Invitation Letter to Chief Guest on Independence Day

Invitation Letter to Chief Guest on Independence Day. Independence Day is celebrated world widely because it’s the most important day for any nation. Many colleges arrange functions, competitions and performances to celebrate the day. This is a sample written format letter to invite the chief guest for Independence Day.

Invitation Letter to Chief Guest on Independence Day

Mr. James jack,
Patriotic Writer
PHD Scholar

Subject: Invitation letter to chief guest on Independence Day

Respected Sir,

With honor and great feelings of love, as, you know that independence day is near, you know it’s a day of celebrations and day to be remember with a lot of thanks to our ancestors. The day is “independence day of America”. I must say, where the name of America whispers’ your name automatically comes to our mind. You are most wanted patriotic writer of today. People love to read your writings and your most of work is added in syllabus of children, adults as a course.

Our institute of Dental Health is organizing a function at ———– to celebrate the Independence Day with our youth. Our chief members of committee has decided that “they would like to invite you as a chief guest” on the Independence Day. Your name would definitely give the motivation to our youth. The timing of the function would be 9.00 am to 4.00 pm. Our students have prepared some speeches, poetry and taboos for the day. You would have to be there at sharp 10am. On your arrival flag ceremony would be help at 10.30 am. After the flag hosting ceremony, you have to deliver a short motivational speech for our students. Our students would like to receive their gifts from you for their performances.
It would be honor for us if you join us on this prestigious day. Kindly inform us your confirmation of presence on that day. We would be waiting for your reply.

Yours Truly,

Mr. Marten
Vice Chancellor
The Institute of Dental Health New York

Invitation Letter to Chief Guest on Independence Day


[Chief Guest’s Name]

[Organization/Institution Name]


Dear [Chief Guest’s Name],

I hope this letter finds you in the best of health and spirits. On behalf of [Your Organization/Institution Name], I am delighted to extend a warm invitation to you to join us as the Chief Guest for our Independence Day celebration on [Date], as we come together to commemorate this momentous occasion.

Independence Day is a time when we, as a nation, reflect upon the values of freedom, unity, and patriotism that have shaped our history. Your presence at our event would not only honor us but also inspire our students and participants with your invaluable insights and experiences.

Event Details: Date: [Date] Time: [Time] Venue: [Venue] Dress Code: [Dress Code]

We have planned an engaging program that includes patriotic speeches, cultural performances, and flag-hoisting ceremony. Your presence as the Chief Guest would be the highlight of our celebration, and your words of wisdom would undoubtedly motivate and enlighten our audience.

We kindly request you to confirm your availability at your earliest convenience. If you have any specific requirements or preferences, please do not hesitate to let us know, and we will do our best to accommodate them.

Thank you for considering our invitation. We eagerly await your positive response and the opportunity to host you on this special day. Should you have any questions or require additional information, please feel free to contact us at [Email Address] or [Phone Number].

Once again, we would be honored to have you as our Chief Guest and look forward to celebrating Independence Day together.


[Your Name]

[Your Organization/Institution Name]

Easy Format of Invitation Letter to Chief Guest on Independence Day


[Chief Guest’s Name]

[Organization/Institution Name]

Dear [Chief Guest’s Name],

We are thrilled to invite you as our esteemed Chief Guest for our Independence Day celebration on [Date]. Your presence would add great honor to the occasion, and we believe your insights would inspire our participants.

Event Details: Date: [Date] Time: [Time] Venue: [Venue]

Please let us know your availability at your earliest convenience. We look forward to your positive response.

Short Invitation Letter for Chief Guest on Independence Day

Mr. Amjad Islam
Writer& Blogger

Subject: Invite Letter as Chief Guest

Respected Sir,

Queen College of Commerce is holding an Independence Day event. We will be honored to have your presence in our event as a chief guest. As being such a big motivational speaker, students will be delighted to see the young, talented face in front of them. As you know that independence day always bring the smell of blood and sacrifices. We want our students to be grateful to have this country and they should know about how much sacrifices their ancestors have made. We will start flag ceremony once you reach the college. Then we want you to give the motivational and as well as full of patriotism lecture or speech to the students. Students have prepared a lot of unique and self-written speeches and patriotic drama that they will perform on the stage. We want you to give certificates to the participation afterwards. Please inform us about your availability.

Yours Sincere,

Dr Ghazala
Vice Chancellor
Queen College

Formal Invitation Letter to Chief Guest on Independence Day

[Your Name] [Your Title, if applicable] [Your Organization or School Name, if applicable] [Address] [Your Email Address] [Your Phone Number] [Today’s Date]

[Chief Guest’s Name] [Chief Guest’s Title, if applicable] [Organization or Distinguished Position, if applicable] [Address]

Subject: Formal Invitation to be the Chief Guest on Independence Day Celebration

Dear [Chief Guest’s Name],

I hope this letter finds you in good health and high spirits. It is with immense pleasure and honor that we extend to you our warmest invitation to be the Chief Guest at our upcoming Independence Day celebration.

As we approach this significant day in our nation’s history, we believe your presence as the Chief Guest will add prestige and meaning to our event. Your distinguished career and contributions to [mention a relevant field, if applicable] make you an inspiring figure for our students and community.

Event Details:

  • Date: Independence Day, [Date]
  • Time: [Time]
  • Venue: [Venue Name], [Venue Address]

Our Independence Day celebration is a momentous occasion for our institution/community, and your presence will greatly enhance the significance of the event. The program will include [briefly mention some of the key activities and performances planned].

Your words of wisdom and encouragement as our Chief Guest would mean a great deal to everyone in attendance, especially to our students, who look up to individuals of your stature.

Your presence would make our Independence Day celebration memorable and inspiring.

Thank you for your attention, and we eagerly await your positive response.


[Your Full Name] [Your Title, if applicable] [Your Organization or School Name, if applicable] [Your Contact Information]

How to invite Special Guest to an Event

Inviting a special guest to an event is an important and often delicate process. Here’s a step-by-step guide on how to do it effectively:

1. Determine the Purpose:

  • Clarify the purpose and objectives of the event. Identify why you want this special guest to attend and what you hope to achieve by having them there.

2. Identify the Special Guest:

  • Carefully choose the special guest based on their relevance to the event’s theme or goals. Consider their expertise, reputation, and potential to draw the desired audience.

3. Research and Contact Information:

  • Research and obtain accurate contact information for the special guest. You may need to reach out to their agent, manager, or directly to them if possible.

4. Formal Invitation Letter:

  • Write a formal invitation letter or email. Be clear and concise about the event’s details, date, time, venue, purpose, and the special guest’s role. Explain why their presence is important.

5. Highlight Benefits:

  • Explain how the special guest’s involvement can benefit the event and its attendees. Emphasize the value they bring.

6. Offer Honorary Titles:

  • Consider offering the special guest an honorary title, such as “Keynote Speaker,” “Guest of Honor,” or “Chief Guest.” This can make their role and importance clear.

7. Accommodation and Travel:

  • If the special guest needs to travel, offer to make all necessary arrangements, including accommodation, transportation, and meals.

8. Include an RSVP Deadline:

  • Request the special guest to confirm their attendance by a specific date to allow for proper event planning.

9. Follow Up:

  • If you don’t receive a response within a reasonable time, follow up with a polite reminder.

10. Prepare for Questions:

  • Be ready to answer any questions the special guest may have regarding the event, schedule, audience, or logistics.

11. Show Appreciation:

  • Express gratitude for considering the invitation and assure the special guest of your commitment to making their participation comfortable and enjoyable.

12. Publicity and Promotion:

  • If the special guest accepts, promote their participation in event materials, press releases, and marketing efforts to attract attendees.

13. Coordination and Support:

  • Assign a point of contact or coordinator to assist the special guest throughout their participation in the event. Ensure they have a schedule and necessary information.

14. Day of the Event:

  • Greet the special guest upon arrival, make them feel welcome, and provide any additional support they may need.

15. Thank You:

  • After the event, send a thank-you note to the special guest, expressing your appreciation for their involvement.

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