a growing concern for both residents and the environment. Despite local regulations and guidelines, there has been a noticeable increase in illegal dumping and the mismanagement of waste.

The haphazard disposal of garbage not only spoils the aesthetics of our surroundings but also poses significant environmental risks. It is imperative that immediate action is taken to address this issue, enforce proper waste disposal practices, and hold those responsible accountable.

We rely on your expertise and authority to rectify this situation and ensure that our environment is protected and preserved for future generations. I am more than willing to cooperate and provide any information needed to facilitate a resolution.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] for further discussion or if you require any additional details regarding this complaint.

Thank you for your attention to this matter, and I look forward to a prompt and effective response.

Sincerely,

[Your Name]

Complaint Letter For Insanitary Condition

[Recipient’s Name]

[Recipient’s Title]

[Responsible Authority/Department]

[Address]

Subject: Complaint Regarding Insanitary Conditions

Dear [Recipient’s Name],

I am writing to express my deep concern and dissatisfaction with the persistently insanitary conditions in our community, which have become increasingly intolerable. The deterioration in cleanliness and hygiene standards has had a detrimental impact on our quality of life.

Issues such as uncollected garbage, neglected public spaces, and inadequate sanitation facilities have made it challenging for residents to maintain a healthy and safe environment. We believe that everyone has the right to live in a clean and hygienic area, and it is disheartening to see these conditions persist.

I kindly request that immediate attention and action be taken to address these insanitary conditions, including regular waste collection, proper maintenance of public areas, and enhanced sanitation measures. It is crucial to restore our community’s well-being and livability.

I am willing to collaborate and provide any necessary support to facilitate the resolution of this issue. Please feel free to contact me at [Your Phone Number] or [Your Email Address] for further information or to discuss potential solutions.

Thank you for your prompt attention to this matter, and I look forward to a positive and timely response.

Sincerely,

[Your Name]

Cleaning and Maintenance, Complaint Letters

Complaint Against No Proper Action on Garbage Disposal

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These sample complaint letters to the city administration for cleaning your street, cleaning of your town, cleaning garbage from your house front, cleaning the garbage center, cleaning garbage from the office front, or cleaning garbage from the shop front, etc. You can modify these formats as per your needs.

Complaint Against No Proper Action on Garbage Disposal Request

[Date]

[Recipient’s Name]

[Recipient’s Title]

[Recipient’s Department]

Subject: Complaint Against Lack of Proper Action on Garbage Disposal

Dear [Recipient’s Name],

I am writing to express my deep concern and frustration regarding the ongoing issue of improper garbage disposal in our community. Despite several complaints and requests for assistance, it is disheartening to observe that no effective action has been taken to address this problem.

The accumulation of waste has become a serious health and environmental hazard. It not only affects the aesthetics of our neighborhood but also poses a threat to public health. The lack of prompt action to mitigate this issue is both disappointing and unacceptable.

I kindly urge you and your department to take immediate and effective measures to resolve the garbage disposal problem in our area. This should include regular and timely collection, proper disposal methods, and community awareness campaigns to encourage responsible waste management.

I believe that with your intervention and leadership, we can restore the cleanliness and hygiene of our community. Your prompt attention to this matter will be greatly appreciated.

Sincerely,

[Your Name]

Letter to Society Administration for Proper Garbage Disposal

[Your Name]

[Your Apartment/Unit Number]

 [Date]

[Society Administration]

[Address]

Subject: Request for Proper Garbage Disposal

Dear Society Administration,

I am writing to request immediate attention to our society’s garbage disposal system. The current situation is becoming increasingly unsanitary and detrimental to our living environment.

I kindly urge you to take necessary measures to ensure regular and efficient garbage collection and disposal. This will not only enhance the cleanliness of our society but also contribute to the overall well-being of its residents.

Thank you for your prompt action in addressing this matter.

Sincerely,

[Your Name]

Complaint against Proper Garbage Disposal in a Street (boiling of gutters)

[Your Name]

[Your Address]

[Recipient’s Name]

[Recipient’s Department]

Subject: Urgent Complaint – Improper Garbage Disposal and Boiling Gutters in Our Street

Dear [Recipient’s Name],

I am writing to express my deep concern and disappointment about the deteriorating condition of our street due to improper garbage disposal and the state of the gutters.

The accumulation of garbage and the boiling gutters not only present a hazardous and unsightly environment but also pose significant health risks to the residents. Despite previous complaints, it appears that no effective action has been taken to address these issues.

I urgently request your intervention to rectify this situation. We desperately need a comprehensive plan for regular garbage collection and immediate repair of the gutters to prevent further deterioration.

The health and well-being of the residents are at stake, and it is imperative that these issues are resolved without delay. I trust in your prompt attention and action on this matter.

Sincerely,

[Your Name]

Complaint Against Not Proper Garbage Disposal in the Street (foul smell of trash cans)

[Date]

[Recipient’s Name]

[Recipient’s Title]

[Recipient’s Department]

[City, State, ZIP Code]

Subject: Complaint Regarding Improper Garbage Disposal in Our Street

Dear [Recipient’s Name],

I am writing to express my concern regarding the inadequate garbage disposal in our street, which has resulted in a foul smell emanating from overflowing trash cans. This situation not only affects the overall cleanliness but also poses a significant nuisance to residents.

The persistent odor is not only unpleasant but also raises health concerns. I kindly request that immediate action be taken to address this issue, including regular and timely garbage collection and maintenance of trash cans.

We trust that you will take this matter seriously and work towards a cleaner and more livable environment for all residents.

Sincerely,

[Your Name]

Letter to Assistant Commissioner About Taking Serious Action on Garbage Issue and Previous Complaint

[Email Address]

[Phone Number]

 [Date]

Assistant Commissioner [City Department Name]

[City Address]

Subject: Urgent Appeal for Serious Action on Garbage Issue and Previous Complaint

Dear Assistant Commissioner,

I hope this letter finds you in good health and high spirits. I am writing to bring to your attention a persisting and increasingly urgent issue regarding improper garbage disposal within our city, which has been previously reported to your department.

Despite my earlier complaint dated [Date of Previous Complaint], which highlighted the dire consequences of inadequate garbage management in our community, I regret to inform you that the situation has shown no signs of improvement. The problem persists, and its repercussions on public health, the environment, and the overall quality of life have only worsened.

The proliferation of garbage heaps and mismanagement of waste disposal not only cast our city in a negative light but also pose significant health hazards and environmental degradation risks. The foul odors, unsanitary conditions, and unsightly surroundings are adversely affecting the daily lives of our residents.

I earnestly appeal to you, Assistant Commissioner, to take immediate and stringent measures to address this issue effectively. This should include:

  1. Timely and systematic garbage collection.
  2. Enforcement of strict penalties for illegal dumping and littering.
  3. Public awareness campaigns promoting responsible waste management.
  4. Increased monitoring and surveillance of problem areas.

I implore you to treat this matter with utmost seriousness and urgency. It is our collective responsibility to ensure the well-being of our community and the sustainability of our environment. Failure to address this issue promptly may lead to dire consequences that we cannot afford to ignore.

I kindly request a meeting at your earliest convenience to discuss the specific actions that your department plans to take in response to this pressing concern. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule this meeting.

Thank you for your attention to this matter. I remain hopeful that together we can rectify this situation and make our city a cleaner, healthier, and more pleasant place to live.

Sincerely,

[Your Name]

Request for Cleaning Services in [Specify Area]

[Your Name]

[Your Address]

[City Administration Department]

[City Address]

Subject: Request for Cleaning Services in [Specify Area]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to request your assistance in addressing a pressing issue related to the cleanliness of our [Specify Area, e.g., street, town, house front, office front, shop front, or garbage center].

Over recent weeks, the accumulation of garbage and litter has become a noticeable problem. This not only affects the aesthetic appeal of our community but also poses health and environmental concerns. As a concerned resident/business owner, I believe it is essential that we take action to maintain a clean and hygienic environment for all.

I kindly request the city administration’s intervention to initiate cleaning services in [Specify Area]. This would involve the regular removal of garbage, sweeping, and maintaining cleanliness standards. Proper waste disposal facilities, garbage bins, and periodic cleaning schedules would greatly contribute to resolving this issue.

I understand that our city administration has a commitment to the well-being of its residents and the upkeep of public spaces. I trust that you will consider this request seriously and allocate the necessary resources to address this concern promptly.

If possible, I would appreciate it if we could arrange a meeting to discuss the specifics of the cleaning services required and the proposed timeline for implementation. You can reach me at [Your Phone Number] or [Your Email Address] to coordinate this.

Thank you for your attention to this matter. Together, we can work towards a cleaner and more pleasant living and working environment for all.

Sincerely,

[Your Name]

Cleaning and Maintenance, Complaint Letters

Complaint Letter About Garbage Disposal

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The garbage problem in our area is worsening, with excessive litter on the streets and delayed collection. It poses hygiene and environmental concerns, demanding urgent attention from local authorities. Timely cleanup and improved waste management are essential for our community’s well-being. Sample format of Complaint Letters are here.

Sample Complaint Letter About Garbage Disposal

The Municipal Commissioner

Delhi.

Dear Sir,

I am writing to express my deep concern about the ongoing issues with garbage disposal in our neighborhood. The consistent delays and inefficiencies in waste collection have become a major inconvenience for all residents. We urgently need a resolution to this problem to maintain a clean and hygienic environment.

Warm Regards,

———————

Formal Complaint Letter About Rubbish

To,

The Municipal Office

Respected Sir,

I am writing to formally complain about the persistent problem of rubbish accumulation in our locality. The improper disposal and lack of timely collection have resulted in unsightly and unhygienic conditions. Urgent attention and action are needed to rectify this situation for the well-being of our community.

Waiting Your Positive Feed Back.

Warm Wishes,

Name;———————

Complaint Letter to Municipal Community About Garbage on the Main Road

Subject: Complaint Regarding Garbage Accumulation on Main Road

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to bring to your attention a pressing issue that has been a growing concern for our community—the excessive garbage accumulation on the main road of our locality.

Over the past few weeks, there has been a noticeable increase in litter and refuse along the main road, which not only tarnishes the image of our neighborhood but also poses health and environmental hazards. Despite several attempts to contact the relevant authorities, the situation has not improved, and the garbage continues to pile up.

I kindly request that the municipal community take immediate action to address this issue. Timely and regular garbage collection, along with increased monitoring and enforcement of littering laws, are essential to maintain the cleanliness and overall appeal of our area. We believe that swift action will not only improve the quality of life for residents but also enhance the safety and aesthetic value of our community.

I appreciate your attention to this matter and trust that you will take the necessary steps to resolve it promptly. If there is any additional information required from my end or if you would like to discuss this matter further, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your prompt attention to this issue.

Sincerely,

[Your Name]

Short Complaint Email About Street Garbage

Subject: Urgent Street Garbage Issue

Dear [Recipient’s Name],

I hope this email finds you well. I wanted to bring to your attention the growing problem of garbage accumulation on our street. The situation is worsening, and it’s becoming a hygiene concern.

Please, could you arrange for a prompt cleanup and implement regular garbage collection to prevent this from happening in the future? Your swift action would greatly benefit our community.

Thank you for your attention to this matter.

Best regards,

[Your Name]

Complaint Letters

Complaint Letter to Hostel Committee about Poor Quality of Food

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We are giving you example templates to write a food complaint to a restaurant or food authority. Sample of writing a complaint letter to a catering service/hotel/restaurant/hostel about the quality of food they serve, and how they should maintain a high quality of food as it is directly related to people’s health.

Complaint Letter to Hostel Committee about Poor Quality of Food

Subject: Poor Quality of Food

Dear Hostel Committee,

I am writing to express my concern about the consistently poor quality of food provided in the hostel. The meals have been unsatisfactory and unappetizing, affecting our overall well-being. Immediate improvements are necessary to ensure the health and satisfaction of all residents.

Sincerely,

[Your Name]

Write a Letter to the Hostel Warden Complaining about the Poor Quality of Food Provided in Hostel

[Your Hostel Room Number]

 [Date]

[Hostel Warden’s Name]

[Hostel Name]

Dear Hostel Warden,

I hope this letter finds you well. I am writing to express my deep concern regarding the consistently poor quality of food provided in our hostel mess. The meals have been subpar in taste and nutrition, and many of us residents have experienced digestive issues due to the inadequate food quality.

I kindly request that you address this issue urgently by improving the food quality and ensuring that meals meet the expected standards. Good nutrition is essential for our well-being, and we believe that better food quality will greatly enhance our hostel experience.

Thank you for your prompt attention to this matter. We trust that you will take the necessary steps to resolve this concern promptly.

Sincerely,

[Your Name]

Complaint Letter to Restaurant Manager bout Unhygienic Food

[Date]

[Restaurant Manager’s Name]

[Restaurant Name]

Dear Sir/Madam,

I am writing to express my grave concern regarding the unhygienic food I recently received at your restaurant. During my visit on [Date], I noticed multiple issues with food handling and cleanliness that have left me deeply disappointed and concerned for the health of your patrons.

Specifically, I observed unclean utensils, improper food storage, and untrained staff handling food. Such practices not only compromise the quality of the dining experience but also pose a serious health risk to customers.

I urge you to take immediate corrective actions to ensure that your restaurant adheres to strict hygiene standards. My hope is that these issues will be resolved promptly, and I can continue to enjoy dining at your establishment with confidence in its safety and cleanliness.

Sincerely,

[Your Name]

Complaint Letter to Hostel Incharge for Food Quality

[Date]

[Hostel Incharge’s Name]

[Hostel Name]

 [Hostel Address]

Dear Hostel Incharge,

I am writing to express my concerns about the consistently poor quality of food provided in our hostel mess. Over the past few weeks, many residents including myself have experienced dissatisfaction with the taste and nutritional value of the meals served.

The food quality is falling below acceptable standards, and it is affecting our overall well-being and satisfaction while residing in the hostel. I kindly request your immediate attention to address this matter and improve the food quality to meet our expectations.

I believe that better food quality is essential for the overall welfare and happiness of the hostel residents. Your swift action in resolving this issue would be greatly appreciated.

Thank you for your understanding and cooperation.

Sincerely,

[Your Name]

Complaint Letter to Restaurant About Food Quality

[Date]

[Restaurant Manager’s Name]

[Restaurant Name]

Dear Sir/Madam,

I am writing to express my disappointment with the food quality during my recent visit to your restaurant on [Date]. The dishes served fell far below my expectations in terms of taste and presentation.

The poor food quality significantly detracted from my dining experience, and I believe it is important to bring this matter to your attention to maintain the reputation of your establishment. I hope you will take steps to address these issues promptly to ensure a better experience for your customers in the future.

Sincerely,

[Your Name]

Complaint Letter to Food Authority About Food Quality of a Restaurant

 [Date]

[Food Authority’s Name]

 [Food Authority’s Address]

Dear Sir/Madam,

I am writing to bring to your attention a concerning issue regarding the food quality at a local restaurant, [Restaurant Name], located at [Restaurant Address]. During my recent visit on [Date], I encountered a significant decline in the quality of food served, which has raised concerns about public health and safety.

The dishes I ordered were not only subpar in taste and presentation but also raised questions about the restaurant’s adherence to hygiene and safety standards. I believe that immediate intervention from the Food Authority is required to ensure that this restaurant rectifies its food quality issues and maintains the health and well-being of its patrons.

I kindly request that you investigate this matter and take appropriate actions to ensure the restaurant complies with all necessary food safety regulations and standards. Your swift response and action in this regard would be greatly appreciated to safeguard public health.

Sincerely,

[Your Name]

Request letter

Letter Request to Boss for Pending Salary Clearance

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If you find yourself in a position of asking your boss for salary clearance due to certain reasons, the sample request letters provided by us below would be helpful in this case.

Request Letter to HR to Release Your Final Payment

To,

The HR,

Sunshine Floor Mills.

Subject: Request to release my final payment

Respected Sir,

This is to remind you about my salary for November which is still pending. I resigned from my job as an accountant in the mills at the end of November. My salary for the last month was still pending. I have been waiting for 2 months. Kindly release my final payment and make it quick. Thanks.

Rahul Singh.

Request an Email to HR to Release Your Pending Salary

To,

The HR,

Geek And Co.

Subject: Request for the salary for last month

Respected Sir,

I am writing you this to notify you that my salary for last month that is January has not been credited to my account. I was supposed to receive this payment by 10th of the last month but it is 7h February now. Kindly look into this matter and make sure I receive my salary soon. I will be grateful.

Akshay Kumar.

Request Letter to Boss for Your Pending Monthly Salary

To,

The HR,

COLK Art Gallery. New Dehli.

Subject: Request to release my monthly salary for March

Respected Sir,

I have been working as Social Media Manager for your Social Media Accounts. I get paid on the 2nd of every month but the salary for March has not been credited to my account. I had messaged you about it but I guess you missed it. Kindly check why I didn’t receive my salary as usual and send my payment as soon as possible. Thanks.

Shreya Sharma.

Email to Boss for Salary Issuance

To,

Mr. Kunal Verma.

Deeds Science Academy.

Subject: Request for salary issuance of 2 months

Respected Sir,

I hope that you are doing ok. I teach Chemistry at your science academy as you already know. My salary for the last 2 months has not reached me. I was told that there were some financial issues and that I will get my collective amount by the end of September. Kindly send me my amount I am a salaried person only and want money for my expenses. I will be grateful. Thanks.

Arjun Khanna.

Request Letter to HR Head to Release Your Outstanding Payment

To,

The HR,

Ace Ltd. New Dehli.

Subject: Request to release my outstanding salary

Respected Sir,

 This is to notify you that my salary for September is still outstanding. I have reached out to you a few times in the last 2 weeks but I got no response. I need my salary to pay my bills. Kindly look into this situation and clear my outstanding salary as soon as it can happen. Thanks.

Kapil Sharma.

Application by Overseas Worker for outstanding Salary

To,

The HR,

Anupam Real Estate. Mumbai. 

Subject: Request to release my outstanding salary.

Respected Sir,

I am an overseas worker of your real estate agency and I work on a fixed salary plus commissions. Everything is going well except for the situation that my salary for April has not been credited to my account yet. I had reached out to you and was assured I will get it by the 7th but I still have not got it. Kindly look into this matter. Thanks.

Sincerely,

Ankush Khanna.

Request Letter for Pending Salary Issuance

To,

The HR,

Apollo tires, Gurugram.

Subject: Request to release my pending salary

Respected Sir,

I am writing you this to bring to your attention that I still have not received my pending salary for October and November. I was told that I will receive my pending salary in December. Kindly resolve this issue and pay my salary as I have expenses to make and commitments that I have to pay for.  I fear I can not go long without it when I have been regular in my work. Kindly credit my salary soon. Thanks.

Rohit Sharma.

Query Letter for asking Unpaid Salary

To,

The HR,

Bank of Baroda.

Subject: Request to pay my pending salary.

Respected Sir,

I am writing this to bring to your attention that my salary of Rs 60,000 for January has not been credited to my account yet. I have never had this issue before with my payments so I believe it must be a mistake. Kindly check the issue and release my salary for January. I will be grateful. Thanks.

Sincerely.

Arjun Kapoor.

Requesting Pending Salary While Working on the Job

To,

The HR,

BGR Energy Systems Ltd.

Subject: Request to Pay my pending salary.

Respected Sir,

I hope you are doing well. I still have not received my salary. Sir, I understand any issues that might be present but I am a salaried person and I have been working in the company regularly and honestly. I want my salary for my expenses. Kindly release my pending salary as soon as possible as promised. Thanks.

Sincerely.

Dev Prakash.

Salary Delay Complaint Request After Increment

To,

The HR,

Balaji Telefilms.

Subject: Request to release my final payment.

Respected Sir,

This is to remind you about the issue of pending salary that I have been facing. All my colleagues of mine have received their salaries after the increment last week only I have not. Kindly look into this problem is make sure I receive my salary as well as soon as possible. I hope I will get my payment soon. Thanks.

Sincerely,

Akash Singh.

Requesting Pending Salary After Joining a New Job

To,

The HR,

Cosmic Circuits. New Dehli.

Subject: Request to release my final payment.

Respected Sir,

I was working as your Marketing Head till September 2022. The last day of my service was 1st October. I worked as normal in September and my salary was pending which I was promised to receive in a few days, however, I still have not received my salary after resigning on 1st October. Kindly release my payment and pay me for the month I worked for your company. Thanks.

Shankar Kumar.

Outstanding Salary After Resignation Request

To,

The HR,

Crompton Greaves Ltd. Mumbai.

Subject: Request to release my final payment

Hi Sir,

This is to request you clear my pending salary for April 2022 when I last worked under your company. I had submitted all the work before resigning and worked the complete month. I have inquired with the accounts department twice and my payment has not been cleared. Kindly pay me ,y due salary I have rightfully earned as I am in urgent need. I will be waiting.

Rishi Kumar.

Easy Template by Teacher Pending Areas

To,

The HR,

Learn Elementary School.

Subject: Request for the pending salary

Respected Sir,

With due respect, it is stated that I have not received my salary for March. All the staff has been paid and I still have not got my payment. I believe it must be a mistake. Kindly credit my salary to my account as I need money to pay a few bills. Thanks.

Reminder Application for Gratuity

To,

The HR,

DMart. Mumbai.

Subject: Reminder for my gratuity fund payment.

Respected Sir,

This is to remind you that I got retired from my job as a Marketing Department Head on 31st July 2022. I was supposed to receive my gratuity fund amount with my final payment but I still have not received ut. As you know under employment terms an amount from my salary has always gone to this fund and the company had to pay me gratuity on retirement from the amount in my fund. Kindly release my gratuity fund payment as I have to buy a house for my daughter. Thanks.

Sincerely,

Karan Kapoor.

Request Letter for Salary Not Credited to Employee`s Account

To,

The HR,

Suns Academy.

Subject: Request for pending salary

Respected Sir,

It is stated that my salary for August has not been credited to my account. I followed up with the accounting department already and I was supposed to receive it by yesterday, however, I still have not gotten my payment. Kindly check into this matter.

Thanks.

Request Letter By Teacher to Principal to Clear Pending Payments

The HR,

Rise University, Mumbai.

Subject: Request to clear pending payments

Respected Sir,

It is stated that I am Mathematics Professor at your university and I have not received my salary for last month. I have n idea why this was not paid as I did not receive any explanation. Therefore I request you to kindly pay my pending salary as I have urgent expenses to pay for. I will be grateful. Thanks.

Sneha Khanna.

Complaint Letters

Complaint Letter to Bank Manager Asking for a Refund for a Failed Transaction

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This pack contains three different easy formats of emails to the bank manager, complaining about failed bank charges and transactions. This is available for anyone who requires assistance. If further information is required, please do reach out to us via the comment box, or the email address that is provided.

Complaint Letter for Refund due to Failed Bank Transactions

To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: ______ needs a refund

Hi _______ (bank manager),

My name is ________ and I would like to request a refund for my account due to many failed transactions. My account has been charged twice and the money is not showing up in my account. This issue has caused me much distress. I have already contacted customer service and they told me that it’s a problem with the bank. The bank, however, has not been very compliant in helping me, and I have had to reach out to you in order to get further assistance. 

Here are my account details:

Name: ________

Account Number: _________

Number of failed transactions: _________

I would like to request a refund of $800, which is the total amount of charges that have not shown up in my account, please. Failure to respond positively to my request will prove to be very disappointing to me as a long-time customer.

Warm Regards.

Signature: _________

Complaint Letter for a Refund Settlement

 To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: Requesting a Refund Settlement

To the Bank Manager,

I am writing to inform you of the issues I have been experiencing with your card reader in the store. During the past 12 days that this has been installed, I have experienced an average of 3 failed transactions and 2 bounced mail notifications every day. At first, I was willing to wave it off, but this has been going on for too long and is getting a bit irritating.
Since my goal is to serve my customers better while simultaneously increasing profit, I would like my investment in your card reader to be refunded with immediate effect. If it is not possible to refund the whole cost, an amount equal to the total number of failed and bounced transactions would be generated as a referral commission for me that can be used for a different type of card reader in-store. This is the least your firm could offer without having to lose a potentially loyal customer.
I look forward to seeing my money back from this investment soon, so that I may resume my daily activities.

Thank You for your time and kind consideration. 

Signature: ________

Request for a Refund of Charges Incurred due to Failed Transactions

 To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: Requesting a refund for false charges incurred

To whom it may concern,

I am writing to request a refund for my recurring transactions that have failed to process. My monthly fee is due in the next few days and I really want to prevent any further charges while we investigate the root of the failures.
I am happy to submit an attachment of my last year’s payment history with your bank for your review. I have also attached our banking records from September – November of this year, hoping that you will see that no payments have been made and no charges have occurred between December 2018 – January 2019 (our last successful transaction).
Thank you for reviewing my humble request, and I hope to hear from you soon.

Thank you.

Name: ________

Signature: _________

Complaint Letters

Sample Complaint Letter to Hotel Manager asking for Refund

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This package contains three different Easy formats of letters of complaint to the hotel manager, asking for a refund. The following offers help to anyone who needs them. For more information, please reach out to us via email or the comment box.

Complaint Letter Regarding Staff Misbehavior

To,
The Hotel Manager,
Address: ————

Date: __________

From,
—————————— (Name)
Address: ——————-
———————————

Subject: Requesting a Refund

Dear Mr._______, I understand that you are the manager at __________ Hotels, and am writing to you in order to file a complaint against some members of your hotel staff. It is my understanding that the staff is required to clean the rooms when we are away. Even so, I had hung the “please clean room” sign at the door and had requested the staff to clean the room in my absence, in person.
When confronting the staff about not cleaning, they responded very rudely and claimed that they had never received the request. This behavior continued for the duration of three days, before which I had decided to complain to the assistant manager, Ms.______. Ms.________ assured me that the behavior would not continue, but on the fourth day, I still had the same issues, regarding which she then stated that clean-up was not included in the stay package.
The overall experience has been atrocious, and I am requesting that you give me a refund for my deposit. This will not do.

Regards.

Complaint Letter Regarding Medical Negligence

To,
The __________ (Hotel Name) Hotel Manager
Address: ——————
——————————

Date: ______________

From,
Name: _____________
Address: ____________

Subject: Requesting a Refund due to Medical Malpractice

I am writing this letter as a complaint and a demand for a refund from the _________ Hotel. My family and I have been planning our vacations and chose The Addison as our choice hotel to stay in due to the great reviews on the websites.
However, all that came to an end when we encountered a serious case of medical malpractice occurring in the hotel. The hotel-appointed medic has been distributing expired medication. The doctor diagnosed my wife with food poisoning and prescribed her some antibiotics. Upon closer inspection, we found that they were expired. I have enclosed a picture of the expiration date within this application, and have also attached a purchase receipt.
I understand that the hotel may report by saying that it was a one-time-only thing, but due to the unrest, this situation has caused my family, to want to withdraw me from the accommodation. However, we require full compensation for our stay including the initial deposit that we had made upon booking.

Thank you.

Refund Letter due to Mismanagement of Hotel Package

To,
The Hotel Manager
Address: _________
_________________

Date: ____________

From,
Address: _________________________

Subject: Complaint about a Refund

Mr.  __________, I am writing this formal letter of complaint against the hotel management and staff. I had booked our hotel package in advance, and it was listed as a “full week vacation deal” via bookings me. I have, however, been denied access to the breakfast bar for the past three days. I was assured by the staff that they would sort it out with the management, but half of the time on our vacation has gone by with little to no response.
Now, I am not asking for a solution. I am asking for a refund of the deposit that I made. I have also attached the brochure which contains the travel details, and all the services which should have been included in the package but were not—I have highlighted them.
I expect an urgent response from you regarding this matter.

Thank you

Sample Letter for Refund of Money from Company

[Your Name]
[Your Address]
[Your Email Address]
[Your Phone Number]
[Today’s Date]

[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Request for Refund of Money

Dear [Company Name],

I hope this letter finds you well. I am writing to formally request a refund for the sum of [amount in words and numbers] that I paid to your company on [date] for [reason for the payment, e.g., a product or service].

Unfortunately, I have encountered an issue with the product/service, and it does not meet the expectations and standards that were promised at the time of purchase. To rectify this situation, I kindly request a refund of the full amount paid.

Here are the relevant details of the transaction:

  • Invoice/Receipt Number: [Invoice/Receipt Number]
  • Date of Payment: [Date of Payment]
  • Payment Method: [Method of Payment, e.g., Credit Card, Bank Transfer]

I have attached copies of the receipt and any other supporting documents for your reference.

I understand that your company values customer satisfaction and is committed to resolving such matters promptly.

If there are any additional steps or documentation required from my end to expedite this process, please inform me, and I will promptly comply.

I trust that this matter will be resolved in a timely and satisfactory manner. Your prompt attention to this request will be greatly appreciated.

Please feel free to contact me at [Your Email Address] or [Your Phone Number] if you require any further information or clarification regarding this request.

Thank you for your cooperation, and I look forward to a swift resolution.

Sincerely,

[Your Full Name]

How to write a Complaint Letter to a Hotel for Bad Service

Writing a complaint letter to a hotel for bad service is an effective way to communicate your concerns and seek resolution. Here’s a step-by-step guide on how to write such a letter:

Step 1: Contact Information Start your letter with your contact information, including your full name, address, email address, and phone number.

Step 2: Date and Hotel Information Include the date on which you are writing the letter. Then, provide the hotel’s details, including its name, address, and any relevant reservation details.

Step 3: Salutation Address the hotel appropriately. If you know the manager’s name, use it. If not, use a general salutation.

Step 4: Introduction In the opening paragraph, briefly introduce yourself and explain your purpose for writing the letter. Mention the dates of your stay and the specific issue you encountered.

Step 5: Details of the Complaint In the main body of the letter, provide a clear and concise description of the problems you encountered. Be specific and include relevant details, such as dates, times, and locations. If you have names of hotel staff involved, mention them.

Step 6: Express Your Expectations Clearly state what you expect as a resolution to your complaint. This could be a refund, compensation, or an apology. Be reasonable and specific in your request.

Step 7: Mention Your Willingness to Cooperate Express your willingness to cooperate with the hotel in resolving the issues, and provide contact information for further communication.

Step 8: Closing and Thank You Close your letter with a polite closing and express gratitude for their attention to your concerns.

Step 9: Sincerely and Signature Use a closing, such as “Sincerely,” and then sign your name. If you are sending a physical letter, leave space for your handwritten signature.

Step 10: Enclosures If you are including any supporting documents, list them under “Enclosures” at the bottom of the letter.

Step 11: Proofread Before sending the letter, carefully proofread it to check for any errors or inconsistencies.

Step 12: Send the Letter Send the letter to the hotel via email or postal mail, following their preferred method of communication or the one you used for your reservation.

Sample Letter Request for Refund Excess Payment

[Your Name]
[Your Address]
[Your Email Address]
[Your Phone Number]

[Recipient’s Name] [Company/Organization Name] [Company/Organization Address]

Subject: Request for Refund of Excess Payment

Dear [Recipient’s Name],

I hope this letter finds you in good health. I am writing to request a refund for an excess payment that I made to your company/organization. The overpayment occurred in relation to [describe the nature of the payment, e.g., an invoice for services, a purchase, or a subscription].

Here are the details of the transaction:

  • Invoice/Transaction Number: [Invoice/Transaction Number]
  • Date of Payment: [Date of Payment]
  • Amount Paid: [Total Amount Paid]
  • Correct Amount: [Correct Amount Owed]

Upon reviewing my records and comparing them to the invoice/transaction, I have determined that I made an excess payment of [Amount Overpaid] on [Date of Overpayment].

I kindly request that you process the refund for the excess amount at your earliest convenience. To expedite the process, please find attached a copy of the original invoice/transaction, as well as a copy of the payment receipt, clearly indicating the excess amount.

If there are any additional steps or information required from my end to facilitate the refund process, please do not hesitate to inform me, and I will promptly comply.

Thank you for your understanding and cooperation in resolving this matter. I look forward to your prompt response and the return of the excess payment.

Sincerely,

[Your Full Name]

Complaint Letters

Complaint Letter to the Airline for Canceled Flight

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This is a Sample Complaint Letter to Airline for Cancelled Flight. You can send this complaint letter to an airline company and ask them to cancel the flight that you have booked previously and now due to some emergency, you will not be able to make that flight.

Complaint Letter to the Airline for Canceled Flight

To

The HR Manager,

AirBlue Airlines,

Chandigarh, India

Subject: Complaint Letter to Airline for Canceled Flight

This request letter is in response to an AirBlue flight that was canceled at the last minute. I was on a business trip with many connecting flights when AirBlue Airlines canceled my flight in Chandigarh, leaving me stuck at Delhi International Airport. This is really unacceptable because I was on a work trip and arriving late is unprofessional. While I appreciate that delays are sometimes unavoidable, I believe that a customer should be notified of the cancellation well in advance of the scheduled departure time so that he or she may make alternate arrangements. I was trapped in the terminal for around an entire day since I had received no prior notice.

I hope you would examine your rules, and in the event of a flight cancellation, you should notify passengers far ahead of time so that they can also make alternative plans. I hope you report this to the appropriate authorities and ensure that this situation does not occur once more to me or anybody else, since it is tarnishing your airline’s excellent reputation.

Sincerely,

Ikram Irfan

Complaining Letter about Canceled Flight

To,

The HR Manager,

IndiGo Airlines,

Delhi, India

Subject: Complaint Letter to Airline for Canceled Flight

I’m writing to express my dissatisfaction with your IND22015 flight delay from Delhi to Mumbai. This isn’t the first time we’ve had to deal with a problem like this. Passengers purchase pricey tickets even though they have a vital job to complete or because they need to be at a specific location for a specific reason. But I presume you don’t think our commitments or tasks are significant.

I had a crucial meeting to attend that I was unable to do so due to your terrible service. This is not an appropriate manner in which to interact with your passengers. We are not compensated handsomely for such errors. If we pay a premium for your airline, we expect excellent service. The aircraft was delayed without warning because we had to wait for 4/8 hours at the airport. No one on the staff was willing to work with us. I’m sorry, but your quality has deteriorated. I will never fly with your company again. This was my most recent and most traumatic encounter. Thank you very much.

Sincerely,

Daniyal Irfan