Show Cause Notice Format

This is sample warning letter or Show cause notice format for employee. You can use it according to your need in this letter the inquiry officer shall submit his report and recommendations to the undersigned within given period of the initiation of inquiry. Every employee directly reported to inquiry officer.This is simple format of warning letter for Government and private sector employee.

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Show Cause Notice

The Marketing Manager,
ABC Trust, UK.

Subject: Show Cause Notice

Mr. James,
This letter is to inform you that management has come to know about scamming in the donation amount. As you deal the associated section, it comes over you. A donation cheque of Rs. 100,000 (One Lac Rupees) was received by you in last week, Cheque Number: J6645 on 9th December, 2013. According to the policies of our organization the cash and cheque amounts has to be submitted in the Accounts Department within a day.

As per Accounts Department report no cheque or cash till now has been submitted by you. Whereas the receipt of Rs. 100,000 is sent to the donor, by you as it is to be sent by Accounts.

This is a serious issue and you are hereby given a period of 2 days  in order to explain your conduct related to amount of donation which is not submitted yet. If you were not able to give a satisfactory explanation, it will lead towards your suspension from employment in this firm along with a fine of Rs. 500,000 (Five Lac Rupees) and Company will not issue your experience or character certificate either.

ABC Trust.

Sample Show Cause Notice For Employee

Mr. Jameel Ahmed S/O Ahmed Abbas.
Deputy Director,
Fatima Group of Companies.

Subject: Show Cause Notice

Whereas a complaint against you lodged by Liaqat Ali s/o Ali Sher designation Plant Supervisor dated —– forums regarding use of substandard material in the contraction work, corruption and other serious allegations mentioned in the complaint.

And Whereas the undersigned appointed  Assistant deputy Director of Fatima Group of Karachi Office as an inquiry officer to en-quire the charges leveled against the accused official and submit this findings/ inquiry report. The same is still awaited. and Whereas the project manager project Implementation supervision consultants visited the plant and found that most of the grievances of the workers are valid/genuine. A photocopy of shortfalls pointed out by project manager is enclosed for early rectification.

The undersigned as competent authority of company checking employees efficiency discipline and accountability and inform all inefficient and corrupted employees warning  notice.

The employees accused official is directed to submit written defense to the inquiry officer within seven days of the date of issuance of this order.If the employee fails to submit his written defense within the prescribed period, It will be resumed that either he has no defense to offer or he has decline to offer the same and he has accepted the charges.

HR Department.

Sample Show Cause Notice For Employee
Sample Show Cause Notice For Employee



4 thoughts on “Show Cause Notice Format”

  1. i have received show cause notice from my co. HR dept. due to hold cash amount and late deposit in bank , i want to reply format.

  2. I have received a show cause letter from the Deputy GM HR due to collection of cash from a client and using it for a compassionate problem. i only have today before replying it. kindly assist in a reply format

    1. The Concerned Person,
      ABC Organization.

      Respected sir,
      It is stated that I have always been a sincere and devoted employee. As I’m subjected to your show cause notice I would like to notify you that I understand my responsibility in terms of collection of cash and I also know that it is unethical to use the money for any other reason. But unfortunately I didn’t have any other option that time as I was in short of money. I intended to return the money when I had to submit the entire collection. I want to inform you that the cash was used for compassionate problem/sympathy reason. This was the only choice I could do that time. I admit that I was at mistake and I assure you that such misapprehension won’t happen ever after.

      Thanking you I remain.

      Name, Designation and Contact.

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