Letter for Field Trip Request

Field Trip Permission Letter. Request Letter for Students Trip in NGO. Request for Educational Field Trip. Sample letter for field trip in special school for some other educational place or Sample Request Letter for Educational Field Trip. It can be used for permission letter in NGO visit or school, college university students interested to spend time for social community service. This letter can be helpful for school management.

Field Trip Permission Letter

Dear Parents,

This letter is to notify you that our school Delhi Public High School is organizing a short educational trip. We will be giving a detailed fun tour to children of significant places of Delhi.
Buses will leave at 6:30 in the morning and will be back at 6:30 so you can take your child back home at appointed time. The main purpose of this trip is to enhance the knowledge of children on country perspective. We will appreciate if you send your child for this short trip as he or she will get to learn a lot from this trip.
Waiting your reply.

Yous Truly,


Sample Letter for Field Trip Request


Subject: Field Trip To Special School

Dear Farwa Ali,

Miss Maryam & Miss Sana and 20 Students of  Beacon house School System (Girls Branch Junior ) visit your renowned school as part of their work for their online project about Tolerance & acceptance.I will be grateful to you if you facilitate them.


Rabiya Hassan
Girls Branch Model Town Lahore.

Community Service Visit Request

Subject: – Community Service Visit on —————–

Respected Madam,

With due respect, it is humbly stated that we are from ————–. We are a renowned school of the town and we keep high standards of academic and co- curricular records. For the sack of our students, moral and social development, we arrange community service projects every now and then. Therefore we request you to please allow us to visit your institute on —————.
Our 25 students and 2 teachers will accompany me on the scheduled date to witness and record your matchless and sincere efforts for the less privileged children. Our students will surely be benefited and enlightened by your cooperation.

Expecting positive and cooperative response from your side.

Yours sincerely,

Sample Letter for Educational Trip Request

Dear Rohta,

We are writing from ————– School ———– Lahore. Our Children of age group 4-5 are learning about five Senses. For developing their critical thinking and empathy in the community we like to visit your School where children can interact with your students in order to understand how do they learn. We would like to visit you on Thursday 8th of March 2022. Hope you are fine with this date. Our Children are so excited to meet your students!

Looking forward.

Letter of  Field Trip Request


Dear Sir,

I am Rana Jamil from Aitchison College.  Aitchison College humanitarian and environment society wanted to arrange a trip for a group of 20-30 students of 9th grade to Rehman Foundation on 16th March that is this successful society. Please acknowledge us this date is suitable for visit , we may put it in our calendar of activities.The college allows us to leave for trips only on Friday, as the institution won’t be open on weekends we would be able to come only on Friday  16th March so, please inform us your schedule and hope you will allow us foe your esteem Institution.

Best Regards
Hassan Qadri
Event & Trip Organizer

Request Email for Educational Visit in Special Education School

The Principal,
Rehab Foundation.

Subject: Request for Visit

Respected Madam,

–ABC—- School is an integrated system of education that takes pride in including knowledge with a purpose.Our concerted efforts in providing remedies to societal issues makes us unique in the field of education.

The social welfare society of the school enthusiastically participates in programs that are centered around uplifting the socio economic conditions of the marginalized and also fulfilling the needs of the special children in the society.

Our visit shall be on a weekday and students would like to observe classes in session.

The objectives of visit envisages the following:

1-To be a partner in imparting aid and assistance to Special Children.

2-To empathize with them.

3-To serve honorary internship as teachers assistant.

4-To be productive in any way that the school management feels suitable.

I would appreciate if you could a visit program for us and intimate us of the date and timings.

Thanking you in Anticipation
Bushra Rana
Head of the Social Welfare Society

Request Email for Educational Visit in Special Education School
Request Email for Educational Visit in Special Education School

Email for Field Trip Request


I am Danyal Ahmed coordinator student resource center sending you this email as per our telephonic conversation. Hope to find to great.

Dear miss rania manager event organizer, we are highly obliged if you arrange a visit for our students to see the services which you are providing for your special students. Under the Community support program of Bahria University, the Lahore campus has planned to visit your prestigious institute on 28th from our campus will interact with the children, engage them in different activities like face painting, drawing, play poems and will also distribute gifts among them.

We will be waiting for your positive response.

Warm Regards.

Letter for Educational  Field Trip Request

The Principal
Rehman Foundation
Model Town Campus

Dear Rubina Aslam,

SICAS  is a leading private school in Lahore that caters to the educational needs of children from Pre-School to O Levels. We have a student body of over 500 students. The school is an associated concern of Salamat School System (Private) Limited, which also proudly owns Kids Campus and Juniors Campus preschools, designed to cater to the developmental needs of future students of SICAS.
It will be appreciated if you would allow our grade 7 students to visit your prestige special education institute on Monday, 17th December, 2022, from 09: 00 am to 10: 45 am. We want our affiliation continues in the future and together. We keep bringing smiles on the  faces of special children with special needs They will be accompanied by 2 teachers and 1 Sub Staff. Kindly let us know at your earliest convenience if this arrangement is suitable for you.

Your co-operation in this regard will be much appreciated.

Warm Regards,
Coordinator  of Project

Letter for Educational Field Trip Request
Letter for Educational Field Trip Request

Permission for Visit at NGO

Head of Resource,
Roshni Association,
DHA Phase 3, Lahore.

Subject: Visit to your institute on ——————–>


With due respect, it is stated that we are from Kips Academy for Boys ,Tufail Road Lahore cantt, and we have been owning excellent traditions and academic results since the time its origin. We offer a complete set of activities to our students for their mental, physical and moral development. In connection with moral development, we have planned a visit to your highly philanthropist institute with a purpose of inculcating the high values of humanity and harmony in our students.

This visit will not only enlighten their knowledge about special children but also help them to think how to help such people and institutes in future. I hope you would be kind enough to allow us to visit your institute on the above mentioned date and time. Your cooperation will highly be appreciated.


Yours Sincerely,
Tahir Hussain
Section Head (Middle School)
Kips Academy for Boys,

Sample Field Trip Permission Letter from School


Sender/Your Name…

Job Designation and Institute Name…

Date: DD/MM/YY (date of the day when the letter has been sent)


parents or guardian name…

Home/Office Address…

Subject: Request for field trip permission

Dear Sir/Ma’am (write a proper salutation and title for the recipient),

This letter is to inform you that our school (name of the school) wants to take our students of class (mention the standard) for a field trip to the nearby windmills. (Describe in your words). The field trip will be on the (Date and time). The students will be taken at (mention time) and will return back to school by (mention time). (Describe all about the situation). This field trip is financed by the school as we aim for it to be an educational trip.

We request you to send your child for this field trip as it will be a very educational experience and he or she will get to learn a lot from it. (Cordially describe your greetings and expectation). We guarantee you full safety as we are taking a lot of teachers with us to take care of them.

Yours sincerely,

(Your name)

Job Designation…

School/Institute name…

Contact Info. and Signature…

Another Format: Permission for a Field Trip

To: Receiver mail address, name.fdgd@email.com

From: Sender mail address, name.fghf@email.com

SUB: Permission for a field trip

Dear Sir/ Ma’am,

This letter is to inform you about a field trip organized by our school on (date), (Describe in your words), the trip is to the nearest wildlife sanctuary which is situated at a distance of 40 km from the city. (Describe the purpose of the trip). We are taking our students there to spread awareness about wildlife. (Describe all about the situation). It is very important the generation knows how important it is to conserve animals.

I hope you will send your daughter on the field trip. Cordially describe your greetings and expectation). The last day for confirmation is (date). Send in your confirmation through your daughter.

Yours sincerely,

 (Your name)

Job Designation…

School/Institute name…

Request for Educational Field Trip

To: The Director
Organization Name

Subject: Request Letter for Educational Field Trip, Training Visit 4th Year MBBS Class

Dear Sir,

Apart from traditional lectures, field visits/Training is part of Community Oriented Medical Education. In this regard, students of 4th Year MBBS class of this College, visit various institutions/establishments every year. In this connection, 103 students along with 4 X faculty Members intend to  come your institute on 18 Dec on Tuesday from 10:50 am onward.

It is requested that necessary arrangements for the subject visit may please be made, and confirmation of the same may please be communicated to Dr. Dilshah Pasha as soon as possible.


Educational Field Trip Letter Sample

Dear Sir,

The students (15) of BSc. Human Development, and Family Studies of the Institute of Rural Home Economics, University of Agriculture, want to visit your prestigious institution on 6-6-(Date) at 10:00 clock. Kindly allow us to visit your esteemed institution.

Thanks in Anticipation

Institute of Home Economics
University of Agriculture

Reply to the Request Letter for Educational Field Trip

Dear Prof. Dr. Dilshah Pasha

Reference your letter this morning with letter ref. med/cmh/ about the training visit of 4th-year MBBS class students to our organization on Tuesday 25 December.

We will be pleased to welcome the visiting students, and faculty members on 25th December at 10:20 am, and briefing, and visit to the facilities at our organization will accordingly be arranged.

With Regards,


Request Letter for Educational Trip

The management, Oxford College, US

Respected sir,

With due respect, I am writing this letter to ask for permission to arrange a field trip to some old forts for my History course. This trip is very important for the students of history as they have to work on a research project, and for that, they need to visit different locations under the supervision of their instructor. For the trip, we will be needed the college buses. I have attached the list of places we need to visit.

Kindly grant us approval so that we can wind this up by the end of this month. We shall be really thankful to you. Thanks


Mr. James John, HOD History department

Letter to Father Seeking Permission to go on an Excursion

Dear Father,

I am really sorry for not being able to write to you last week as my pre-board examination preparation tests session was undergoing. I have had a better percentage in this test session, especially in Math, Physics, and Chemistry. As you know I am having these test sessions for about 6 months now, I really feel that now I am gaining more grip over Math, Physics, and chemistry. I will send you my cumulative result report of the last 2 test sessions by the 10 of January. Then my last session “send-ups” will be left to attempt.  Board papers will commence end of March.

I wanted to take your kind permission for an excursion trip to Naran & Kaghan with the Class, and school teachers for a week. Papa, I am really tired and want to have some mental relaxation for a few days before I give my send-ups attempt. I am kind of room sick, and my nerves need to relax. The excursion trip will be leaving on 15 January and will return on 19 January, under the kind guidance, and surveillance of staff teachers, and the Coordinator.

The charges for an excursion trip are Rs 5000 per head. Cambridge and Matric student badges will be going together. Also, this will be our last school memory, an excursion trip. I really don’t want to miss it as well I will have psychological relief from the burden of studies for a while.

I hope you will definitely allow me to go on this excursion trip with my fellows and teachers. I assure you that this excursion trip and relaxation will not affect my result and performance in send-ups.

I need to submit my dues, and parents’ permission letter by 10 January. Kindly, reply to me soon so I don’t miss this chance. Love you, papa, you are my inspiration. Love you loads. I will keep updating you at whatever location we reach. I will send the detailed excursion trip destinations and transportation. Love you!

Yours Shining Star,

Loving daughter Dj

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