Sample letter for reservation of flight ticket and a seat on a specific date and time, or according to airline schedule. You can modify these formats and use them according to your need.
Sample Request Letter for Flight Reschedule
To,
The HR Manager,
IndiGo Airlines,
Delhi, India
Sub: Letter to Reschedule Flight Ticket
Dear Sir,
I am writing this letter to inform you that I purchased three first-class flight tickets of first-class for a flight from your airline going to Chennai on 4th February 2022 as I planned to travel with the family to visit some relatives there. But, unfortunately, due to the ailment of my son, I cannot go according to plan. I know that you have a policy of refunding payment in case of canceling the tickets at least 48 hours prior to the takeoff time.
Keeping this in view, I request you to cancel my tickets or refund my payment or if possible kindly Reschedule my flight for next week. I am a frequent traveler and a loyal customer and this favor will increase my loyalty to a great extent. I thank you in anticipation.
Sincerely,
Ali Raza
Sample Letter for Flight Rescheduled
To
The HR Manager,
IndiGo Airlines,
Delhi, India
Sub: Letter to Reschedule Flight Ticket
Respected Sir,
I’m writing to inform you that we booked a trip from Delhi to Chennai through your travel company, but we had to cancel our trip due to an urgent piece of work. I know it’s not ideal to inform you so late in the second half, but we have a serious problem at home that can’t be ignored, and I need to find a solution and fix the problem as soon as possible.
I respectfully beg that you cancel our booking for this week and kindly reserve three first-class seats from Delhi to Chennai for the next week so that I may enjoy our vacation without stress. I apologize once more for the inconvenience. I will be really grateful for your assistance.
Sincerely,
Gallan Singh
Flight Date Change Request Letter
To,
The HR Manager,
Etihad Airlines,
Mumbai, India
Sub: Letter to Reschedule Flight Ticket
Respected Sir,
I hope this letter receives you in good health. My name is Harry Patel and I have booked one ticket from Delhi to Amritsar with flight number 66988. However, due to an accident that I got involved in, I won’t be able to take the flight that was scheduled for Friday 4th February 2022. I called the helpline of your airline to seek help and they told me it is possible to change the date and reschedule your flight but under one condition that no refund would be paid and you have only a one-time reschedule policy. However, I would be grateful if you helped me out and rescheduled my flight for next week so I can be fit and get the flight and enjoy my trip at Amritsar rather than always complain about my sick condition. I am hoping for a quick and positive response from you, I hope you will help me out. Best wishes to you brother/sister.
Sincerely,
Harry Patel.
Request Letter for Flight Reschedule – Sample Letter Requesting for Reschedule of Flight
December 11, 2022
To,
The Manager,
__________ (Airlines name),
__________ (Airlines office address)
Date: __/__/____ (Date)
Subject: Request for rescheduling of flight
Sir/ Madam,
This letter is in reference to the ticket that I have booked on your flight bearing flight number ________ (mention flight number).
Courteously, I would like to inform you that I booked this ticket from _______ (location/ airport name) to ________ (location/ airport name). The flight was booked for __/__/____ (date) and the PNR number/ booking reference number for the ticket is ___________ (PNR number/ booking number), but due to the reason _________ (mention reason for rescheduling flight) I will not be able to travel in the said flight and I will have to reschedule my trip/ tour.
Therefore, I request you to kindly reschedule my flight to __/__/____ (date) and the preferred time for the flight would be __:__ (time). As per the requirements, I am ready to pay the applicable charges.
I believe you would consider this request and do the needful at the earliest.
Yours Truly,
__________ (Signature),
__________ (Name),
__________ (Contact number)