If you need to write a proposal to a school/college/university for a contract for setting up a canteen in their institution, you can check our sample proposal contracts for the same purpose given below. You can leave requests for other topics in the comment box.

Request Letter for a Canteen Contract to a School

To,

Mr. Akhil Sharma,

Rise School Administration.

Mr. Akhil,

I hope you are doing well. I am writing this letter to propose a canteen contract for your school after getting to know that you have been looking for a good catering service for your school cafeteria. We have been giving canteen services in many schools for the last 10 years and we offer a hygienic menu including different kid-friendly items in our menu that are rotated every week. Our services are recommended by every client we have worked with. We would love to take over the canteen services in your school cafeteria. We would be prevising homemade food for kids made with mostly organic ingredients. We have a very dedicated and friendly staff that makes sure all the food in the café we have tasted good and is fresh. Please contact us if you accept this offer so we can negotiate this offer through a meeting.

Have a good day.

Tasty Catering and Co.

Request Letter for a Canteen Contract for Setting Up a Canteen in their College

To,

Mr. Sahil Singh.

Rise School Administration.

Mr. Sahil,

I am writing you this as the owner of “Yummy Canteen Services”. I read about your college wanting a catering company to set up a cafeteria in your college with multiple items and menus that are healthy and homemade with a menu that kids like. We provide tasty, healthy homemade continental and fast food with a lot of options that rotate weekly in the café we have set up in other schools in the city. We would love to have our services given in your prestigious college as well. We make sure that the servers and chefs we have are healthy and prepare every meal taking care of hygiene and taste and quality. We have been in this business for the past 5 years. I would love to have a meeting with you about setting up this cafe if you accept this offer.

Waiting for your response.

Yummy Canteen Services.

Request Letter for a Canteen Contract to a University`s Principal

To,

Ms. Soni Singh,

IKA Fashion School.

Ms. Soni,

I am writing you as the owner of “Prakash Foods”. We are well-known catering and food brand. I wanted to propose you a proposal request to have our canteen/café in your institute. We serve different fast food and homemade items on our menu that our clients love. We can also send you our food to test it yourself. Having our café serve food to your students will help my brand with exposure and business and you will have a good running café with an amazing menu that I know everyone will love. We will set up the whole space on our own and it will be an attraction and good space for the students I hope. We have our running cafes inside the city and they are doing great as well we have a good customer list as our food is liked by everyone. If you are interested and agree with this proposal kindly let me know. In Addition, I am sending you some items from our menu. I hope you will like it. Will be waiting for your response.

Have a good day.

Prakash Foods.

Application format for Canteen Contract in School or College

Date…

The Principal,

School/College name…

School/College Address…

Sub: Letter for Opening a Canteen

Sir/Madam,

With all due respect it is humbly submitted, we (Company name, e.g., ABC Brothers) came to know from the campus Coordinator (Name), about the vacancy of a Canteen Admin aiming for Canteen Contract (session 20XX-20XX) in your (Institute name and campus name).

Sir, it is to highlight that we (ABC Brothers) are already providing canteen services to (Other institutes name), Township branch from last 3/5 years. By Almighty’s grace, we have maintained a good standard of providing canteen services to not only Township branch of (Other institutes name) but we are also providing canteen services to a chain of Educator school’s in different vicinities in (Area/City name).

Sir, our specialties include hygienic food delivery, a variety of food items, On-time delivery, cafeteria cleanliness, and well-behaved staff. We have Food Authority permit letter (Sr-No 000-111-222) and Appreciation letter (ISO-20xx) for maintaining our hygienic standards.  We are also providing catering for all school held functions and parties.

Sir, kindly fixes a meeting scheduled for us to visit you and show your food brochure and detailed package.  Looking forward to a positive favor to us over other parties.

With Regards,

ABCBrothers…

(Canteen and catering services)

Canteen Proposal Letter Sample

[Your Name] [Your Address] [Your Email Address] [Today’s Date]

[Recipient’s Name] [Recipient’s Title] [Company/Organization Name] [Company Address]

Subject: Canteen Proposal

Dear [Recipient’s Name],

I am writing to propose the establishment of a canteen service at [Company/Organization Name]. We believe that providing on-site dining options for our employees will offer numerous benefits, including increased convenience and productivity.

Our proposed canteen service would offer a variety of freshly prepared meals and snacks, catering to diverse dietary preferences and needs. It will contribute to a healthier work environment and foster a sense of community among employees.

We are open to discussing the specifics and tailoring the canteen service to your company’s requirements. We look forward to the opportunity to present a detailed proposal and discuss this further.

Thank you for considering our proposal. We believe it will greatly enhance the overall experience for your employees.

Sincerely,

[Your Name] [Your Company Name]

Request letter for Canteen Contract

[Your Name] [Your Address] [Your Email Address] [Today’s Date]

[Recipient’s Name] [Company/Organization Name] [Company Address]

Subject: Request for Canteen Contract

Dear [Recipient’s Name],

I am writing to express our interest in potentially entering into a contract for canteen services at [Company/Organization Name]. We believe that our services can greatly benefit your employees and enhance their workplace experience.

Our canteen services include a wide range of fresh and delicious meal options that can be tailored to meet the specific needs and preferences of your employees. We have a strong track record of delivering high-quality dining experiences.

We would appreciate the opportunity to discuss the potential contract and how we can best serve your organization’s needs. Please let us know a convenient time for a meeting or further discussions.

Thank you for considering our proposal. We look forward to the opportunity to work with [Company/Organization Name].

Sincerely,

[Your Name] [Your Company Name]