An email written to the Vendor for rejection of their tender due to a really high price bid, which was way beyond the company has been anticipating. Necessary changes can be done.

Sample Tender Rejection Email

To,
The HR Manager,
The Label,

Subject: Tender Rejection Email

Respected Sir,
With all due respect this is the HR manager of the Telplus communication and we saw your bid on the tender that we have posted on an online newspaper on 5th march 2022 regarding the construction of a new work site in Delhi. We are sorry to inform you that our firms won’t be cooperating in this tender.
We are well aware of your reputation in the market and at first receiving an email from you felt like a dream but when we opened it we had our hearts broken. With all due respect sir the amount you bid for the project was way beyond our expenses and our reach. Your company bid for 5000 $, Five thousand dollars which is a lot of money for a company who is still recovering from the tenison imposed by Covid-19, our last offer was of 3000$, three thousand dollars which is our maximum we can’t get a single more dollar than this amount.
With great heart we would like to apologize and at the same time hope to work with your prestigious company in the near future. Thank you for your time and consideration.
Your Sincerely,

Blush Elish

Easy Rejection of Bid due to Incomplete Documentations

To,

The HR Manager,

The Label,

Subject: Rejection due to Incomplete Documentations

Respected Sir,
With all due respect, this is the Telplus Communication HR manager, and we spotted your offer on the contract for the development of a new work site in New Delhi that we advertised on an online publication on March 5, 2022. When my company’s HR department reviewed your offer, we discovered several errors and were really upset. Your organization has a good reputation in the city, and we never expected such a serious fault from you.
We, our whole HR department tried communicating to your company and your HR department that the documents that were required to be submitted for the approval of the bid were incomplete. You provided us with a good offer and we really wanted your company to get on with our project but the chief executive officer of our company seriously did not like this behavior. He thought of it as disrespect to our company, that a tender company is not even giving its full documentation. It may sound like a small error or mistake but our company is one of the fastest growing companies in the city and we want to keep on this reputation.
We are really sorry but we cannot do business with you, your company is a well reputed company without a doubt but our respect is really important to us, hence the deal is off. Thankyou for your time and consideration. 
Sincerely,
Bajwa Khurrum

Easy Rejection of Bid due to Security Issues

To,

The HR Manager,

The Label,

Subject: Rejection of Bid due to Security Issues

Respected Sir,
I hope this letter receives you in good health. I am the HR manager of the firm; Politics Accountancy and we posted an advertisement in an online and traditional newspaper about the construction of our new office and reconstructing our current office to our main head office. We got a lot of bids on the project likewise we got your bid too.
As per the law in our great constitution suggests that we can reject any bid as the procuring agency before any meetings or down payments have been done on the project, hence we call the deal off. Don’t get me wrong I am not doing this on a personal level but our accountancy firm has been getting some pretty severe security threats and as per our chief executive officer is out of town we don’t want to pursue anything. This may or may not be a loss to any of us and I as a person and seconded as a firm do not want that at all. I sincerely think that now is not the time to start this project, we may lead on with the same deal later but we are not promising of any sort.
This project changes the face of our organization in the town and me as the HR manager wants what’s best for the firm even if it gets delayed. Hence we would be contacting you when all the security threats have been vanished. Thank you so much for your time and cooperation. I would like to hear a word from you too.
Yours Sincerely,

Jake Micheal