Tag Archives: memo

Memo Assigning a New Officer In-Charge

This memorandum is directed to our floor Manager and team leader so he can take the job of new officer for time being or temporarily.

Memo Assigning a New Officer In-Charge

Dear Staff,

It is written to highlight an important issue. As you are well familiar with the situation we had after fire at our Texas branch, things are shambles for management right now. We have to arrange all the supplies and resources for the re-functioning of Texas branch but we are emphasizing on first getting the employees back to work in small office. As you know about this predicament, we have decided to make you a new officer in charge for the small occupied office in Texas. Your performance on the duty is up to mark and your projects completion is as pure as the driven snow. You’re unblemished and flawless work has made us appoint you as in charge of new office in Texas. I would like to discuss more about this with you in person. Please come to my office, whenever you are free.

Regards,

————–


Memorandum Example Assigning a New Officer-In-Charge

Respected Team Members,

This memorandum is written to inform you about a complicated situation. Our office in Ontario has lost its Finance Manager due to his resignation. His medical condition was not quite good so he had to leave the office on last minute resignation. As this uncalled situation was unpredictable so we have to make some intrepid choice right now. We urgently need a finance manager in Ontario and for that, we request you to take this position for an interim term of two months. Your experience in finance department has given us surety that you can handle this job well until we find right candidate for this job permanently. We want to discuss more of the details with you before you consider this request. I want to discuss some important parameters of this job with you. I would like to give you written memorandum to give you full authorization
his job temporarily.

Warm Regards,

———–

Memo to Implement Company Rules for Internet Usage

These sample memorandum are written for office workers by high authorities of the company. Company has written this memo to implement new rules for internet usage.

Memo to Implement Company Rules for Internet Usage

Admin Staff Members,

This memorandum is written to inform all the employees about new rules of Company regarding Internet usage in the facility. In the company, we provide free access to internet to the employees because of engaging more productivity and using it for work-related activities. Recently, some activities are taken into account of employees which is strictly prohibited in the premises of the company. We have provided this facility so the company data is save in secret folders just accessible to the management and administration but some people have tried to break these certain laws. We are going to take action against those employees and also going to revise and renew the internet usage policy in company. Only confidential data of company is going to be accessible on the free internet. There should be confined use of internet and no social media usage is allowed.

HR Head

Employee Internet Usage Policy Memorandum

Staff Members,

As this information has come into our knowledge that employees are very un-professional while using internet in the company and most of them are trafficking the internet by opening certain malicious browsers on the web of company computers. Please read the attached file, in which it is mentioned that usage of internet is limited and employees are not allowed to open any un-official browser on the company computer. Internet is valuable business tool which we intend to be limited just to the business work. We have decided that we are going to put some restricted sites on your web which are your job related so only that will function in your computer set. Internet will only be accessible when reasonable professional work needs are identified. We will scan each employee’s work responsibilities and questions would be asked if unrelated browsers has opened in his computer set during work hours.

Human Resource Department

Memo to Establish Cell Phone Policy

This memorandum is for the company to establish new cell phone policy and it is applicable to all employees of the office to practice less use of cell phone.

Memo to Establish Cell Phone Policy

Dear Employees,

This memorandum is for the company to establish new cell phone policy and it is applicable to all employees of the office to practice less use of cell phone.We wish to inform you about some changes in the functioning policies of the company. This fundamental change has been made on the record of employee’s behaviour in the company. It has been decided that cellular devices use is only confined to workplace breaks. Cell phones are not allowed to be use in the company at working hours. Nobody is allowed to make any videos in the company facility or to take pictures in the premises of the company. If any of the employees are found to be crossing the policy, strict action would be taken against them. There should be professional behaviour adaptation at work, messaging between the calls with clients are not allowed. Employees who are found not to abide the cell phone of the company, could have a termination too. These new guidelines are also attached in the word document with this memorandum. If you have any question, please see me in my office.

Truly,

—————-

Memorandum to Establish Cell Phone Policy

All Team Members,

It has come to my attention that many of employees in the office are not completing their work targets instead they are wasting their time on cellular devices. This memo is reminder for you about your work targets and mandatory completion of work hours. On taking note of employee’s leisure attitude, we have decided to establish new cell phone policy. Company has decided to emit employees of using the cell phone in the company facility at all. It includes no use of social media, messaging, games, taking calls or capturing videos and pictures in the office premises. In the order of emergency, there would be allowed to take an incoming call on the time of work hours and that should also be justified by the employee to the administration team. Please understand that we want to establish the environment in which company touches the new heights of success by achieving work targets.

Regards,

—————–

Sample Memo to Implement the Shifting Policy

This memorandum is by office administration to aware employees about new rules of shifting turnovers.

Sample Memo to Implement the Shifting Policy

Respected All Admin Staff,

This memorandum is meant to inform everyone about new shifting policy. This office employee has always obeyed all the rules and regulation and we expected this attitude to be same throughout the time. It seems to have that some of the employees are having hard time with shifting turnovers. Many employees have approached me regarding their shifting problem. Due to the fact, I have taken this query to the management and they have come to the conclusion to
change the shifting policy. It is to inform you that there will be only swaps allowed with your fellow employee and that also, with the management approval. I have attached full form with detail of new shifting policy. If you face any problem in comprehending the new policy, feel free to approach me. I will be happy to help you. Please study the new policy thoroughly and implement it immediately.

Regards,

——————-

Sample Memorandum to Implement the Shifting Policy

Dear Employees,

I am writing this memorandum on behalf of management and administration of office to inform you all about new shifting policy that has been added in office regulations policy. New protocol
has been made by taking into consideration of all the problems, employees were facing about their shifting turnovers. Previous policy is completely stranded because of some member’s disagreement on the policy. We hope that you all go by the rules and follow the new shifting policy rigorously. We have made all the changes in the policy. This new procedure implementation is appointed from tomorrow and people who wants to have shift turnovers can follow the policy. The file is attached with this memorandum. I hope that now this functioning policy would not be inconvenient for anybody. I am looking forward to everyone’s cooperation on this matter. If any of you have query regarding this new policy, please come to my office.

Sincerely,

—————–

Sample Memo to Tighten Security

This memorandum is intended for people working in office and management team. It is written by management of the office to impose strict laws and security.

Sample Memo to Tighten Security

To,

The Manager Admin,

There has been fuss in the office lately about stealing and accusing. There has been two or more incidents recorded in which someone has left their belonging and it got stolen from there. This is important for the management of the office to take strict actions against the people who are stealing things. We don’t want to accuse anyone of theft so there is only one possibility that management needs to tighten the security so issues like this won’t happen again. I also encourage employees to take care of their belongings and act more vigilantly around the office.
We have never faced such scenarios in the office before. We want everyone to take care of their electronic devices and do not leave their important stuff on the table. I hope that everybody compliance in this matter.

Regards,

HR Department

Security Memo Example

Dear Employees,

This memo is being directed to the employees of the office. I am writing this to inform you all that there has been uncanny incidents occurring around the company. Employees are complaining of their stolen belongings. Management of company has also reached out and complained about the negligent behavior of employees around the office on their stuff. It has been seen that all of you leave your stuff unattended and then it gets stolen. As you know that this company is not one side data based, it has connections so flow of people all day is usual.
There could be many people who could be involved in stealing stuff and even stealing some valuable information regarding companies’ strategies. So, it is advised to all of you o be vigilant about your laptops and electronic devices. Please refrain of leaving anything important on your desk all openly. I am looking forward to everyone’s compliances on this matter.

Warm Regards,

Security Adviser

Circular of Leave without Intimation

Sample letter format of a circular of leave without intimation. Circulars are meant to remind or give me news to be followed in the near future or it is given to warn the persons for their certain actions. These easy formats are regarding the taking of leaves without intimation.

Circular of Leave without Intimation

Greetings! How are you? We hope and pray the goodness for you in your lives. We are one and together we run the system as our company’s motto brags! We are caring and believe in the weaknesses or the emergencies of our workers which they face in their respective lives but it is to intimate that no further leave will be entertained if got without prior intimation to the governing body. If the same act is repeated in future please think of yourself as not a part of this system!

Best Regards.

Office Note Regarding Office Leave without Informing by HR

Dear Employee,

This is not a good sight to see that employees taking the intensity of work at office, lightly. We have observed that you are not coming to office from two days without giving any prior notification of your leaves. We here at company, believe in the employees who commit to their challenging work with all honesty and never take surprising leaves without notifying the office management. This is considered extremely un-professional and childish and does not comply with rules of company. This office has some rules to obey and some disciplines to maintain so the environment is not distorted by any means. In any case of emergency as per the policy of company, employee need to inform other day of being absent and if employee doesn’t coordinate or go by company rules then separation with company is the sole situation we find better. Warning letter will be issued to you, if same behavior seen again.

Robert john

HR Head

Circular of Leave without Intimation for Teachers

Miss——————

Good day! We hope you all will be satisfied in your lives and departing the true essence of knowledge in its true spirit. Teachers are the backbone of all educational institutions and we are mindful of their hectic routine and mental pressure. Granting and taking of leaves is a common activity and is valued everywhere, but without intimation to the high ups is not a good thing and will not be entertained in positivity in the near future. Your healthy compliance in this connection is required by the administrative staff. Thanks.

Circular of Leave without Intimation for Students

Greetings! How are you all? Young minds are fresh and receptive in their nature for their brains are like blank slates on which anything good or bad could be written or imprints upon. Teaching is a river which flows into sea and knows no reverse path so we recommend you not to take un-necessary leaves and especially without intimation to the teaching or administrative staff. We hope you will take care of this reminder in the future. Wishing you days filled with knowledge and wisdom to be imparted to you by your teachers!

Best Wishes,