Sample request letter to reserve a conference room. Reservations of rooms in different places are done to meet the needs of the company or the individual and are quite reasonable to rent out as well. These formats can act as a beacon for the enlightened ones.
Sample Request Letter to Reserve Conference Room
To,
Mr. Manager,
Atom and Sundry System,
Texas, United State of America.
Subject: Requesting to reserve a conference Hall in a hotel
Respected Sir,
Greetings! I pray for your good work and healthy cooperation with the people like us. It is to state with much care and respect that I am Mr. Lorre Layman. I am here to request you to reserve a conference room under my entitlement for one whole day and kindly serve the entire team of mine with Italian and Chinese cuisine as the delegation coming to attend the conference belongs to Italy and China. Thank you and looking forward for a kind action.
Yours Truly,
Mr. Lorre Layman,
17th February, 2019.
Sample letter Format of Requesting to Reserve a Meeting Room in Farmhouse
To,
Mr. Regional Head,
Amen and Sundry System,
Texas, United State of America.
Subject: Requesting to reserve a meeting room in a farmhouse
Respected Sir,
Good day! Wishing you a pleasant and bright sunny day ahead of you and waiting for your warmth. It is to state with much reverence that I am Mr. Maren Layman and the reason of my writing you is to reserve a meeting room in your farmhouse as we want to set a trend in holding the meeting in the natural environment. Traditional food is all what we need. I hope you understand what I mean. Thank you and looking forward for a generous and prompt action.
Yours Sincerely,
Mr. Maren Layman,
Sample letter to reserve a conference room
I am writing this email to make a conference room booking in your hotel for the 15th and 16th of March from 8 am to 5 pm. We need to conduct a training session for the newly joined employees for two days.
We would require basic furnishing like chairs and tables, a projector and a good sound system. We would also like the hotel to arrange for breakfast and lunch.
Please feel free to reach me at xxxxxxxx to decide on a face to face meeting in order to discuss everything in detail like charges and other requirements and get all queries solved. Hope to get the venue for those dates and information regarding the terms and conditions too.
Thank you very much. Look forward to hear from you soon.
Sample Request letter for Conference Room in or outside of the office
Date…
Name…
Manager of Events Management (Organization name)
ABC Company,
Office Address…
Sub: Letter for arranging Conference Room
Dear Sir (or Name),
I am hoping that you are enjoying good health.
This is with reference to our initial meeting at your office dated [DD/MM/YY]. We discussed therein the timings of the proposed halls, charges to be paid out and your services to be offered. I requested at that time to provide me two (2) days’ time before reaching a final decision. (Describe in your own words).
I may inform you that I had discussed the matter with other stakeholders (meeting type) who conveyed their consent in favor of your hall. (Explain the actual cause and situation).
You are hereby requested to provide us with Meeting Hall ‘X’ on (Date) for our Annual General Meeting (meeting purpose) from (time to time). As per our understanding, the tea/diner arrangement shall be offered by you. We are enclosing the pay order for advance booking purposes. (Describe your requirements).
We are looking forward to receiving spectacular services from your good honor.
Thanking you and with profound regards.
Very truly yours,
Your name…
Chief Financial Officer (job designation),
Company/Instituute name…
Letter to reserve a conference room
Date…
Authority Name…
Manager of Events Management (Job Designation)
XYZ Company,
Office Address…
Sub: Letter to reserve a conference room
Sir,
I am writing this email to make a conference room booking in your hotel for the [Date: DD/MM/YY] from (Time to Time). We need to conduct a training session (Time of conference) for the newly joined employees for two days (More/less). (Describe in your own words).
We would require basic furnishings like chairs and tables, a projector and a good sound system. We would also like the hotel to arrange for breakfast and lunch. (Describe your requirements).
Please feel free to reach me at (Contact no.) to decide on a face to face meeting in order to discuss everything in detail like charges and other requirements and get all queries solved. (Explain the actual cause and situation). Hope to get the venue for those dates and information regarding the terms and conditions too.
Thank you very much. Look forward to hearing from you soon.
Very truly yours,
Your name…
Chief Financial Officer (job designation),