Tag Archives: Educational Trip

Cancellation letter of Recreational Trip

Sample Cancellation letter format of recreational trip . It is a shameless act that refrain recreations and basic right of education from students. The educational organizations schools/colleges/universities that wanted to secure their students and wanted to cancel their trip are welcome to use this format.

Cancellation letter of Recreational Trip

The Principal,
Vigo Stand hill School,
Munich, Germany.

Subject: Cancellation letter for recreational trip due to security reason

Respected Sir,

I wish you luck and courage for eternity. It was the matter of immense pleasure to know that you keep an eye on the welfare of students of your school. I always appreciated all the things that are good for children. I was truly glad to see that you had arranged a museum trip for your school. The trip was recreational as well as educational in its very root and I can understand your wise decision behind it. I granted you the permission for continuation, earlier.

With regret I am cancelling this trip on the score of security issues. Due to uncertain condition of country ,I want is to save you and your school from any unseen catastrophe. I hope you will understand the thinking and motive behind this decision. Please convey my sorry and the reason of taking back their decision to your teaching staff so that they can ably handle their students with zero ill will against the reason. Thanking you in anticipation.

Yours Truly,
Mr. Mathew Arnold
January, 26, 2016

Cancellation letter of Recreational Trip
Cancellation letter of Recreational Trip

Visitors Impressions after Visit of Special Education School

Sample visitors impressions after Visit of Special Education School if any company’s chairman or person from educational institution would like to visit in a special education school and in the end visitors should write some feed  back regarding the School. Basically its their experience what they have felt. what is good and where improvement are required all details are mentioned in impression book. These are sample formats of impressions of visitor. You can send views in email or with thanks letter.

Sample Visitors Impressions after Visit

Sample 1-

Dear Sir/Madam,

Congratulations or a truly remarkable and amazing institute for special children. I really amazed having such organized, systematic well equipped well trained staff working environment dedication and commitment of whole team of ______ and I wish it always shine. I am feeling high up the shines observed all the efforts done by whole team. Congrats to the management.

Best Regards,

Sample 2-

Dear Sir/Madam,

It was a great opportunity to visit this institution. I am impressed by professionalism, motivation and team building being displayed here. It is due to these factors that children with special needs are being trained and educated in such a friendly and custom tailored environment. My best wished are for you all and whatever,I can do to augment your efforts, will definitely be my priority. God bless your institution and your team.

Sample 3-

Dear Ahmed Bajwa,

It will be a matter of great pleasure and satisfaction for you that we all reached our homes safe, sound and happy.The faculty members of the management of Mr Farhan Akram are very grateful to you. Your all staff members of you grand institute. Once again we extend our heartfelt and open invitation to you and all staff members to spare some moments from your precious time to visit our small institute at any day and time convenient to you. We need your professional guidance and we will support you also to market your project in west. It is very impressive project for community.

Looking forward to welcome dignitaries like you at our soil.

Best Wishes & Regards,

Sample Visitors Impressions after Visit
Sample Visitors Impressions after Visit

Letter for Field Trip Request

Field Trip Permission Letter. Request Letter for Students Trip in NGO. Request for Educational Field Trip. Sample letter for field trip in special school for some other educational place or Sample Request Letter for Educational Field Trip. It can be used for permission letter in NGO visit or school, college university students interested to spend time for social community service. This letter can be helpful for school management.

Field Trip Permission Letter

Dear Parents,

This letter is to notify you that our school Delhi Public High School is organizing a short educational trip. We will be giving a detailed fun tour to children of significant places of Delhi.
Buses will leave at 6:30 in the morning and will be back at 6:30 so you can take your child back home at appointed time. The main purpose of this trip is to enhance the knowledge of children on country perspective. We will appreciate if you send your child for this short trip as he or she will get to learn a lot from this trip.
Waiting your reply.

Yous Truly,


Sample Letter for Field Trip Request


Subject: Field Trip To Special School

Dear Farwa Ali,

Miss Maryam & Miss Sana and 20 Students of  Beacon house School System (Girls Branch Junior ) visit your renowned school as part of their work for their online project about Tolerance & acceptance.I will be grateful to you if you facilitate them.


Rabiya Hassan
Girls Branch Model Town Lahore.

Community Service Visit Request

Subject: – Community Service Visit on —————–

Respected Madam,

With due respect, it is humbly stated that we are from ————–. We are a renowned school of the town and we keep high standards of academic and co- curricular records. For the sack of our students, moral and social development, we arrange community service projects every now and then. Therefore we request you to please allow us to visit your institute on —————.
Our 25 students and 2 teachers will accompany me on the scheduled date to witness and record your matchless and sincere efforts for the less privileged children. Our students will surely be benefited and enlightened by your cooperation.

Expecting positive and cooperative response from your side.

Yours sincerely,

Sample Letter for Educational Trip Request

Dear Rohta,

We are writing from ————– School ———– Lahore. Our Children of age group 4-5 are learning about five Senses.For developing their critical thinking and empathy in the community we like to visit your School where children can interact with your students in order to understand how do they learn. We would like to visit you on Thursday 8th of March 2018. Hope you are fine with this date. Our Children are so excited to meet your students!

Looking forward.

Letter of  Field Trip Request


Dear Sir,

I am Rana Jamil from Aitchison College.  Aitchison College humanitarian and environment society wanted to arrange a trip for a group of 20-30 students of 9th grade to Rehman Foundation on 16th March that is this successful society. Please acknowledge us this date is suitable for visit , we may put it in our calendar of activities.The college allows us to leave for trips only on Friday, as the institution won’t be open on weekends we would be able to come only on Friday  16th March so, please inform us your schedule and hope you will allow us foe your esteem Institution.

Best Regards
Hassan Qadri
Event & Trip Organizer

Request Email for Educational Visit in Special Education School

The Principal,
Rehab Foundation.

Subject: Request for Visit

Respected Madam,

–ABC—- School is an integrated system of education that takes pride in including knowledge with a purpose.Our concerted efforts in providing remedies to societal issues makes us unique in the field of education.

The social welfare society of the school enthusiastically participates in programs that are centered around uplifting the socio economic conditions of the marginalized and also fulfilling the needs of the special children in the society.

Our visit shall be on a weekday and students would like to observe classes in session.

The objectives of visit envisages the following:

1-To be a partner in imparting aid and assistance to Special Children.

2-To empathize with them.

3-To serve honorary internship as teachers assistant.

4-To be productive in any way that the school management feels suitable.

I would appreciate if you could a visit program for us and intimate us of the date and timings.

Thanking you in Anticipation
Bushra Rana
Head of the Social Welfare Society

Request Email for Educational Visit in Special Education School
Request Email for Educational Visit in Special Education School

Email for Field Trip Request


I am Danyal Ahmed coordinator student resource center sending you this email as per our telephonic conversation. Hope to find to great.

Dear miss rania manager event organizer, we are highly obliged if you arrange a visit for our students to see the services which you are providing for your special students. Under the Community support program of Bahria University, the Lahore campus has planned to visit your prestigious institute on 28th from our campus will interact with the children, engage them in different activities like face painting, drawing, play poems and will also distribute gifts among them.

We will be waiting for your positive response.

Warm Regards.

Letter for Educational  Field Trip Request

The Principal
Rehman Foundation
Model Town Campus

Dear Rubina Aslam,

SICAS  is a leading private school in Lahore that caters to the educational needs of children from Pre-School to O Levels. We have a student body of over 500 students. The school is an associated concern of Salamat School System (Private) Limited, which also proudly owns Kids Campus and Juniors Campus preschools, designed to cater to the developmental needs of future students of SICAS.
It will be appreciated if you would allow our grade 7 students to visit your prestige special education institute on Monday, 17th December, 2014, from 09: 00 am to 10: 45 am. We want our affiliation continues in the future and together. We keep bringing smiles on the  faces of special children with special needs They will be accompanied by 2 teachers and 1 Sub Staff. Kindly let us know at your earliest convenience if this arrangement is suitable for you.

Your co-operation in this regard will be much appreciated.

Warm Regards,
Coordinator  of Project

Letter for Educational Field Trip Request
Letter for Educational Field Trip Request

Permission for Visit at NGO

Head of Resource,
Roshni Association,
DHA Phase 3, Lahore.

Subject: Visit to your institute on ——————–>


With due respect, it is stated that we are from Kips Academy for Boys ,Tufail Road Lahore cantt, and we have been owning excellent traditions and academic results since the time its origin. We offer a complete set of activities to our students for their mental, physical and moral development. In connection with moral development, we have planned a visit to your highly philanthropist institute with a purpose of inculcating the high values of humanity and harmony in our students.

This visit will not only enlighten their knowledge about special children but also help them to think how to help such people and institutes in future. I hope you would be kind enough to allow us to visit your institute on the above mentioned date and time. Your cooperation will highly be appreciated.


Yours Sincerely,
Tahir Hussain
Section Head (Middle School)
Kips Academy for Boys,