Tag Archives: Letter

Overdue Payment Reminder Letter Sample

This is a reminder that your payments are overdue. It will be appreciated if the amount be paid before the extended due date. If the requirements are not met, it might lead to the suspension of the services. If you have any financial problems and are unable to pay the bill, kindly contact us to reach a payment agreement.

Overdue Payment Reminder Letter Sample

Dear Mr. Fahad Ali,

We wrote to you earlier this month to remind you of your overdue payment of invoice number xxxxxx. The amount that you must pay is $3000. The due date for payment was October 5, 2020. Now it has been more than a month and we have not heard from you. You have also ignored the payment and reminders. You are requested to pay the amount within 7 days. If you have any financial issues kindly contact me so we can arrange a payment plan for you. I can also make you pay in the form of installments if that is convenient for you. But in case, you do not pay the amount or do not contact us, we will have to cancel your membership. If you have any questions feel free to contact me. Moreover, contact me to discuss your payment options with me. I will be looking forward to hearing from you.

Payment Reminder Letter Format

Dear customer,

We are writing this letter to remind you of the overdue payment of your Wi-Fi bill. Your payment of Rs. 2500 was due last month. It seems that due to some reason, you were unable to pay the amount in time. We have now given you an extension of one week to pay the bill so that you keep using our Wi-Fi service. We request you to visit our nearest office and pay the bill as soon as possible. You can also use the bank payment service. If you are still unable to pay before the due date, contact me so we can plan a payment method for you. Your failure to pay the bill will result in the suspension of the service. If payment has already been made, please provide us with a picture of your stamped payment slip. We would appreciate a prompt response from you. Thanking you in advance for your cooperation.


Response Letter by Doctor Against Complaint

Response Letter by Doctor Against Complaint

Dear Sir,

Your complaint was forwarded to me by our higher medical authorities. I have read your complaint and I fully understand your concern. We know it is a very difficult time for whole world and doctors are doing what they are actually trained for in such circumstances. We are trying to give our best to patients and treat them as soon as possible. I know that doctors may seem to be in rush and moving to another patient really quickly but they are actually given instructions to give time to patient according to their condition. With that being addressed, I have taken strict action against doctors who are not following the rules and not prescribing all
medication to the corona virus affected patient. I hope you understand that we all are in this together and we are trying to fight corona virus and, in this fight, we need your help by taking precautions instructed by government. Thank you.

Response Letter by Hospital Management Against Complaint

Dear Ma’am,

I hope you are doing well. I have read your complaint letter against our hospital doctors. I understand that our whole nation is suffering from a havoc and everybody is more cautious than before. Doctors are trained to handle the situation so we can provide the assistance to each and every patient. As you know that patient ratio has become higher in this pandemic than usual so the burden has also increased. About your complaint, I have totally taken it into consideration and action is going to be taken against doctors who are violating any regulations in such critical situations and not providing their assistance rightly to affected patients. I assure you that you will not witness such incident again in our hospital. I appreciate your concern and for lodging the complaint as soon as possible. You are free to complaint if you ever witness such incident again. We are in this together.

Thanking you in anticipation.

Head of HR

Hospital Name:————-

Motivational Letter to Sales Team

Sample motivational letter for sales team. Success of any organization is directly related with their employee performance and performances of employees are directly related with the motivation, encouragement and praise given to them, by the organization. In sales department sales team plays a crucial role because their dealing with clients leads them to success.

Motivational Letter to Sales Team

The respected team members of sale department
Ready to wear garments for kids
Pep tone textiles, South North

Subject:  Motivational letter to sales teams

Dear Lilly,

With great joy and pleasure!!
We would like to appreciate unremarkable efforts of your team through this letter. Your graph of sales product really meets our estimated target which was no doubt very difficult in that scenario. In our last meeting of June 2018, our director and other board of members really admire performance of your sales team. We are happy to declare 10 percent more bonus to your department, as your department always meet the targeted goals and never let us feel disappointment with your work.
Now we are giving you a new target for next six month. The details of that project will be mailed you via email, and we will soon declare the date of meeting regarding that project with your team. In that meeting you can share your problems and other issues as well and definitely we will facilitate you accordingly. Keeping the performance of the last year in the mind we are very much sure that your department has got the ability to crack the target and would provide some more benefit to the organization. Wish you all the best for this project and waiting for your successful performance this time once again. Definitely on accomplishing this target will lead you towards your promotion and some more bonuses for your team.Thanking you.

Yours Sincerely,
Management and Finance Department

Sample Letter of Smog Symptoms and Prevention

Sample letter format of smog symptoms and prevention circular. Smog is a threat nowadays and it must be avoided to save the health from its harmful effects and especially the young learners as they are more sensitive and prone to such attacks. This prevention circular is a help for the searching souls.

Sample Letter of Smog Symptoms and Prevention

The Principal,
Star Twinkle School System,
California, United States of America.

Subject: Preventive Measures to avoid harmful effects of SMOG

Dear All,

Dense smog has engulfed the city of California over the past few days raising fears of low visibility, but also those pertaining to health. Smog results from air impurities and pollution that can be hazardous to human health. Some harmful health effects and precautions are:


a. Irritation in eyes.
b. Inflammation in tissues of lungs
c. Pain in chest
d. Cold/ flu and Pneumonia
e. Exacerbation of asthma symptoms
f. Headaches


a. Reduction of outdoor activities/ exercises and exposure to smog
b. Drink plenty of water or other fluids (8-10 glasses a day)
c. Avoid drinking cold water/ carbonated drinks/ soft drinks
d. Keep doors and windows of class room and houses closed
e. Do not rub eyes. Wash your eyes thoroughly every time you are
f. Use glasses while travelling to protect your eyes.
g. Use face masks or handkerchiefs while going outside.
h. Keep your vehicles well maintained and drive carefully to avoid
i. Frequent washing of hands, face and eyes
j. Sprinkling of water in dusty areas or grounds
k. Use wet cloth for dusting instead of broom
l. Avoid burning of waste materials.

We expect compliance from you and your school in this respect.

Best Regards,

Mr. Chairman,
18 th November, 2017.

Sample Letter of Grant Requesting for New Building

Sample grant request letter. This is sample letter for grant. Necessary changes can be done.

Sample Letter of Grant Requesting

The Director,
Sky lords Rock Paint Firm,
California, United States of America.

Subject: Letter of requesting grant for new building

Respected Sir,

Greetings! With the grace of Almighty, we as employee are hearing good news of progression in the wealth of the firm from the past three years. Many people are wishing to join the firm for better future, but we are lacking behind from accommodation point of view. You, very graciously, had passed the demand for a new building and we started working on its infrastructure. We had completed the grey structure of the building, computing lodge to monitor the performance and working of the employees, constructed and completed the rental rooms, washroom facility and the kitchen area, but we are still facing trouble in the making of chemical plant’s area as it is demanding expenditure far more than we chalked out earlier. In order to complete it we are expecting a lump sum amount of $900000.00 so generously grant us the desired amount to fulfill the requirements of the building that is currently under construction. Thanking in advance for your cooperation.

Yours truly,
Mr. Ottoman Joseph,
15 th November, 2017

Sample Grant Request Letter

Mr. Pervaiz Ashraf
Pharmaceuticals International
34, L, Sundar Industrial Estate,
Lahore, Pakistan

Subject: Grant request letter for new building project

I hope this letter finds you in the best of health and spirits and that you have recovered from the bout of flu. In our previous meeting we discussed at length the prospect of building a new storage unit and arrived at a conclusion regarding its location and the facilities it would provide, it is in this regard that I am writing to you today. The architects at our firm have finalized a plan and the structural engineer as well as the land surveyor has rechecked it, they believe the plan can be executed at the earliest convenience.
We must also take pride in reminding you that our services are multi pronged and holistic. The company will provide you with all the services and the team of engineers and experts will be at your disposal during the course of the project. We hope this project will be the start of a new and successful partnership.

Yours Truly,

Mr. Nadeem Elahi
Fine Construction Services
Lahore, Pakistan

Letter for Sponsorship of Conference

Sample Letter for Sponsorship of Conference. If any body is going to conduct any international conference and is looking for sponsors in this regard then an official sponsorship letter is to be prepared. Easy format is provided below, you may add necessary details.

Letter for Sponsorship of Conference

The Elma Engineering Firm,
Greenland, Denmark.

Subject: Letter for Sponsorship of Conference

Dear Manager HR,

We are writing to inform you that the ‘Society of Technology’ at Global Institute of Engineering is planning to initiate an international conference on behalf of our senior professors and members from rotary club. The purpose of this conference is to enhance the capacity building and to bring out the talent to fresh engineers as well. We’ll be arranging scientific exhibition along with demonstration of major projects. The tenure decided for this conference is 3 days i.e. 4-6 September, 2016.

The purpose of writing is to request your prestigious organization to be a supportive hand and sponsor our International Conference as a managing party. We will arrange every single item but are looking for sponsorship which will ultimately enhance the worth of this event.

We are inviting international parties, to collaborate with us but your participation would be sort of intense pleasure for us. We have attached all details of the conference with the letter. We hope that you will definitely will a positive gesture and will contribute towards this.

We shall be highly obliged.


Society of Technology.

Request Letter for Stay of Security Guard

Sample Request Letter for Stay of Security Guard. If any organization offer or takes services to clients and a security guard is allocated the responsibility to be there till the work is completed or finalized, his accommodation till that time should be the responsibility of the client. For this purpose request letter is be forwarded to the client organization. Easy format is provided below.

Sample Request Letter for Stay of Security Guard

The Concerned Person,
ABC Organization.

Subject: Request Letter for Stay of Security Guard

Dear Mr. Stephen,

Hope to find you in a good state of health. We are writing to inform you that your organization is serving as working body with your team since many years and during this tenure this partnership has proved to be profitable for both the organizations. We have updated our HR policies and terms, and this is our moral and official duty to let our partner organizations know about them.

As per our new policy, we will allocate a security guard within the area of work. This is for the security of both the workers and clients. The guard will stay there unless the ongoing work will be completed. Therefore, we request you to kindly make sure the stay of Security Guard within the work premises.

We hope that this new update will be beneficial for us both. This is owing to latest and changing trends in market, and in order to cope up with the requirements of other clients as well. We wish to have a successful business with your team.

Thanking you in anticipation.


Simon Jenny
Manager HR


Request Letter for Stay of Security Guard
Request Letter for Stay of Security Guard

Intimation Letter to Apply for New Vacancy

Sample Intimation Letter to Apply for New Vacancy. If any Government Employee wants to apply for a fresh vacancy in any sector he/she needs to provide intimation letter to the administration in order to apply against the fresh post through a proper channel. Easy format is provided below.

Intimation Letter to Apply for New Vacancy

The Administration,
Govt. ABC Sector.

Subject: Intimation Letter to Apply for New Vacancy

Respected Sir,

Please be informed that this letter serves to be an official intimation that I’m going to apply against the vacancy in Power Sector Case number: 00000, which is publicized and announced officially. As I find myself suitable candidate for this position and hold required qualification and experience, I’ll apply through a proper Government channel.

It is requested that kindly issue my No Objection Certificate as well, as I’ll be requiring one to attach with my application. The purpose of this intimation letter is to notify you about my step, while staying the employee of ABC sector so that it may not cause any hurdle later on. I’ll continue to keep up my service, if I’ll not be selected in case.

I hope that you will definitely have no objection upon this and kindly do provide me the necessary documents as soon as possible. I shall be obliged enough in this regard.

Thanking you in anticipation.


Name:– ———–

Intimation Letter to Apply for New Vacancy
Intimation Letter to Apply for New Vacancy

Intimation letter format for Applying in Another Job

Respected Sir,

I am writing this letter to inform you that I am going to apply against a vacancy in private company which deals globally. I have gone thoroughly through the requirement of the job and find myself suitable for this precise position as it also inclined with my qualification. I will apply for the job through proper way. It is also my request to issue me no objection certificate so I can apply without any hurdle.
The main motive of this intimation letter is to inform you about my new career changing step. I am really motivated to apply and hope you issue me concerned documents as early as possible.

Yours Truly,


Letter of Sponsorship for Study

Sample Letter of Sponsorship for Study particularly for students who want to get themselves sponsored in order to pay their tuition fee or get enrolled in any program. Easy format of simply written convincing letter is provided below.

Sample Letter of Sponsorship for Study

Date: 5th May, 2016

Mr. Nick Kimley
Director Global Sharing Society, California.

Subject: Sponsorship for Study

Dear Mr. Nick,

I wish that you will be in best of your soundness and haleness. I’m writing you appreciate your efforts which you are doing for deserving persons and members of society, particularly students. My absolute purpose to write this letter is to inform you that I’m a deserving and competent student and I’ve completed my College previous month. Being a high scorer I want to further apply for Undergraduate studies but unfortunately I don’t have enough resources. As you are aware that to study in higher institutions the monetary demands are even more higher.

Owing to these personal issues of mine I’m in need of your kind consideration. I want my Undergraduate Program to be sponsored by your Non- Governmental Organization or even if any person could help in this regard. I assure you that I’ll take this help of yours as reward and I’ll prove to be the gem out of thousands!

All my result cards and certifications are attached with this letter, even the list of institutions in which I’ve applied is coupled. Being an optimistic person I have got high aims and I aspire to be at some worthy rank one day, and supports students like me. What you are sparing and spreading, is much more than anyone else could. Your concern is extremely essential for me at this stage. Hope to have a positive gesture from your side.

Thanking you in anticipation.


Jimmy Kim
Contact: 000-000-000
Email: abc@abc.com


Invitation Letter for Baby Shower

Sample format of Invitation Letter for Baby Shower. Arranging and organizing Baby Showers and such other events before and after wedding is emerging as a trend. As the trend is growing up the way to invite the loved and close ones should have to be more trendy as well. Simple and easy format of invitation letter for baby shower is provided below.

Sample Invitation Letter for Baby Shower


Mr. and Mrs. Lord with Entire Family.

Subject: Invitation Letter for Baby Shower

Respected Family Members,

We ‘The Dean’s Family’ is cordially pleased and utterly glad to inform you about the Baby Shower of our princess ‘Sarah Dean’. This moment is of highest joy and we are extremely exited to organize the first ever baby shower at our place and for this we are impatiently waiting for prayers and presence of generous and loving people exactly like you.Your family has always been a supportive hand of ours and stood by us in every thick and thin.

Most importantly, Its been a long time since our last get together was organized. All of us are desperately waiting for your kind presence as well. We have hired the stunning photographers and relish food with beautiful decors, to male it a memorable one. Entire arrangements are taken under charge of Mr. James Dean and he has made sure that every thing should be up to the mark.

We hope you will join us for sure and make our shower the brightest and awesome. The timings for Baby Shower are from 4pm to 10pm on 2nd March, 2016. The venue is the front lawn of our house.

Looking forward for your cheerful presence!

Yours Truly,

Mr. and Mrs. Dean James
Contact: 000-000-000
Date: 5th Feb, 2016