These sample letter formats are written to an employee when he has been found to have submitted the wrong mileage claim. Many companies authorize their worker/employees to use the facility of petrol /fuel. HR department can write different reasons in letter according to need.

Warning Letter to Employee for Wrong Mileage Claim

Mark Johsan,
Batala Pvt. Limited, Mumbai

Dear Mark,

I am issuing this warning letter to show our concern about your wrong mileage Claims. It is very unprofessional and un-ethical on so many levels to forge a mileage claim. We got to know about this issue from management’s department and that is why I am contacting you as main person from UBL Company. We are in utter shock to know that after providing such facility, employee will still put wrong information about mileage he has never traveled. You have exploited the great facility provided by the company. We have complete faith in our employees
and by this trust we are running this business for years but cases like these make us disappointed in such employees. You must know submitting wrong mileage claims is an offense and it can lead to termination. But, considering your years of work with us. We are giving you this warning letter to not to do anything like this again or it will end in termination.

Regards,

HR Department

Warning Letter to Employee for Wrong Expenses Claim

Dear Harry,

Subject: Warning Letter

I am issuing this warning letter to you from the behalf of company “Accountancy Ltd”. You have forged the bills from the official trip to Dubai from Company. This is considered as a complete fraud by claiming fake bills. You have put us this organization in deep embarrassment and disappointment. Your position as “senior manager” is in question right now. This is extremely un-professional and not acceptable by any means. Therefore, I am giving you this warning letter so you refrain from doing anything like this again in future with this company. If any thing like this happens again, we have to take strict legal action against you and
terminate from this company as dishonest employees don’t add any value to any reputable company. I hope you understand this and work upon your mistake and don’t repeat. You are further advised to submit a written explanation or an apology letter about your behavior.

HR Manager,

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