Warning Letter For Employee Sample

Warning letter for employee sample, written to staff members in order to warn them officially for various reasons. Warning letter for coming late, for short attendance, for improper work and many more. Easy template of employee warning letter to be used.

Sample Employee Warning Letter

Human Resource Department,
The Packaging Company,
Lahore, Pakistan.

Subject: warning notice for employees

Respected Sir,

Please be informed that a warning is being issued to all employees and should be communicated to them as such in a memorandum by your office; no smoking is to be tolerated in the factory area during work hours.

It has recently been brought to our notice that an employee risked the life of others and the safety of the workplace by smoking close to a high voltage industrial unit. Had someone not intervened he would have jeopardized the safety of all and sundry. In the future if such an incident is found, reported or brought to our notice we shall strict action against the accused and may terminate his employment as well. There is no scope, nor has there ever been for such criminal negligence in our company. We sincerely hope a second warning will never be needed.

Yours Truly,
Mr. Pasha Khan
3 rd December, 2016.

Warning Letter Template

Mr. Mathew,

Please be informed that this letter serves as an official letter from the office. We are writing because of your irregularity seen in the office. Authority of the office held the meeting to monitor the performance of the employees and your performance has been very unsatisfactory. You have been comping late to office and not providing efficient work. Please show some interest and regularity or your job would be terminated by officials of the company. This is your first warning letter. Next time there would be no warning letter just termination letter would be sent to you. You can reply to the e-mail.


Warning Letter For Employee (Late Comers)

Date: 12th June,2014.

Mr. Philips,
Accounts Officer,
AVO Organization.

Subject: Warning Letter

Dear Philips,

This letter will serve as an official warning to you. You are unable to keep you attendance record up to mark. The limit of allocated leaves has exceeded. Your attendance is not sufficient and it definitely have influence on your work. The major reason with your attendance is arriving late to office.

I expect you to take necessary steps to  correct the issues with you otherwise this would never be beared up and it may cause the management to take strict actions. It will damage your privilege and affect your job and allowances provided to you. Your official timings must be appropriate.

Please write down to the management soon in this regard. Your initiative would be a better choice for you.

In case of any queries, email at the address given below.



Warning Letter For Employee Misconduct Sample

Date: 3rd May,2014.

Mr. John Sims,
Marketing Officer,
AVO Organization.

Subject: Warning Letter

Dear John,

This letter is issued to you as a warning letter, it has been reported against you that you have misconducted with the lower staff members. You have also been negligent towards the specific duties assigned to you. This action of yours have showed carelessness and irresponsibility.

Management want you to write up about the reasons of your misconduct and give your explanation. If you will be unable to explain, then further strict actions would be taken, which may influence upon your job.

In case of any queries, e-mail at the address given below.



Warning Letter For Employee Misconduct Sample
Warning Letter For Employee Misconduct Sample

Warning Letter For Employee Poor Performance

Date: 14th July,2014.

Mrs. Iqra Khan.
Admin officer,
Tulip’s Organization.

Subject: Warning Letter 

Dear Iqra Khan,

The letter will be an official warning to you. This is issued to you for the purpose of your poor performance. You are unable to keep your record maintained. The current report issued by you isn’t properly made. As well since the last month you have not done any of your tasks properly.

It is a huge issue and administration is about to take serious action upon it. You are expected to write the explanations of the problems mentioned above. Otherwise higher authorities will not bear up your poor performance and it might lead to your termination of job.

In case of any queries, email at the address given below.



Warning Notice for Marketing Officer by Manager

To: RD Officer( Name)
From: RD Manager

Subject: Warning Notice 

This is to inform you that this letter will serve as official warning Letter to you. All the Donations and Cash amount from Donation Boxes should have to be submitted within a day. Any cash amount from collection should not be in department after one day. Otherwise Management is authoritative to take strict action. Be really careful for the next time.Cash deposit timings are in accounts department

In Morning: 9:00Am – 9.30Am
In Evening: 3:00Pm – 3:30 Pm



Warning Notice Email for Employee




Subject: Irresponsibility of  Mr.Hafiz Khan (Sr. Structural Engineer) In Work 


With reference to the above mentioned subject, kindly be informed that it has been observed that Mr.Hafiz Khan (Senior Structural Engineer) is not following the proper procedure to handle the projects and to reply to the client for their emails.

It is kindly requested you to take the necessary action as per the company rules and regulations and in accordance to issue him the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.

Your utmost cooperation for this matter is highly appreciated.

Thanks & Regards,

Eng’r. Shadi Hassan                    Eng’r. Rehan Bajwa
Projects Director                         Head of Civil & Structural Department

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