Tag Archives: Annual Leaves

Sample Templates of Change for Annual Leave Plan Dates

These templates offer various professional ways for employees to request a change in their annual leave dates due to personal emergencies, family commitments, unexpected work obligations, travel restrictions, health concerns, childcare arrangements, unexpected project deadlines, or changes in financial circumstances. Each template expresses appreciation for understanding and flexibility from the manager while assuring a commitment to fulfill responsibilities and ensure a smooth transition before and after the leave period.

Template 1: Personal Emergency

Subject: Request for Change of Annual Leave Dates

Dear [Manager’s Name],

I hope this message finds you well. Due to an unexpected personal emergency, I need to request a change in my annual leave dates. My original leave dates were scheduled from [Original Start Date] to [Original End Date]. However, I kindly request to change these dates to [New Start Date] to [New End Date].

I apologize for any inconvenience this may cause and assure you that I will do my best to ensure a smooth transition. Thank you for your understanding and consideration.

Sincerely,

[Your Name]

Template 2: Family Commitments

Subject: Change of Annual Leave Dates Request

Dear [Manager’s Name],

I hope this email finds you in good health. I am writing to request a change in my annual leave dates due to unforeseen family commitments. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].

I understand the importance of planning ahead and apologize for any inconvenience caused by this change. I assure you that I will make every effort to ensure a smooth transition.

Thank you for your understanding.

Warm regards,

 [Your Name]

Template 3: Work Obligations

Subject: Request for Modification of Annual Leave Dates

Dear [Manager’s Name],

I hope this message finds you well. I am reaching out to request a change in my annual leave dates due to unexpected work obligations that have arisen. My original leave was scheduled from [Original Start Date] to [Original End Date]. However, I kindly request to change these dates to [New Start Date] to [New End Date].

I understand the importance of maintaining workflow continuity and assure you that I will work diligently to fulfill my responsibilities before and after my leave. Thank you for your understanding and flexibility.

Best regards,

 [Your Name]

Template 4: Travel Restrictions

Subject: Change of Annual Leave Dates Request

Dear [Manager’s Name],

I hope this email finds you well. I am writing to request a change in my annual leave dates due to recent travel restrictions that have affected my plans. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].

I apologize for any inconvenience this may cause and appreciate your understanding in this matter. Rest assured, I remain committed to fulfilling my responsibilities both before and after my leave.

Thank you for your consideration.

Warm regards,

[Your Name]

Template 5: Health Concerns

Subject: Request for Change of Annual Leave Dates

Dear [Manager’s Name],

I hope you’re doing well. I’m reaching out to request a modification to my annual leave dates due to unexpected health concerns. My original leave dates were scheduled from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].

I apologize for any inconvenience this may cause and assure you that I will provide all necessary documentation as required. Thank you for your understanding and support during this time.

Best regards,

[Your Name]

Template 6: Childcare Arrangements

Subject: Change of Annual Leave Dates Request

Dear [Manager’s Name],

I trust this email finds you well. I am writing to request a change in my annual leave dates due to unexpected changes in childcare arrangements. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].

I understand the importance of proper planning and apologize for any inconvenience this may cause. I assure you that I remain fully committed to my responsibilities and will ensure a smooth transition before and after my leave.

Thank you for your understanding and cooperation.

Warm regards,

[Your Name]

Template 7: Unexpected Project Deadline

Subject: Request for Change of Annual Leave Dates

Dear [Manager’s Name],

I hope this email finds you well. I’m reaching out to request a modification to my annual leave dates due to an unexpected project deadline that requires my attention. My original leave dates were scheduled from [Original Start Date] to [Original End Date]. However, I kindly request to change these dates to [New Start Date] to [New End Date].

I apologize for any inconvenience this may cause and assure you that I will make every effort to ensure the project progresses smoothly before and after my leave. Thank you for your understanding and flexibility in this matter.

Best regards,

 [Your Name]

Template 8: Change in Financial Circumstances

Subject: Change of Annual Leave Dates Request

Dear [Manager’s Name],

I trust this email finds you well. I’m writing to request a change in my annual leave dates due to a change in my financial circumstances. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].

I apologize for any inconvenience this may cause and appreciate your understanding during this time. Rest assured, I remain fully committed to my responsibilities and will ensure a smooth transition before and after my leave.

Thank you for your consideration.

Warm regards,

 [Your Name]

Feel free to adapt these templates to fit your specific situation.

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Philippine Standard Employee Benefits

The employee benefits provided by employers in the Philippines can vary widely depending on the company, industry, and employment contract. However, there are some common standard employee benefits that are typically offered to employees in the Philippines. These benefits are often governed by labor laws and regulations. Here are some of the key standard employee benefits in the Philippines:

  1. Basic Salary: Every employee is entitled to a minimum wage, which is set by regional wage boards and can vary from one region to another.
  2. 13th Month Pay: This is a mandatory bonus paid to employees, equivalent to one-twelfth (1/12) of their annual basic salary. It is typically paid in two installments in May and December.
  3. Social Security System (SSS): Employers and employees contribute to the SSS, which provides social security and retirement benefits. The contribution rate is based on the employee’s salary.
  4. PhilHealth: Employees and their employers contribute to PhilHealth, a government health insurance program. It covers medical expenses and hospitalization.
  5. Pag-IBIG Fund: The Home Development Mutual Fund, also known as the Pag-IBIG Fund, is a savings program that provides housing loans and other benefits. Both employees and employers make contributions.
  6. Government-Mandated Leaves:
    • Annual Leave: Employees are entitled to at least five days of paid annual leave.
    • Sick Leave: Employees are granted paid sick leave, the number of days varies based on the length of service.
    • Special Leave: There are special leave benefits for certain situations like maternity, paternity, and solo parents.
  7. Holiday Pay: Employees receive additional pay for work performed on regular holidays (e.g., New Year’s Day, Christmas Day) and special non-working holidays.
  8. Overtime Pay: If an employee works beyond the regular working hours, they are entitled to overtime pay, typically 125% of the regular hourly rate.
  9. Night Differential: Employees working at night (between 10 PM and 6 AM) usually receive additional pay for each hour worked during that period.
  10. Service Incentive Leave: After one year of service, employees are entitled to five days of service incentive leave with pay.
  11. Meal and Rest Periods: Employers are required to provide meal and rest breaks during the workday.
  12. Maternity and Paternity Leave: Female employees are entitled to maternity leave benefits, while male employees can avail of paternity leave benefits.
  13. Retirement Benefits: Many employers offer retirement plans or provident funds to help employees save for retirement.
  14. Health and Life Insurance: Some companies provide additional health and life insurance benefits to their employees.
  15. Transportation and Meal Allowance: Some employers provide transportation and meal allowances to their employees.

It’s important to note that specific benefit packages may vary between employers and industries. Employees should review their employment contracts and discuss benefits with their HR departments to understand the exact benefits they are entitled to. Labor laws and regulations may also change, so it’s advisable to check with the latest government guidelines for any updates on employee benefits in the Philippines.

Benefit for Female Employees

In the Philippines, female employees are entitled to various benefits, some of which are specific to their needs and circumstances. These benefits are designed to support and protect the rights and well-being of female workers. Here are some of the key benefits for female employees:

  1. Maternity Leave: Female employees are entitled to maternity leave, which allows them to take time off work before and after giving birth. As of my last knowledge update in January 2022, the government mandated maternity leave is 105 days for normal delivery and 120 days for caesarean section. The law also allows for an additional 30-day unpaid leave if the female employee qualifies.
  2. Maternity Benefit: During the maternity leave period, female employees receive maternity benefits, which are typically covered by the Social Security System (SSS) or the Government Service Insurance System (GSIS). These benefits provide financial support during maternity leave.
  3. Paternity Leave: While not specific to female employees, it’s important to note that male employees are entitled to paternity leave. This allows them to take a few days off to support their partner during and after childbirth.
  4. Breastfeeding Breaks: Employers are required to provide female employees who are nursing mothers with break periods to express breast milk. The break period should not be less than 40 minutes for each 8-hour working period.
  5. Solo Parent Leave: Female employees who are single parents are entitled to special leave benefits under the Solo Parents’ Welfare Act. This includes additional leave and support services for solo parents.
  6. Anti-Sexual Harassment Protection: Employers are required to have policies and programs in place to prevent and address sexual harassment in the workplace. Female employees are protected from sexual harassment under the Anti-Sexual Harassment Act of 1995.
  7. Equal Pay for Equal Work: Female employees are entitled to equal pay for equal work under the principle of non-discrimination based on gender. This means they should receive the same pay as male employees for doing the same job.
  8. Reproductive Health Care: The Responsible Parenthood and Reproductive Health Act of 2012 ensures that female employees have access to reproductive health services and information. Employers are required to provide health services to their employees.
  9. Protection Against Gender Discrimination: Female employees are protected against gender-based discrimination under the Labor Code and other laws. Employers are prohibited from discriminating against women in the workplace.
  10. Family Planning Services: Some employers provide family planning services to female employees, which may include access to contraceptives and information.

It’s important to note that labor laws and regulations can change, so it’s advisable to check with the latest government guidelines and consult with your employer or HR department for specific details regarding benefits for female employees in the Philippines. Additionally, some employers may offer additional benefits and support to female employees as part of their company policies and initiatives.

Benefits for Senior Employees

Senior employees, often defined as those who have been with a company for a long time or are nearing retirement age, may be entitled to specific benefits and considerations. These benefits are typically designed to recognize their long service, experience, and to support them as they transition into retirement. However, the specific benefits can vary between employers and may be governed by company policies and agreements. Here are some common benefits for senior employees:

  1. Retirement Benefits: Many companies offer retirement plans, such as a company pension or provident fund, to provide financial security to senior employees after they retire.
  2. Early Retirement Options: Some companies offer early retirement packages to senior employees who may want to retire before reaching the official retirement age. These packages may include financial incentives.
  3. Increased Vacation Days: Senior employees may receive additional vacation days or leave benefits as a recognition of their long service.
  4. Healthcare Benefits: Some employers provide extended or enhanced healthcare benefits for senior employees to ensure they have comprehensive medical coverage as they age.
  5. Flexible Work Arrangements: Companies may offer flexible work arrangements, such as reduced hours, telecommuting, or part-time work, to help senior employees transition into retirement while still working.
  6. Consulting or Advisory Roles: Senior employees with valuable expertise may be offered consulting or advisory roles within the company, allowing them to share their knowledge and mentor younger employees.
  7. Training and Development: Companies may provide opportunities for senior employees to continue their professional development and training.
  8. Severance Packages: In some cases, when a company is downsizing or going through a reorganization, senior employees may receive enhanced severance packages or outplacement services.
  9. Social and Recreational Activities: Some companies organize social and recreational activities for senior employees to help them build social connections and enjoy their retirement.
  10. Financial Planning Assistance: Employers may provide financial planning and retirement counseling services to help senior employees prepare for life after retirement.
  11. Access to Employee Assistance Programs (EAP): EAPs can provide counseling and support for various life issues, including those that may affect senior employees.
  12. Elder Care Support: Companies may offer assistance or resources for employees dealing with the care of elderly family members.
  13. Membership and Discounts: Some employers provide access to senior discounts, club memberships, or other perks to enhance the quality of life for senior employees.

The specific benefits provided to senior employees can vary widely, so it’s essential for employees to review their employment contracts and company policies or consult with their HR department to understand the benefits available to them. Additionally, labor laws and regulations may impact the benefits provided to senior employees, and these laws can change over time, so staying informed is important.

Annual Leave Email for Vacation Travel

If you work in a very formal environment, your vacation request email should reflect that. Make sure to use appropriate language and choose formal expressions. Here are Sample Annual Leave Formats for your kind review. Edit these formats according to your need.

Subject: Annual Leave Request for Vacation Travel

Dear [Admin Name],

I hope this email finds you well. I am writing to formally request annual leave for a vacation trip that I am planning. I believe it is essential to give you ample notice to ensure a smooth workflow during my absence.

I intend to take [number of days] off starting from [start date] to [end date]. During this period, I will be out of the office, disconnecting from work-related tasks and focusing on personal rejuvenation.

I have ensured that all my pending assignments and projects are up to date, and I am happy to collaborate with my colleagues to ensure a seamless handover of responsibilities. I will also be accessible via email in case of any urgent matters that require my attention.

As per our company policy, I have sufficient remaining annual leave days to cover this period, and I would appreciate your approval for this vacation request.

During my absence, I will entrust [colleague’s name] to handle any urgent matters or issues that may arise. I have already informed them about my leave plans and briefed them on the tasks they may need to handle in my absence.

Thank you for considering my request. I truly value the opportunity to take some time off to rest and recharge, and I am confident that my absence will not have any significant impact on our team’s productivity.

Looking forward to your approval and a well-deserved break.

Kind Regards,

[Your Name]

[Your Position/Department]

[Contact Information]

Short Message to HR for Vocation Leave

Subject: Vacation Leave Request

Dear HR,

I hope this email finds you well. I am writing to request vacation leave for [number of days] starting from [start date] to [end date].

During my absence, I will ensure that all my pending tasks are completed or handed over to a colleague. I will also be available via email for any urgent matters that may arise.

Please let me know the procedure for formalizing this leave request and if there are any additional documents I need to submit.

Thank you for your attention to this matter.

Regards,

Name:——

Designation:——————

Short Absence Leave Message due to Travel

Subject: Short Leave for Travel

Dear [Manager’s Name],

I hope you are doing well. I am writing to inform you that I will be taking a short leave from work due to travel.

I will be away from [start date] to [end date]. During my absence, I will ensure that all pending tasks are completed, and I will be available via email for any urgent matters that may require my attention.

If there is anything specific you would like me to do before I leave or if there are any instructions for my absence, please let me know.

Thank you for your understanding, and I will be back to work on [return date].

Warm Regards,

[Your Name]

[Your Position/Department]

Annual Leave Application

Sample Format of Annual Leave Application from School/college/university. Such types of leaves are saved for major happenings in the life and cashed at due times. Such format can be used by all teachers who wished to take annual leaves for certain issues.

Sample Annual Leave Application

To,
The Principal,
Gymnastics Champions School,
Lake City, Singapore.

Subject: Annual Leave Application for Teacher

Respected Madam,

With due attire and respect it is to state that I am currently in process of making my own home and as you know I am never ever aided by anyone from my kin relations. I am all by my own. I had not taken my annual leaves yet in my teaching period of five years but now I wanted to avail this opportunity in constructing my home. Kindly grant me the allowed annual leaves so that I can achieve my dream. Looking for your positive feed back.

Yours Truly,

Ms. Elizabeth Loir,
Class Teacher of Grade 7
April 5, 2016

Sample Annual Leave Application
Sample Annual Leave Application

Format 2:-

Sample Format of Annual Leave Application from Office Annual leaves are real feasts and are always saved for some purpose in the life.  This application format can be used by all office employees/workers who wished to take annual leaves for certain issues.

Sample Format of Annual Leave Application from Office

To,
The Manager,
Prima Colours Company,
Lake City, Singapore.

Subject: Annual Leave Application from Office

Respected Sir,

With due respect it is to state that I am currently in process of arranging a marriage ceremony of my daughter. I had to move to London for that purpose as my all relatives are stationed there. I had not taken my annual leaves this year but now I wanted to avail this opportunity in creating wonders in my daughter’s wedding. Kindly grant me the allowed annual leaves so that my dream can come true.Thanking you in anticipation.

Yours Well Wisher,

Mr. David Andrew,
April 5, 2016

Leave Encashment Application for Teacher

Sample Format Application for Due Leave Encashment.This type of format application is being used by school Teachers, college and universities etc. You can write your request as due Encashment of previous Annual Leaves.Easy format is here.

Leave Encashment Application for Teacher Sample

To,
The Principal,
Uter Perdaish School
India.

Subject: Application for due Encashment of previous Annual Leaves.

With Due Respect, humbly stating that I am working in U. P.School System from more than three years as a General Subject as appointed by the Chairman. I had completed my probation period and performing my tasks in well form. Sir, my due security money is also deducted from my monthly salaries but like other teachers who are still serving in this institution are fully paid by due encashment of annual leaves in the month of April every year but I was not given the due encashment of my leaves from the past three (3) years. Kindly on the basis of school policy I must be entertained with my annual leaves encashment. I will be very grateful to you.

Waiting your positive approval.

Yours Truly,
Pertaab Singh
August 25, 2015

Leave Encashment Application for Teacher
Leave Encashment Application for Teacher

 

 

 

Application for Leave Encashment Sample

Sample  Application for leave encashment/earned against annual leave. Employees can use this format of application to get leave encashment. Sample application for leave encashment from employer or company. Leave encashment mean the payment of your annuals leaves which you do not avail for any reason. Sample letters are  given below.

Application for Leave Encashment Sample

The Manager Admin/HR…./ General Manager etc,

(put here your Organization name),

…………………. (Put here your City Name).

Respected Sir/Madam,
I am working with your esteem organization with keen interest and hard working. The proof for this hardworking can be seen on my attendance sheet that I never missed a single day last year and remain present full and whole working days when I need to have a holiday. When and where the organizations need me I was there to help and assist other members of this organization. In spite of all doing and hardworking it was amazing that I alone could not get my leave encashment for the year ……(Put here the year).

Kindly grant me Leave Encashment for those days which I served extra.

Thanking you I remain,

Yours Sincerely,

………………………(Your Name)

………………………( Your Designation)

………………………(put your signature here)

……………………… (Dated)

Application for Leave Encashment Sample
Application for Leave Encashment Sample

Best Leave Encashment Examples

Leave encashment is a process through which employees can convert their unused paid time off (e.g., vacation days, sick leave) into cash. Here are three different formats for leave encashment examples:

  1. Standard Leave Encashment Request Letter:

[Your Name]
[Your Address]
[Email Address]

[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],

I am writing to request leave encashment for the unused paid time off that I have accrued during my employment with [Company Name]. I have carefully reviewed the company’s policy on leave encashment, and I believe I am eligible to make this request. Here are the details of my leave encashment request: Employee Name: [Your Name] Employee ID: [Your Employee ID] Total Accumulated Leave Balance: [Total Number of Unused Leave Days] Leave Balance as of [Last Leave Balance Update Date]: [Leave Balance as of Date] Requested Leave Encashment Amount: [Amount in Dollars] I kindly request that you process this leave encashment request as per the company’s policy and guidelines. Please find attached the necessary documents, including a copy of my latest leave balance statement and any other documents required for this request. If there is any additional information needed from my end or if you require any further documentation, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number]. Thank you for considering my request, and I look forward to a prompt response.

Sincerely,
[Your Name]

  1. Email Format for Leave Encashment Request

Subject: Leave Encashment Request

Dear [Supervisor’s Name],

I hope this email finds you well. I am writing to request leave encashment for my accumulated unused leave days. As per the company’s leave policy, I am eligible for leave encashment, and I would like to proceed with the process. Employee Name: [Your Name] Employee ID: [Your Employee ID] Total Accumulated Leave Balance: [Total Number of Unused Leave Days] Leave Balance as of [Last Leave Balance Update Date]: [Leave Balance as of Date] Requested Leave Encashment Amount: [Amount in Dollars] I have attached the necessary documents, including my latest leave balance statement, for your reference. If there are any additional forms or documents required, please let me know, and I will provide them promptly. I kindly request your assistance in processing this leave encashment request and appreciate your prompt attention to this matter. If you have any questions or need further information, please do not hesitate to reach out to me at [Your Email Address] or [Your Phone Number]. Thank you for your support.

Sincerely,
[Your Name]

  1. Leave Encashment Application Form

[Company Name] Leave Encashment Request Form Employee Details: Employee Name: __________________________________________________________ Employee ID: ____________________________________________________________ Department: ____________________________________________________________ Leave Details: Total Accumulated Leave Balance: __________________________ Leave Balance as of [Last Leave Balance Update Date]: _______________ Requested Leave Encashment Amount (in Days): ______________________ Bank Details (for Direct Deposit): Bank Name: ______________________________________________________________ Account Holder Name: ______________________________________________________ Account Number: __________________________________________________________ Routing Number (if applicable): ____________________________________________ I hereby request leave encashment for the above-mentioned leave balance. I understand and agree to abide by the company’s leave encashment policy and guidelines. I have attached the necessary documents, including my latest leave balance statement, for your reference. Signature: ___________________________________ Date: _______________ [Submit this form to the HR department or your supervisor as per your company’s process.]

Please note that these examples are templates, and you should customize them to fit your specific company’s policies and procedures for leave encashment. Additionally, make sure to double-check all the details and ensure compliance with applicable laws and regulations.

Leave Encashment Application Format

To,
The Manager,
Sewagh Steel Mills,
India.

Subject: Application for due Encashment of previous Annual Leaves.

With Due Respect, humbly stating that I am working in Sewage Steel Mills from more than two years as a Contractor Agent appointed by the Chairperson. I had completed my probation period and my due security money is also deducted from my monthly salaries but like other employees who are still serving in this institution are fully paid by due encashment of annual leaves in the month of

January every year but I was not given the due encashment of my leaves from the past two (2) years. Kindly on the basis of Company’s policy I must be entertained with my annual leaves encashment. Thank you.

Yours Truly,
Hatail Perteeb
September 15, 2023

Annual Leave Encashment Request Application

To,
The Area Supervisor,
Elmetec Pvt (ltd).
Lahore.

Subject: Application for Payment of Leave Encashment

Respected Sir,

I am Khalid Ahmed, working your prestige organization, I am senior employee of company which are serving since last ten years. It is to inform you that at the end of every closing  year as per the policy of company, leave encashment is provided to the employees. I want to get my leave encashment of this year in the next week due to my daughter’s marriage  ceremony.

As, I have taken leave of few days and organize the whole event and I urgently need money. Kindly, grant my leave encashment of this year as soon as possible. It would be a great favor for me and my family. I will be very grateful to you.

Thanking you.

Yours Sincerely,
Khalid Ahmed

Application for Annual Leave Encashment

The Finance Director,
Intertech Pvt( ltd)
Gulberg, Lahore

Subject: Application for Leave Encashment

Respected Sir,

It is stated that I have completed two successful years of my service in this organization from 20th June 2022-till 20th June 2023. It is requested that, Kindly issue necessary instructions to the accounts department for issuing  my leave encashment as per company policy. I shall be very thankful to you for your good self.

Sincerely Yours,

Ahmed Aftab
Sales Officer

Application for Annual Leave Encashment Template
Application for Annual Leave Encashment Template

Application for Leaves Adjustment on Account of Leave Encashment

The Vice President,
Rising Sun Institution of Special Children, DHA

Subject: Application for Leaves Adjustment

Respected Sir,

Please be informed that two members of Resource Development Team i.e. (Mr. Saqib and Mr. Babar) have worked and provided their extra services on Sundays and on the days which were announced officially off, during the tenure of Ramadan Campaign.

I want you to adjust their leaves because they were involved in official work. Being their utmost right, this is to request that kindly accommodate their extra working days on account of Leave Encashment. The schedule of their working days is attached with the application.

Thanking you in anticipation.
Sincerely,
Saima Jillani
Manager Marketing

Sample Format Application for Due Leave Encashment. This type of format application is being used by offices, multinational companies, Call Centers and Beverages Companies.