[Your Name]
[Your Address]
[Email Address]
[Phone Number]
[Date]
[Customer’s Name]
[Customer’s Address]
Subject: Payment Reminder
Dear [Customer’s Name],
I hope this letter finds you well. I am writing to remind you about an outstanding payment that is due for [product/service] provided by [Your Company Name]. It has come to my attention that the payment for Invoice No. [Invoice Number] remains unpaid despite the payment deadline of [Payment Due Date] having passed.
We value our business relationship with you and believe in maintaining clear communication. As such, I kindly request your immediate attention to this matter. The details of the payment are as follows:
Invoice Number: [Invoice Number]
Invoice Date: [Invoice Date]
Amount Due: [Amount Due]
Payment Due Date: [Payment Due Date]
Please take a moment to review your records and ensure that this payment has not been overlooked. If you have already made the payment, please disregard this reminder, and I apologize for any inconvenience caused.
To facilitate the payment process, I have included the available payment options below:
Online Payment:
Account Username: [Account Username]
Account Password: [Account Password]
Bank Transfer:
Bank Name: [Bank Name]
Should you require any further clarification or assistance regarding the outstanding payment, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. We are committed to resolving any concerns promptly and ensuring a smooth payment experience.
Please understand that the timely settlement of outstanding balances enables us to continue providing excellent products/services and maintain our commitment to customer satisfaction. We greatly appreciate your attention to this matter and your continued support of our business.
Thank you for your prompt action. We look forward to receiving your payment soon.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
Urgent Clearness of Pending Bills Request Letter by Company
[Your Company Name]
[Your Company Address]
[Email Address]
[Phone Number]
[Date]
[Customer’s Name]
[Customer’s Address]
Subject: Urgent Clearing of Pending Bills
Dear [Customer’s Name],
I hope this letter finds you well. I am writing to bring to your attention the matter of pending bills associated with your account. It has come to our notice that there are outstanding payments that have not been settled despite multiple reminders and the expiration of the payment due date.
As a valued customer, we understand that unforeseen circumstances may occur, leading to delayed payments. However, we kindly request your immediate attention to this matter to avoid any further inconvenience and to maintain a healthy business relationship between our companies.
The pending bills are as follows:
Invoice Number: [Invoice Number]
Invoice Date: [Invoice Date]
Amount Due: [Amount Due]
It is crucial for us to receive the outstanding payments as soon as possible. Clearing these pending bills will help us maintain our operations and continue providing quality products/services to all our customers.
To facilitate the payment process, I have included the available online payment options below:
Bank Transfer:
Bank Name: [Bank Name]
Account Number: [Account Number]
Please take the time to review your records and settle the outstanding bills promptly. If you have already made the payment, we apologize for any inconvenience caused and kindly request you to disregard this letter.
If you require any assistance or have any questions regarding the pending bills or the payment process, please do not hesitate to contact our accounts receivable department at [Your Phone Number] or [Your Email Address]. We are committed to providing you with any necessary support and resolving any concerns you may have.
We greatly appreciate your prompt attention to this matter. Your cooperation is vital in maintaining a smooth business relationship between our companies. We look forward to receiving your payment and clearing the pending bills soon.
Thank you for your understanding and continued support.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
Sample Payment Reminder Letter/ Notice
Most of the time, customers make their payments punctually. Sometimes, however, customers forget to make their payments or are unable to make their payments on time. When this happens, you may want to send a friendly reminder to ensure that the customer sends his or her payment in a timely manner. This will alert your customers to the fact that you are paying attention to their accounts and that you expect to receive payments when they are due.
Dear ___________,
A review of our records indicates that your account is past due. This notice is a reminder that your payment was due on [date] in the amount of [amount]. Please submit this payment promptly. Be sure to include your account number in order to facilitate proper processing. Acceptable payment methods are Visa, MasterCard, money order, or cashier’s check.
If you have already sent your payment to our processing center, then please disregard this notice. If your payment has not been sent, however, then please submit it by mail immediately.
Thank you,
Name:———