Sample format of business memo. Its very important part of business correspondence. You can write on paper or sent memo through email. All type of internal or external issues or information for staff or management members Memos are used. Memos are written messages sent among people working in the same company. Memo can be helpful for all multinational companies, banks, schools offices.
Business Memorandum Sample Format
remembered”
down the corporate ladder
•They can be on paper or sent through e-mail
2. Request information / action /events.
3. Remind staff of action needed/procedures/changes
in policy.
CONSTRUCTING MEMOS:
MEMO FORMAT:
Some companies use a standard form while others have
their memo printed on their letterheads.
The memo may be on a half sheet or a full sheet.
Basically, the memo consists of two parts–The identifying information at the top–The message itself
FORMAT:
TO: If your memo is going to more than one reader, make sure you list them in the order of their status in your company
FROM: Write your name (and job title, if necessary for the reader.) You may write your initials after your typed name to verify the memo comes from you
DATE: Give the full calendar date
SUBJECT:This serves as the title line of your memo. Summarize your message/purpose precisely
STRATEGIES FOR MEMO ORGANIZATION:
1.Introduction
_ why are you writing
–State briefly what are you writing about
–State briefly any background information needed
2.Discussion
–Explain what you want to say
.
–State what is important, who
will be affected, what caused it
–Indicate why changes are necessary
–Give precise dates, times, locations, and costs
3.Conclusion
–Summation statement (Complimentary / Directive)
–Request a reply by a specific date
–Provide a list of recommendations
–Inform reader what is next and when
–Ask readers to call if they have questions
