Tag Archives: Fee Refund

Request Letter to School for a Refund of the Tuition Fee

This is an article containing different Easy formats of letters of refund to an educational institution. If more information is required, please do not hesitate to reach out via the comment box or the given email address.

  • Refund Letter due to Financial Reasons
  • Sample Refund Letter due to Shifting Institutions
  • Easy Refund Template due to Financial Crisis

Sample Refund Letter due to Financial Reasons

To,
Principal —————— (name)
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: A refund of the tuition Fee

Respected Sir,

I, __________, attend this (School/Institute) as a student of grade __________, roll no. _________. I am writing to request a complete return of my ________tuition cost (Money Amount).

I must drop this course because of the following reasons:

1. The fee hike has put immense pressure on my family and I cannot continue on with my education. 

2. The withdrawal of my scholarship has made me unable to continue at the institution.
The guidance counselor told me that a full refund will be given if the student withdraws from the course within two, three, or four weeks after the start in the accordance with this institute’s refund procedures, which are outlined in the College Guide. This is written under the section _________, subsection _________. I am inside that limit, as you can see from the included withdrawal sheet.
I appreciate you taking the time to check into this, and I anticipate getting the full reimbursement because it would mean a lot to me and my family.
Looking forward to a positive response.

Thank you.

Sample Refund Letter due to Shifting Institutions

To,
Principal —————— (name)
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: A request to return Tuition Fee

Dear Sir,

My name is __________, and my roll number is ________. I am a student of class ________, and have been in this school since grade _________.
However, due to my father’s job transfer, I have to withdraw my admission from the school and move to ________ city.
I have paid my complete fee for the amount _________ and would like to request that you approve my application for a refund of the tuition fee that has been deposited.
I would like you to review the matter with great urgency and approve my request because the earlier my paperwork gets done, the earlier I can start applying to the new school. With exams approaching, I want to get a head start so that my education is not disturbed. 
Thank you so much for your keen efforts in enabling all of us to get a better education. I hope to hear from you soon, and with a positive response.
Regards.

Easy Refund Template due to Financial Crisis

To,
Principal —————— (name)
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: An application to return the tuition fee

Respected Sir/ Ma’am,

My name is _________ and my roll number is ________. Respectfully, I would like to inform you that I am a student at your school and that I am writing to request that you please refund the fees that I have deposited. Due to the recent alert of a retraction of the scholarships that private institutes are offering to underprivileged students, I have had to make a hard decision and withdraw my admission to this school/college.
While I have worked very hard for my scholarships, I also understand that the school is not to be blamed for taking these drastic steps. I am sad to be leaving this institution because I have come to think of it as a second home, but we all must face reality.
Please find attached a copy of my paid fee challan, my admission forms, and my withdrawal application.
I would like to thank you for the wonderful time that you have crafted for us here at _________.
Hoping to hear from you soon.
Thank you.

Application for Fee Refund

The following application is from a student to the vice-chancellor of his university as he demands and requests a fee refund.

Application for Fee Refund

The Vice-Chancellor,

The University of Madras,

Chennai

SUBJECT: Application for Fee Refund

Respected Sir,

My name is Salman khan, and I am a History student at your prestigious institution. I am writing to inform you that I have been offered admission to Oxford University. Going there has always been a dream of mine, and it has now come true. I’m telling you this because I paid my dues for next semester last week and have just gotten an acceptance notice from Oxford University. I come from a low-income household, thus I would like to please seek a fee return so that I may utilize that money to pay for my student visa and other lodgings as soon as possible so that I can attend my first session.

I humbly request you to Please return my dues deposited as an advance charge for the following semester. I shall be eternally thankful for this act of kindness, and I eagerly await your response. Thank you for your time in reading this.

Yours Sincerely,

1101- Salman khan

History Department

Sample Application for Fee Refund

The Vice-Chancellor,

The University of Madras,

Chennai

SUBJECT: Application for Fee Refund

Respected Sir,

I hope you’re doing well. My name is Varun Hardik, and I am a History student at your esteemed university. I’m sending you this application now to obtain a fee refund. First and foremost, I apologize for asking such a thing, but time is tough for me these days. I have a tremendous load on my budget, and I can barely meet my basic needs, let alone pay my semester dues. My siblings and I are working 12 hour days to generate some money to cover our family costs. Working a 12-hour shift makes it difficult for me to concentrate on my studies, therefore I respectfully request that you return my money so that it may be useful to me and my family. Once everything is back on track, I will pay my tuition fee and continue my studies at your prestigious university.

I respectfully request that you refund my deposited dues as an advance charge for the following semester. I will be eternally grateful for your act of compassion, and I look forward to hearing from you. Thank you for taking the time to read this.

Yours Obediently,

1101- Varun Hardik

History Department

Incorrect Visa Fees Refund sample

These sample formats for the people who applied for visa. It could be any person job holder or house hold person and their visa fees is incorrect. These are request letters for refund visa fees.

Incorrect Visa Fees Refund Letter Sample

To,

———–

From:———–

Subject:——-

Dear Sir,

This letter is written to officials. As I have submitted my visa fees for the visa of Canada. I just came to know that my visa has been rejected due to some issues so it is my kind request to you to please refund me my visa fees. I applied visa to meet my sister who is settled in Canada but as I did not fall onto the right criteria, they rejected my visa. I submitted my visa fee refund application before but only 25% of the fees I received from the administration. It is my request to you to please look into the matter carefully and refund my visa fees. I believe that there has been some kind of error in the system because visa fees are never given in installments. I contacted with some of my friends which stated that it never happened to them so kindly refund the fees.

Thanking You in anticipation.

Sincerely,

——————

Request to Refund Incorrect Visa Fees

Respected Sir,

As it has been stipulated that I will be receiving 75% of my visa fees refund, there has been some kind of miscalculation in your system as I received only 50% of the visa fees. I assume that it doesn’t follow any kind of obligation of your rules so there must be some kind of error which just paid me 50% of my visa fees refund. Nonetheless, it would be very sincere and nice of you to look into this matter and check the faulty error occurred and reimburse my money. My visa was not applied yet so it is impossible to not get refund back. I would have understood if only service charges were emitted but there is an issue all over in my full visa fees. I want you to check my all documents that are verified and gives the proof that my visa was not yet applied. I would appreciate if you resolve my issue and help me out in this matter as early as possible.

Thanking you in advance.

Truly,

—————-

Demand Letter for Refund Security Deposit

These are sample demand Letter for refund of security deposit by the customer or supplier. You can make necessary changes to the below letters as per your need.

Demand Letter for Refund Security Deposit

To,

The Finance Head,

Abide Oil Pvt Ltd.

Dear Sir,

This is to inform you that I have worked in this estimated company for 5 years now as a finance manager and recently resigned from this post. I have always loved the environment of the company and ease it gives to employee. Therefore, expecting the same ease I want to request for security deposit refund. As per company policy, company is obligated to pay the security deposit of the employee. My clearance form is enclosed. I want you to issue it as soon as possible. I have requested one time before also for the security deposit but there was no response. This time I want to inform you that my resign notice period is also going to end soon. I request you to refund my security deposit as early as possible, I have other things in my mind and need to do those also. I would be grateful to you for this.

Warm Regards,

Name:——————–

Demand Letter for Return of Security Deposit

Date…

Authority Name…

Company Name:—————-

Address…………

Subject: Request to return security deposits

Dear Sir,

I am writing as an ex-employee of this firm, currently I am working on my resign notice. I have very good experience from this firm and got too learn a lot of good stuff which I couldn’t have learned anywhere else. This place is surly a second home to me but to strive in life, one need to move on. Therefore, my main objective of writing this letter is to request for refund of my security deposit. As per company policy, it has my security deposit equivalent to 2 month salary. My resign notice period is also coming to an end. And I have got another job in different city so I need to get my refund soon before I leave this city. I want management to work in my matter as soon as possible and refund me my security deposit. Thank you for considering my letter.

Yours Faithfully,

Name:————

Request Letter to Refund Flight Ticket

Here are sample request letter to refund Flight Ticket. You can use these easy formats to manager or airline representative refund air ticket due to health issue or any other emergency.

Request Letter to Refund Flight Ticket

To

The Authorities,

PIA Airline.

Dear Sir,

I am writing this request letter to inform you about my situation. I bought online tickets for Miami of your airline from the particular website. It was booked and I got the confirmation e-mail also. But, on urgent basis, I had to cancel the tickets because of my husband accident. This was an utter shock for me and he sustained many injuries. Currently, he is admitted in a hospital. I want to request you to refund my tickets amount to Miami under this name. I have traveled several times through your airline and I am well aware with all the rules. I know that you have customer easy policies available and one of the policy is to inform administration about cancelling the tickets at least 48 hours, which will result in refund payment. Therefore, as a regular traveler of your airline I expect the fast service of payment of my cancelled tickets.

Warm Regards,

Name:———————

Request Letter to Refund Airline Ticket Amount

To

The Customer Care Head,

Respected Sir,

This letter is being written for specific airline administration. It is to inform that I booked the tickets of Germany from particular website two days ago and I had to cancel tickets on urgent basis. I cancelled
three tickets to Germany. The reason of cancelling the tickets were that my uncle passed away one day before of my flight so I had no choice but to cancel the tickets. Therefore, I am planning to stay in my home town with my aunt until things get normal. Therefore, I have no intention of getting a ticket of Germany any soon now. So, please refund the amount of my cancelled tickets. I am well aware with the policy of refunded amount in case of cancelling the tickets before 24 hours of the departure. I request you to please deal with my issue as soon as possible and grant me my money back of three tickets.
Thank you.

Name:——-

Contact Detail:—————–

Sample Request Letter to Fee Waiver

Sample Request letter to fee waiver. How to Write a Fee Waiver Request Letter. Fee structure of private schools are raising higher and higher and it is becoming difficult for the mediocre parents to pay it, but middle economic strata also wanted to get their children best education and best learnings and for that they sacrificed their own wishes and rest. Fee Waiver request to chairman/principal is a good idea to play with and we should keep on trying and playing with newer ideas. This format is one such play and try format.

Sample Request Letter to Fee Waiver

To,
The Chairman,
Locusts Pansy School System,
Texas, United States of America.

Subject: Requesting fee waiver to Principal

Respected Sir,

With due honour and reverence, it is to state in writing that I am Ms. Tina Shayne and a mother of Ms. Wismar Shayne who is a student of 4 th standard. Her father is an event organizer and owned his
own business. We were financially sound till the time of is earning good money, but from the few months, he is facing setback in his business and we are no more in giving situation. Currently, we are in hand to mouth state, but we really want to get our children educated from this reputed school system.
Her father had shifted to remote area of California in hope of getting more work out there and we are hopeful of getting back our old position, but till the time, we request you to please grant us fee waiver of at least half as my all three children are studying in this school and it is really hard for us to pay full fee of them. Kindly see to this grave issue on personal level and intimate us with positive answer. I will be coming to school on your generous call. Thank you.

Yours Truly,

Ms. Tina Shayne,
6 th April, 2018.

Application for Fee Installment in College

Sample Application for Fee Installment in College.If there is any student of a particular college who is finding it difficult in paying his/her fee to the institution, then he/she can use this application in order to request the principal to allow him/her to pay the fee in installments. Easy format of fee installment application  is given below for your use.

Application for Fee Installment in College Sample

To
The Principal,
Punjab College.
Lahore.

Subject: Request for Fee Installment

Dear Sir,

I am a student of Inter Part II of batch 2013-2015 at Punjab College. I am a very well-mannered, organized, hardworking and dedicated student. My attendance is 95% throughout my college years. I have been paying my fee at the desired time but a few days ago, I lost my father who was the only bread earner in our family. That is why I am facing huge difficulties in paying the fee for this last college year. At this crucial time, I do not want to waste this last year and repeat it next year.

Therefore, I plead you to allow me to pay my fee in installments which I will be doing with the help of my dad’s pension. I assure you that I will not let you down. I will be highly obliged if you grant me this favor.

Hoping to receive your reply promptly.

Yours Faithfully
Raheel Ahmed

Application for Fee Installment in College Sample
Application for Fee Installment in College Sample

Application for Admission Cancellation in School

Application for Admission Cancellation in School.This application may be used by all those students who got themselves enrolled in school but due to some reasons they cannot go to school/College/University and want their admissions to get cancelled and get the refundable fee back. Sample format of application is given below for your convenience.

Application for Admission Cancellation in School Sample

To
The principal
ABC School,

Subject: Admission Cancellation Request

Dear Madam,

I got myself enrolled in this summer semester for O-levels in your prestigious school. I fulfilled all the requirements and also paid the fee in advance. But now, I am moving to Chicago, USA urgently because my father got business setup there and we cannot miss it because it will be a loss for us as my father has invested a lot of money in it.
Therefore, I request you to cancel my admission and return my advance fee payment so that all the requirements are done duly on time. I would also need a certificate indicating my successful admission in your school so that I have a proof and I do not get any difficulty in getting admitted in the new school.

I will be highly grateful to you for this kind act.

Thanking you
Yours sincerely,

Admission Department

Application for Admission Cancellation in School Sample
Application for Admission Cancellation in School Sample

Sample Letter Format for Cancellation of Admission for School

Respected Sir,

It is to state with much humbleness that I am an army officer and I had gotten my child named Mr. Umer Qaiser admitted in 1 class, but now, shockingly, I had received my posting orders and on the account of it I am moving with my family to the appointed station. Accept my apologies.

Yours Sincerely,
Major Shakeel Qaiser,
24 th January, 2017

Sample Application for Admission Cancellation

To,
The Principal,
Elite High School,
Lahore, Pakistan.

Subject: Application for admission cancellation

Respected Madam,

It is stated that my son has been granted admission in your college for first year of intermediate but will not be carrying on here so I request you to cancel his admission. The time when he applied we were sure that Lahore would be our place of residence for the next two years but due to unforeseen circumstances we have to migrate back to Karachi where my parents reside.

I wished that my son would study at your prestigious institution but he is not able to do that because of this issue. We did ponder about getting him transferred to Karachi in any other branch of your college but as luck would have it you do not have a branch in that city. It is due to this slight inconvenience that I request you to cancel his admission and issue a letter in this regard.

Yours Truly,

Mrs. Ayesha Nadeem
2 nd November, 2017.

Application for Fee Installment in University

Application for Fee Installment in University Sample.If there is any student of a particular university who is finding it difficult in paying his/her fee to the institution, then he/she can use this application in order to request the principal/Dean or Department Head to allow him/her to pay the fee in installments. Format is given below.

Application for Fee Installment in University

To
The Dean,
Oxford University

Dear Sir/Madam,

It is stated that I am a student of marketing majors in final year. My attendance and grades show that I am a punctual, regular and hardworking student. I have also been awarded a medal from my university for my extraordinary performance. I have also been involved in extracurricular activities in university and I was also my teacher’s assistant due to my highest grades.Currently, I am having some difficulties in paying fee for this semester as my parents are out of country for three months. Therefore, I request you to allow me to pay my fee in installments. This will help me in paying the fee from my own pocket money. I assure you that you will not be disappointed by granting me this favor.

Thank you,

Yours Sincerely,

Ahsan Murtaza
Roll NO: 23

Application for Fee Installment in University
Application for Fee Installment in University

 

Application for Fee Refund Example

Sample format of Application for Fee Refund. Can be used as a sample of application for school, college, university fee refund. Easy templates to be used in order to write application to get your fee refunded. Mention the reasons clearly. Simple formats are given below. You can use it according to your need and free download.

Fee Refund Application for Students from School

The Principal,
Skans School System, Lahore.

Respected Madam,

It is stated that I am Sara Baksh, student of this institution since Class 5th to Class 8th. Recently, I have taken the exams of Eighth Standard and by scoring good marks I am promoted to Class Ninth. My father is a Government employee and due to his job nature we have to shift to other city. It is to inform that, without knowing about any notification about shifting I enrolled myself for Class Ninth.

My fee and annual funds for new class are paid. But unfortunately, due to shifting I cannot study further in this school. I want to you cancel my enrollment and refund my fee as it would be a great favor for me. I shall be thankful to you.

Yours Obediently,
Sara Baksh.
Roll number: 206-A.

Fee Refund Application for Students from School
Fee Refund Application for Students from School

Application for Fee Refund Example

Respected Sir,

With due respect and honor, it is stated that I am the enrolled student of this corresponding school. I have submitted my fee of next grade but due to some drastic turn of events, we have to move to another city. We are permanently residing to another city due to some financial issues. My father has already processed my admission in new school there. I am writing this application to make a request to cancel my enrollment and refund my fee which I have submitted for next grade. Please ask administration to do it as soon as possible. I shall be obliged.

Warm Regards,

Name:————-

Application Letter for Fee Refund from College

The Principal,
Stars College, Lahore.

Subject: Application for fee refund

Sir,
With due respect it is stated that I took admission in your college as a regular candidate in F.Sc Part One. I submitted my admission forms in other institutions as well. Luckily I got admission in a Government College on scholarship basis, where I do not have to pay any fee or funds. I am a poor student and cannot afford my fee.

I want to request you that kindly cancel my enrollment and refund my fee which I submitted to the college administration on 6th June, 2014. I shall be highly obliged to you.

Yours Obediently,
Nadeem Murtaza.

Sample Application for Fee Refund from University

The Dean,
Computer Science Department.
University of Central Punjab, Lahore.

Subject: Application for fee refund

Respected Sir,

With due respect, it is stated that I am Huda Ali, student of Bs. (Hons.) Computer Science Semester 2. I recently cleared by second semester with a good GPA and enrolled myself for third semester. Promptly, due to some reasons I have to freeze my semester as I am going to visit US.

I want to request you that kindly refund my fee of third semester; I will submit it again whenever I will continue university after the gap. I shall be obliged if you consider my request,

Thanking You I Remain.

Yours Obediently,
Huda Ali.

Sample Application for Fee Refund from University
Sample Application for Fee Refund from University

This  easy format of fee refund from coaching center can be used by any person/student who wished to go for the refund of the fee from the coaching center they joined for study.

Sample Application  for Fee Refund  from Coaching Center

To,
The Principal,
Alienated brand Coaching Academy
Mumbai, India

Subject: Request for fee refund from Coaching Center

Respected Sir,

I am student of BCS and took admission in your prestigious academy
fifteen days before. I decided to study there, but due to father’s posting orders we immediately had to leave the city within ten days as per rules of Army of India. I want to get my fee back that is fifty thousand within these ten days and I will be obliged if my request is catered in time and as soon as possible. Thanking in anticipation.

Yours Truly,
Mr. Adit Chopra
2nd august, 2017

Application for Fee Refund

To,
Accounts Officer,
The New College,
Jakarta, Indonesia.

Subject: Application for fee refund

Respected Sir,

It is stated that I want a fee refund as per the admission policy since I do not want to continue studying at your college. The admission application was processed on the condition that if a student wished to change their desired subject or did not wish to continue with the college they will be granted a full or partial fee refund depending on the time of their application.

I have not found the college as I desired and I have been granted admission in another one of my liking. Since I am applying after one week of classes has lapsed I am eligible for a refund on partial basis. I request you to process my request and refund the fee I submitted by half since I need the money to fulfill my due in the other college as well.

Yours Truly,

Mr. Ahmed Mustafa
25th August, 2017.

Sample letter format of requesting refund of security fee from the College

This format is for those colleges who wish to get their
Security fee back on the behalf of their students.

To,
The Dean,
Cambridge Board system,
Buffalo, United Kingdom.

Subject: Requesting refund of security fee from the college

Respected Sir,

It is to state with due courtesy and much humility that I am Mr. Jones Rick, the Head of Allied College for Girls. The reason of my stating this statement is that as per policy I had deposited the lump sum of $50,000 in your treasury after signing the refund of the security fee. It was further stated in the treaty that the refund would be given to me after the completion of two year degree program. Now the time had come to refund the security fee of my students. I would appreciate the timely refund to my account number 876543. Thank you.

Yours Truly,

Mr. Jones Rick,
12th July, 2019.

Sample Letter format of Requesting Refund of Admission fee by the Parents

This format is for those parents who intend to get back the
deposited admission fee of their children.

To,
The Principal,
Plum school system,
Buffalo, United Kingdom

Respected Sir,

It is to state with much care and concern that I am Ms. Elizabeth Rose. I am a single parent and my only child Mr. Dan John is recently admitted in this prestigious school. I want him to study here, but fate has its own plans and unfortunately my office had been shifted to other city so my child will travel with me so kindly refund me the admission fee that I had deposited the previous week on same day. I would really be thankful to you for this concern.

Yours Truly,
Ms. Elizabeth Rose,
12th July, 2019.

Sample Letter of Requesting to Return the Caution Money from the College

This format is for those who want to get the caution money from the department of the same university/college.

To,
The Dean,
Churn Deal College system,
Buffalo, United Kingdom.

Subject: Requesting to return the caution money from the college

Respected Sir,

With due respect and honour, it is to state that I am Mr. Jersey Jerome and a new comer in this large yet reputable college. As I was new so I didn’t know where to apply that is why I had applied in the two departments at the same time and deposited the caution money in both the department, but now I like the other department and want to pursue my academic career from there. I request you to kindly refund me the caution money as soon as possible and let me know on my cell number +987-7654-987. Thank you.

Yours Truly,
Mr. Jersey Jerome,
12th July, 2019.