Tag Archives: Contract Letter

Relieving Letter

Sample Relieving Letter for Employees Contract

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The employee contract-based relieving letter is a succinct and formal document confirming the termination of an employee’s contractual engagement. This letter outlines key details such as the effective date of relief, the fulfilment of contractual obligations, and any pertinent post-employment considerations. It serves as an essential record in concluding the professional association between the employer and the departing employee.

Here are five sample relieving letters for employees on a contract basis, each with a paragraph summary:

Format 1:

Standard Relieving Letter

[Your Company Name]

[Your Company Address]

 [Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

We hereby acknowledge the receipt of your resignation letter dated [Resignation Date], and after serving the notice period, you are relieved from your duties at [Your Company Name] with effect from [Last Working Day].

We appreciate your contributions during your tenure with us and wish you the very best in your future endeavors.

Sincerely, [Your Name] [Your Designation] [Your Company Name]

Summary: This format is a standard and straightforward relieving letter acknowledging the employee’s resignation, specifying the last working day, and expressing appreciation for their contributions.

Format 2: Gratitude and Best Wishes

[Date]

[Employee Name]

[Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

This letter is to formally acknowledge your resignation from [Your Company Name] effective [Last Working Day]. We want to express our sincere gratitude for your hard work and dedication during your time here. Your contributions have been invaluable.

As you move forward, we wish you success and fulfillment in all your future endeavors.

Best regards, [Your Name] [Your Designation] [Your Company Name]

Summary: This format combines the formalities of a relieving letter with a more personal touch, expressing gratitude for the employee’s contributions and offering best wishes for the future.

Format 3: Transition Assistance Offer

[Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

We have received your resignation letter dated [Resignation Date], and after completing the notice period, your association with [Your Company Name] concludes on [Last Working Day].

We appreciate your dedication and hard work. If you require any assistance during this transition period or beyond, please feel free to reach out.

Wishing you success in your future endeavors.

Regards, [Your Name] [Your Designation] [Your Contact Information]

Summary: This format emphasizes the company’s willingness to assist the departing employee during the transition and beyond, fostering a supportive atmosphere.

Format 4: Concise and Professional

[Date]

[Employee Name]

 [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

This is to acknowledge the receipt of your resignation letter dated [Resignation Date]. After serving the notice period, you are relieved from your responsibilities at [Your Company Name] effective [Last Working Day].

We appreciate your contributions and wish you success in your future endeavors.

Best regards, [Your Name] [Your Designation] [Your Company Name]

Summary: This format is concise and maintains a professional tone while confirming the employee’s release from duties and extending best wishes for the future.

Format 5: Detailed Acknowledgment

[Date]

[Employee Name]

 [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

We have received your resignation letter dated [Resignation Date]. After completing the stipulated notice period, your association with [Your Company Name] concludes on [Last Working Day].

During your tenure, you have exhibited commendable dedication and professionalism. Your contributions to [specific projects or areas] have been integral to our success.

As you embark on the next phase of your career, we want to express our gratitude for your hard work and commitment. Your departure leaves a void, and we are confident that you will excel in all your future endeavours.

Please ensure the return of any company property and settle outstanding dues before your departure.

If you need any references or assistance in the future, feel free to contact us.

We wish you continued success and happiness in your career.

Sincerely,

 [Your Name]

[Your Designation]

 [Your Company Name]

Summary: This format provides a more detailed acknowledgement of the employee’s contributions, expresses gratitude, and offers support for future references or assistance, while also mentioning practical details like returning company property and settling dues.

Relieving Letter

Sample Relieving Letter for Contract Employees

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A relieving letter is a formal document issued by an employer to an employee confirming the acceptance of their resignation and specifying their last working day. It typically includes details such as the employee’s position, the company’s acknowledgement of their contributions, and well-wishes for their future endeavours. The letter often outlines the need to return company property and complete any pending formalities. Various formats exist, ranging from standard and formal to personalized and appreciative, allowing flexibility to accommodate different organizational cultures and communication styles. Overall, a relieving letter serves as a crucial part of the employee exit process, facilitating a smooth transition for both the departing employee and the company.

Below are five different formats for a relieving letter for contract employees, along with a summary of each:

Format 1:

Standard Relieving Letter

[Company Name]

 [Company Address]

[Date]

[Employee’s Name]

 [Employee’s Address]

Dear [Employee’s Name],

Subject: Relieving Letter

We hereby accept your resignation from the position of [Employee’s Position] with [Company Name]. Your last working day with the company will be [Last Working Day].

We appreciate the contributions you have made during your tenure with us and wish you success in your future endeavors.

Please ensure the return of all company property, settle outstanding dues, and collect your relieving letter from the HR department.

Thank you for your service.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

Format 2:

 Personalized Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name]

[Employee’s Address]

Dear [Employee’s Name],

Subject: Relieving Letter

I am writing to confirm the acceptance of your resignation from the position of [Employee’s Position] with [Company Name]. Your last working day with the company is [Last Working Day].

Your dedication and hard work have been valuable to our team. We appreciate your contributions and wish you the best in your future endeavors.

Please ensure all company property is returned, and kindly coordinate with the HR department for any pending formalities.

Thank you for your time with [Company Name].

Best Regards,

[Your Name]

[Your Position]

[Company Name]

Format 3:

Express Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name]

Dear [Employee’s Name],

Subject: Relieving Letter

This letter is to acknowledge the receipt of your resignation from the position of [Employee’s Position] at [Company Name]. Your last working day will be [Last Working Day].

We appreciate your efforts during your time with us and wish you success in your future endeavors.

Please ensure the smooth transition of your responsibilities and coordinate with the HR department for necessary formalities.

Thank you for your contributions.

Sincerely,

[Your Name]

[Company Name]

Format 4:

Formal Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name] [Employee’s Address]

Dear [Employee’s Name],

Subject: Acceptance of Resignation

I am writing to inform you that your resignation from the position of [Employee’s Position] at [Company Name] has been accepted. Your last working day with the company will be [Last Working Day].

We extend our gratitude for your hard work and dedication during your tenure with us. Please ensure the return of all company property and complete the exit formalities with the HR department.

We wish you success in your future endeavors.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

Format 5:

Gratitude-focused Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name]

 [Employee’s Address]

Dear [Employee’s Name],

Subject: Expression of Gratitude and Relieving Letter

As you embark on a new journey, we want to express our heartfelt gratitude for your dedicated service as [Employee’s Position] at [Company Name]. Your last working day with us will be [Last Working Day].

Your hard work and commitment have significantly contributed to the success of our projects. We genuinely appreciate your efforts and wish you the very best in your future endeavors.

Please coordinate with the HR department for any pending formalities and the return of company assets.

Thank you for being an integral part of [Company Name].

Best Regards,

[Your Name]

 [Your Position]

[Company Name]

Cancellation Letters, Termination Letter

Sample Service Agreement Termination letter

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The letter is a formal notice of contract termination between a company and its vendor/supplier. It specifies the effective termination date and cites the reason for termination. The letter expresses gratitude for past services and requests guidance on closing the account and addressing outstanding matters, while also extending best wishes for the vendor/supplier’s future endeavors.

Service Agreement Termination letter Template

[Date]

[Recipient’s Name]

[Recipient’s Address]

Dear [Recipient’s Name],

I am writing to officially terminate our Service Agreement dated [Date of Agreement] for [Description of Services]. This decision is effective [Termination Date], in accordance with the termination clause specified in our agreement.

I appreciate the services you have provided during our business relationship. However, due to [Reason for Termination], I find it necessary to conclude our partnership. I believe this decision is in the best interest of both parties.

Please consider this letter as formal notice of termination, and kindly take the necessary steps to conclude any pending tasks or obligations as outlined in our agreement.

Thank you for your understanding, and I wish you the best in your future endeavors.

Sincerely,

[Your Name]

Sample Service Contract Cancellation Letter

[Date]

Dear [Service Provider’s Name],

I am writing to formally request the cancellation of our service contract, effective immediately. The contract, dated [Date of Contract], pertains to [Description of Services].

Due to [Reason for Cancellation], I regret to inform you that I can no longer continue with your services. Please consider this letter as a formal request for contract cancellation as per the terms outlined in our agreement.

I appreciate the services you have provided thus far and understand any applicable cancellation fees or procedures. Kindly provide me with details on how to complete this process promptly.

Thank you for your understanding, and I wish you the best in your future endeavors.

Sincerely,

[Your Name]

Letter to Discontinue Service to Client

[Date]

[Client’s Name]

[Client’s Address]

Dear [Client’s Name],

I am writing to inform you that we must discontinue our services to you, effective [Termination Date]. This decision is not made lightly, and it is due to [Reason for Discontinuation], which has made it necessary to end our business relationship.

We appreciate the opportunity to serve you and value the trust you have placed in our company. Please be assured that we will work diligently to ensure a smooth transition of services to minimize any disruptions.

If you have any outstanding invoices or contractual obligations, please let us know, and we will address them promptly. We are committed to providing any necessary assistance during this transition period.

We understand the inconvenience this may cause and apologize for any disruption. We sincerely hope that you find a suitable alternative service provider to meet your needs.

Thank you for your understanding, and we wish you continued success in your endeavors.

Sincerely,

[Your Name]

Termination of Services Letter to Vendor

[Date]

[Vendor’s Name]

[Vendor’s Company Name]

Dear [Vendor’s Name],

I am writing to formally terminate our vendor services agreement, effective [Termination Date]. Our contract, dated [Date of Contract], pertains to the provision of [Description of Services/Products].

Regrettably, due to [Reason for Termination], we find it necessary to discontinue our business relationship with your company. This decision is made after careful consideration and evaluation of our current needs.

We appreciate the services and products you have supplied during our partnership and understand any contractual obligations for the termination process. Please provide us with details on how to proceed with the closure of our account and any outstanding matters.

We anticipate a seamless transition and trust that you will assist us in ensuring any remaining tasks are completed satisfactorily.

Thank you for your understanding, and we wish your company continued success in the future.

Sincerely,

[Your Name]

Business Contract Termination Letter Sample

[Date]

[Counterparty’s Name]

[Counterparty’s Company Name]

Dear [Counterparty’s Name],

I am writing to formally terminate the business contract between [Your Company Name] and [Counterparty’s Company Name], effective [Termination Date]. This contract, dated [Date of Contract], governs the agreement for [Brief Description of the Contracted Services or Products].

The decision to terminate this contract is regrettable but necessary due to [Reason for Termination]. After careful consideration, we believe it is in both our best interests to discontinue our business relationship.

Please consider this letter as formal notice of contract termination, and let us know the steps and timelines for concluding any outstanding matters, including the return of any materials, payment settlements, or any other relevant details.

We have appreciated the professional partnership we’ve had with your company and hope that this termination does not affect our mutual respect and future prospects. We look forward to concluding our business relationship amicably.

Thank you for your understanding and cooperation during this process.

Sincerely,

[Your Name]

Supplier / Vendor Contract Termination Letter

[Date]

[Vendor/Supplier’s Name]

[Vendor/Supplier’s Company Name]

Dear [Vendor/Supplier’s Name],

I am writing to formally terminate our supplier/vendor contract, effective [Termination Date]. This contract, dated [Date of Contract], pertains to the supply of [Description of Products/Services].

Due to [Reason for Termination], it is with regret that we must conclude our business relationship with your company. This decision is made after careful consideration of our current needs and circumstances.

We appreciate the products/services you have provided during our partnership and understand any contractual obligations associated with the termination process. Please provide us with instructions on how to proceed with the closure of our account and address any outstanding matters.

We anticipate a smooth transition and trust that you will assist us in ensuring any remaining tasks are completed satisfactorily.

Thank you for your understanding, and we wish your company continued success in the future.

Sincerely,

[Your Name]

Letter

Contract Letter for Air Conditioner Service

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If you need air conditioning services for your space and want to hire someone to fix the air conditioning systems for you. You can write a contract letter to the desired other party for this purpose. If you need to write one you must check the sample contract letters for Air conditioning provided by us below. Leave your requests in the comment box.

Letter for Air Conditioning Contract with a Company from a School

To,

Mr. Sahil Khan,

Manager,

Star Air Conditioning,

Subject: Contract Letter for Air Conditioning Services

Mr. Sahil.

I am writing you this from “Learning Alliance School” to ask for the possibility of an air conditioning contract including services and maintenance for a year. Our school has recently expanded to start giving services to more students and have more facilities for the students. We have 17 rooms that need to be equipped with an air conditioning system. If your company negotiates and installs your air conditioners needed according to the space and model needed for different-sized rooms it would be great for us. We want Air conditioners plus servicing and maintenance contact also. So if you are willing to provide these services for a year kindly let me know. You can send someone from your company to check our space and discuss the contract with us anytime soon that you like. I will be waiting for your response.

Administrator,

Learning Alliance School.

Letter for Air Conditioning Contract with a Company for an Office

To,

Mr. Arjun Khanna,

Manager,

ASD Air Conditioning,

Subject: Contract Letter for Air Conditioning Services

Mr. Arjun,

I am writing you as the manager of “Smart Solutions”. We are giving our consultancy services on 15th Street Main HQ Society. I just got to know about your air conditioning services through one of our clients. We recently set up this office in winter and now want to install an Air conditioning system in the entire office and it would be best if a reliable company does it all for once for us. We want a VRF Aie Conditioning system installed in the entire office for both heating and cooling entire year. I would want to propose you install this entire system in our office until next month. Along with this if you can sign a contract with us for yearly maintenance and service that would be great. kindly let me know what you think about this and if you are ready we can hold a meeting to discuss the cost and the payment including other details as well. I will look forward o your response.

Manager,

Smart Solutions.

Letter for Air Conditioning Contract with a Company for a Factory

To,

Ms, Esha Khanna,

Manager,

Smart Air Conditioning,

Subject: Contract Letter for Air Conditioning Services For Factory

Ms, Esha,

I am writing you this to propose a contract for installing Air Conditioning system in our entire factory. This factory had just been completed and the manufacturing is about to start next year, before that we need it to have an air conditioning system for both heating and cooling as our manufacturing processes include many heat operations so we need the entire building to have a good air conditioning system for the workers and the management. We need inverter Air Conditioners with both heating and cooling features. If your company is interested kindly send someone over o the mentioned address to check out the space and the type of air conditioning that would be preferred or needed for this. If you agree we would like you to start the installation as soon as possible and the total payment will be according to what your company will suggest. Looking forward to your response.

Surinder Gill.

Request letter

Request Letter for Renewal of Contract Agreement

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There are several reasons and occasions for which you can have to write a contract renewal letter to the other party. Such contracts are written to renew a soon-to-be-ending contract with another party or a contract that has already ended. if you want to write one you can check the sample request letters for contract renewal we have provided below.

Request Letter for Renewal of a Contract that Ended Last Month

To,

AK Maintenance Services,

25  L, New Dehli.

Mr. Ankit,

I hope you are doing well. the purpose of writing this letter today is to propose you contract for the renewal of maintenance services. We have already been taking services from your company for a year now and we are pretty satisfied with it. As the contract for 12 months, has ended last month, I would like to propose you continue giving services to our building as every family on the very floor seems to be comfortable with the staff you send and the services your staff has been providing everyone.
I would want you to renew the contract on the same terms with the same fixed monthly amount and the services that we have already been getting from your company, but we are willing to negotiate the terms again if you think it will be better to do so. Kindly let me know if you accept.

Kunak Sharma, Manager,

Tecs Apartments.

Request Letter for Renewal of an Employment Contract that is About to End

To,

Mr, Ankul Singh,

Head Of Finance Department,

Mr. Ankul,

I hope you are doing well. As the Head of the Human Resources Department, I would like to remind you that your employment contract with the company is about to end in a month. You have been working well for the company and have managed everything ere very well we are impressed by your work ethic and are quite satisfied with your services. The company would like you to continue your services here as you have been a great part of our work family.
Kindly let me know as soon as possible about what you this of this renewal and whether would you like to renew the contract on the same term or would like to change anything if you desire. If you would like to continue working with us we would also be glad to offer you a promotion based on the new responsibilities in the area.

Karthik Sharma.

Head Of Human Resources Department

Request Letter for Renewal of a Contract

To,

Bree Manufacturers,

Mumbai,

Mr. Rajeev,

I am writing you this from HM Clothing as you are already aware. I would like to notify you that the contract between our companies about the supply of stitched T-shirts every month for a year is about to end. Our clients this year have liked the quality of the stuff and the nice stitching and attention to detail a lot. It has earned customer loyalty as we have had more sales due to the quality. Our customized shirts are loved by our custumers and we would like to keep them that way. This is why I would like to ask you to renew our contract for another year as well if you agree to this. However, now that we are satisfied with your services and product we would like to ask to renew the contract for the supply of denim jeans as well as want to start selling customized jeans as well. if you agree on continuing working with us, kindly send us sample of your denim and have a meeting to review the terms of the contract for 2024. Will be waiting.

HM Clothing.

Request Letter for Renewal of Contract Agreement

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Designation]
[Company/Organization Name]

Subject: Request for Renewal of Contract Agreement

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to formally request the renewal of our current contract agreement, which is set to expire on [Contract Expiry Date].

Our current contract has served as a solid foundation for our business relationship, and I believe that continuing our collaboration under renewed terms would be mutually beneficial. I am grateful for the opportunities and successes we have achieved together, and I am eager to build on our achievements in the coming period.

To facilitate the renewal process, I propose the following:

  1. Contract Extension: I kindly request an extension of the existing contract for a period of [Proposed Contract Duration, e.g., one year].
  2. Review of Terms: I am open to discussing and reviewing the terms and conditions of the contract to ensure that they align with our current and future needs.
  3. Other Details: Any other pertinent details or changes that you would like to discuss or modify in the renewed contract can be addressed through open communication and negotiation.

I believe that renewing our contract will enable us to continue our successful partnership, meet our shared goals, and contribute to the growth and success of both our organizations.

I kindly request your prompt attention to this matter and would appreciate it if we could initiate discussions at your earliest convenience. Please let me know your availability or if there are any specific procedures or forms I should follow to formalize this request.

Thank you for considering the renewal of our contract agreement. I am confident that by working together, we can continue to achieve great results.

Sincerely,

[Your Name]

Sample Request Letter for Renewal of Agreement Contract

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Designation]
[Company/Organization Name]

Subject: Request for Renewal of Agreement Contract

Dear [Recipient’s Name],

I trust this letter finds you in good health. I am writing to formally request the renewal of our existing agreement contract, which is due to expire on [Contract Expiry Date].

Our current agreement has been instrumental in fostering a productive and mutually beneficial partnership between [Your Company/Organization Name] and [Recipient’s Company/Organization Name]. Over the duration of our contract, we have achieved notable milestones and shared successes, and I believe there is ample potential for further collaboration and growth.

To facilitate the renewal process, I propose the following terms:

  1. Contract Extension: I kindly request an extension of the current agreement for a period of [Proposed Contract Duration, e.g., one year]. This extension will provide both parties with the continuity required to continue our positive momentum.
  2. Review and Update: I am open to a comprehensive review of the terms and conditions outlined in the existing agreement. If there are any areas that require updating or adjustment to better align with our evolving needs and objectives, I am eager to engage in discussions to ensure that both parties benefit optimally from the contract.
  3. Other Modifications: If there are any specific modifications or considerations that you would like to discuss or propose for the renewed contract, please let me know. I am committed to fostering a cooperative and mutually advantageous working relationship.

I kindly request your prompt attention to this matter. If you agree with the terms proposed or would like to initiate discussions on specific aspects of the renewed contract, please communicate your availability for a meeting or discussion at your earliest convenience.

Thank you for your consideration of this request. I am eager to continue our collaboration and look forward to your response.

Sincerely,

[Your Name]