Tag Archives: Tender Rejection Email

Emails

Sample Tender Rejection Email to Vendor

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An email written to the Vendor for rejection of their tender due to a really high price bid, which was way beyond the company has been anticipating. Necessary changes can be done.

Sample Tender Rejection Email

To,
The HR Manager,
The Label,

Subject: Tender Rejection Email

Respected Sir,
With all due respect this is the HR manager of the Telplus communication and we saw your bid on the tender that we have posted on an online newspaper on 5th march 2022 regarding the construction of a new work site in Delhi. We are sorry to inform you that our firms won’t be cooperating in this tender.
We are well aware of your reputation in the market and at first receiving an email from you felt like a dream but when we opened it we had our hearts broken. With all due respect sir the amount you bid for the project was way beyond our expenses and our reach. Your company bid for 5000 $, Five thousand dollars which is a lot of money for a company who is still recovering from the tenison imposed by Covid-19, our last offer was of 3000$, three thousand dollars which is our maximum we can’t get a single more dollar than this amount.
With great heart we would like to apologize and at the same time hope to work with your prestigious company in the near future. Thank you for your time and consideration.
Your Sincerely,

Blush Elish

Easy Rejection of Bid due to Incomplete Documentations

To,

The HR Manager,

The Label,

Subject: Rejection due to Incomplete Documentations

Respected Sir,
With all due respect, this is the Telplus Communication HR manager, and we spotted your offer on the contract for the development of a new work site in New Delhi that we advertised on an online publication on March 5, 2022. When my company’s HR department reviewed your offer, we discovered several errors and were really upset. Your organization has a good reputation in the city, and we never expected such a serious fault from you.
We, our whole HR department tried communicating to your company and your HR department that the documents that were required to be submitted for the approval of the bid were incomplete. You provided us with a good offer and we really wanted your company to get on with our project but the chief executive officer of our company seriously did not like this behavior. He thought of it as disrespect to our company, that a tender company is not even giving its full documentation. It may sound like a small error or mistake but our company is one of the fastest growing companies in the city and we want to keep on this reputation.
We are really sorry but we cannot do business with you, your company is a well reputed company without a doubt but our respect is really important to us, hence the deal is off. Thankyou for your time and consideration. 
Sincerely,
Bajwa Khurrum

Easy Rejection of Bid due to Security Issues

To,

The HR Manager,

The Label,

Subject: Rejection of Bid due to Security Issues

Respected Sir,
I hope this letter receives you in good health. I am the HR manager of the firm; Politics Accountancy and we posted an advertisement in an online and traditional newspaper about the construction of our new office and reconstructing our current office to our main head office. We got a lot of bids on the project likewise we got your bid too.
As per the law in our great constitution suggests that we can reject any bid as the procuring agency before any meetings or down payments have been done on the project, hence we call the deal off. Don’t get me wrong I am not doing this on a personal level but our accountancy firm has been getting some pretty severe security threats and as per our chief executive officer is out of town we don’t want to pursue anything. This may or may not be a loss to any of us and I as a person and seconded as a firm do not want that at all. I sincerely think that now is not the time to start this project, we may lead on with the same deal later but we are not promising of any sort.
This project changes the face of our organization in the town and me as the HR manager wants what’s best for the firm even if it gets delayed. Hence we would be contacting you when all the security threats have been vanished. Thank you so much for your time and cooperation. I would like to hear a word from you too.
Yours Sincerely,

Jake Micheal

Request letter

Sample Request Letter for Tender

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Sample Request Letter for tender of supplying man-power to a company. Tenders play an important part in locating and searching for the need to certain requirements. Tender is an offer from someone of specific article to number of persons and can be handed over to the person with highest bid. This format can be used by all and sundry. Sample letter format of requesting a tender of supplying man-power to a company.

Sample Request Letter for Tender

To,
The Principal,
Wild Wood High School System,
California, United States of America.

Subject: Requesting a tender of supplying man-power to a company

Respected Sir,

Greetings! Wishing you a wonderful day fill with bloom and fancies of health and wealth. Let me introduce myself to you, I am Mr. Smith Martin and I am here, with a purpose. I read in a local newspaper that you are intended to open up new building for franchise purpose and for that reason you are urgently in need of man-power who are reliable and fast worker as well.

I must congratulate yourself that right now you are meeting the person of your interest and need. My company is well-versed in supplying the man power and I am glad to inform you that we had achieved the milestones in almost 20 companies and well before time. We believe in hard work and punctuality, but we also demand timely payment in regard of our work and commitment.

Please, take no time in thinking and hire me for this fortunate work at your earliest. We will supply you more than fifty persons/labourers to you at time and you will witness yourself the quality of work and speed of ours. Kindly it is my humble request to sign this tender in my favor so I should supply you the required man power. Thank you for your time and attention.

Best Regards,

Mr. Smith Martin,
10th May, 2018.

Sample Request letter to participate in Tender

To,
The HR Manager.
The Label,
Subject: Request to Participate in Tender.
Respected Sir,

I’m writing to apply in the Tender that was posted on your website on March 5th, 2022. I attentively and thoroughly examined the project concept provided in the tender announcement, as well as its terms and conditions. We submit our services to participate in the tender after understanding the project concept. The tender project has been thoroughly investigated by us. We’ve also gone through all of the project’s terms and conditions as part of this bidding.

We are eager to participate in the bidding because the project is about construction. We have completed all of the necessary litigations for participation, and our firm is registered to participate in the tender and has paid all of the required taxes. Furthermore, the corporation is debt-free, and it is not obligated to make any additional payments. The letter includes a Tender Prospective Information sheet that includes official and legal names, addresses, tax information, bid information, prior bids participated in, and other needed data.

Your company’s HR department can supply further information on demand. Please contact us at XXX@gmail.com if you have any questions. We will be required to get authorization in order to participate in the tender, which our firm has been eagerly anticipating. Thank you very much.

Regards
Fredrick Lamar

Easy Request Letter to Participate in Security Tender

To,
The HR Manager.
The Label,
Subject: Request to Participate in Tender.
Respected Sir,

With reference to the conversation we had on the phone call yesterday that is 4th march 2022 we are here to express that we are willing to participate and help you. You posted an advertisement on an online news paper in request for seeking a security team from a renowned security firm for the protection and safeguard of transfer of money across cities. We the Bouncer Squad understand this task and we know how hard it really is and how wrong it can really go if anything off the track happens.

With all due respect, we have done similar work successfully, due to privacy issue we can hence not display or tell you the names of the Labels or the companies we have done this for. But before we can make our final offer and make this tender take place we need some more information about the transfer of money that is being done by road for example the routes, people involved, the amount etc.

Your company’s human resources department can provide more necessary information. If you have any questions, please email us at XXX@gmail.com. In order to participate in the tender, which our company has been looking forward to, we will need to get authorization. Thank you kindly.

Your Sincerely,

Bouncer Squad

Request Letter to Participate in General Tender

To,
The HR Manager,
The Label,
Respected Sir,

This letter has been written to request that you consider our firm for participation in the tender advertised in The News on March 5th, 2022. I’m writing to express our desire to participate in this tender based on our common interests and skills. We have chosen to participate in the tender based on the advertisement indicated above.

We thoroughly reviewed the tender reports and all of the tender’s points. We have reached an agreement on all of the terms and conditions outlined in the tender project report. The reason for the doubts on a specific point is that tax confirmations and present economic ramifications might lead to this project incurring a loss as a result of the Pandemic.

We hope that if we get the opportunity to debate it more, we will be able to reach an agreement on this topic. We acknowledge and evaluate all aspects of the project before submitting our proposal, which has everything in order and is entirely written by us. It has all of the necessary material and does not violate any of the project report’s criteria. If something is discovered to be unreal, unlawful, or distorted, your organization has the right to cease participation at any moment. You may reach us at XXX-XX-XXXX We have included the Tenderer Speculative Information Sheet, which contains all of the necessary information. Thank you very much.

Your Truly,
Jakob Pasha

Sample Request Letter for Tender

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Tendering Authority Name]
[Organization/Department Name]
[Address]

Subject: Request for Tender Details

Dear [Tendering Authority Name],

I am writing to formally request details regarding the upcoming tender opportunity for [Project/Service Description]. Kindly provide me with the necessary documentation and information pertaining to this tender, including submission deadlines and requirements.

Your prompt response is highly appreciated, as it will enable us to prepare and submit our bid accordingly.

Thank you for your attention to this matter.

Sincerely,
[Your Name]

Request for Tender Document Template

[Your Company Letterhead]
[Date]
[Recipient’s Name]
[Recipient’s Title/Position]
[Recipient’s Organization]
[Recipient’s Address]

Subject: Request for Tender (RFT) Documents – [Project/Service Name]

Dear [Recipient’s Name], I hope this letter finds you well. We are interested in participating in the upcoming tender opportunity for [Project/Service Name] as advertised by your organization. In this regard, we kindly request the following RFT documents to facilitate our submission: 1. RFT Document: [Specify the name or reference number, if available] 2. Terms and Conditions of the Tender 3. Technical Specifications 4. Evaluation Criteria 5. Submission Deadline and Process 6. Any Additional Appendices or Attachments Please provide these documents at your earliest convenience, either electronically via email or through physical mail to the address below: [Your Company Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] We understand the importance of adhering to deadlines and ensuring the completeness of our bid. Therefore, we kindly request that you provide the documents well in advance of the submission deadline, if possible. If there are any associated costs or fees for obtaining these documents, please inform us, and we will make the necessary arrangements for payment. Your assistance in providing the requested information is greatly appreciated, as it will allow us to prepare a competitive and comprehensive proposal. Should you have any questions or require further information, please do not hesitate to contact us at [Your Contact Information]. Thank you for considering our request, and we look forward to the opportunity to participate in this tender process.

Sincerely,
[Your Name]
[Your Title/Position]