Sample Warning letter for poor performance, If any employee or department members do not show good results or they are not doing all assigned tasks in organized form. The management will not tolerate and will issue a warning letter. Easy format of letter is given below for your convenience.
Warning Letter for Poor Performance Format
To,
The Deputy District Officer
Faisalabad.
Subject: Poor Performance of Department Staff
Please refer to the Regional Manager Faisalabad vide letter no. RM/FSD 79-83, dated 6-3-2015 with subject cited above, addressed to the respected project Director Programme Management unit PIPPI, Lahore and copy thereof endorsed to this office. Wherein, he has reported that your progress under PIPIP components is extremely poor and not accordingly the time bound action plan given by the worthy Director General.
The progress of component in your city is still zero in spite of the passage of nine precious months of this financial year, which is very embarrassing and miserable. It is an indicator of the fact that you and your field staff are not paying full attention toward this core component of the project.
You are therefore, directed to look into the matter personally and sensitize/boost-up your field staff and complete your assigned targets pf all components under PIPIP till 30-6-2015. In case of failure, you will be held personally responsible for all the consequences.
Regional Project Director
PIPIP,Lahore Region,Lahore
Dated Lahore, 28-3-2015
This is sample warning letter for teacher from school, If teacher does not show good result and parents also sent complaint letter for her then school management take decision against her and issue a warning letter for her poor performance/Bad Results/ or usage of phone in class. Format of warning letter for your convenience is given below.
Warning Letter Format for Teacher
Teacher Name: ___________ Date: _____________
Designation: _________________
Subject: Warning Letter to Teacher for Poor Performance
After notifying you thrice on the score of your performance and the behavioral conduct that do not befit to the norms and the customs of the institution, It has been observed that since your joining you are not performing up-to the level that been expected, resulting to put you in the list of poor performers the authority reserves the autonomy to warn you before rusticating you from the organization. Hope the action would not be repeated in future.
Favourable compliance is forth seeking on your behalf.
Regards,
Administrative Authority____________________
Dated: _______________
Teacher’s Signature: _________
Warning Letter Format for Teacher
Sample Warning Letter for Teacher on the basis Usage of Phone
To Whom It May Concern
For, Mr. Andrew Samuel The Daffodils School System.
Subject: Warning letter for teacher
Mr. Andrew Samuel!
You are a man of letter and your worth is not hidden from your own very eyes as well. In the appointment letter it was clearly written and then vowed by you that using of mobiles in not permitted in the class as it makes the whole class to suffer them in their academic career. Oral warnings and notifications were given to you many a time but you took them very casually which I not a positive sign.
Your carefree attitude compelled me to take strict and unpleasant action against you in the form of written warning. Do mind it seriously otherwise you will be removed from your duties or we will take away your mobile from you.
Regards, Amelia John September 10, 2015
Warning Letter for Teacher on the account of Bad Result
To Whom It May Concern
For, Ms. Martha Dole Way United King’s School System.
Subject: Warning letter for teacher
Mr. Martha Dole Way!
I, as the head of the school, demanded an answer from you on the basis of your poor result of the class. You were given a warning letter before as well on the same issue i.e. showing bad result. Whatever may be the reasons of this low show, point is why you did not take it into notice of your higher head bodies?
Cutting sorry figures after the result is of no use! Consider this notice the last one warning and after this you will be retired from your services. We are sorry for this rudeness but you evoked me to take this dire action against you.
Regards, Mr. Andrew Carton Principal. September 20, 2015
Sending warning via email are normal in the educational systems as it is the era of technology and paper system is out dated now. Warnings are not easy for both the giver and the begetter, but it is given when it becomes inevitable. Such format can help authorities in framing warning letter.
Warning Email for Teacher on the Account of Poor Result
To: Liza.mib@gmail.com
Subject: Warning letter for teacher
Mr. Mathew Earnest!
I am coordinator of the school, asking an answer from you on the basis of your poor result of the class. You were given a warning letter before as well on the same issue i.e. showing horrific result. Whatever may be the reasons of this low show, point is why you did not take it into notice of your higher head bodies? Cutting sorry figures after the result is of no use! Consider this notice the last one warning and after this you will be retired from your services. We are sorry for this insolence but you evoked me to take this grim action against you.
Regards,
Ms. Elizay Tom
Sample Warning Letter to Teacher for Poor Class Control
Date…
Teacher name…
Job Position…
Department Name…
Sub: Warning Letter for Poor Class Control
Dear (teacher name),
It is hereby brought into your notice that after considering your class control having a poor performance and giving you all the facilities that you require, I am giving you the last chance that I can. (Show your actual problem and situation). Kindly, keep that in mind that such irresponsible and unprofessional behavior will result in your discontinuation of the job for which I have to “FIRE” you.
Regards,
Your name…
Job designation…(Principal/Management),
Contact no. and Signature…
Warning Letter for Poor Class Control
Date…
Teacher name…
Job Position…
Department Name…
Sub: Warning Letter for Poor Class Control
Dear (Teacher Name),
The school management has noticed a few flaws in your teaching methodology that are proving to be fatal to the school reputation. As the delegation came in for their visit (Date) and visited your class, they came right to my doorstep for a complaint which is highly unacceptable. (Show your actual problem and situation).
The complaint came from your classroom telling me how much of wild and obnoxious behavior your students portrayed. This is the second time that I have received a complaint from your classroom and consider this letter a warning.
Being a teacher comes with a lot of responsibilities and among one of them is controlling the classroom you teach and maintain its decorum whilst focusing on the academics respectively and to my knowledge, you’re clearly unable to do that.
I suggest you to kindly reform your teaching methodology and gain complete control over your classroom. Moreover, I hope that I won’t receive any complaint of such magnitude from your end.
Best Regards,
Your name…
Job designation…(Principal/Management),
Contact no. and Signature…
Warning Letter To Teacher
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter of Warning to Teachers
Dear (Name of the Recipient),
We are writing this letter to you as a warning regarding your continuous poor class control (mention details) of our organization (mention the name and details). Your poor performance despite giving you all the facilities and facilities is affecting the learning progress of our organization.
Our other employees are also becoming demoralized. I previously told you about this problem in our meeting. But you did not change yourself. Therefore I am giving you this last chance to improve your teaching performance. We are sending you this letter to remind you that your appraisal will be down for this.
So we request you to try to change your attitude towards this problem and help us to improve further. Please remember that such unprofessional behavior can result in your bad reputation as a teacher.
We hope you will be able to enhance your teaching method in the future and help the organization to succeed.
Warning letter for employee sample, written to staff members in order to warn them officially for various reasons. Warning letter for coming late, for short attendance, for improper work and many more. Easy template of employee warning letter to be used.
Sample Employee Warning Letter
To, Human Resource Department, The Packaging Company, Lahore, Pakistan.
Subject: warning notice for employees
Respected Sir,
Please be informed that a warning is being issued to all employees and should be communicated to them as such in a memorandum by your office; no smoking is to be tolerated in the factory area during work hours.
It has recently been brought to our notice that an employee risked the life of others and the safety of the workplace by smoking close to a high voltage industrial unit. Had someone not intervened he would have jeopardized the safety of all and sundry. In the future if such an incident is found, reported or brought to our notice we shall strict action against the accused and may terminate his employment as well. There is no scope, nor has there ever been for such criminal negligence in our company. We sincerely hope a second warning will never be needed.
Yours Truly, Mr. Pasha Khan 3rd December, 2019.
Warning Letter Template
Mr. Mathew,
Please be informed that this letter serves as an official letter from the office. We are writing because of your irregularity seen in the office. Authority of the office held the meeting to monitor the performance of the employees and your performance has been very unsatisfactory. You have been comping late to office and not providing efficient work. Please show some interest and regularity or your job would be terminated by officials of the company. This is your first warning letter. Next time there would be no warning letter just termination letter would be sent to you. You can reply to the e-mail.
Designation:———————
Warning Letter For Employee (Late Comers)
Date: 12th June,2019
Mr. Philips, Accounts Officer, AVO Organization.
Subject: Warning Letter
Dear Philips,
This letter will serve as an official warning to you. You are unable to keep you attendance record up to mark. The limit of allocated leaves has exceeded. Your attendance is not sufficient and it definitely have influence on your work. The major reason with your attendance is arriving late to office.
I expect you to take necessary steps to correct the issues with you otherwise this would never be beared up and it may cause the management to take strict actions. It will damage your privilege and affect your job and allowances provided to you. Your official timings must be appropriate.
Please write down to the management soon in this regard. Your initiative would be a better choice for you.
In case of any queries, email at the address given below.
Mr. John Sims, Marketing Officer, AVO Organization.
Subject: Warning Letter
Dear John,
This letter is issued to you as a warning letter, it has been reported against you that you have misconducted with the lower staff members. You have also been negligent towards the specific duties assigned to you. This action of yours have showed carelessness and irresponsibility.
Management want you to write up about the reasons of your misconduct and give your explanation. If you will be unable to explain, then further strict actions would be taken, which may influence upon your job.
In case of any queries, e-mail at the address given below.
The letter will be an official warning to you. This is issued to you for the purpose of your poor performance. You are unable to keep your record maintained. The current report issued by you isn’t properly made. As well since the last month you have not done any of your tasks properly.
It is a huge issue and administration is about to take serious action upon it. You are expected to write the explanations of the problems mentioned above. Otherwise higher authorities will not bear up your poor performance and it might lead to your termination of job.
In case of any queries, email at the address given below.
This is to inform you that this letter will serve as official warning Letter to you. All the Donations and Cash amount from Donation Boxes should have to be submitted within a day. Any cash amount from collection should not be in department after one day. Otherwise Management is authoritative to take strict action. Be really careful for the next time.Cash deposit timings are in accounts department
In Morning: 9:00Am – 9.30Am In Evening: 3:00Pm – 3:30 Pm
Irresponsibility of Mr.Hafiz Khan (Sr. Structural Engineer) In Work
Message:
With reference to the above mentioned subject, kindly be informed that it has been observed that Mr.Hafiz Khan (Senior Structural Engineer) is not following the proper procedure to handle the projects and to reply to the client for their emails.
It is kindly requested you to take the necessary action as per the company rules and regulations and in accordance to issue him the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.
Your utmost cooperation for this matter is highly appreciated.
Thanks & Regards,
Eng’r. Shadi Hassan Eng’r. Rehan Bajwa Projects Director Head of Civil & Structural Department
Warning Letter for Employee sample
[Your Company Letterhead, if available] [Today’s Date]
[Employee’s Full Name] [Employee’s Address]
Subject: Warning Letter
Dear [Employee’s Name],
I am writing to inform you that your recent conduct and performance have raised serious concerns. This letter serves as an official warning and outlines the issues that need to be addressed immediately.
[State the specific behavior or performance issues, along with relevant dates and examples. Be clear and objective in your description.]
We take this matter seriously and expect a prompt and significant improvement in your behavior and performance. Failure to do so may result in further disciplinary actions, up to and including termination.
To facilitate your improvement, we recommend the following actions:
[List specific actions or changes required]
[List additional actions, if necessary]
Please be aware that your actions and performance will be closely monitored, and we will conduct regular reviews to assess your progress.
This warning letter is not meant to be punitive but to ensure that you are aware of the issues and are provided with an opportunity to rectify them. We are committed to assisting you in achieving the required standards of conduct and performance.
If you have any questions or require clarification on any of the points mentioned in this letter, please do not hesitate to contact [HR Manager’s Name] or your immediate supervisor.
We strongly urge you to take this warning seriously and make immediate efforts to rectify the issues outlined. We believe in your potential to meet our expectations and contribute positively to our organization.
[Your Company Letterhead, if available] [Today’s Date]
[Employee’s Full Name] [Employee’s Address]
Subject: Workplace Harassment Warning Letter
Dear [Employee’s Name],
I am writing to address a serious matter involving allegations of workplace harassment. We have received a complaint against you, which we have thoroughly investigated. The findings are deeply concerning.
[Provide a brief, factual summary of the harassment allegations without violating confidentiality.]
We take allegations of workplace harassment very seriously, and such behavior is unacceptable in our organization. As a result, this letter serves as an official warning. We expect an immediate and sustained change in your behavior, which includes:
[List specific actions and behavior changes required]
[List additional actions, if necessary]
Failure to rectify your behavior will result in further disciplinary actions, up to and including termination.
We are committed to maintaining a safe and respectful work environment for all employees. We strongly urge you to take this warning seriously, respect our workplace policies, and ensure that your behavior aligns with our organization’s values and standards.
If you have any questions or concerns regarding this matter or need assistance in addressing your behavior, please do not hesitate to contact [HR Manager’s Name] for guidance and support.
Employee termination letter for staff members who are to be notified about their termination. Application for officers, managers,administration and other staff members. Termination letter due topoor performance or any other reason. Changes can be done as per requirements and an easy format to be used. Its a sample template of termination letter.
Letter of Termination Sample
Name:_________
Designation______
Company:_________
Subject: Employee Termination Letter
Dear Umair,
We regret to inform you that your employment with our organization is terminated from ________ (date). In our termination meeting you were informed about this and this is an official letter for your acknowledgement.You have work with our organization for less than a year and due to your poor and incompatible behavior.
Before this notification, warning letters were issued to you, copies of which are present in your personal file. Major cause of this decision was your poor performance and careless behavior. It effected your intellectual skills.
As stated in your final warning letter that strict actions will be taken in case of poor performance, which can even lead to your job termination. Your failure to do so has brought us to our final verdict. Your office keys and company given laptop has been taken from you in the meeting. Officially, from _______ you are not an employee of our organization. We had a good time with you Mr. Umair for any assistance and information you can contact accounts manager.
Wish you good luck for your future.
Regards,
Management.
________________
Date:___________
Termination Letter for Poor Performance
Termination Letter on Urgent Basis
Date_____
Name of Teacher_______
Subject: Termination on Urgent Basis
The Director of school has decided to terminate you on urgent basis. The principal of school personally observe that during class period you have used abusive language and discuss political issues. However the students are not satisfy and not taking interest in academic. The parents are giving negative feed back regarding you teaching style. and the prestige of school is on fire.
You have done such activities which does not come under your responsibilities. You have been warned earlier to change your methodology and stop taking class informally, but have not paid attention to it. Therefore management has decided to terminate you on urgent basis.
You can contact accounts department for your clearance.
