This is sample warning letter or Show cause notice format for employee. You can use it according to your need in this letter the inquiry officer shall submit his report and recommendations to the undersigned within given period of the initiation of inquiry. Every employee directly reported to inquiry officer.This is simple format of warning letter for Government and private sector employee.
Show Cause Notice
The Marketing Manager,
ABC Trust, UK.
Subject: Show Cause Notice
This letter is to inform you that management has come to know about scamming in the donation amount. As you deal the associated section, it comes over you. A donation cheque of Rs. 100,000 (One Lac Rupees) was received by you in last week, Cheque Number: J6645 on 9th December, 2013. According to the policies of our organization the cash and cheque amounts has to be submitted in the Accounts Department within a day.
As per Accounts Department report no cheque or cash till now has been submitted by you. Whereas the receipt of Rs. 100,000 is sent to the donor, by you as it is to be sent by Accounts.
This is a serious issue and you are hereby given a period of 2 days in order to explain your conduct related to amount of donation which is not submitted yet. If you were not able to give a satisfactory explanation, it will lead towards your suspension from employment in this firm along with a fine of Rs. 500,000 (Five Lac Rupees) and Company will not issue your experience or character certificate either.
Sample Show Cause Notice For Employee
Mr. Jameel Ahmed S/O Ahmed Abbas.
Fatima Group of Companies.
Subject: Show Cause Notice
Whereas a complaint against you lodged by Liaqat Ali s/o Ali Sher designation Plant Supervisor dated —– forums regarding use of substandard material in the contraction work, corruption and other serious allegations mentioned in the complaint.
And Whereas the undersigned appointed Assistant deputy Director of Fatima Group of Karachi Office as an inquiry officer to en-quire the charges leveled against the accused official and submit this findings/ inquiry report. The same is still awaited. and Whereas the project manager project Implementation supervision consultants visited the plant and found that most of the grievances of the workers are valid/genuine. A photocopy of shortfalls pointed out by project manager is enclosed for early rectification.
The undersigned as competent authority of company checking employees efficiency discipline and accountability and inform all inefficient and corrupted employees warning notice.
The employees accused official is directed to submit written defense to the inquiry officer within seven days of the date of issuance of this order.If the employee fails to submit his written defense within the prescribed period, It will be resumed that either he has no defense to offer or he has decline to offer the same and he has accepted the charges.