Tag Archives: Warning

warning letter

Show Cause Notice Format

4 Comments

This is sample warning letter or Show cause notice format for employee. You can use it according to your need in this letter the inquiry officer shall submit his report and recommendations to the undersigned within given period of the initiation of inquiry. Every employee directly reported to inquiry officer.This is simple format of warning letter for Government and private sector employee.

Show Cause Notice

The Marketing Manager,
ABC Trust, UK.

Subject: Show Cause Notice

Mr. James,
This letter is to inform you that management has come to know about scamming in the donation amount. As you deal the associated section, it comes over you. A donation cheque of Rs. 100,000 (One Lac Rupees) was received by you in last week, Cheque Number: J6645 on 9th December, 2013. According to the policies of our organization the cash and cheque amounts has to be submitted in the Accounts Department within a day.

As per Accounts Department report no cheque or cash till now has been submitted by you. Whereas the receipt of Rs. 100,000 is sent to the donor, by you as it is to be sent by Accounts.

This is a serious issue and you are hereby given a period of 2 days  in order to explain your conduct related to amount of donation which is not submitted yet. If you were not able to give a satisfactory explanation, it will lead towards your suspension from employment in this firm along with a fine of Rs. 500,000 (Five Lac Rupees) and Company will not issue your experience or character certificate either.

Sincerely,
Director,
ABC Trust.

Sample Show Cause Notice For Employee

To,
Mr. Jameel Ahmed S/O Ahmed Abbas.
Deputy Director,
Fatima Group of Companies.

Subject: Show Cause Notice

Whereas a complaint against you lodged by Liaqat Ali s/o Ali Sher designation Plant Supervisor dated —– forums regarding use of substandard material in the contraction work, corruption and other serious allegations mentioned in the complaint.

And Whereas the undersigned appointed  Assistant deputy Director of Fatima Group of Karachi Office as an inquiry officer to en-quire the charges leveled against the accused official and submit this findings/ inquiry report. The same is still awaited. and Whereas the project manager project Implementation supervision consultants visited the plant and found that most of the grievances of the workers are valid/genuine. A photocopy of shortfalls pointed out by project manager is enclosed for early rectification.

The undersigned as competent authority of company checking employees efficiency discipline and accountability and inform all inefficient and corrupted employees warning  notice.

The employees accused official is directed to submit written defense to the inquiry officer within seven days of the date of issuance of this order.If the employee fails to submit his written defense within the prescribed period, It will be resumed that either he has no defense to offer or he has decline to offer the same and he has accepted the charges.

Sincerely,
HR Department.

Sample Show Cause Notice For Employee
Sample Show Cause Notice For Employee

Sample Show Cause Notice for Employees:

[Company Name and Logo]

Show Cause Notice

To: [Employee Name] Department: [Department Name] Date: [Date]

Subject: Show Cause Notice

Dear [Employee Name],

It has come to our attention that you have been displaying behavior that is not in line with the policies and values of our company. We take such matters seriously, and as a responsible employer, we are obligated to investigate the matter thoroughly and take appropriate actions.

We would like to bring to your attention the following instances of your behavior:

[List the instances of the employee’s behavior that is the cause of concern.]

These instances of your behavior are in violation of our company policies and standards of conduct. We would like to give you an opportunity to provide an explanation for your actions and provide us with reasons why disciplinary action should not be taken against you.

You are hereby given a Show Cause Notice, and you are required to submit a written explanation for your behavior within [number of days] days from the date of this notice. If you fail to provide an explanation within the given time, we will be forced to take disciplinary action, which may include termination of your employment.

Please note that your response will be taken into consideration, and the company reserves the right to take appropriate action based on your explanation.

We hope that you understand the seriousness of the matter and respond to this notice promptly.

Sincerely,

[Name of the Authorized Person] [Position in the Company] [Company Name and Logo]

Show Cause Notice Sample Letter

To: Mr. John
Manager Purchase
IT TEC
New York

Please explain why action should not be taken against you for the issuance of a bill to Ms. Blobal Tech on account of the purchase of a sound system which was faulty. Please give a para-wise reply.

  1. Why, and equipment inspection not done?
  2. When the equipment was rejected why it was not picked up by the company?
  3. Why it was told on inquiry that payment has already been made?
  4. Why the payment bill was made against all SOPs with your signatures & under whose instruction?
  5. Why Head of the I.T. Committee not informed of all the progress on the inquiry?
  6. Why a copy was not submitted to the president’s office?

Please submit your response in writing within 48 hours.

Signatory

Chief Executive Officer

Show Cause Notice Format for Misconduct

Dear Ahmed Khan,

On behalf of the HR department of our company, this is to notify you that you are requested to appear before the board of directors on Saturday (Date). You have to explain your interview on a local news channel in which you alleged that massive corruption culture in the organization. you also labeled serious allegations on the top leadership of the company. It’s better if you bring any proof, or documented evidence in this regard.

Regards

Assist Manager HR

memo

Memo for Leave Without Permission

Leave a comment

Sample format of memo for leave without informing. For staff people who are habitual to be on leave without informing management, and having leave without any notice. You can use this memo for teachers.

Sample Memo Format for Absentees

To: Mr Khalid Ahmed.

This is to inform you that your job requirement is to be present in office at peak hours. Your absence on daily basis is a cause of company loss as well. This would be the final notice to you, if this habitual conduct of being absent and being on leave will not be changed, you will have to suffer resulting your job termination. Please report to your manager regarding the mentioned issue during office hours.

Sincerely,
HR Department.

Memo for Leave Without Permission

To: Mrs. Khalid.

You are being informed that it is for the third time you have taken leave from office without permission granted from the management. This shows unethical conduct and your job will suffer due to this act. This final warning is issued to you, otherwise you will be terminated on urgent basis. Kindly report to the manager for this issue and explain your reasoning.

Sincerely,
HR Department.

Memo for Leave Without Informing

To: Mr. Akram Ali

This is to inform you that your leave from office without informing higher authorities is a case of your immoral ethics and improper conduct. This will serve as a warning letter to you and as you are on probationary period yet, in your appointment letter in terms and conditions section it is clearly mentioned that on third warning you will be terminated from the job. This is your second warning with the hope that in future you will show responsibility and won’t disappoint the management.

Sincerely,
HR Department.

Memo for Leave Without Permission (For Teachers)

To: Mrs. Ayesha Khan.

This is to inform you that you are class teacher of senior section and without informing so many times you have been absent from school. This act is improper causing the loss of students. Annual exams are nearby and we do not expect such conduct from your side. Kindly meet the head of department in this regard.

Sincerely,
Administration.

Memo for Leave Without Permission (For Teachers)
Memo for Leave Without Permission (For Teachers)

Explanation for Leave without Permission

  1. Workplace:
    • In a professional setting, leaving without permission can be seen as a violation of company policies. It can lead to disciplinary actions, such as warnings, suspension, or even termination, depending on the severity of the offense and the organization’s policies.
  2. School:
    • In an educational context, students are generally expected to attend classes regularly. Leaving school without permission can result in academic consequences, including missed coursework, lower grades, or even expulsion in more extreme cases.
  3. Military:
    • In the military, going AWOL is a serious offense. Unauthorized absence can result in disciplinary actions, courts-martial, and even criminal charges. Penalties can include loss of pay, reduction in rank, or imprisonment, depending on the circumstances and the individual’s previous record.
  4. Legal Consequences:
    • Leaving without permission can lead to legal issues in some cases, especially if it involves breach of contract or other legal obligations. For instance, in civilian employment, leaving work without authorization might breach a contract, resulting in legal consequences.
  5. Safety Concerns:
    • Unauthorized absences can create safety concerns for various organizations, particularly in roles where personnel are responsible for the well-being of others. For example, in healthcare or emergency services, leaving without permission could jeopardize patient care or public safety.
  6. Loss of Trust and Reputation:
    • Repeated instances of leaving without permission can damage an individual’s reputation and trustworthiness in both personal and professional relationships. It can hinder career advancement and educational opportunities.
  7. Mitigating Factors:
    • In some cases, there may be valid reasons for leaving without permission, such as a medical emergency or unforeseen personal circumstances. Communicating such situations to the relevant authorities as soon as possible is crucial to avoid severe consequences.

In any context, it’s generally advisable to follow proper procedures for requesting leave or notifying superiors or authorities when an unplanned absence is necessary. This not only maintains accountability but also ensures that the individual’s responsibilities are appropriately managed during their absence.

Warning Letter to Employee for Leave Without Information

[Your Name] [Your Title] [Company Name] [Company Address] [Date]

[Employee’s Name] [Employee’s Address]

Dear [Employee’s Name],

Re: Warning Letter – Unauthorized Leave of Absence

I am writing to bring to your attention a matter of concern regarding your recent absence from work. It has come to our attention that you were absent from your duties without providing prior notice or obtaining proper authorization. This action is in direct violation of our company’s policies and expectations regarding attendance and leave procedures.

As an employee of [Company Name], you are expected to adhere to our policies and procedures, which include informing your supervisor or the Human Resources department when you require leave or when unexpected circumstances.

The specific incident that has prompted this warning letter is as follows:

[Describe the incident, including the date and duration of the unauthorized absence.]

As a result of this unauthorized leave, we are issuing you a formal warning. This warning is intended to serve as a reminder of the importance of following company policies and to prevent future occurrences. Further unauthorized absences may result in more severe disciplinary actions, up to and including termination of employment.

We expect your immediate attention to this matter and encourage you to discuss any issues or concerns you may have that contributed to your absence without authorization. Open communication is crucial in resolving such issues and ensuring a harmonious work environment.

Please acknowledge receipt of this warning letter by signing and dating this document below. Your acknowledgment does not imply agreement with its contents but indicates that you have received and understood the warning.

Sincerely,

[Your Name] [Your Title] [Company Name]

Sample Memo for Absent without Permission

[Your Company Letterhead]

[Date]

To: [Employee’s Name] Cc: [Supervisor’s Name] From: [Your Name] Date: [Current Date] Subject: Unauthorized Absence

Dear [Employee’s Name],

I am writing to bring to your attention a matter of concern regarding your recent absence from work without proper authorization. It is important for all employees to adhere to our company’s policies and procedures regarding attendance and leave requests.

We have noticed that you were absent from your designated work location without prior notice or approval, which is in direct violation of our company policies. It is crucial for our team’s efficiency and productivity that we maintain proper communication and adherence to attendance guidelines.

To ensure clarity on the matter, we would like to highlight the specific incident of unauthorized absence:

  • Date(s) of Unauthorized Absence: [Specify the date(s) of absence]
  • Duration of Absence: [Specify the number of days or hours]
  • Reason for Absence: [If known or applicable]

We understand that unforeseen circumstances may arise that can affect attendance, but it is essential that you follow the proper procedures for requesting leave or inform your supervisor as soon as possible when such situations occur. This enables us to manage workloads effectively and maintain a harmonious working environment.

To address this matter, we are issuing this formal memo to inform you of the importance of adhering to our attendance and leave policies. This memo serves as a reminder and a record of the incident.

Please acknowledge receipt of this memo by signing and dating below. Your acknowledgment does not imply agreement with its contents but indicates that you have received and understood this communication.

[Employee’s Signature] [Date]

Sincerely,

[Your Name] [Your Title] [Company Name]

warning letter

Warning Letter For Employee Sample

Leave a comment

Warning letter for employee sample, written to staff members in order to warn them officially for various reasons. Warning letter for coming late, for short attendance, for improper work and many more. Easy template of employee warning letter to be used.

Sample Employee Warning Letter

To,
Human Resource Department,
The Packaging Company,
Lahore, Pakistan.

Subject: warning notice for employees

Respected Sir,

Please be informed that a warning is being issued to all employees and should be communicated to them as such in a memorandum by your office; no smoking is to be tolerated in the factory area during work hours.

It has recently been brought to our notice that an employee risked the life of others and the safety of the workplace by smoking close to a high voltage industrial unit. Had someone not intervened he would have jeopardized the safety of all and sundry. In the future if such an incident is found, reported or brought to our notice we shall strict action against the accused and may terminate his employment as well. There is no scope, nor has there ever been for such criminal negligence in our company. We sincerely hope a second warning will never be needed.

Yours Truly,
Mr. Pasha Khan
3rd December, 2019.

Warning Letter Template

Mr. Mathew,

Please be informed that this letter serves as an official letter from the office. We are writing because of your irregularity seen in the office. Authority of the office held the meeting to monitor the performance of the employees and your performance has been very unsatisfactory. You have been comping late to office and not providing efficient work. Please show some interest and regularity or your job would be terminated by officials of the company. This is your first warning letter. Next time there would be no warning letter just termination letter would be sent to you. You can reply to the e-mail.

Designation:———————

Warning Letter For Employee (Late Comers)

Date: 12th June,2019

Mr. Philips,
Accounts Officer,
AVO Organization.

Subject: Warning Letter

Dear Philips,

This letter will serve as an official warning to you. You are unable to keep you attendance record up to mark. The limit of allocated leaves has exceeded. Your attendance is not sufficient and it definitely have influence on your work. The major reason with your attendance is arriving late to office.

I expect you to take necessary steps to  correct the issues with you otherwise this would never be beared up and it may cause the management to take strict actions. It will damage your privilege and affect your job and allowances provided to you. Your official timings must be appropriate.

Please write down to the management soon in this regard. Your initiative would be a better choice for you.

In case of any queries, email at the address given below.

Sincerely,

Management._________
Email:______________
Signatory:_________

Warning Letter For Employee Misconduct Sample

Date: 3rd May,2014.

Mr. John Sims,
Marketing Officer,
AVO Organization.

Subject: Warning Letter

Dear John,

This letter is issued to you as a warning letter, it has been reported against you that you have misconducted with the lower staff members. You have also been negligent towards the specific duties assigned to you. This action of yours have showed carelessness and irresponsibility.

Management want you to write up about the reasons of your misconduct and give your explanation. If you will be unable to explain, then further strict actions would be taken, which may influence upon your job.

In case of any queries, e-mail at the address given below.

Sincerely,

Management.
Email:___________
Signatory:_____________

Warning Letter For Employee Misconduct Sample
Warning Letter For Employee Misconduct Sample

 

Warning Letter For Employee Poor Performance

Date: 14th July,2019.

Mrs. Iqra Khan.
Admin officer,
Tulip’s Organization.

Subject: Warning Letter 

Dear Iqra Khan,

The letter will be an official warning to you. This is issued to you for the purpose of your poor performance. You are unable to keep your record maintained. The current report issued by you isn’t properly made. As well since the last month you have not done any of your tasks properly.

It is a huge issue and administration is about to take serious action upon it. You are expected to write the explanations of the problems mentioned above. Otherwise higher authorities will not bear up your poor performance and it might lead to your termination of job.

In case of any queries, email at the address given below.

Sincerely,

Management._________
Email:______________
Signatory:_________

Warning Notice for Marketing Officer by Manager

To: RD Officer( Name)
From: RD Manager

Subject: Warning Notice 

This is to inform you that this letter will serve as official warning Letter to you. All the Donations and Cash amount from Donation Boxes should have to be submitted within a day. Any cash amount from collection should not be in department after one day. Otherwise Management is authoritative to take strict action. Be really careful for the next time.Cash deposit timings are in accounts department

In Morning: 9:00Am – 9.30Am
In Evening: 3:00Pm – 3:30 Pm

Sincerely,

Management._________
Email:______________
Signatory:_________

Warning Notice Email for Employee

To:_____

From:___________

CC:_______

Subject:Irresponsibility of  Mr.Hafiz Khan (Sr. Structural Engineer) In Work 
  

Message:

With reference to the above mentioned subject, kindly be informed that it has been observed that Mr.Hafiz Khan (Senior Structural Engineer) is not following the proper procedure to handle the projects and to reply to the client for their emails.

It is kindly requested you to take the necessary action as per the company rules and regulations and in accordance to issue him the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.

Your utmost cooperation for this matter is highly appreciated.

Thanks & Regards,

Eng’r. Shadi Hassan                    Eng’r. Rehan Bajwa
Projects Director                         Head of Civil & Structural Department

Warning Letter for Employee sample

[Your Company Letterhead, if available] [Today’s Date]

[Employee’s Full Name] [Employee’s Address]

Subject: Warning Letter

Dear [Employee’s Name],

I am writing to inform you that your recent conduct and performance have raised serious concerns. This letter serves as an official warning and outlines the issues that need to be addressed immediately.

[State the specific behavior or performance issues, along with relevant dates and examples. Be clear and objective in your description.]

We take this matter seriously and expect a prompt and significant improvement in your behavior and performance. Failure to do so may result in further disciplinary actions, up to and including termination.

To facilitate your improvement, we recommend the following actions:

  1. [List specific actions or changes required]
  2. [List additional actions, if necessary]

Please be aware that your actions and performance will be closely monitored, and we will conduct regular reviews to assess your progress.

This warning letter is not meant to be punitive but to ensure that you are aware of the issues and are provided with an opportunity to rectify them. We are committed to assisting you in achieving the required standards of conduct and performance.

If you have any questions or require clarification on any of the points mentioned in this letter, please do not hesitate to contact [HR Manager’s Name] or your immediate supervisor.

We strongly urge you to take this warning seriously and make immediate efforts to rectify the issues outlined. We believe in your potential to meet our expectations and contribute positively to our organization.

Sincerely,

[Your Name] [Your Title] [Company Name] [Company Address]

Workplace Harassment Warning Letter

[Your Company Letterhead, if available] [Today’s Date]

[Employee’s Full Name] [Employee’s Address]

Subject: Workplace Harassment Warning Letter

Dear [Employee’s Name],

I am writing to address a serious matter involving allegations of workplace harassment. We have received a complaint against you, which we have thoroughly investigated. The findings are deeply concerning.

[Provide a brief, factual summary of the harassment allegations without violating confidentiality.]

We take allegations of workplace harassment very seriously, and such behavior is unacceptable in our organization. As a result, this letter serves as an official warning. We expect an immediate and sustained change in your behavior, which includes:

  1. [List specific actions and behavior changes required]
  2. [List additional actions, if necessary]

Failure to rectify your behavior will result in further disciplinary actions, up to and including termination.

We are committed to maintaining a safe and respectful work environment for all employees. We strongly urge you to take this warning seriously, respect our workplace policies, and ensure that your behavior aligns with our organization’s values and standards.

If you have any questions or concerns regarding this matter or need assistance in addressing your behavior, please do not hesitate to contact [HR Manager’s Name] for guidance and support.

Sincerely,

[Your Name] [Your Title] [Company Name] [Company Address]