There are several reasons and occasions for which you can have to write a contract renewal letter to the other party. Such contracts are written to renew a soon-to-be-ending contract with another party or a contract that has already ended. if you want to write one you can check the sample request letters for contract renewal we have provided below.

Request Letter for Renewal of a Contract that Ended Last Month

To,

AK Maintenance Services,

25  L, New Dehli.

Mr. Ankit,

I hope you are doing well. the purpose of writing this letter today is to propose you contract for the renewal of maintenance services. We have already been taking services from your company for a year now and we are pretty satisfied with it. As the contract for 12 months, has ended last month, I would like to propose you continue giving services to our building as every family on the very floor seems to be comfortable with the staff you send and the services your staff has been providing everyone.
I would want you to renew the contract on the same terms with the same fixed monthly amount and the services that we have already been getting from your company, but we are willing to negotiate the terms again if you think it will be better to do so. Kindly let me know if you accept.

Kunak Sharma, Manager,

Tecs Apartments.

Request Letter for Renewal of an Employment Contract that is About to End

To,

Mr, Ankul Singh,

Head Of Finance Department,

Mr. Ankul,

I hope you are doing well. As the Head of the Human Resources Department, I would like to remind you that your employment contract with the company is about to end in a month. You have been working well for the company and have managed everything ere very well we are impressed by your work ethic and are quite satisfied with your services. The company would like you to continue your services here as you have been a great part of our work family.
Kindly let me know as soon as possible about what you this of this renewal and whether would you like to renew the contract on the same term or would like to change anything if you desire. If you would like to continue working with us we would also be glad to offer you a promotion based on the new responsibilities in the area.

Karthik Sharma.

Head Of Human Resources Department

Request Letter for Renewal of a Contract

To,

Bree Manufacturers,

Mumbai,

Mr. Rajeev,

I am writing you this from HM Clothing as you are already aware. I would like to notify you that the contract between our companies about the supply of stitched T-shirts every month for a year is about to end. Our clients this year have liked the quality of the stuff and the nice stitching and attention to detail a lot. It has earned customer loyalty as we have had more sales due to the quality. Our customized shirts are loved by our custumers and we would like to keep them that way. This is why I would like to ask you to renew our contract for another year as well if you agree to this. However, now that we are satisfied with your services and product we would like to ask to renew the contract for the supply of denim jeans as well as want to start selling customized jeans as well. if you agree on continuing working with us, kindly send us sample of your denim and have a meeting to review the terms of the contract for 2024. Will be waiting.

HM Clothing.

Request Letter for Renewal of Contract Agreement

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Designation]
[Company/Organization Name]

Subject: Request for Renewal of Contract Agreement

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to formally request the renewal of our current contract agreement, which is set to expire on [Contract Expiry Date].

Our current contract has served as a solid foundation for our business relationship, and I believe that continuing our collaboration under renewed terms would be mutually beneficial. I am grateful for the opportunities and successes we have achieved together, and I am eager to build on our achievements in the coming period.

To facilitate the renewal process, I propose the following:

1. Contract Extension: I kindly request an extension of the existing contract for a period of [Proposed Contract Duration, e.g., one year].
2. Review of Terms: I am open to discussing and reviewing the terms and conditions of the contract to ensure that they align with our current and future needs.
3. Other Details: Any other pertinent details or changes that you would like to discuss or modify in the renewed contract can be addressed through open communication and negotiation.

I believe that renewing our contract will enable us to continue our successful partnership, meet our shared goals, and contribute to the growth and success of both our organizations.

I kindly request your prompt attention to this matter and would appreciate it if we could initiate discussions at your earliest convenience. Please let me know your availability or if there are any specific procedures or forms I should follow to formalize this request.

Thank you for considering the renewal of our contract agreement. I am confident that by working together, we can continue to achieve great results.

Sincerely,

[Your Name]

Sample Request Letter for Renewal of Agreement Contract

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Designation]
[Company/Organization Name]

Subject: Request for Renewal of Agreement Contract

Dear [Recipient’s Name],

I trust this letter finds you in good health. I am writing to formally request the renewal of our existing agreement contract, which is due to expire on [Contract Expiry Date].

Our current agreement has been instrumental in fostering a productive and mutually beneficial partnership between [Your Company/Organization Name] and [Recipient’s Company/Organization Name]. Over the duration of our contract, we have achieved notable milestones and shared successes, and I believe there is ample potential for further collaboration and growth.

To facilitate the renewal process, I propose the following terms:

1. Contract Extension: I kindly request an extension of the current agreement for a period of [Proposed Contract Duration, e.g., one year]. This extension will provide both parties with the continuity required to continue our positive momentum.
2. Review and Update: I am open to a comprehensive review of the terms and conditions outlined in the existing agreement. If there are any areas that require updating or adjustment to better align with our evolving needs and objectives, I am eager to engage in discussions to ensure that both parties benefit optimally from the contract.
3. Other Modifications: If there are any specific modifications or considerations that you would like to discuss or propose for the renewed contract, please let me know. I am committed to fostering a cooperative and mutually advantageous working relationship.

I kindly request your prompt attention to this matter. If you agree with the terms proposed or would like to initiate discussions on specific aspects of the renewed contract, please communicate your availability for a meeting or discussion at your earliest convenience.

Thank you for your consideration of this request. I am eager to continue our collaboration and look forward to your response.

Sincerely,

[Your Name]