Tag Archives: Memos

Announcement Letters, memo

Office Closed Emails for Public Holidays

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Holidays hold a special place in our lives, offering a well-deserved pause from our daily routines. They provide us with opportunities to connect with loved ones, reflect on our values, and celebrate traditions. Whether it’s a time of festivity, relaxation, or gratitude, Public holidays create moments of joy, bonding, and rejuvenation. These occasions remind us of the importance of taking a break, recharging our spirits, and finding meaning in shared experiences. Ultimately, holidays enrich our lives by infusing them with cultural significance, cherished memories, and the chance to appreciate the beauty of the world around us.

Formal Email Template:

Subject: Office Closure Notice for [Public Holiday]

Dear [Recipient’s Name],

I hope this message finds you well. We would like to inform you that our office will be closed in observance of [public holiday] on [date]. During this period, our response time may be longer than usual.

For any urgent inquiries or support, please visit our [insert link to Help Desk]. Rest assured, we will attend to your messages promptly upon our return.

We appreciate your understanding and cooperation during this time.

Warm regards,

[Your Name]

Informal Email Template:

Subject: Out of Office for [Public Holiday]

Hey [Recipient’s Name],

Thank you for reaching out. I wanted to let you know that I’ll be taking some time off in celebration of [public holiday] and will be away from my inbox until I return on [date].

While I won’t be responding to emails during this period, my colleague [Colleague’s Name], who is [Colleague’s Job Title], will be available to assist you. You can reach them at [Colleague’s Email].

Your patience and understanding are greatly appreciated.

Best regards,

[Your Name]

Formal Email Template – Easter Closure

Subject: Office Closure Notice for Easter Holiday

Dear [Recipient’s Name],

I hope this message finds you well. Our office will be closed in observance of the Easter holiday from [start date] to [end date]. During this time, our response time may be slower than usual.

For any immediate assistance, please visit our [insert link to Help Desk]. We appreciate your understanding and wish you a joyful Easter.

Sincerely,

[Your Name]

Informal Email Template – Christmas Break

Subject: Out of Office for Christmas Holiday

Hi [Recipient’s Name],

I wanted to let you know that I’ll be taking a break for the Christmas holiday from [start date] and will be back on [end date]. I won’t be available to check emails during this time, but my colleague [Colleague’s Name] at [Colleague’s Email] can help you if you need immediate assistance.

Wishing you a wonderful holiday season!

Warm regards,

[Your Name]

Formal Email Template – New Year Closure

Subject: Office Closure Notice for New Year

Dear [Recipient’s Name],

I trust this message finds you well. Our office will be closed to celebrate the New Year from [start date] to [end date]. Please be aware that our response time may be delayed during this period.

For urgent inquiries, you can refer to our [insert link to Help Desk]. Your patience and understanding are greatly appreciated.

Best wishes for the New Year,

[Your Name]

 Informal Email Template – Independence Day Break

Subject: Out of Office for Independence Day

Hey [Recipient’s Name],

Thanks for reaching out. I’ll be out of the office to celebrate Independence Day from [start date] to [end date]. I’ll be unplugging during this time, but for any immediate assistance, you can contact my colleague [Colleague’s Name] at [Colleague’s Email].

Enjoy the holiday!

Best regards,

[Your Name]

Formal Email Template – Labor Day Closure

Subject: Office Closure Notice for Labor Day

Dear [Recipient’s Name],

I hope you’re doing well. In observance of Labor Day, our office will be closed on [date]. During this time, our response may be slower than usual.

If you have any pressing matters, please visit our [insert link to Help Desk]. We appreciate your understanding and wish you a relaxing Labor Day.

Sincerely,

[Your Name]

 Informal Email Template – Thanksgiving Holiday

Subject: Out of Office for Thanksgiving

Hi [Recipient’s Name],

I’m writing to let you know that I’ll be away from my desk for Thanksgiving from [start date] and will be back on [end date]. I’ll be enjoying some quality time with family and friends and won’t be checking emails.

If you need immediate assistance, please get in touch with my colleague [Colleague’s Name] at [Colleague’s Email].

Wishing you a joyful Thanksgiving!

Warm regards,

[Your Name]

Formal Email Template – Diwali Closure

Subject: Office Closure Notice for Diwali Festival

Dear [Recipient’s Name],

I trust this message finds you well. Our office will be closed in celebration of the Diwali festival from [start date] to [end date]. During this period, our response time may be delayed.

For any immediate assistance, please refer to our [insert link to Help Desk]. Your understanding is greatly appreciated, and we wish you a joyous and prosperous Diwali.

Warm regards,

[Your Name]

Informal Email Template – Summer Vacation

Subject: Out of Office for Summer Vacation

Hi [Recipient’s Name],

I wanted to share that I’ll be on summer vacation from [start date] and will be back in the office on [end date]. I’ll be taking a break from emails, but if you need help during this time, please contact my colleague [Colleague’s Name] at [Colleague’s Email].

Wishing you a fantastic summer!

Best regards,

[Your Name]

Formal Email Template – National Day Closure

Subject: Office Closure Notice for National Day

Dear [Recipient’s Name],

I hope you’re doing well. In observance of our nation’s [Country] National Day, our office will be closed on [date]. Please be aware that our response may be delayed during this period.

For urgent matters, please visit our [insert link to Help Desk]. We appreciate your understanding and join you in celebrating our nation’s pride.

Sincerely,

[Your Name]

Informal Email Template – Winter Holiday

Subject: Out of Office for Winter Holiday

Hey [Recipient’s Name],

I’m excited to let you know that I’ll be on a winter holiday from [start date] until [end date]. I’ll be away from my inbox during this time, but for any immediate assistance, you can contact my colleague [Colleague’s Name] at [Colleague’s Email].

Enjoy the winter season to the fullest!

Warm regards,

[Your Name]

Formal Email Template – National Holiday Closure

Subject: Office Closure Notice for National Holiday

Dear [Recipient’s Name],

I trust you’re well. In observance of [Country] National Holiday, our office will be closed on [date]. During this time, our response may be delayed.

For any urgent matters, please direct your inquiries to our [insert link to Help Desk]. We appreciate your understanding and extend our best wishes for a memorable National Holiday.

Best regards,

[Your Name]

Informal Email Template – Summer Break

Subject: Out of Office for Summer Break

Hi [Recipient’s Name],

I’m excited to share that I’ll be on a summer break from [start date] until [end date]. During this time, I won’t be checking my emails. For immediate assistance, please reach out to my colleague [Colleague’s Name] at [Colleague’s Email].

Enjoy the sunshine!

Warm regards,

[Your Name]

Formal Email Template – Annual Company Shutdown

Subject: Annual Company Shutdown Notice

Dear [Recipient’s Name],

I hope this message finds you well. We would like to inform you that our company will be closed for its annual shutdown from [start date] to [end date]. Response times may be delayed during this period.

For urgent inquiries, please refer to our [insert link to Help Desk]. Your understanding is greatly appreciated.

Sincerely,

[Your Name]

Informal Email Template – Summer Vacation Break

Subject: Out of Office for Summer Vacation

Hey [Recipient’s Name],

I wanted to share that I’ll be on summer vacation from [start date] to [end date]. I won’t be checking my email during this time, but my colleague [Colleague’s Name] at [Colleague’s Email] can assist you in case of any immediate needs.

Enjoy the summer sun!

Best regards,

[Your Name]

Formal Email Template – Company Anniversary Closure

Subject: Office Closure Notice for Company Anniversary

Dear [Recipient’s Name],

I trust this message finds you well. Our office will be closed in celebration of our company’s anniversary on [date]. During this time, our response may be slower than usual.

For any pressing matters, please visit our [insert link to Help Desk]. We appreciate your understanding and join us in commemorating this special occasion.

Warm regards,

[Your Name]

Formal Email Template – Thanksgiving Break

Subject: Office Closure Notice for Thanksgiving

Dear [Recipient’s Name],

I hope this message finds you well. In observance of Thanksgiving, our office will be closed from [start date] to [end date]. During this period, our response time may be slower than usual.

For any immediate assistance, please refer to our [insert link to Help Desk]. Your understanding is greatly appreciated, and we wish you a wonderful Thanksgiving.

Sincerely,

[Your Name]

 Informal Email Template – Mid-Year Vacation

Subject: Out of Office for Mid-Year Vacation

Hi [Recipient’s Name],

I’m excited to share that I’ll be on a mid-year vacation from [start date] until [end date]. During this time, I won’t be available to check emails. If you need immediate assistance, please contact my colleague [Colleague’s Name] at [Colleague’s Email].

Enjoy your summer!

Warm regards,

[Your Name]

Formal Email Template – Cultural Festival Closure

Subject: Office Closure Notice for [Cultural Festival]

Dear [Recipient’s Name],

I trust you’re doing well. Our office will be closed to celebrate the [Cultural Festival] from [start date] to [end date]. Please be aware that our response may be delayed during this period.

For urgent matters, please visit our [insert link to Help Desk]. We appreciate your understanding and join you in celebrating this cultural festival.

Best regards,

[Your Name]

Informal Email Template – Winter Holiday Break

Subject: Out of Office for Winter Holiday

Hey [Recipient’s Name],

I’m thrilled to let you know that I’ll be on a winter holiday from [start date] until [end date]. I won’t be checking my emails during this time, but for any immediate assistance, you can contact my colleague [Colleague’s Name] at [Colleague’s Email].

Wishing you a cozy winter season!

Best regards,

[Your Name]

Formal Email Template – Summer Festival Closure

Subject: Office Closure Notice for Summer Festival

Dear [Recipient’s Name],

I trust this message finds you well. Our office will be closed to partake in the [Summer Festival] from [start date] to [end date]. Response times may be slower during this period.

For any pressing matters, please refer to our [insert link to Help Desk]. Your understanding is greatly appreciated, and we wish you a joyous summer festival.

Warm regards,

[Your Name]

memo

Circular of Leave without Intimation

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Sample letter format of a circular of leave without intimation. Circulars are meant to remind or give me news to be followed in the near future or it is given to warn the persons for their certain actions. These easy formats are regarding the taking of leaves without intimation.

Circular of Leave without Intimation

Greetings! How are you? We hope and pray the goodness for you in your lives. We are one and together we run the system as our company’s motto brags! We are caring and believe in the weaknesses or the emergencies of our workers which they face in their respective lives but it is to intimate that no further leave will be entertained if got without prior intimation to the governing body. If the same act is repeated in future please think of yourself as not a part of this system!

Best Regards.

Office Note Regarding Office Leave without Informing by HR

Dear Employee,

This is not a good sight to see that employees taking the intensity of work at office, lightly. We have observed that you are not coming to office from two days without giving any prior notification of your leaves. We here at company, believe in the employees who commit to their challenging work with all honesty and never take surprising leaves without notifying the office management. This is considered extremely un-professional and childish and does not comply with rules of company. This office has some rules to obey and some disciplines to maintain so the environment is not distorted by any means. In any case of emergency as per the policy of company, employee need to inform other day of being absent and if employee doesn’t coordinate or go by company rules then separation with company is the sole situation we find better. Warning letter will be issued to you, if same behavior seen again.

Robert john

HR Head

Circular of Leave without Intimation for Teachers

Miss——————

Good day! We hope you all will be satisfied in your lives and departing the true essence of knowledge in its true spirit. Teachers are the backbone of all educational institutions and we are mindful of their hectic routine and mental pressure. Granting and taking of leaves is a common activity and is valued everywhere, but without intimation to the high ups is not a good thing and will not be entertained in positivity in the near future. Your healthy compliance in this connection is required by the administrative staff. Thanks.

Circular of Leave without Intimation for Students

Greetings! How are you all? Young minds are fresh and receptive in their nature for their brains are like blank slates on which anything good or bad could be written or imprints upon. Teaching is a river which flows into sea and knows no reverse path so we recommend you not to take un-necessary leaves and especially without intimation to the teaching or administrative staff. We hope you will take care of this reminder in the future. Wishing you days filled with knowledge and wisdom to be imparted to you by your teachers!

Best Wishes,

memo

Sample of Circular for No Smoking

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Notice about smoking. Here are easy formats regarding stop smoking.

Sample of Circular for No Smoking

This organization has strictly prohibited the smoking in office premises. It has been said that smoking is like paying to have your life cut shorter. Smoking is harmful to health and can deteriorate the lungs. It can cause cancer which is very lethal and dreadful. No employee should be found smoking in common places of office like cafe, stairs, rest rooms lifts and cabins. We do not have smoking policy here. We do not appreciate the smoking and would take strict action against employees who would not obey the regulations. It is moral duty of each of the employee to make the environment healthier by not promoting activities like smoking. Safety of each other is a responsibility of each individual and should not be ignored in any case. This letter applies to each employee of the office regardless of their post. All employees should act in accordance with No smoking Policy.

Smoke Free Workplace

Dear All,
Smoking is prohibited during the office premises. Kindly, follow this rule to make the environment smoke free. Or else strict actions will be taken against the concern person.
Thanks

memo

Interoffice Memo Email Sample

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Interoffice Memo Email Sample for internal office employees.You can use these format emails according to your need.

Employment Induction Request Email

Human Resource Manager,

With reference to our telephonic conversation, kindly arrange to prepare the employment induction of the following below mentioned designations.

Designation: Site Project Manager, Site Supervisor

Salary Package( 1000$-1200$)

Your utmost cooperation on this matter will be highly appreciated.

Warm Regards,

Helmy  Joseph       .
Deputy Projects Director
Extension: 329

Request Email to Release Passport for Visa Process

Subject:  Release Passport for Visa Process

Dear Sir,
Thanking you in advance for your usual cooperation.With reference to the above mentioned subject, kindly be informed that I need my passport for the process of Australia Visa in order to meet my son in this case, Kindly allow to release my passport for visa endorsement process in Australian Embassy In Jeddah.

Thanks & Regards,
Eng’r. Arshad Iqbal
Site Engineer

Email for Internet Access During Office Hours

Subject: Request for Internet Access

Sir,
With reference to the above mentioned subject, kindly arrange to provide an Internet Access to Mudassar Azeem (Structural draftsman) Civil & Structural Dept. Purpose helping engineering software (AUTO CAD 2014, Revit Structure 2014).

Thanks & Regards,
Mudassar Azeem
Structural Draftsman

Permission Slip for Marketing  Sales Employees

Subject: Approval of  Outdoor Visits through Permission Slips 

All Marketing Staff,
If any of the employee leave from the office without taking the approval from management strictly action will be taken according to the company rules and regulations.With reference to the above mentioned subject, kindly be informed that no permissions will be accepted for the site visits or for any business meeting till it have been approved from the Top Management. The head of department will prepare and issue an interoffice memo for the purpose of the meeting and site visit with attendees’ name before minimum one day from date of meeting and delivered to Eng’r. Magdi Hassan (Projects Director) in order to get the approval from the top management.

Best Regards,

Eng’r. Rana Ali(Deputy Projects Director)

Email for Projects/Enquiries Status

This instruction email by Mr Abraham (Projects Director), kindly submit the status of the Enquiries received and the offer submitted to the client during the vacation period of  Mr Pitter. Also, kindly submit the list of projects awarded to MTMM during last two (2) months with the Hard Copy of Contract of Agreement.

The above mentioned will be submitted maximum by tomorrow (i.e. Thursday, 2nd January 2014).

Best Regards,
Head of Civil & Structural Dept

Email to Arrange a Car with Driver

Subject: Request to arrange a Car with Driver

Message:

With reference to the above mentioned subject, you are kindly requested to arrange a Car with driver on upcoming Wednesday, Early Morning (i.e. 12th August 2015) @ 06:00am in order to attend the meeting at MADA Gypsum Office In Yanbu.

Your kind assistance for this matter will be highly appreciated.

Best Regards,
Mr. Ayman M. Johnn                                                                       
Manager of Engineering Dept

Request Email to Update the Specification of the PC   

IT Manager,

With reference to our discussion, please be informed that the specification of the desktop which is in my used is not performing well according to my requirements due to the following mentioned below:

  • The speed of the system is too slow
  • Storage capacity on near to end
  • It take several minutes even to open an email
  • Some time the system becomes hanged and not responding in order to proceed or to continue my work and May it will cause lose the data or something else.

You are kindly requested to arrange for the new system or update the specifications of my PC which is in my used. The specification of the system is attached for your reference.

Your anticipated cooperation for this matter will be highly appreciated.

Best Regards,
Ajmal Khan
AutoCAD Operator

Request to Arrange for the Business Cards

To:________

From:_________

CC:__________

Subject: Request to Arrange for the Business Cards

Dear Sir,

With reference to the above mentioned subject, you are kindly requested to arrange for the business cards (In Arabic & English Both). The details are as follow:

Sr. No- Name of Engineer- Designation- Mobile
1. Mustafa Rasheed        Project Manager 0503 678543

 (?????? ???????)

??? ?????? ??????? ??? ??????? ?????
0503 757 573 ???? ????? ?. ????? ???? ?????? ???? 1

 Your utmost cooperation for this matter will be highly appreciated.

Best Regards,

Mr.Mustafa Rasheed

Project Manager

Request to Deposit Amount Against Tender Documents                                    

Project: Supervise the Implementation of Sewage Projects
Subject: Request to Deposit 6,000 SAR for the Tender Documents

Respected Sir,

With reference to the invitation received from National Water Company dated 2nd April 2014, regarding the above mentioned project (See the attachment for your reference), kindly arrange to deposit an amount of 6,000 SAR (Six Thousand Saudi Arabian Riyals) on the below mentioned account details in order to collect the Tender Documents for the above mentioned project.

Also, kindly be informed that the last date of the submission of the offer is 1st May 2015.

Beneficiary Name: National Water Company (NWC), Madina & Taif Business Units (MTCBU)

Beneficiary Address: Madina(MTCBU), Saudi Arabia, P. O. Box 1367, Madina 21955

Telephone: 00966 123456789

Beneficiary Bank: Banque Saudi Fransi (BSF)

Account No: P123450000 000 927 8370 1194

Swift Code: BSYUPHYU

Thanking you in advance for your usual cooperation.

Best Regards,

Eng’r. Ali Hassan                                       Eng’r. Ayan Ali
Projects Director                                        Deputy Projects Director

Email Request to Arrange Lunch for Employees

Date 26th May 2015  Ref No: IOM/05-2015/980
 To: Procurement Dept Origin Engineering Dept.
Attn: Mr. YahyaHead of Procurement DeptMr. Ali  Khan
Secretary / Procurement Dept		 From Eng’r. Eng’r. Ali HassanManager of Engineering Dept
 
Project: Fire & Safety Consultation 
Subject: Request to Arrange for Lunch

Dear Sir,

With reference to the above mentioned subject, kindly be informed that our supporting staff will continue their work in break time from 01:30 pm up to 05:00pm in order to finalize our tasks’ for the above mentioned project. You are kindly requested to arrange for the lunch for (4 Persons), the lunch time is from 02:00pm up to 02:30pm.

Your utmost cooperation on this matter is highly appreciated.

Best Regards,

Eng’r. Ali Hassan

Manager of Engineering Dept

Request Email for Taxi Fare

Project: Site & Supervision of Arar Airport   
   
Subject: Taxi Fare

Sir,

With reference to the above mentioned subject, kindly arrange to release the taxi fare (original invoice is attached) which was been spent during the travel to handed over the laptop of the Arar site to our engineer in — ———–

The detail of the invoice is given below:

Sr. No Description Invoice Value Notes
1. Address 40.00 Invoice is attached
Total: 40.00 Invoice is attached

You are kindly requested to reimburse the above mentioned invoices.

Thanking you in advance for your usual cooperation.

Best Regards,
Admin Manager

Flight Booking Reservation  Email 

Message:

Subject: Flight Booking Reservation  

With reference to the above mentioned subject, Please arrange for the flight booking reservation for. Mohd Abdul Raja (Head of Electrical Dept).

The schedule of his travel is mentioned below:

Name of Staff:

Sr. No Name of Person Designation Travelling Date Mobile Attendances Status
1. Mohammed Abdul Raja Head of Department Friday 25th August 2015(Evening) 0443 678904 Confirmed

 Note: The flight will be reserved one way only.

Thanking you in advance for your usual cooperation.

Best Regards,

Head of Electrical Dept

Scope of Work Information Email

                                                             

Subject: Scope of Work      

All Concerns,

With reference to the above mentioned subject, kindly find the below given link to download the scope of work received from our client regarding the design review consulting services for the GEMS Plant located in Lahore Industrial City.

Link: —————-

You are kindly requested to review and evaluate the received information/data and send your feedback maximum by upcoming Sunday (i.e. 05th July, 2015) in order to prepare our comprehensive and competitive technical & commercial proposal accordingly.

Also, you are kindly requested to appoint one person from your dept to attend the meeting with GEMS on upcoming Monday (i.e. 6th July 2015).Thanking you for your anticipated cooperation for this matter, for further clarification don’t hesitate to contact undersigned.

Best Regards,

Coordinator Project       

Joining of New Person for Site Work

Subject: Joining of New Person (Surveyor) at Al Sugar Site

Message:

With reference to the above mentioned subject, kindly be informed that Hassan Ali (Surveyor – Al Sugar Site) will report on upcoming Sunday (i.e. 4th May 2014). His last working day at Multan Sumou site is last Thursday (i.e. 1st May 2014). Whereas, Saturday (i.e. 3rd May 2014) he take permission for his personal intention.

This is for your information and record.

Best Regards,
Mr. Haji Ali
Deputy Projects Director

(Mobile: 033445567)

Joining Job Email after Annual Vacation

Subject: Joining Job after Annual Vacation

Dear Sir,

Please be informed that Mr John Petter (Senior Structural Supervisor) is reported / Joined duty at  Head Office in Structural Dept today (i.e. Wednesday, 29th July 2015) after his annual vacation.

This is for your information and consideration.

Best Regards,
Admin Human Resource

 

WithDraw Job Resignation Email

Respected Sir,

With reference to my  last resignation via email/06/2013 dated 30th June 2013, regarding “Resignation of My Services”, kindly be informed that as per the discussion with —————-yesterday (i.e. Monday, 16th September 2014), I am agree to withdraw my resignation.

Thanks & Regards,

Ahtisham
Secretary \ Doc. Controller

Monthly Invoices Status Update Email

 

Subject: Monthly Invoices Status

Dear Sir,

With reference to the above mentioned subject, kindly update the latest regarding all of your projects Monthly Invoices Status maximum by Thursday (i.e. 19th December 2013).

This is for your information and follows up.

Best Regards,

Arshad Khan

Acting Projects Director

Email for the Maintenance of Accommodation Air Condition

Subject: Invoice for the Maintenance of Accommodation Air Condition

Message:

With reference to the above mentioned subject, kindly find herewith attached the original  invoice which has been spent for the maintenance of the air condition in accommodation.You are kindly requested to reimburse the payment which was done by me to the technician with an amount of 180.00 SAR (One Hundred Eighty Saudi Arabian Riyals) yesterday (i.e. Friday, 31st July 2015).

Your kind cooperation for this matter will be highly appreciated.
Best Regards,

Maintenance Department

Delegation Visit Detail Email from Head Office  

Subject: Royal Commission Delegation Visit to Head Office  

All Department Heads,

Please be informed that a delegation from Royal Commission is visiting MTMM Head Office by upcoming Sunday (i.e. 22nd February 2015).

It is requested to all Managers, Head of Departments, and Engineers & Technical Supporting Staff to make your present necessary at office during the visit of Royal Commission delegation.

Thanks in advance for the anticipated attention on this matter.

Best Regards,
Head Office

memo

Official Memo Format Regarding Low Sale

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Sample Official Memorandum Format Regarding Low Sales. For a marked success of any organizations its sales department plays a very vital and crucial part. Higher sales graphs show the success of any business and low sales graphs tell the sad story. For keeping the success level contained and at par Official steps are taken out by the companies’ heads. This format of memo is being used by multinational companies and International business organizations.

Sample Official Memo Format Regarding Low Sale

For: Sales Managers

Sales Representatives

Sales Staff

Of: Titan Watches, New York.

Subject: Marked Low Sales of Titan Watches

The saddest moment ever in the history of Titans! Low sales graphs isn’t a thing to digest at any cost. We had heard about the long tales of the low sales and the similar harping of the same tunes. BUT the point is we are not here to tolerate the deficient skills that resulted in this black depression.The Titans decided to arrange the training sessions that is mandatory to attend.

S/N    Date           Workshop Title                Department

1.      27.09.’15       Interactive Skills           Managers & Staff

2.     28.09.’15       Leadership Guide          Managers & Staff

3.     29.09.’15      Communication               Managers & Staff

4.     30.09.’15     Crisis Management         Managers & Staff

5 .    01.10.’15      Disruptive Clients            Managers & Staff

We wish you and your administrative as well as executive staff a very good training sessions. Please note down the venues and timings detail as well.

Venue: Auditorium Hall C (S.No:1)

Multi-purpose Hall II (S.No:2)

Campus 3, 4, 5 of Main Ground (S.No:3-5)

Timings: Auditorium Hall C (10-12:00 pm)

Multi-purpose Hall II (9-11:00 am)

Campus 3, 4, 5 of Main Ground (7-1:00 pm)

Kindest Regards,
James Johns
CEO, Titan Watches.
Dated: 20.09.2015

Official Memo Format Regarding Low Sale
Official Memo Format Regarding Low Sale

memo

Official Memo Regarding Summer Vacations and Teacher’s Workshop

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Sample Official Memorandum Format Regarding Summer Vacations and Teachers’ Workshop. Memos are set course of any organization that plays a part in the elevation of the organizations. Teaching, being the known toughest job is the profession that dealt with vacation and the related training session scheduled to be held in the vacation. This format is being used by educational and course development organizations.

Official Memo Regarding Summer Vacations and Teacher’s Workshop

For: Principal

Section Heads

Coordinators

Of: New Haven School, New York.

Subject: Teachers’ workshops in Summer Vacation

The hail of workshop is in the pipelines again! Summer vacation is, as always, utilized for professional development of the teachers that will help in the betterment of the student’s’ academic career. For professional development of the teachers the studious workshop schedule has been formulated and keeping in mind the previous years’ work load and training schemes the IPD has decided to put forth this year’s Training Sessions.

Kindly note down the schedule and after signing from the respective bodies send it back to our HRSDC department.

Date & Day                           Workshop Title                                          Respective Teachers

1.      27.09.’15               Interactive Teaching Style                     Language Teachers

2.     28.09.’15               Leadership Guide                                     Games Teachers

3.     29.09.’15               Communication Skills                             Coordinators

4.     30.09.15                How to teach Literature                            Language Teachers

5.    01.10.’15                Dealing with Disruptive                            Science Teachers

We wish you and your administrative as well as teaching staff a very good training sessions. Please note down the venues and timings detail as well.

Veneus: Auditorium Hall C (S.No:1)

Multi-purpose Hall II (S.No:2)
Campus 3, 4, 5 of Main Ground (S.No:3-5)
Timings: Auditorium Hall C (10-12:00 pm)
Multi-purpose Hall II (9-11:00 am)
Campus 3, 4, 5 of Main Ground (7-1:00 pm)

Kindest Regards

Manager,
IPD staff
Dated: 20.09.2015

General, memo

Official Memo for Employees Late Increments

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This is sample memo for employees late increments due to some financial conditions of company. Company could not bear the further increments expense so they are late and after a short while when company will over come the expenditures they will work for increments and company informs its employees through memo the reason behind late increments.

Sample Memo for Employees Late Increments

Dear Staff Members,

As you all know that since one year the company is facing financial problems as the tenders and bank grantees are failed due to our rates and our factory machines are out of order. Our Plant & purchase manager bought new machines for improvement of company production.

So  management has decided to delay the increment period of salaries till next month. We hope that staff will understand the mentioned problems and current position of company. Our top management and officers are indulged in overcoming this improper financial condition and expectantly we will get recovered from it.

This decision is totally in liaison with senior executive staff and we assure other members that company will continue all its financial functioning properly from the next month.

Sincerely,
HR Department.

Sample Memo for Employees Late Increments
Sample Memo for Employees Late Increments

 

memo

Memo Asking for Contribution

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Sample format of Memo Asking for Contribution or Asking for Charity. Internal memo for staff members, to ask them to make contributions and charity in case of any emergency, flood, earthquake and any other disaster victims. Template of memo from higher management to all members.

Sample Memo Asking for Charity

 

To: All Staff Members.
Subject: Contribution for Flood Victims.
From: Management.
Date: 3rd August, 2014.

Dear Staff Members,
I am writing to let you people know about the campaign started in our organization regarding the  recent disaster in order to contribute for helping the flood victims. It has been nearly a week since the destructive rain and flood made a lot of damage in various areas of our country. The gale force water ripped the roofs off of homes, uprooted trees and brought down power lines in our hometown.

People are homeless and helpless. The villages have been totally destroyed and people are residing under the sky, and asking for help. The total cost to the local economy is still being calculated and many experts suspect that the total impact will run into the many billion rupees.The foundations of houses were critically damaged from the rising waters. The entire area was flooded with a storm surge.

We are thankful for the many organizations from and across the country have pledged their support to our community. Being humans it is our duty to be right there when our people are in need. Kindly, make generous contributions in this regard.

Many Thanks.
Management.

 

Sample Memo for Contribution

To: All Staff Members.
Subject: Contribution for Earthquake Victims.
From: Management.
Date: 6th August, 2014.

Dear Staff Members,

This is to inform that you all know about recent disaster in Kashmir. It has affected thousands of people and economy of billion rupees has been devastated. This is a severe loss of our homeland and our native people.

Management has decided that in this holy month of Ramadan in form of zakat or donation, Rs. 500 from salary of each employee would be deducted as contribution in this regard.

We hope that it would not cause any problem or issue to any of you. You may contribute generously in this noble cause.

Thankyou.
Management.

memo

Memo for Leave Without Permission

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Sample format of memo for leave without informing. For staff people who are habitual to be on leave without informing management, and having leave without any notice. You can use this memo for teachers.

Sample Memo Format for Absentees

To: Mr Khalid Ahmed.

This is to inform you that your job requirement is to be present in office at peak hours. Your absence on daily basis is a cause of company loss as well. This would be the final notice to you, if this habitual conduct of being absent and being on leave will not be changed, you will have to suffer resulting your job termination. Please report to your manager regarding the mentioned issue during office hours.

Sincerely,
HR Department.

Memo for Leave Without Permission

To: Mrs. Khalid.

You are being informed that it is for the third time you have taken leave from office without permission granted from the management. This shows unethical conduct and your job will suffer due to this act. This final warning is issued to you, otherwise you will be terminated on urgent basis. Kindly report to the manager for this issue and explain your reasoning.

Sincerely,
HR Department.

Memo for Leave Without Informing

To: Mr. Akram Ali

This is to inform you that your leave from office without informing higher authorities is a case of your immoral ethics and improper conduct. This will serve as a warning letter to you and as you are on probationary period yet, in your appointment letter in terms and conditions section it is clearly mentioned that on third warning you will be terminated from the job. This is your second warning with the hope that in future you will show responsibility and won’t disappoint the management.

Sincerely,
HR Department.

Memo for Leave Without Permission (For Teachers)

To: Mrs. Ayesha Khan.

This is to inform you that you are class teacher of senior section and without informing so many times you have been absent from school. This act is improper causing the loss of students. Annual exams are nearby and we do not expect such conduct from your side. Kindly meet the head of department in this regard.

Sincerely,
Administration.

Memo for Leave Without Permission (For Teachers)
Memo for Leave Without Permission (For Teachers)

Explanation for Leave without Permission

  1. Workplace:
    • In a professional setting, leaving without permission can be seen as a violation of company policies. It can lead to disciplinary actions, such as warnings, suspension, or even termination, depending on the severity of the offense and the organization’s policies.
  2. School:
    • In an educational context, students are generally expected to attend classes regularly. Leaving school without permission can result in academic consequences, including missed coursework, lower grades, or even expulsion in more extreme cases.
  3. Military:
    • In the military, going AWOL is a serious offense. Unauthorized absence can result in disciplinary actions, courts-martial, and even criminal charges. Penalties can include loss of pay, reduction in rank, or imprisonment, depending on the circumstances and the individual’s previous record.
  4. Legal Consequences:
    • Leaving without permission can lead to legal issues in some cases, especially if it involves breach of contract or other legal obligations. For instance, in civilian employment, leaving work without authorization might breach a contract, resulting in legal consequences.
  5. Safety Concerns:
    • Unauthorized absences can create safety concerns for various organizations, particularly in roles where personnel are responsible for the well-being of others. For example, in healthcare or emergency services, leaving without permission could jeopardize patient care or public safety.
  6. Loss of Trust and Reputation:
    • Repeated instances of leaving without permission can damage an individual’s reputation and trustworthiness in both personal and professional relationships. It can hinder career advancement and educational opportunities.
  7. Mitigating Factors:
    • In some cases, there may be valid reasons for leaving without permission, such as a medical emergency or unforeseen personal circumstances. Communicating such situations to the relevant authorities as soon as possible is crucial to avoid severe consequences.

In any context, it’s generally advisable to follow proper procedures for requesting leave or notifying superiors or authorities when an unplanned absence is necessary. This not only maintains accountability but also ensures that the individual’s responsibilities are appropriately managed during their absence.

Warning Letter to Employee for Leave Without Information

[Your Name] [Your Title] [Company Name] [Company Address] [Date]

[Employee’s Name] [Employee’s Address]

Dear [Employee’s Name],

Re: Warning Letter – Unauthorized Leave of Absence

I am writing to bring to your attention a matter of concern regarding your recent absence from work. It has come to our attention that you were absent from your duties without providing prior notice or obtaining proper authorization. This action is in direct violation of our company’s policies and expectations regarding attendance and leave procedures.

As an employee of [Company Name], you are expected to adhere to our policies and procedures, which include informing your supervisor or the Human Resources department when you require leave or when unexpected circumstances.

The specific incident that has prompted this warning letter is as follows:

[Describe the incident, including the date and duration of the unauthorized absence.]

As a result of this unauthorized leave, we are issuing you a formal warning. This warning is intended to serve as a reminder of the importance of following company policies and to prevent future occurrences. Further unauthorized absences may result in more severe disciplinary actions, up to and including termination of employment.

We expect your immediate attention to this matter and encourage you to discuss any issues or concerns you may have that contributed to your absence without authorization. Open communication is crucial in resolving such issues and ensuring a harmonious work environment.

Please acknowledge receipt of this warning letter by signing and dating this document below. Your acknowledgment does not imply agreement with its contents but indicates that you have received and understood the warning.

Sincerely,

[Your Name] [Your Title] [Company Name]

Sample Memo for Absent without Permission

[Your Company Letterhead]

[Date]

To: [Employee’s Name] Cc: [Supervisor’s Name] From: [Your Name] Date: [Current Date] Subject: Unauthorized Absence

Dear [Employee’s Name],

I am writing to bring to your attention a matter of concern regarding your recent absence from work without proper authorization. It is important for all employees to adhere to our company’s policies and procedures regarding attendance and leave requests.

We have noticed that you were absent from your designated work location without prior notice or approval, which is in direct violation of our company policies. It is crucial for our team’s efficiency and productivity that we maintain proper communication and adherence to attendance guidelines.

To ensure clarity on the matter, we would like to highlight the specific incident of unauthorized absence:

  • Date(s) of Unauthorized Absence: [Specify the date(s) of absence]
  • Duration of Absence: [Specify the number of days or hours]
  • Reason for Absence: [If known or applicable]

We understand that unforeseen circumstances may arise that can affect attendance, but it is essential that you follow the proper procedures for requesting leave or inform your supervisor as soon as possible when such situations occur. This enables us to manage workloads effectively and maintain a harmonious working environment.

To address this matter, we are issuing this formal memo to inform you of the importance of adhering to our attendance and leave policies. This memo serves as a reminder and a record of the incident.

Please acknowledge receipt of this memo by signing and dating below. Your acknowledgment does not imply agreement with its contents but indicates that you have received and understood this communication.

[Employee’s Signature] [Date]

Sincerely,

[Your Name] [Your Title] [Company Name]

General, memo

Internal Memo For Late Comers

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Sample official memo for late comers of marketing persons or other office management staff. It is with reference to explanation of early leaving regarding office tasks or late coming due to Donor visit  collection or other reason. It can be used for all office department persons.  You can use as Internal memo for late comers. All Visits/ Duties/ Assignments should be in pre-planed arranged form in case of any emergency with employee.

Internal Memo Format Letter

Ms. Huma Rana.
Incharge Resource Department,
Rehman Foundation.
Date:____________

Subject: This is with reference to explanation of late coming / early leaving during working hours from:

  • Mr  Jamil Shah
  • Mr Rashid Nawaz
  • Mr Nasir Munir

This is office internal memo , if any staff member has to go out of institute on duty, for any collection, visit etc, They should go with your permission/ information in advance and you are requested that if this time coincides with their arrival and departure please inform Mr Saqib Hassan about their late arrival and early departure so that he may be able to make necessary entry and do not place any red mark.

We have proforma for such assignment/ duties which you may fill in and send it to me through Mr Saqib. This will streamline departure and arrival time not only for Officers of Resource Development Department, but also other sections as well.

This time  their late arrival and departure time is condoned but should be properly streamlined in future.

Dr. Abdul Qadeer Khan.

President,
Rehman Foundation.

Internal Memo Format Letter
Internal Memo Format Letter

Office Memo for Late Arrivals

RS/23454/450

2nd March 2015

Office Memo

The Arrival time for all admin & management staff is 8.30 am, however it is observed that many members of admin staff are not coming on duty by 8.30 am. There will be no deductions for February 2015 on the basis of yellow marking however it will be strictly applicable from March 20115 on wards.

The staff is once again reminded to arrive 5-10 mints before designated time.

HR Department.

Sample Proforma For Late Comers

A sample of proforma for late comers, to be filled by late comer and authorized by higher authorities. Reasons of approval of late coming reasons are mentioned.

Information Scheduled Working Hours:

All Visits/ Duties/Assignments should be pre-arranged with written record unless emergency prohibits. Please submit request to Hon. CEO through department Head.

Date:______

Period of Assignment:
From:____                                                                                                                   To:_____

Specify Reason, Please:____________
Staff Member’s Name and Signature:____________
Signature of Department Head:______________
Approved:___________
Not Approved Reason:_____________

Late Comer Memo For Marketing Persons

Date…

Mr.  Aslam Zahid.
Manager Marketing Department,
Roshni Association.

Subject: This is with reference to daily schedule of late coming / early leaving /Arrival & departure timing /during working .

It is ordered by management for marketing employee to come office at time and mark their attendance, make their daily schedule of visit & submit in front of manager. If any employee will not follow time schedule he/ she have to pay penalty & notice will be issued to him/her one have to tell his visit and meeting schedule by phone call, and should strictly achieve target given by management.

This order is hard & fast rule and must be obeyed. A proper daily  visit plan must be submitted. One have to mark attendance even before taking off should have to be present in office before half an hour of office off timing. Three (3) late arrival & departure attendance will be considered as one leave. Strict action will be taken in case of any ignorance regarding memo.

Manager Human Resource.

Signature__________

Late Comer Memo For Marketing Persons
Late Comer Memo For Marketing Persons

Internal Memo for Late Comers

Dear Member,

It is seen by the duty in charge of Daily Attendance that you are not performing your duty well as coming half an hour late on the job from the last five days. If you are not on time it directly means that you are not doing quality work that is expected from you. It is the first notification served to you as reminder, but next time you will be taken seriously by the administration. Good Luck!

Best Regards

Memo of Fine For Late Comers

To: ( Name and department)
From: (Name and department)
Date:

Subject: Memo of fine for late comers

This memo is to remind all employees that the customary working hours within our firm are 9am to 5pm. We expect from all workers  to arrive on time and show punctuality and not leave early at the end of the day, before the ending timings of office. It is essential for all employees to be aware of timings and follow the rules and regulations of their job timings.
Early departure does negatively affect your personal review. Statements regarding your working hours can either be positive and lead to an increase in your salary at review time, or negative and lead to no raise or even to disciplinary action. In case of non observance of timings penalty would be charged from the employee and it may lead to warning letters in future.
We regret to pass this letter and consider that in future we should not have to.
Human Resource Department.
Signatory:——–

Coming Late at Office Email Memo

To:_____

From:__________

CC:___________

Message:

kindly be informed that it has been observed that Eng’r. Muhammad Khalil Rana  (Head of Electrical Dept) & Mohamed Raza (Secretary –Electrical Dept) are not following the company rules and regulations, daily they are coming late at office around or after 10:00am and also the same has been repeated in the second shift too.

It is kindly requested to take the necessary action as per the company rules and regulations and issue them the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.

Your utmost cooperation for this matter is highly appreciated.

Thanks & Regards,
Deputy Manager of Engineering Dept

Memorandum for Late Comers Students

To Whom It May Concern,

It has been noticed that most of the school students, especially those who attend higher and secondary school classes, have been arriving late. The school starts at eight a.m. sharp and the morning assembly is to be attended by all students. It is intolerable that some students do not consider it essential to arrive until after the assembly has ended and the national anthem has been said.

It is hereby being notified that in the future attendance will not be marked for those who arrive after the school commences. Strict fine policy shall be administered and students will not be granted permission to participate in extracurricular activities if it is found that they are negligent in their duties or not punctual. The qualities that this school values and inculcates in its students are foundational. We respect discipline and expect nothing short of this from those who study here.

The Principal,
Good Hall School
Faisalabad, Pakistan.

Sample for Office Memo for Late Arrivals

This is to inform that the arrival time for the administration and management staff to office is 9 am. It has been observed that many staff members are reporting to work beyond the official reporting time. The Management has decided to take a serious action against late arrivals from September 1st, 2021. Therefore, all the staff members are requested to report to work on time.

Regards,

Anthony Gibbs

HR Manager

Zenith Technologies

Memo for late comers of marketing persons template

Dear Marketing Team Members,

The Management has decided that all the marketing team members are required to first report to office at 9 am every day before heading out for any kind of marketing work they have been assigned. You will also be required to submit your day plan to your team leader on daily basis along with a report of the previous day so that the team leader has a complete track of your working on day to day basis.

It must be kept in mind that every day marking attendance at the office is important and in case you fail to do so then you will be marked absent for that day. We are hopeful that all the marketing team members are doing to adhere to these rules and regulations.

Regards,

Anthony Gibbs

HR Manager

Zenith Technologies

Example Memo Email for Coming Late at Office

Dear Employees,

The Management would like to inform all the employees that from September 1st, 2021, strict actions will be taken against all those who are coming late to office. The official office timings are from 9 am to 5 pm but it has been observed that many staff members are reporting to work beyond the official reporting time.

We are hopeful that all the staff members are going to be reporting to work on time from now on to avoid attracting any action against them.

Regards,

Anthony Gibbs

HR Manager

Zenith Technologies

Memorandum Format for Late Comer Students

Dear Students,

As you all are aware that the assembly timings for the school are from 8 am every day and classes start sharp at 8.30 am but it has been observed that many students are missing on the assembly and coming to school late on regular basis. Therefore, School Management has decided to inform everyone to report to school before 8 am so that all the students can participate in the morning assembly. For the same, attendance will be conducted by class teacher before the assembly and if you fail to report by then, you will be marked absent for the day.

Regards,

Administration

ABD School

Example for Office Internal Memo for Late Comers

Dear Staff Members,

It has been observed by the Management that not all the employees are following the office timings. May employees are coming to office beyond 9 am which is the official timing on daily basis. This is certainly against the Company’s rules and therefore, management has decided to take strict actions against those who fail to report to work on time.

In case of emergency, you are suppose to seek permission from your Manager to report late to work by submitting a written application or else you will be marked absent for that day.

Regards,

Anthony Gibbs

HR Manager

Zenith Technologies

Memo of Fine for Late Comers

Dear Staff Members,

We wish to remind all the employees that the official working hours of our company are from 9 am to 5 pm and we expect all of our employees to report to work on time every day. Unfortunately, it has been observed that some of the employees are reporting to work late on regular basis.

The Management has decided to go strict on all those who fail to report to work on time. All those who fail to punch their cards before 9 am will attract a fine of $10 for every late punch. In case there is some emergency then you are required to seek a written permission in advance from your Manager to report to work late.

Regards,

Anthony Gibbs

HR Manager

Zenith Technologies

Sample Proforma For Late Comers in Office

All the duties or visits or assignments should be arranged in advance in written until and unless there is an emergency. The request should be submitted to the Head of the Department.

Date:______

Duration of Assignment:
From:____                                                                                                                   To:_____

Reason:____________
Name of the Staff Member:____________

Signature of the Staff Member:____________

Signature of HOD:______________
Approved or Not:___________
Reason For Not Approved:_____________