Category Archives: Complaint Letters

Complaint Letters

Complaint Letter Sample

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Sample letter to hotel managment for poor service. Complaint Letter about a Coworker. Letter of complaint about co worker.If someone/customer are not satisfied with a product or service, you can make your dissatisfaction known with a firm but polite complaint letter against that person. Write a complaint letter to the manager of the hotel.These are sample easy formats of complaint letter.

To,
Human Resource Manager,

Subject: complaint letter about co-worker behaviour

Dear Sir,

I am writing to you with a heavy heart and weakened spirits, in my entire professional life I have never been treated this badly. I have always been respected and dignity is a sacred possession for
me. However, my assistant has behaved very rudely towards me in a public meeting. We have worked together on a project these past weeks and the meeting was held as a briefing for the tasks
performed. When asked why his share was still incomplete he simply refused to answer, he then paired his obstinacy with denial and harsh language. If you wish to know more you can inquire at the
office and find out the reasons behind this unfortunate experience. I would officially wish to lodge a complaint against the said co-worker since insults are no way to go about the task at hand.

Regards,

Mr. Naveed Anjum
23 rd October, 2016.

Sample Complaint Letter for Poor Service

To,
Manager Customer Relations
The Hotel,
Lahore, Pakistan

Subject: complaint letter for poor service

Dear Sir,

I have found my brief visit to your hotel sadly shocking. Although I have been a frequent visitor at the hotel I have always found my experience to be uplifting. Last week however I suffered the pain
and agony of poor service. The receptionist down to the room service every aspect of my stay was soured by inefficiency, complacency and poor attitude towards guests. My laundry was not taken care of and I was simply refused the service without an explanation. Moreover, I could not lodge a complaint to anyone; the receptionist was the most unhelpful person in the entire place and
everything took hours to be done. The bellboy was simply unavailable I will not be a patron of your hotel again whenever I visit the city.

Regards,

Mr. Idrees Ilahi
23 rd February, 2015.

Complaint Letters

Complaint Letter for Over Charging in Online Products

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Sample complaint letter for over charging in online products. Online shopping is trending nowadays as it frees the customers from go and choose and then spend time on buying and using fuel in covering the distances. Online shipping is free of cost above certain payable amount, but many stores operating online are charging their customers more than the actual off line stores. Complaint could be send to such to cater such issues.

Complaint Letter for Over Charging in Online Products

To,
The Admin,
Dante Boccaccio International.
Bhagalpur, India.

Subject: Complaint for over charging in online products

Respected Sir,

It is humbly stated that I am a regular customer of various online shopping stores. I purchased all women associated products including health care, make up, jewelry, shoes, bottoms, lingerie, traditional dresses, sweaters, jumper, shrugs and hand bags so to say. I am purchasing so from the past ten years and never encountered any problem either in the quality or quantity of the product I ordered from online stores of known or not known stores of brands. In my search of something new I came across your brand as listed as Add in the suggested in the bars.

I got fascinated by the range of stuff you people have and the way of your presentation is classic I must say. I ordered three items in a go and checked out happily. Few day ago I was, as per my nature visiting another site on the internet and came to know that the things I ordered are same over there, but were much cheaper. I ordered the same from that store as well to scrutinize the quality. Now, I had received both the packages and to my horror they are ditto same! The only difference is the price. You people charged thousand more than them! This is ridiculous. I want my money back….the extra rupee that I spend or replace the items with the other ones having the exact actual price. Thanking in anticipation.

Yours Sincerely,
Ms. Deena Sing
26 th August, 2017

Complaint Letters

Sample Complaint Letter to Union Council

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Sample complaint letter to Union Council for charging undue money in Ramadan. Greed is the moral crime that affects communities and to file a complaint for undue charges is a theft. This format can be used to stop this crime.

Sample Complaint Letter to Union Council

To,
The Union Council
Lahore, Islamic Republic of Pakistan.

Subject: Complaint letter for charging undue money in Ramadan

Respected Sir,

Ramadan Kareem is a holy month for all of us. It was made as a religious obligation to fast thirty days a month in order to get piety, health, sense of sharing, fulfillment of commitment, firmness in the Day of Judgment and
Resurrection.

One day before, Lahore is set designed with Ramadan Kareem bazaar and all the edibles are provided with a certified price confirmed by the Pakistani government. It is a healthy step and eased out many persons like me who came from very humble backgrounds. The inflation rates, otherwise, would have touched sky in this month and it would then be impossible for poor and needy to even see the meat or the fruit!

I was happy to see the availibity of police who sees the check and balance of prices and the overall behavior of customers to shopkeeper and of shopkeeper to their customers. Yesterday, I went to the same bazaar just half an hour before the Aftaar time and I was shocked to see the shopkeepers and the price list they once had been provided with. This change was due to absence of police! They might have gone for Aftaar as well.

I would like you to kindly arrange a complaint box where customers can put their complaints in it and make it crystal clear to the entire shopkeeper to obey the law and order even in the absence of police. Thank you.

Yours Truly,
Muhammad Shakeel,
29 th May, 2017.

Complaint Letters

Sample Complaint Letter for Online Store

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Sample complaint letter format of faded dress purchased from online store. This letter is for those customers who wanted to file their complaint against online stores for the delivery of mal-dress.

Sample Complaint Letter for Online Store

To,
The Admin,
Cameron Bytes.com
London, United Kingdom

Subject: Complaint letter of faded dress purchased from online store

Hi, Admin!

I am a regular customer of your Cameron Bytes. I am attached to this online store since 2010 and it is the same date when you launched your store go online. I had purchased a number of suits varying from formal to informal, semi-formal to unstitched clothing and never faced any problem in my purchased items.

Recently, I order the suit that falls in the Formal category and it has the number C.0654 and the material was Satin. The look of the suit was awesome and it watered my mouth so I ordered it the moment I saw. The reason behind me this much prologue is that now I am having a complaint. I yesterday received the precious and the most cherished order. I quickly opened it, but to my horror, it was totally changed so in shock the suit dropped from my hands and landed on the floor! You can now very well imagine the mental state of mine, from the words I choose to describe the whole scene. The suit was badly faded! Multiple lines of faded blue and faded grey run all over the print and the base colour was shone there as dark navy blue having small white flowers of hyacinth. It looked wonder with blue background having white beautiful motifs.

I am returning the parcel with the positive hope that it must never and never be happened in the future to come. Thank you.

Yours Faithfully,
Ms. Laara Claara,
29 th May, 2017.

Complaint Letters

Sample Complaint Letter against Professor

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Sample Complaint Letter against Professor. Complaints are valid if based on logics and true factors against any person of the educational setup.Senior teachers and professors are human beings and they can commit mistakes and can be harsh sometimes. Filing complaint against them must be taken positively and as corrective measure. This format is helpful for those who wanted to file complaint against professor in a mild way.

Sample Complaint Letter Against Professor

To,
Vice Chancellor,
Punjab University,
Lahore, Islamic Republic of Pakistan.

Subject: Complaint letter against Professor

Respected Sir,

With due respect and honour it is to state that I am father of Ms. Ibtesam Haider who is studying in final semester of English Literature in the English Department of this prestigious institute. I do not give undue favours to any of my children and this letter is also not written on her wish or complaint as I overheard her wailing with her mother yesterday. To my best of knowledge her points were valid as she said that her teacher of Poetry insulted her in front of the whole class on just minor mistakes in the assignment. I do not mind her scolding, but she must not do it openly as it will either shatter the confidence of the child or maker him/her defiant.

I do not know the name of the respective respected teacher and I do not wish any harm or warning letter for her, but all I want is a meeting from you and extending your points of using good language in and out of the class with the students. I hope you will get my problem and do the needful. Kindly see to this matter as it will suffice me. Thanking in anticipation.

Yours Truly,
Mr. Ali Haider,
13th January, 2020

Sample Complaint Letter against Teacher

Respected Sir,

With due respect and high regard, it is stated that I am writing this letter to complain about one of our professor. We have been allotted Sir Michael for accounting subject. His methodology of teaching is very difficult and we are unable to comprehend anything from his lecture. We have talked to him about this but his behavior was very rigid towards our complaint and did not even try to improve his method of teaching. I am writing this application on behalf of whole class. It would be very beneficial for us if you change our teacher. We will be grateful to you.

Yours Obediently,

Sample Complaint Letter for Unprofessional Behavior of Teacher

[Your Address][Your Email Address] [Your Phone Number] [Today’s Date]

[Principal’s Name] [School Name] [School Address]

Subject: Complaint Regarding Unprofessional Behavior of Teacher

Dear [Principal’s Name],

I hope this letter finds you well. I am writing to bring to your attention a matter of great concern regarding the unprofessional behavior of one of the teachers at [School Name].

My child, [Child’s Full Name], is a student in [Teacher’s Name]’s [Grade/Class].

Over the past [duration, e.g., few months], I have observed and been informed by my child about the following unprofessional behaviors exhibited by [Teacher’s Name]:

  1. Inconsistent Grading: [Teacher’s Name] has displayed inconsistency in grading, leading to confusion and frustration for students and parents alike. This lack of clarity in assessment affects our children’s academic progress and motivation.
  2. Lack of Effective Communication: [Teacher’s Name] often fails to communicate important information, such as assignment due dates and curriculum updates, in a timely and clear manner. This lack of communication has caused unnecessary stress for students and parents.
  3. Disrespectful Conduct: On several occasions, my child has reported instances of disrespectful and unprofessional behavior by [Teacher’s Name], which is detrimental to the learning environment and affects the emotional well-being of the students.
  4. Failure to Address Concerns: My attempts to discuss these issues with [Teacher’s Name] have been met with indifference and an uncooperative attitude. This lack of willingness to engage with concerned parents is deeply concerning.

I believe that every child deserves an environment where they can learn and grow with the support of dedicated and professional educators. The unprofessional behavior displayed by [Teacher’s Name] is contrary to the principles of an effective learning environment.

If you require any further information or wish to discuss this matter in person, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your understanding and cooperation in resolving this issue.

Sincerely,

[Your Full Name] [Your Child’s Full Name and Class/Grade]

Complaint Letter Against Professor

[Your Name] [Your Address] [Today’s Date]

[University Name] [Department Name] [Professor’s Name] [Professor’s Office Address]

Subject: Complaint Against Professor

Dear [Professor’s Name],

I hope this letter finds you well. I am writing to express my concerns about certain issues I have encountered in [Professor’s Name]’s class, [Course Name], during this semester.

I believe that open communication is essential for a conducive learning environment, and I wish to address the following concerns:

  1. Lack of Clarity: There have been instances where the instructions and explanations provided during lectures and assignments have been unclear. This has made it challenging to grasp the course material.
  2. Inconsistent Feedback: I have noticed inconsistencies in grading and feedback on assignments, which has made it difficult to gauge my progress and areas for improvement.
  3. Limited Accessibility: It has been a challenge to reach [Professor’s Name] for additional support and clarification outside of class hours. Improved accessibility would greatly benefit students’ understanding of the subject matter.

I believe that addressing these concerns will enhance the learning experience for all students in the class. I kindly request your assistance in resolving these issues to ensure a more effective and supportive learning environment.

I appreciate your prompt attention to this matter and look forward to improvements in the course.

Thank you for your understanding.

Sincerely,

[Your Full Name]

Complaint Letters

Complaint Letter against Unfair Marking in Examination

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Sample Complaint Letter from Student against Unfair Marking in Examination. Students who work hard and burn midnight oil just to get good marks are often conscious of their marks and demand fairness in marking in the examination. Such formats are of great help to such students.

Complaint Letter against  Unfair Marking in Examination

To,
Higher Education Commission,
Islamabad, Islamic Republic of Pakistan.

Subject: Complaint letter from student against unfair marking in examination

Respected Sir,

With due respect and honour it is to state that I had got my exam result yesterday and I was shocked to see my Scholarship papers checked by your authorized teachers across Pakistan. I do not say about the rest, but it pinches me to
see that I and my friend wrote the same answer word by word (not cheated) but I was given less marks than him in the paper. The only reason was that he wrote in neat writing and my writing was not too good but it was eligible. I demand fairness
from your teachers as no marks were allocated for good writing in the examination.

Kindly see to this matter as it will suffice me. I had attached all the necessary detail with this letter. Thank you.

Yours Truly,
Mr. Zeeshan Haider,
13th January, 2021

Complaint Letter against Wrong Paper Checking in Examination

To,
The Principal,
Islamia High School for Boys,
Islamabad, Islamic Republic of Pakistan.

Subject: Complaint letter from student against Wrong Paper checking in examination

Respected Sir,

With due respect and honour it is to state that I am Usman Raheem and studying in FCS-1 under Federal Board. I had got my term result yesterday and I was shocked to see my marks in the papers. I completely understand that our respected teachers are also human being and to err is human, but teachers’ minor mistake can lead students’ future to eternal disaster. There are several correct spellings and sums of maths that are correct to my best of knowledge and it was checked by my teachers as well. The checking faculty carelessly checked the paper that results in low mark in my Term Exam. Kindly see to this matter as it will suffice me. I had attached all the necessary detail with this letter. Thank you.

Yours Truly,
Mr. Usman Raheem
13th January, 2021

Complaint Letter for Unfair Marking

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [School/College Name] [Address]

Subject: Complaint About Unfair Marking

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to express my concern and dissatisfaction regarding the recent grading of my [course/subject] examination paper, conducted on [exam date]. After a careful review of my examination paper, I believe that the marking was unfair, and I would like to request a reconsideration of my grade.

In my assessment, there were several aspects of my examination paper that were not accurately reflected in the final grade. I have identified the following discrepancies:

  • [Specify specific issues with marking, e.g., points that were not awarded, the answer key not being correctly applied, or misinterpretation of my responses]

I would like to request a review of my examination paper to address these concerns and to ensure that I receive a fair and accurate assessment. I understand that errors can occur, but it is important to rectify them promptly to maintain the integrity of the grading process.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] to discuss this further. I hope to receive a prompt response regarding the steps that will be taken to address my concerns.

Thank you for your understanding and assistance in this matter.

Sincerely,

[Your Name]

Sample Complaint Letter against Unfair Marking in Examination

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [School/College Name] [Address]

Subject: Complaint About Unfair Marking in [Course/Subject] Examination

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to express my deep concern and disappointment regarding the grading of my recent [Course/Subject] examination paper, which took place on [Exam Date]. After a thorough review of my examination paper, I have identified several instances of what I believe to be unfair marking and inconsistencies in the grading process.

I would like to bring the following discrepancies to your attention:

  • [Specify in detail the specific issues with the marking, e.g., points deducted without justification, questions misgraded, or the answer key not correctly applied]
  • [Provide specific examples and references to support your claim]

I believe that a fair and transparent examination process is essential to maintain the integrity of our academic institution. Therefore, I kindly request a thorough review and reevaluation of my examination paper to rectify these issues and ensure a just assessment of my performance.

I respectfully request that you initiate the process of reviewing my examination paper at your earliest convenience and communicate the steps that will be taken to address my concerns. I understand that errors can occasionally occur, and I am hopeful that this matter will be resolved promptly and fairly.

I appreciate your attention to this issue and look forward to your response. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any additional information or if there are any questions regarding my complaint.

Thank you for your assistance and understanding in addressing this concern.

Sincerely,

[Your Name]

Complaint Letters, Letter

Sample Complaint letter Format from Customer

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Sample Complaint letter of Customer due to bad attitude of the staff. Patience level is falling down day by day in the professional life. Sometimes, staff of certain companies misbehaves with their customers and the latter got annoyed and file a complaint against him or her. Such letters are for the people who wanted to do complaint against the staff.

Sample Complaint letter Format from Customer

To,
The Operational manager,
Hexagonal Banking System,
New Delhi, India.

Subject: Complaint of Customer due to Bad Attitude of the Staff

Respected Sir,

With due respect, it is to humbly state that I am your customer from the past many years and found no issue in this branch of the bank, but now the new staff got easily irritated and expert in giving indirect answers. I don’t know whether they are lacking in professional training or they are intrinsic! I Take it as an advice, counsel your team or you will have to pay a heavy cost in future to come. Regards

Yours Truly,
Mr. Sehgul Sandeep
24 th September,2016

 

Format 2:

Sample Complaint letter format of Customer due to delay in supply and low quality material bad attitude: Earning money is getting phobic and people use fair and unfair means to get it. This letter is for the people who wanted to do complaint against the corrupted companies.

Sample Complaint letter from Customer due to Low Quality Material

To,
The Contract manager,
Prime Concrete Company,
New Delhi, India.

Subject: Complaint of Customer due to low quality material and delay in supply

Respected Sir,

With due attire and concern, it is to state that I am a builder by profession and honest in spirit. I had demanded two trucks of cement from your company the previous month. The demand was fulfilled yesterday after the delay of fifteen days! I was relaxed that at least my material came, but it was disgusting to see the lowest quality of cement packed in the trucks! Nobody can be fool me on the account of originality and purity of the products as I am the master in my construction business! I am sending you the trucks back and demand a new and pure delivery within a week otherwise will see you all in the court!

Regards,
Mr. Sandeep ahoja,
24 th September,2016

Complaint Letters, Letter

Complaint Letter Format to Landlord

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Sample Complaint Letter Format of noise to Landlord. Noise pollution is the most widely spread and discussed issue of nowadays. The pollution causes hearing impairment in the adults as well in the babies which is ominously elevating with the passage of time. It creates disturbance and especially the noise of factories.This format can be used by people who wanted to wage a complaint against noise to landlords.

Sample Complaint Letter Format to Landlord

To,
The Chairperson,
Angelic Rice Factory,
Buffalo, England.

Subject: Complaint Letter of noise to Landlord

Reverent Signor,

It depresses me to write this piece of writing to you but I found the courage of writing this after trying to compromise to my utmost strength. Let me introduce myself that my name is George John and I live in the vicinity of your rice factory.

My home is very nigh to your factory area and is a blessing and a torture at the same time! Blessing in the sense that I can get the rice at cheap rates and torture in the case of noise that the mighty threshing machines creates in the process.

Sir, I am an old man and cannot tolerate the frequency of noise emitting from the said factory. I am not a wealthy person as well so that I can shift myself to some other place but you are a good man and resourceful as well. I want you to kindly do something with this immense and annoying noise and I am very much sure that you will find the solution to this problem very soon. Do not mind my words please but do take some measures to control it. Thank you.

Yours Truly,
Mr. George John
February 22, 2016

Complaint Letter Format to Landlord
Complaint Letter Format to Landlord

Complaint Letters

Complaint Letter of Bus Driver to Management

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Sample Complaint Letter Format of Bus Driver to Management. Complaints are commonly found everywhere whether it’s the home or the office environment. Students are usually deemed as highly energetic and their energies sometimes creates a lot of aches for the drivers to which they are the passengers. Such format can be used by drivers who wanted to file their complaint to the management.

Sample Complaint Letter of Bus Driver to Management

To,
The Principal,
Aryans Cathedral High School,
London, England.

Subject: Complaint Letter of Bus Driver to Management

Respected Sir,

With due respect it is to state that I am driver of School Bus no. 879 functioned for the route of West and North direction. I am here with a number of complaints against certain issues and wanted them to be in notice of yours as well. Following is the list of problems that I am currently facing:

? Late coming of students causing me problem of time
? Inapt service of the bus as is not on time!
? Placing student of opposite route under my charge
? Internal cleanliness of seats not up to the mark
? Inadequate fuel supply

Sir I am fed up from these situations that I am encountering on daily basis. Kindly see to all the situations and undo a great amount of burden from my head and shoulders. I hope a favourable action from your side and kindly expedite the process as early as possible. I will be much grateful for yours this kind step towards the betterment of my mental as well as physical health. Thank you.

Yours Truly,
Mr. James Michael
February 22, 2016

Complaint Letter of Bus Driver to Management
Complaint Letter of Bus Driver to Management

Complaint Letters, Letter

Complaint Letter to Hostel Caretaker

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Sample Complaint Letter Format to Hostel Caretaker. It is a common sight of individual differences at almost every place and this difference is not welcomed open heartedly everywhere. It arose conflicts and to some extend a fatal rivalry as well and especially in living clusters like hostels and to deal with personal issues complaints of different natures are written to caretakers. This format can be used by persons who wanted to change their room-mate.

Sample Complaint Letter to Hostel Caretaker

To,
The Caretaker,
Joint Clusters Hostel
Buffalo, United Kingdom.

Subject: Complaint Letter to Hostel Caretaker

Respected Sir,

I hope you are doing well and healthy in your current life. I am here with a complaint against my room-mate. Let me introduce him through his nature and the type of behavior he bore! Mr. Samuel is a well grown man of 38 years and is in habit of smoking and drinking strong vodka. He is drinking frequently and whenever he did drinking he creates annoyance in the room no doubt completely oblivion of the fact but the thing is it disturbed my sleep and is also against my nature to bear all this for no reason.

His routine and drug addiction can’t be changed so I wanted to change my room or his room with somebody else. Kindly comply with me and see into the situation on your own and if you approach the reality then be fair and just with me. My character certificates are attached here with this application for your kind review. I will be brimmed with gratification if you accept beseech in this regard.

Yours Truly,

Mr. Jacob Stardum
Resident of Hostel’s Room number 304
February 22, 2022

Sample Complaint Letter to Hostel Caretaker
Sample Complaint Letter to Hostel Caretaker

Complaint letter to Hostel Superintendent due to Bad Facilities

Dear Sir,

This is a complaint letter written to hostel superintendent due to limited facilities being provided in hostel. I have taken room here from the start of semester and now it is my third semester and I believe that no improvement has been done since then. We are four girls in one room and there are couple of things that are causing us problem from long time. I want to briefly discuss what’s bothering us. Firstly, there are confined amount of washrooms on each floor. Girls have to use other floor washrooms and sometime water problem in washrooms take up whole of our day. Hostel needs to build more washrooms on each floor. Air-condition doesn’t work well at all of our room. I strongly believe that if you take care of these little things then these problems wouldn’t occur in the first place. We will be thankful if action is taken as soon as possible. Thank you.

Yours Sincere,

——————

Complaint letter to Hostel Warden Regarding Food Quality

Respected Sir,

My reason of writing this complaint letter is to realize hostel administration that there are important things that needs to be cared. I have noticed twice that hostel menu is not up to date and also are not taking care hygienic levels. Food of hostel is full of bees sometimes. I ate stale breakfast from hostel, it was rotten that I had to vomit twice. I need to know that when the safe and healthy food would be given to us. Food is always so stale and we have no desire to eat that food. Please take some strict actions against them and correct their way of serving as well. Please make sure that this kind of food is not served to us in the future and they should not compromise on the quality of food and health of students living in the hostel. I will be really grateful to you if my letter is considered and action is taken upon it.

Thanking You in Anticipation.

Yours Sincerely,

Complaint Letter to Hostel Caretaker

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Hostel Caretaker’s Name]
[Hostel Name]
[Hostel Address]

Subject: Complaint Regarding [Specific Issue]

Dear [Hostel Caretaker’s Name],

I hope this letter finds you well. I am writing to bring to your attention a pressing issue that requires immediate resolution.

[Describe the issue concisely, including relevant details such as dates, locations, and any attempts you’ve made to resolve it.]

I understand that maintaining a hostel can be challenging, and I appreciate the work you do. However, this issue is affecting my [mention the specific impact, e.g., “peace of mind,” “health,” “safety”] and needs urgent attention.

I kindly request that you investigate and address this matter as soon as possible to ensure a comfortable and safe living environment for all residents. Your prompt response and action on this issue would be greatly appreciated.

Thank you for your understanding and cooperation.

Sincerely,

[Your Name]

Complaint Letter about Office Toilet

[Your Name]
[Your Position]
[Company Name]
[Company Address]

[Facility Management]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Complaint About Office Toilet Conditions

Dear Facility Management Team,

I am writing to express my concern about the current state of the office toilet facilities. The cleanliness and maintenance of the toilets have been consistently below acceptable standards, and this issue needs immediate attention.

The specific problems include [briefly list the issues, such as cleanliness, hygiene, or any other specific problems you’ve encountered]. These conditions are not only unpleasant but also impact our overall work environment.

Maintaining clean and well-kept toilet facilities is crucial for the health and well-being of employees. I kindly request that you take swift action to address these issues to ensure a more hygienic and comfortable environment for all staff members.

Thank you for your prompt attention to this matter. I hope to see improvements in the near future.

Sincerely,

[Your Name]