If you work in a very formal environment, your vacation request email should reflect that. Make sure to use appropriate language and choose formal expressions. Here are Sample Annual Leave Formats for your kind review. Edit these formats according to your need.
Subject: Annual Leave Request for Vacation Travel
Dear [Admin Name],
I hope this email finds you well. I am writing to formally request annual leave for a vacation trip that I am planning. I believe it is essential to give you ample notice to ensure a smooth workflow during my absence.
I intend to take [number of days] off starting from [start date] to [end date]. During this period, I will be out of the office, disconnecting from work-related tasks and focusing on personal rejuvenation.
I have ensured that all my pending assignments and projects are up to date, and I am happy to collaborate with my colleagues to ensure a seamless handover of responsibilities. I will also be accessible via email in case of any urgent matters that require my attention.
As per our company policy, I have sufficient remaining annual leave days to cover this period, and I would appreciate your approval for this vacation request.
During my absence, I will entrust [colleague’s name] to handle any urgent matters or issues that may arise. I have already informed them about my leave plans and briefed them on the tasks they may need to handle in my absence.
Thank you for considering my request. I truly value the opportunity to take some time off to rest and recharge, and I am confident that my absence will not have any significant impact on our team’s productivity.
Looking forward to your approval and a well-deserved break.
Short Message to HR for Vocation Leave
Subject: Vacation Leave Request
I hope this email finds you well. I am writing to request vacation leave for [number of days] starting from [start date] to [end date].
During my absence, I will ensure that all my pending tasks are completed or handed over to a colleague. I will also be available via email for any urgent matters that may arise.
Please let me know the procedure for formalizing this leave request and if there are any additional documents I need to submit.
Thank you for your attention to this matter.
Short Absence Leave Message due to Travel
Subject: Short Leave for Travel
Dear [Manager’s Name],
I hope you are doing well. I am writing to inform you that I will be taking a short leave from work due to travel.
I will be away from [start date] to [end date]. During my absence, I will ensure that all pending tasks are completed, and I will be available via email for any urgent matters that may require my attention.
If there is anything specific you would like me to do before I leave or if there are any instructions for my absence, please let me know.
Thank you for your understanding, and I will be back to work on [return date].