Application for Changing Office Time

Sample Request Application for Changing Office Time. If any employee have some personal issue i.e being a student if office timings contradict with the timings of University/College he or she may write application for relaxation in office timings or changing his/her timings. Format is given below.

Sample Application for Changing Office Time

The Manager,
Falcon’s Association.

Subject: Application for Changing Office Time

Respected Sir,

It is stated that I am John Edam working as a Salesman in your organization since last year. Sir, I took admission for my Masters in British College so that I may complete my education along with my job. This is to inform you that my office timings are from 9am to 5pm. I have always be puncutual and time oriented person. I took admission in evening shift so that my job may not suffer. As, my college timings are starting from 4pm to 8pm.

I want you to kindly compensate with me and change my office timings. I can even come a bit early too if you feel that hours would not be sufficient to work. I also assure you that due to my studies my work won’t suffer at all. Kindly, allow me the change in my timetable of office. I shall be highly obliged for this act of yours.

Thanking you in anticipation.


John Edam

Sample Application for Changing Office Time
Sample Application for Changing Office Time

Application for Change Office Hours Sample

Subject: Request to change office hours.

Assalam o alaikum!

With all due request I would like to let you know that I am working as a Network administrator in Arfa Karim Foundation since last three years. I got best network administrator award in organization in last award ceremony.I would like it to bring to your notice that I have taken admission in department of management at Lahore School of Economics for the year 2015-2017. This course is for two year in the morning timings from 9:00am to 12:00pm.

According to the current circumstances I would like to request you to change my office timings from 2:00pm-8:00pm. I would be committed to you that this change will not affect the organization but in case of any emergency, I will be there to your service round the clock.I request you to change my office timings and would be greatly appreciative to you because this helps me to grow personally & professionally.


Muhammad Hussain

Sample Request Letter to Change Work Schedule


Amit Gupta

54, Bhagat Singh Enclave


Date: 09.07.2022


Vinod Khatri

Marketing Manager

Novel Publishing House


Sub: Request for Change in Work Timings

Dear Sir,

I am working as a Marketing Executive in the marketing department of our company from last 9 months. I would like to submit my request for change in office timings because of the recent changes made in the metro timings.

I stay in the Mumbai suburbs and my residence is located at a distance of around 25 kms from our office and the last train to my residence leaves at 6 p.m. and there is no other convenient way to reach. Therefore, I request you to please consider my request for time change. At present, my working hours are from 10.30 a.m. to 6 p.m. and I would like you to please reschedule them from 9 a.m. to 5.30 p.m. so that I can conveniently board my train.

I will ensure that my work doesn’t get affected because of this slight change in time. I shall be highly obliged if you consider this small request.

Thanking in anticipation.

Yours sincerely,

Amit Gupta

Office Timing Change Mail to Employees

Subject: Change in Office Timing

Dear [Company Name] Team,

I hope this message finds you well. We would like to inform you about an upcoming change in our office timings, effective [Date]. This change has been made after careful consideration and aims to better align our operations with the needs of our clients and the evolving business landscape.

New Office Timing: [New Office Timing Start]: [e.g., 9:00 AM] [New Office Timing End]: [e.g., 5:00 PM]

We understand that changes in office timings can impact your daily routine, and we want to assure you that we have taken steps to minimize any inconvenience. Here are some key points to note:

  1. Transition Period: We will implement the new office timings gradually, starting on [Date]. This will allow everyone to adjust to the new schedule over a reasonable period.
  2. Flexibility: We understand that some team members may require flexibility due to personal commitments or commuting challenges. Please discuss any specific concerns with your supervisor, and we will work to accommodate reasonable requests.
  3. Communication: Clear communication and coordination are essential during this transition. We encourage team members to communicate openly with their colleagues and supervisors to ensure a smooth transition.
  4. Client and Business Needs: The new office timings are designed to better align with the needs of our clients and to facilitate improved collaboration within our team.
  5. Health and Safety: We remain committed to the health and safety of our employees. The change in office timings is also intended to support a more efficient use of office resources and reduce congestion during peak hours.

We believe that this adjustment in office timings will ultimately benefit our company and our employees by enhancing our ability to meet client needs and fostering a more collaborative work environment.

Thank you for your commitment to [Company Name], and we look forward to your continued dedication and support.

Best regards,

[Your Name]

Application for Changing Shift to Morning to Evening

[Your Name] [Your Address] [Your Email Address] [Your Phone Number] [Date]

[Supervisor’s Name] [Supervisor’s Title] [Company/Organization Name] [Company/Organization Address]

Dear [Supervisor’s Name],

I hope this letter finds you well. I am writing to formally request a change in my shift from the morning shift to the evening shift within [Company/Organization Name]. I have thoroughly considered this request, and I believe that this change would better accommodate my personal circumstances and allow me to contribute more effectively to the team.

I have discussed this matter with my colleagues and have explored the possibilities of swapping shifts. I am pleased to inform you that [Colleague’s Name], who is currently on the evening shift, has agreed to exchange shifts with me, should this change be approved.

I understand that scheduling changes can impact the team, and I want to assure you that this shift swap has been carefully considered to ensure a seamless transition. I have spoken with [Colleague’s Name] to ensure that both of us are fully prepared to take on our respective new shifts.

I kindly request your approval for this shift change, effective from [Proposed Start Date]. I am confident that this change will enable me to better balance my personal and professional responsibilities while continuing to contribute effectively to the team’s success.

I am prepared to meet with you or the relevant department heads to discuss the logistics of this shift change and to ensure a smooth transition for all parties involved.

Your support in this matter is greatly appreciated, and I believe that this shift change will ultimately benefit both myself and the organization.


[Your Name]

Application for changing office time Sample

[Your Name]
[Your Address]
[Your Email Address]
[Your Phone Number]

[Supervisor’s Name]
[Supervisor’s Title]
[Company/Organization Name]
[Company/Organization Address]

Dear [Supervisor’s Name],

I hope this letter finds you well. I am writing to formally request a change in our office time schedule within [Company/Organization Name]. After careful consideration, I believe that adjusting our office hours would improve efficiency and better accommodate the needs of our team and clients.

Current Office Timing: [Current Office Timing Start]: [e.g., 8:00 AM] [Current Office Timing End]: [e.g., 5:00 PM]

Proposed Office Timing: [Proposed Office Timing Start]: [e.g., 9:00 AM] [Proposed Office Timing End]: [e.g., 6:00 PM]

I have discussed this proposal with several colleagues, and we believe that the proposed change would offer several benefits:

  1. Improved Commute: The adjusted timing would alleviate traffic congestion during peak hours, reducing commuting stress for our team members.
  2. Work-Life Balance: It would allow for a better work-life balance, as employees would have more time in the morning for personal and family commitments.
  3. Client Engagement: The new timing would provide extended overlap with clients in different time zones, enabling more efficient communication and support.
  4. Productivity: It is expected to enhance overall productivity as employees arrive at the office more refreshed and focused.
  5. Flexibility: We understand that individual circumstances may require flexibility in adjusting to the new timing. We are open to discussing reasonable accommodations for team members who may face challenges.

To ensure a smooth transition, we propose implementing the new office timing gradually, starting on [Proposed Start Date]. This will allow everyone to adjust to the new schedule over a reasonable period.

We are committed to maintaining our high standards of service and productivity during and after this transition. We have taken steps to ensure that all responsibilities and workloads are managed effectively during the adjustment period.

Your support in this matter is greatly appreciated, and I look forward to your positive response.


[Your Name]

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