Tag Archives: Sample Notice to Employee About Salary Deduction

Sample Notice For Employees of Salary Deduction

There are several reasons why the salary of employees are deducted in the corporate world and businesses. However, if you want to write a letter to notify the employee about his/her salary deduction you check our sample letters provided below for the same purpose. You can leave requests for other topics in the comment box.

Sample Notice About Salary Deduction Ro Employee due to Absence from Work

Mr. Rajeev Khanna,                       

This is to notify you that e have to deduct an amount from your salary this month for the unannounced non-paid leaves you took. You have already taken all the paid leave that you had and now unfortunately we have to deduct ? 500/day for every unpaid leave that you were on.


Sample Notice to Employee About Salary Deduction

Mr. Arjun Singh,

I am writing you this to notify you that the management has decided to deduct your salary for this month. This decision has been taken because of your non-serious attitude with our clients as we have got complaints from our clients that you neglected the event that has caused them damage. Whatever made you neglect the client and not cater to their needs has cost the company its reputation and the damages will be paid from your deducted salary.


Sample Notice About Salary Deduction Ro Employee Due to Absence from Work

Mr. Akshay Kumar,                       

It has been brought to the attention of the management that you missed meetings with the clients last week and did not respond to them professionally and were absent from work without taking an official leave. You took 3 extra leaves that are unpaid and the company will be deducting ?500/day from your salary for that. In case of any issue with this decision, you can discuss it with the manager.


Sample Notice About Salary Deduction to Employee due to Negligence

Mr. Akash Verma,                         

I hope that you already know the reason why I am writing you this letter. We are utterly disappointed with what happened in the office because of your negligence last week. You have gone against the company`s policies that made two of our employees fight during working hours that cost the company a probable client as well. to make sure this does not happen again and you take it as a warning to not repeat these mistakes company is deducting 30% of your salary for this month.


Example Salary Deduction Letter To Employee Due To Absence


Mr. Clay Mark, HR department

Respected sir,

It is to inform you that you have taken 12 leaves this month out of which 4 were your casual leaves, and 8 were your earned leave. As per the company’s policy your salary for the 8 days is deducted, and the remaining salary is transferred to your account. It is always advised to the employees to remain punctual in order to avoid any inconvenience.


Acoounts Department,


Salary Deduction Letter to Employee for Absence


Mr. John Foley, assistant manager Sales Department

Respected sir,

With due respect, it is to inform you that you have taken 5 extra leaves last month without informing us, therefore your salary has been deducted this month for these extra 5 leaves. We understand the concern, and emergencies that can occur but we always advise our employees to inform us so they may not face such inconveniences. We hope that it will not be repeated next time. Thank you.


Mr. John sam,

Accounts department

Salary Deduction Letter to Employee for Absence

To the addressee:

We regret to inform you that your salary for the month of September, (Date) will be deducted. We do not take these decisions to deduct salary lightly, and the ruling for this is due to your constant absence.

Our employees are an asset to our company. We expect all our workers to be motivated, and arrive on time for their job. If an employee wishes to take an absence, or leave from work, he is to contact me beforehand. We have no issues with informed absences that are within reason. Your repeated instances of unprofessional, and absence without notice has had a negative impact on our workforce. Unfortunately, you have not demonstrated the capability to be consistent with daily tasks.

This salary deduction is temporary, as we believe in second chances —  if you can redeem yourself, your original salary will be reinstated. However, further incompetence will result in more severe consequences.


Principal Robert McFee

Salary Deduction Letter to Employee

 Dear Employee,

I have sent you this letter to inform you regarding the deduction amount of your salary. Unfortunately, these have been some issues these pasts month which led me to take this step as a warning.

I received a report on 23rd September (Date) that there was an accident which led to two computers falling from table, and were destroyed beyond repairing. Unfortunately, after watching the footage it was clear that it was not an accident but you along with your fellow were pushing each other which led to these computers falling. I didn’t expect such unprofessional behavior from you during working hours. Whether the pushing was a joke, or a fight, it led to damage, and as per policy such behavior would not be tolerated under any circumstances, and the cost of computers will be deducted from your, and the other employees’ salary.

Please try to avoid this sort of situation, and take this as your warning. I hope I will not receive any complain in future regarding you.


25th September (Date)


Salary Deduction Letter to Employee

Dear Sir,

I am writing this letter to inform you that due to certain circumstances your salary is being deducted. Since the past month I have been taking regular rounds of the office, and have been keeping a check on everyone’s work. I am displeased by your careless attitude towards your work. You do not keep a check on deadlines, and submit your work late. Upon an inquiry from your colleagues, you have been misbehaved with them as well quite a number of times.  Furthermore, you have been taking leaves without any permission, or applications. Unfortunately, due to these circumstances I am deducting your salary, and will continue to do so until further notice.

I hope you will change your behavior accordingly so I can reconsider my decision.

Best Regards,

Bilal Ali

Salary Deduction Complaint letter

These are Sample Complaint Letter for Salary Deduction. You can send these sample complaint letter to accounts manager or any relevant person to ask about salary deduction. Necessary changes can be done.

Salary Deduction Complaint Letter


The Accounts Manager,

Imperial Pvt Ltd.

Dear Sir,

I am writing this letter to inform you about the unjust behavior that happened to me from HR. I am facing an issue from the past 2 months that there has been a reduction in my salary for absolutely no reason. Upon my question, I was given the reasoning that it is due to my un informed offs from office. It is a lie because I have never taken any offs without informing the office and that too which I have been given officially. My profile data is clear that I have not taken any un-authorized off from the past two months. I have complained about this issue to HR too but no action was taken off. I have been told that they will look into this matter after listening to me. My all tries are in vain. Therefore, I am writing this to you so this complaint can be considered. I request you to please look into this matter and deposit all the deductions to my account.

Yours Sincerely,




Monthly Salary Deduction Letter to HR

[Your Name]
[Your Address]
[City, State, Zip Code]

[HR Manager’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [HR Manager’s Name],

I hope this letter finds you well. I am writing to formally request a change in my monthly salary deduction for the following reasons:

  1. Reason for Change: [Explain the reason for the change in deduction. For example, it could be due to changes in tax regulations, changes in personal circumstances, or any other relevant reason.]
  2. New Deduction Amount: [Specify the new monthly deduction amount you are requesting.]
  3. Effective Date: [Indicate the date from which you would like the new deduction to be implemented. Ensure it aligns with your payroll cycle.]
  4. Supporting Documents: [If applicable, attach any supporting documents that validate your request. For instance, if your request is based on changes in tax regulations, include a copy of the relevant tax code or document.]
  5. Additional Information: [Provide any additional information that may be relevant to your request, such as the impact of this change on your financial situation.]

I kindly request that you review and consider my request at your earliest convenience. If there is a need for further discussion or clarification, please do not hesitate to contact me.

I understand that any adjustments to my salary deduction will be subject to company policies and applicable laws, and I am committed to providing any necessary documentation or information to facilitate this change.

Thank you for your attention to this matter. I appreciate your prompt response to my request.


[Your Name]
[Employee ID (if applicable)] [Contact Information: Phone Number, Email Address]

Sample Letter of Salary Deduction due to Negligence

[Your Name]
[Your Address]
[City, State, Zip Code]

[Employee’s Name]
[Employee’s Address]
[City, State, Zip Code]

Dear [Employee’s Name],

I hope this letter finds you in good health and spirits. I am writing to inform you about a necessary salary deduction due to recent incidents of negligence in your work performance. As an employee of [Company Name], we expect a high level of professionalism and dedication, and it is our responsibility to address and rectify any issues that may affect our overall productivity and reputation.

The recent incidents of negligence that have come to our attention include:

  1. [Specify the first incident of negligence, including date and description.]
  2. [Specify the second incident of negligence, including date and description.]
  3. [Specify any additional incidents of negligence, if applicable.]

These incidents have raised concerns about your commitment to your responsibilities and the impact on the team and company. In light of these concerns, we have decided to implement a salary deduction as outlined below:

Nature of Deduction: Deduction for Negligence

Deduction Amount: [Specify the amount or percentage of the salary to be deducted.]

Effective Date: [Specify the date when the deduction will begin.]

This deduction will continue until we observe a consistent improvement in your performance and a reduction in the incidents of negligence. We believe that this action will serve as a reminder of the importance of diligence and responsibility in the workplace.

Furthermore, we encourage you to take this matter seriously and use it as an opportunity for self-improvement and growth. If you require any support or additional training to meet the expected standards, please do not hesitate to discuss this with your supervisor or the HR department.

We sincerely hope to see a positive change in your performance in the coming weeks. Your dedication and commitment to your role are essential to our success as a team, and we believe that with the right efforts, you can overcome these challenges.

Should you have any questions or require further clarification regarding this salary deduction or any related matters, please feel free to contact [HR Manager’s Name] or your supervisor.

We appreciate your understanding and cooperation in this matter and look forward to witnessing your improvement and dedication to your responsibilities.


[Your Name]
[Your Title]
[Company Name]

Requesting Payment and Release of Deducted Salary Amount

Dear Sir,

I want to notify you that an amount of (mention the amount) deducted from my salary is not true because no one informed me or provided any valid reason for such a deduction. I request your kind attention to please look into the matter and release the deducted amount immediately. I will be thankful to you.

Sincerely Yours,

Your Name

Application for Wrong Salary Deduction

The Manager
Kerala imports.

Dear Sir,

With due respect, it is stated that I took a leave on last Monday after informing the company about it two days ago. I am well aware that one day’s leave causes a deduction in one day’s salary. I had agreed to this in my application. However, I have been informed that my salary deduction is for two days which is totally unjust, not according to the company agreement.

It is humbly requested that two days deduction from my salary be waived down to a one-day deduction, which is lawful.

Thank you very much for your consideration.

Yours sincerely,

Be studio Hans

Complaint Letter against Reduction in Pay

Dear boss,

I am writing to you because I would like to make an official complaint against the 20 percent reduction for all staff. I am sure that I am not the only one who has complained against this, and I know that I wouldn’t be the last to complain. I would like you to understand what position you have put us all in. we are all hard-working, honest people, and you have made a big cut on our wages.

Suppose you don’t do something about this soon, then we will see the regime of the Dammam branch. You have to understand that we all have families to provide for. I hope that you will sort this out, and I look forward to hearing back from you.

Kind regards,

Sample Complaint Letter for Salary Deduction

Respected HR,

With due respect, I am writing this letter to you regarding the deduction in my salary. I want to bring this topic in your kind attention that you have deducted salary from last month’s pay of two offs. As I am sure that I only took one un-authorized off last month so less amount should be deducted from my account. This is not justified as being an employee I have full right to question about wrong deduction from my salary This is not even come under the agreement I made with the company upon signing the contract. I have been told about all the deductions thoroughly.
I do not belong from a very well-established background that I can let it go. Every penny matters to me as I work hard to earn it. Please check and waived down it to one deduction. I am looking forward to hearing back from you soon. Thank you.

Yours Truly,