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memo

Sample Circular for School Holidays

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Notifications play a vital role in keeping students, parents, and guardians informed about important events, holidays, and activities within the school community. These notifications/memos serve as timely reminders, ensuring that everyone is aware of upcoming schedules, changes, and opportunities for engagement. Whether it’s announcing school holidays, exam schedules, or special events like picnics, these notifications help foster a sense of belonging and connection among all stakeholders. By providing clear and concise information, notifications facilitate effective communication and ensure that everyone can participate fully in the life of the school.

School Holiday Announcement Template

[School Logo/Header]

Dear Parents/Guardians,

We are pleased to announce the following school holiday schedule for [insert school name]:

  • [Holiday Name]: [Start Date] to [End Date]
  • [Holiday Name]: [Start Date] to [End Date]

During this time, classes will not be in session, allowing students and staff to enjoy a well-deserved break. Please note that [optional: any specific instructions or reminders here].

We wish all our students and their families a wonderful holiday filled with relaxation and memorable experiences. Classes will resume on [date]. Thank you for your continued support.

Warm regards,

[Principal’s Name]

[School Name]

School Holiday Reminder Template

[School Logo/Header]

Dear Parents/Guardians,

This is a friendly reminder that [Holiday Name] is quickly approaching. As such, there will be no classes held from [Start Date] to [End Date].

We encourage you to take this opportunity to spend quality time with your child(ren) and engage in activities that promote relaxation, exploration, and family bonding.

Please remember to plan accordingly for any necessary arrangements during the holiday period. Regular classes will resume promptly on [Date].

Wishing you and your family a joyful and rejuvenating break.

Warm regards,

[Principal’s Name]

[School Name]

School Holiday Notification Sample

[School Logo/Header]

Dear Parents/Guardians,

We are delighted to inform you that [School Name] will be observing [Holiday Name], bringing forth a well-deserved break for our students and staff. Please take note of the following details:

  • Holiday Name: [Start Date] to [End Date]

During this period, classes will not be in session, allowing everyone to recharge and enjoy some leisure time. We encourage you to make the most of this break by engaging in enriching activities with your child(ren) and fostering family connections.

We kindly ask that you plan accordingly for any necessary arrangements during the holiday period. Regular classes will resume on [Date], refreshed and ready to continue our academic journey.

Thank you for your continued support and cooperation.

Warm regards,

[Principal’s Name]

[School Name]

Welcome Back School Holiday Greetings

[School Logo/Header]

Welcome Back!

Dear Students, Parents, and Guardians,

We hope this message finds you well and refreshed after a wonderful [Holiday Name]. As we return to school, we extend our warmest greetings to each and every one of you.

The holiday break provided a valuable opportunity for rest, rejuvenation, and family bonding. We trust that you return with renewed energy, ready to embark on another exciting chapter of learning and growth.

Our dedicated team of educators is thrilled to welcome you back to [School Name]. We have many exciting activities, lessons, and events planned for the upcoming term, aimed at providing enriching experiences and fostering academic excellence.

As we commence this new phase together, let us continue to support and inspire one another to reach new heights of achievement. Together, we can make this term a memorable and successful one.

Welcome back, and let’s make it a fantastic term ahead!

Warm regards,

[Principal’s Name]

[School Name]

Eid Holidays School Notification to Parents

[School Logo/Header]

Dear Parents/Guardians,

Eid al-Fitr, the festival marking the end of Ramadan, is fast approaching. In observance of this joyous occasion, we would like to inform you of the school holiday schedule:

  • Eid al-Fitr Holiday: [Start Date] to [End Date]

During this time, classes will be suspended to allow our students and staff the opportunity to celebrate with their families and communities. We encourage you to embrace this special time together, fostering bonds of love, gratitude, and compassion.

As we celebrate Eid al-Fitr, may it bring abundant blessings, happiness, and prosperity to your homes. We look forward to welcoming our students back to school after the holiday, refreshed and renewed.

Thank you for your understanding and cooperation.

Warm regards,

[Principal’s Name]

[School Name]

Exams Holidays Notification to Students

[School Logo/Header]

Important Notice: Exam Holiday Schedule

Dear Students,

As we approach the end of the academic term, we would like to provide you with information regarding the upcoming exam holiday schedule:

  • Preparatory Study Leave: [Start Date] to [End Date]
  • Exam Period: [Start Date] to [End Date]

During the preparatory study leave, you are encouraged to use your time wisely to review your course materials, clarify any doubts, and prepare thoroughly for your upcoming exams. This time is crucial for consolidating your knowledge and ensuring your success.

The exam period will commence immediately following the preparatory study leave. Please be sure to arrive punctually for each exam and adhere to all exam regulations provided by your teachers and school administration.

We understand that this period can be challenging, but remember that your hard work and dedication will yield great rewards. Stay focused, maintain a healthy balance between study and relaxation, and approach each exam with confidence.

Wishing you all the best in your preparations. You’ve got this!

Warm regards,

[Principal’s Name]

[School Name]

Summer Break Notification by School

[School Logo/Header]

Exciting Announcement: Summer Break!

Dear Students, Parents, and Guardians,

As the end of the academic year approaches, we are thrilled to announce the much-anticipated summer break! This is a time for relaxation, exploration, and making cherished memories with family and friends.

  • Summer Break: [Start Date] to [End Date]

During this extended break, there will be no classes held at [School Name]. We encourage all students to take advantage of this time to recharge, pursue personal interests, and embark on new adventures.

Whether you’re planning a family vacation, participating in summer camps, or simply enjoying some downtime at home, we hope you make the most of this opportunity to rejuvenate and refresh.

As we bid farewell to another successful academic year, we express our heartfelt gratitude to our students, parents, and staff for their dedication and hard work. Together, we have achieved remarkable milestones and created lasting memories.

We look forward to welcoming you back for the start of the new academic year, reenergized and ready for another year of growth and learning.

Wishing you all a safe, enjoyable, and unforgettable summer break!

Warm regards,

[Principal’s Name]

[School Name]

Winter Break Notification By School

[School Logo/Header]

Exciting News: Winter Break Ahead!

Dear Students, Parents, and Guardians,

As the days grow shorter and the air becomes crisper, we’re delighted to announce the upcoming winter break! It’s a time to embrace the holiday spirit, spend quality time with loved ones, and create cherished memories.

  • Winter Break: [Start Date] to [End Date]

During this festive season, [School Name] will be closed, offering students and staff a well-deserved opportunity to unwind and recharge for the new year ahead.

Whether you’re planning to cozy up by the fireplace with a good book, embark on a snowy adventure, or gather with family and friends to celebrate the holidays, we encourage you to make the most of this special time.

As we reflect on the past year’s achievements and look forward to the promise of the year ahead, we extend our deepest gratitude to our students, parents, and staff for their unwavering support and dedication.

We eagerly anticipate welcoming everyone back for an exciting and successful new term. Until then, may your winter break be filled with joy, laughter, and warmth.

Warmest wishes for a happy holiday season and a prosperous new year!

Warm regards,

[Principal’s Name]

[School Name]

Picnic Holiday Notification

[School Logo/Header]

Exciting Announcement: School Picnic Day!

Dear Students, Parents, and Guardians,

We are thrilled to inform you of an upcoming event that promises to be both fun-filled and educational: the [School Name] Picnic Day!

  • Date: [Picnic Date]
  • Location: [Picnic Location]
  • Time: [Picnic Time]

Our annual school picnic is a fantastic opportunity for students, teachers, and families to come together in a relaxed and enjoyable setting. It’s a day filled with outdoor games, activities, and delicious food, providing everyone with a chance to unwind and create lasting memories.

We encourage all students to participate in this exciting event and to bring along their enthusiasm, energy, and spirit of camaraderie. Please ensure that your child comes prepared with appropriate clothing, sunscreen, and any necessary picnic essentials.

Parents and guardians are warmly invited to join us for the picnic festivities. It’s a fantastic opportunity to connect with other members of the school community and to share in the joy of watching our children thrive outside of the classroom.

We’re looking forward to a day of laughter, friendship, and adventure at the [School Name] Picnic Day. Let’s make it an unforgettable experience for everyone involved!

If you have any questions or require further information, please don’t hesitate to contact the school office.

Warm regards,

[Principal’s Name]

[School Name]

Announcement Letters, memo

Leave Email Formats Due to Winter Storm

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The provided formats offer concise and informative communication templates for announcing the closure of a school /office due to a severe winter storm. Each format emphasizes the prioritization of safety for students, staff, and the school community, citing the hazardous weather conditions as the reason for the closure. They express regret for any inconvenience caused while providing reassurance of ongoing monitoring and updates regarding the school’s reopening. Additionally, they encourage students to engage in remote learning activities and stay indoors to ensure their well-being during inclement weather.

Subject: Important Notice: Office Closure Due to Winter Storm

Dear [Recipient],

Due to the severe winter storm currently affecting our area, we regret to inform you that our office will be closed until further notice. The safety and well-being of our employees are our top priority, and we want to ensure that everyone remains safe during this challenging weather event.

We understand that this closure may cause inconvenience, but please rest assured that we are taking necessary precautions to resume normal operations as soon as it is safe to do so. In the meantime, our team will be working remotely to address any urgent matters to the best of our ability.

We appreciate your understanding and cooperation during this time. Please stay safe and warm, and we will keep you updated on any further developments.

Best regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Office Closure Announcement Due to Inclement Weather

Dear [Recipient],

As a result of the ongoing winter storm, we have made the decision to close our office temporarily for the safety of our employees and clients. The deteriorating weather conditions pose significant risks, and it is essential for us to prioritize the well-being of everyone associated with our organization.

All scheduled meetings, appointments, and events will be rescheduled at the earliest convenience once the weather improves, and it is safe to resume normal operations. In the meantime, our team will be accessible via email and phone to address any urgent matters or concerns that may arise.

We apologize for any inconvenience this may cause and appreciate your understanding during this challenging time. Please stay tuned for updates regarding our office reopening.

Warm regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Urgent Notice: Office Closure Due to Severe Weather Conditions

Dear [Recipient],

In light of the severe winter storm impacting our area, we have decided to close our office until further notice to ensure the safety and well-being of our employees and clients. The safety hazards associated with traveling in such conditions are significant, and we believe it is in the best interest of everyone to remain off the roads and indoors.

During this closure, our team will be working remotely to maintain essential operations and provide support as needed. We understand the importance of addressing urgent matters promptly, and we are committed to minimizing any disruptions to our services to the best of our ability.

We appreciate your cooperation and understanding during this challenging time. Please don’t hesitate to reach out to us via email or phone for assistance or inquiries.

Stay safe and warm,

[Your Name]

[Your Position]

[Your Company/Organization]

 [Contact Information]

Subject: Office Closure Notification Due to Winter Storm

Dear [Recipient],

Due to the severe winter weather conditions currently affecting our area, we have decided to close our office until further notice to ensure the safety and well-being of our employees, clients, and visitors.

The decision to close our office was made after careful consideration of the potential risks associated with traveling in hazardous conditions. We believe it is imperative to prioritize the safety of our team members and prevent any unnecessary exposure to danger.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients to the best of our ability. We understand that this situation may cause inconvenience, and we appreciate your patience and understanding.

Please stay tuned for updates regarding our office reopening. In the meantime, if you have any urgent matters or concerns, feel free to contact us via email or phone.

Thank you for your cooperation,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Office Closure Due to Inclement Weather Conditions

Dear [Recipient],

As a result of the severe winter storm currently impacting our region, we have made the decision to close our office until further notice to ensure the safety of our employees and clients.

The safety and well-being of our team members are of utmost importance to us, and we believe it is necessary to take proactive measures to minimize any potential risks associated with traveling in hazardous weather conditions.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients. We understand the importance of addressing urgent matters promptly, and we are committed to doing everything possible to minimize disruptions to our services.

We appreciate your understanding and cooperation during this challenging time. Please stay safe and warm, and feel free to reach out to us via email or phone for assistance or inquiries.

Best regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Important Notice: Temporary Office Closure Due to Winter Storm

Dear [Recipient],

In light of the severe winter storm currently affecting our area, we have decided to temporarily close our office to ensure the safety and well-being of our employees.

The safety of our team members is our top priority, and we believe it is essential to take proactive measures to mitigate any potential risks associated with traveling in hazardous weather conditions.

During this closure, our team will be working remotely to ensure that essential operations continue with minimal disruption. We understand the importance of addressing urgent matters promptly, and we are committed to providing continued support to our clients to the best of our ability.

We appreciate your understanding and cooperation during this time. Please stay safe and warm, and don’t hesitate to contact us via email or phone if you have any questions or concerns.

Warm regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Office Closure Announcement: Winter Storm

Dear [Recipient],

Due to the severe winter storm currently impacting our area, we have made the decision to close our office until further notice to ensure the safety of our employees and clients.

The deteriorating weather conditions pose significant risks to travel, and we believe it is in the best interest of everyone associated with our organization to remain off the roads and indoors until the storm passes.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients. We understand the importance of addressing urgent matters promptly, and we are committed to minimizing any disruptions to our services.

We appreciate your understanding and cooperation during this challenging time. Please stay safe and warm, and feel free to reach out to us via email or phone if you need assistance or have any questions.

Best regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Urgent Notice: Office Closure Due to Severe Weather

Dear [Recipient],

In response to the severe winter storm currently affecting our region, we have decided to close our office until further notice to ensure the safety and well-being of our employees.

The safety of our team members is our top priority, and we believe it is essential to take proactive measures to minimize any potential risks associated with traveling in hazardous weather conditions.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients. We understand the importance of addressing urgent matters promptly, and we are committed to ensuring minimal disruption to our services.

We appreciate your understanding and cooperation during this challenging time. Please stay safe and warm, and don’t hesitate to contact us via email or phone if you need assistance or have any questions.

Warm regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: School Closure Announcement: Winter Storm

Subject: Urgent Notice: School Closure Due to Severe Winter Weather

Dear Parents/Guardians,

Due to the severe winter storm forecasted to affect our area, we have made the decision to close [School Name] for the safety of our students and staff. The safety and well-being of our school community are our top priorities, and we believe it is necessary to take proactive measures to ensure everyone’s safety.

All classes and activities scheduled for [Date] are canceled, and the school will remain closed until further notice. We understand the inconvenience this may cause, but the hazardous weather conditions make it unsafe for travel and outdoor activities.

We will continue to monitor the situation closely and provide updates regarding the reopening of the school. In the meantime, we encourage students to stay safe indoors and engage in remote learning activities provided by their teachers.

Thank you for your understanding and cooperation during this challenging time. If you have any questions or concerns, please don’t hesitate to contact us.

Stay safe and warm,

[Principal’s Name]

[Principal’s Position]

[School Name]

 [Contact Information]

Subject: Important Announcement: School Closure Due to Winter Storm

Dear [School Community],

In anticipation of the severe winter storm expected to impact our area, we have decided to close [School Name] on [Date] to ensure the safety of our students and staff. The safety and well-being of our school community are of utmost importance, and we believe it is necessary to take precautionary measures to protect everyone from hazardous weather conditions.

All classes, events, and extracurricular activities scheduled for [Date] are canceled. We urge students and staff to stay indoors and avoid unnecessary travel until the weather improves.

We will continue to monitor the situation closely and provide updates regarding the reopening of the school. In the meantime, we encourage students to utilize online resources and assignments provided by their teachers to continue their learning remotely.

Thank you for your understanding and cooperation during this time. Please stay safe and warm, and don’t hesitate to reach out if you have any questions or concerns.

Sincerely,

[Principal’s Name]

[Principal’s Position]

[School Name]

[Contact Information]

Subject: School Closure Notice: Winter Storm Alert

Dear Parents/Guardians,

In light of the severe winter storm forecasted for our area, we have made the decision to close [School Name] on [Date]. The safety and well-being of our students and staff are our top priorities, and we believe it is in the best interest of everyone to remain safe indoors during this time.

All classes and school-related activities scheduled for [Date] are canceled. We understand the impact this may have on our students’ learning and schedules, but the hazardous weather conditions make it unsafe for travel and outdoor activities.

We will continue to monitor the weather closely and provide updates regarding the reopening of the school. In the meantime, we encourage students to take this opportunity to engage in indoor activities and complete any assigned remote learning tasks provided by their teachers.

Thank you for your cooperation and understanding. If you have any questions or concerns, please feel free to contact us.

Stay safe and warm,

[Principal’s Name]

[Principal’s Position]

[School Name]

[Contact Information]

Letter, memo

Policy Change Letter to Employees About New or Change in Policy

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[Your Company Logo]

[Today’s Date]

Dear [Employee’s Name],

Subject: New Policy Implementation/Change in Policy

We hope this letter finds you well. We are writing to inform you about an important update that will be affecting our workplace and operations. As part of our ongoing commitment to improving our company culture and ensuring a productive and harmonious environment for all employees, we are implementing a new policy or making changes to an existing policy, effective from [implementation date].

[Provide a brief and clear description of the new policy or the changes being made. Explain the reasons behind the change, and how it aligns with the company’s values and objectives. Use simple and straightforward language, avoiding jargon as much as possible.]

We understand that policy changes can bring questions and concerns. To address any inquiries or doubts you may have, we will be holding a mandatory meeting on [meeting date]. During this session, [HR representative/Manager’s name] will thoroughly explain the new policy and its implications. We encourage you to attend this meeting to gain a comprehensive understanding of the changes and their impact on your role within the company.

For those who are unable to attend the meeting, we will be distributing a detailed document summarizing the key points of the policy change. Additionally, our HR department will be available to answer any individual questions or clarifications you may need.

We value your feedback and input, and we welcome any suggestions or ideas you might have related to this policy change. Please feel free to reach out to [HR representative/Manager’s name] directly or send an email to [HR email address].

We believe that this policy change will lead to a more positive and productive work environment and will contribute to the overall success of the company. Your cooperation and adherence to this new policy are vital for its successful implementation.

Thank you for your understanding and cooperation during this transition. We are confident that together, we can make this change a smooth and successful one.

Best regards,

[Your Name]

[Your Title/Position]

[Company Name]

 [Contact Information: Phone and Email]

Easy Sample Letter: Change in Policy

(Company name)
(Apartment or unit number, street address)
(State, ZIP code)
Date: ________ (date on which the letter was drafted)

(Recipient’s full name)
(Apartment or unit number, street address)
(State, ZIP code)

Subject: New policy/policy change notification

Dear Employee,

We wish to announce some changes that have been made to our company policies. OR
We wish to announce a new policy, effective from (mention the date from when the policy shall be effective). The changes are listed below: OR The new policy states that:

(Mention the required details in brief)

We hope that all the changes shall be adhered to by every employee, and everyone will help make the new system successful. We apologize for any inconvenience.

Thank you for your continued support.

Sincerely,

(Your name)
(Your designation in the company)

Sample Letter to Employees About Change in Policy

A policy change letter is written and sent to the employees for several reasons. Typically, it is addressed to all the employees, and the rules are drafted for general adherence. Find below a sample memo to employees about changes in company policies:

Sample #1

Human Resources Department

Date: 5th January 2023

To,
Mr. Henery  Zulchini

Subject: Introduction of a new policy regarding late reporting to work

Dear Employees,

It has come to our attention that many employees are misusing the buffer of 15 minutes given to them for reporting to work. From the beginning of this company, we have been granting a time period of 15 minutes, that is from 10 am to 10.15 am, as buffer time for employees to report. However, almost all the employees are entering the office past 10.15 am. Hence, we are adding a new employee policy, wherein for every two days of late reporting, there will be one day’s pay deducted. This policy is effective from today.

To date, we never had any policy regarding latecomers. But, this introduction has become the need of the hour as in recent months our productivity has been severely affected. We believe that the introduction of this new policy will enable us to maintain internal discipline – helping us to increase our client ship. It will also enable us to retain more employees and provide good incentives.

Looking forward to getting the cooperation of all the employees to make Sunshine Media a better workplace.

Warm Regards,

Head of Human Resources

Easy Sample #2


Date: 29th  August 2023

UAE, Dubai

Subject: Changes in the medical examination requirements

Dear Employees,

This letter is in regard to the annual medical examination that is mandatory for all permanent employees. The management has decided to make some changes to this policy to ensure that all employees’ health and well-being are monitored and protected at all times. The changes are:

  • The medical examination is now required bi-annually.
  • Employees working on a probation basis are also required to undergo a medical examination.
  • A physician appointed by the Company shall conduct the examination. (Previously, the employees got it done by a physician of their choice.)

The above changes are to be implemented from 1st January 2023. The details to be uploaded should be done prior to this date.

We would like to thank you for your dedication and continuous cooperation.

Sincerely,
Ruis Parkel
Admin & Operations

Policy Change Email Sample

From: john&gmail.com
To: Karren@email.com

Subject Line: Introduction of Transport Services for Early Morning Employees

Dear Employee,

As we already know that there are Van/bus services available for employees whose shift timings end after 9 pm. After careful consideration, we have decided to introduce the same services for employees whose login time is before 9 am. This new policy is for all those employees who need to report early and face trouble commuting during early morning hours. Effective Monday, 11th January, all employees who have an early morning shift can avail of the cab services for pickup.

Such employees are requested to submit their details to —–from the HR department by replying to this mail and copying ——————–.

We hope this policy will help employees reach the office on time, without any hassles.
Thank you for your services.

Regards,


Jollen Smith
HR Department

memo

Memo Assigning a New Officer In-Charge

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This memorandum is directed to our floor Manager and team leader so he can take the job of new officer for time being or temporarily.

Memo Assigning a New Officer In-Charge

Dear Staff,

It is written to highlight an important issue. As you are well familiar with the situation we had after fire at our Texas branch, things are shambles for management right now. We have to arrange all the supplies and resources for the re-functioning of Texas branch but we are emphasizing on first getting the employees back to work in small office. As you know about this predicament, we have decided to make you a new officer in charge for the small occupied office in Texas. Your performance on the duty is up to mark and your projects completion is as pure as the driven snow. You’re unblemished and flawless work has made us appoint you as in charge of new office in Texas. I would like to discuss more about this with you in person. Please come to my office, whenever you are free.

Regards,

————–


Memorandum Example Assigning a New Officer-In-Charge

Respected Team Members,

This memorandum is written to inform you about a complicated situation. Our office in Ontario has lost its Finance Manager due to his resignation. His medical condition was not quite good so he had to leave the office on last minute resignation. As this uncalled situation was unpredictable so we have to make some intrepid choice right now. We urgently need a finance manager in Ontario and for that, we request you to take this position for an interim term of two months. Your experience in finance department has given us surety that you can handle this job well until we find right candidate for this job permanently. We want to discuss more of the details with you before you consider this request. I want to discuss some important parameters of this job with you. I would like to give you written memorandum to give you full authorization
his job temporarily.

Warm Regards,

———–

memo

Memo to Implement Company Rules for Internet Usage

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These sample memorandum are written for office workers by high authorities of the company. Company has written this memo to implement new rules for internet usage.

Memo to Implement Company Rules for Internet Usage

Admin Staff Members,

This memorandum is written to inform all the employees about new rules of Company regarding Internet usage in the facility. In the company, we provide free access to internet to the employees because of engaging more productivity and using it for work-related activities. Recently, some activities are taken into account of employees which is strictly prohibited in the premises of the company. We have provided this facility so the company data is save in secret folders just accessible to the management and administration but some people have tried to break these certain laws. We are going to take action against those employees and also going to revise and renew the internet usage policy in company. Only confidential data of company is going to be accessible on the free internet. There should be confined use of internet and no social media usage is allowed.

HR Head

Employee Internet Usage Policy Memorandum

Staff Members,

As this information has come into our knowledge that employees are very un-professional while using internet in the company and most of them are trafficking the internet by opening certain malicious browsers on the web of company computers. Please read the attached file, in which it is mentioned that usage of internet is limited and employees are not allowed to open any un-official browser on the company computer. Internet is valuable business tool which we intend to be limited just to the business work. We have decided that we are going to put some restricted sites on your web which are your job related so only that will function in your computer set. Internet will only be accessible when reasonable professional work needs are identified. We will scan each employee’s work responsibilities and questions would be asked if unrelated browsers has opened in his computer set during work hours.

Human Resource Department

memo

Memo to Establish Cell Phone Policy

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This memorandum is for the company to establish new cell phone policy and it is applicable to all employees of the office to practice less use of cell phone.

Memo to Establish Cell Phone Policy

Dear Employees,

This memorandum is for the company to establish new cell phone policy and it is applicable to all employees of the office to practice less use of cell phone.We wish to inform you about some changes in the functioning policies of the company. This fundamental change has been made on the record of employee’s behaviour in the company. It has been decided that cellular devices use is only confined to workplace breaks. Cell phones are not allowed to be use in the company at working hours. Nobody is allowed to make any videos in the company facility or to take pictures in the premises of the company. If any of the employees are found to be crossing the policy, strict action would be taken against them. There should be professional behaviour adaptation at work, messaging between the calls with clients are not allowed. Employees who are found not to abide the cell phone of the company, could have a termination too. These new guidelines are also attached in the word document with this memorandum. If you have any question, please see me in my office.

Truly,

—————-

Memorandum to Establish Cell Phone Policy

All Team Members,

It has come to my attention that many of employees in the office are not completing their work targets instead they are wasting their time on cellular devices. This memo is reminder for you about your work targets and mandatory completion of work hours. On taking note of employee’s leisure attitude, we have decided to establish new cell phone policy. Company has decided to emit employees of using the cell phone in the company facility at all. It includes no use of social media, messaging, games, taking calls or capturing videos and pictures in the office premises. In the order of emergency, there would be allowed to take an incoming call on the time of work hours and that should also be justified by the employee to the administration team. Please understand that we want to establish the environment in which company touches the new heights of success by achieving work targets.

Regards,

—————–

memo

Sample Memo to Implement the Shifting Policy

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This memorandum is by office administration to aware employees about new rules of shifting turnovers.

Sample Memo to Implement the Shifting Policy

Respected All Admin Staff,

This memorandum is meant to inform everyone about new shifting policy. This office employee has always obeyed all the rules and regulation and we expected this attitude to be same throughout the time. It seems to have that some of the employees are having hard time with shifting turnovers. Many employees have approached me regarding their shifting problem. Due to the fact, I have taken this query to the management and they have come to the conclusion to
change the shifting policy. It is to inform you that there will be only swaps allowed with your fellow employee and that also, with the management approval. I have attached full form with detail of new shifting policy. If you face any problem in comprehending the new policy, feel free to approach me. I will be happy to help you. Please study the new policy thoroughly and implement it immediately.

Regards,

——————-

Sample Memorandum to Implement the Shifting Policy

Dear Employees,

I am writing this memorandum on behalf of management and administration of office to inform you all about new shifting policy that has been added in office regulations policy. New protocol
has been made by taking into consideration of all the problems, employees were facing about their shifting turnovers. Previous policy is completely stranded because of some member’s disagreement on the policy. We hope that you all go by the rules and follow the new shifting policy rigorously. We have made all the changes in the policy. This new procedure implementation is appointed from tomorrow and people who wants to have shift turnovers can follow the policy. The file is attached with this memorandum. I hope that now this functioning policy would not be inconvenient for anybody. I am looking forward to everyone’s cooperation on this matter. If any of you have query regarding this new policy, please come to my office.

Sincerely,

—————–

memo

Sample Memo to Tighten Security

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This memorandum is intended for people working in office and management team. It is written by management of the office to impose strict laws and security.

Sample Memo to Tighten Security

To,

The Manager Admin,

There has been fuss in the office lately about stealing and accusing. There has been two or more incidents recorded in which someone has left their belonging and it got stolen from there. This is important for the management of the office to take strict actions against the people who are stealing things. We don’t want to accuse anyone of theft so there is only one possibility that management needs to tighten the security so issues like this won’t happen again. I also encourage employees to take care of their belongings and act more vigilantly around the office.
We have never faced such scenarios in the office before. We want everyone to take care of their electronic devices and do not leave their important stuff on the table. I hope that everybody compliance in this matter.

Regards,

HR Department

Security Memo Example

Dear Employees,

This memo is being directed to the employees of the office. I am writing this to inform you all that there has been uncanny incidents occurring around the company. Employees are complaining of their stolen belongings. Management of company has also reached out and complained about the negligent behavior of employees around the office on their stuff. It has been seen that all of you leave your stuff unattended and then it gets stolen. As you know that this company is not one side data based, it has connections so flow of people all day is usual.
There could be many people who could be involved in stealing stuff and even stealing some valuable information regarding companies’ strategies. So, it is advised to all of you o be vigilant about your laptops and electronic devices. Please refrain of leaving anything important on your desk all openly. I am looking forward to everyone’s compliances on this matter.

Warm Regards,

Security Adviser

memo

Circular of Leave without Intimation

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Sample letter format of a circular of leave without intimation. Circulars are meant to remind or give me news to be followed in the near future or it is given to warn the persons for their certain actions. These easy formats are regarding the taking of leaves without intimation.

Circular of Leave without Intimation

Greetings! How are you? We hope and pray the goodness for you in your lives. We are one and together we run the system as our company’s motto brags! We are caring and believe in the weaknesses or the emergencies of our workers which they face in their respective lives but it is to intimate that no further leave will be entertained if got without prior intimation to the governing body. If the same act is repeated in future please think of yourself as not a part of this system!

Best Regards.

Office Note Regarding Office Leave without Informing by HR

Dear Employee,

This is not a good sight to see that employees taking the intensity of work at office, lightly. We have observed that you are not coming to office from two days without giving any prior notification of your leaves. We here at company, believe in the employees who commit to their challenging work with all honesty and never take surprising leaves without notifying the office management. This is considered extremely un-professional and childish and does not comply with rules of company. This office has some rules to obey and some disciplines to maintain so the environment is not distorted by any means. In any case of emergency as per the policy of company, employee need to inform other day of being absent and if employee doesn’t coordinate or go by company rules then separation with company is the sole situation we find better. Warning letter will be issued to you, if same behavior seen again.

Robert john

HR Head

Circular of Leave without Intimation for Teachers

Miss——————

Good day! We hope you all will be satisfied in your lives and departing the true essence of knowledge in its true spirit. Teachers are the backbone of all educational institutions and we are mindful of their hectic routine and mental pressure. Granting and taking of leaves is a common activity and is valued everywhere, but without intimation to the high ups is not a good thing and will not be entertained in positivity in the near future. Your healthy compliance in this connection is required by the administrative staff. Thanks.

Circular of Leave without Intimation for Students

Greetings! How are you all? Young minds are fresh and receptive in their nature for their brains are like blank slates on which anything good or bad could be written or imprints upon. Teaching is a river which flows into sea and knows no reverse path so we recommend you not to take un-necessary leaves and especially without intimation to the teaching or administrative staff. We hope you will take care of this reminder in the future. Wishing you days filled with knowledge and wisdom to be imparted to you by your teachers!

Best Wishes,