Tag Archives: Resolution

Notice to the Minority Preference Shareholders

Notice to the Minority Preference Shareholders

Mr Majid Kabir
Company Name:_____

Subject: Redemption of preference Shares of Rs 10/-Each

Notice is hereby given that the shareholders of the company at annual general meeting of September 11, 2015 have approved the early redemption of preference shares held by all the minority shareholders at par value of Rs 10/- each. These preference shares were issued by the company of June 18,2015 as specie dividend @ Rs 87.71 per ordinary share redeemable within a period of ten years as per decision of the economic coordination committee.

The book closure period Sep 10, 2015 to Sep 18, 2015 for the entitlement of redemption was communicated to the shareholders in the notice of AGM also disseminated to all stock exchanges on August 28,2015. The AGM  notice was also published in the newspapers on August 11, 2015.

The preference shareholders are requested to surrender their original preference share certificates for redemption latest by October 7, 2015 to the Company’s shares registrar at the following address:

M/S Fabcot International Johar Town Lahore
Phone: 042-4567890

Once submitted for redemption the preference share certificates will stand canceled and the redemption warrant for the face value of shares along with dividend for the period from …… to……… will be dispatched to the shareholders.

Joint preference shareholders are further requested to submit a letter stating the %age of shareholding by the principal and joint shareholder duly filled and signed by all shareholders for the purpose of deduction of applicable income tax on dividend distribution from filer and non-filer of income tax returns.

A letter is also being sent alongwith the notice to each shareholder through registered post.The preference shareholders are also requested to notify the change of address if any to the company’s shares registrar at the aforementioned address.

Company Secretary

Notice to the Minority Preference Shareholders
Notice to the Minority Preference Shareholders

Redeemable Preference Share Letter

Mr Gorge Albert
Orvay International Pvt Ltd

Redeemable Preference Share Letter

Dear Shareholder,

We are pleased to inform that pursuant to the recommendations of board of directors at its meeting held on April 17, 2015 and resolution passed by the shareholders at the extraordinary general meeting of the company held on june 20,2015, you have been allotted non-voting, non cumulative, unlisted redeemable preference shares of Rs 10 each in the proportion of ——preference shares for every 100 ordinary shares held and registered.

The share certificate in respect of preference shares being issued to you as mentioned above is enclosed herewith.

Fractional shares/entitlements will not be distributed and its sale proceeds will be donated to a well known charitable organization as approved by the shareholders in extraordinary general meeting held on .(Date)…..

Yours Truly,

Company Secretary

Redeemable Preference Share Letter
Redeemable Preference Share Letter

Sample Resolution for Board of Directors

Sample Resolution for Board of Directors is as valid as if the resolution had been passed in a meeting. A written resolution must be signed by all directors.Very important document for all board members as well as company. By signing written resolution directors forgo their ability to discuss matters. A easy template for written resolutions is given below.

Template for Resolution of Board Directors

It is hereby certified that following resolution u/s 208 of companies Ordinance, 1984 was passed by the board of Directors of Fiffa’s International Pvt Limited at a  meeting held on 18-3-2014 at.

Resolved that Monsanto Pvt Limited has requested that they are not in a position to pay any mark up the at this moment in time since they are facing liquidity crunch, hence the mark up on the investment made in Monsanto Pvt Limited has been deferred to the next financial year.

The Resolution has duly been recorded in the minutes of the book of the company. Certified copy has been delivered to all board members for record.

Company Secretary,

Template for Resolution of Board Directors
Template for Resolution of Board Director


Director’s Signatures