Warning Letter for Security Guard

Sample warning letter for security guard. If any guard does not show good performance and have careless attitude and other issues with staff members due to this reason management issues him warning letter. Easy format of warning letter is given below.

Warning Letter Format for Security Guard

Subject: Warning Letter to Security Guard for Unsatisfactory Performance

Mr. Rehman Raja,

You are working in organization since three years and company always supporting you in many occasions.You were time and again told by the supervisors to keep attentive on the main gate and stay alert to avoid any miss happening but you did not pay heed to what the authority said to you for your own betterment. This is the first warning letter issued to you and after third such letter you will be removed from your services. Be careful on your seat and watch the happenings with stern attitude as our country is perpetually in state of war with terrorism and other multidimensional calamities. Be sympathetic with young.

Hoping for Excellence.

Dated: 23-3-2015

Manager Human Resource

Warning Letter Format for Security Guard
Warning Letter Format for Security Guard

Warning Letter for Security Guard


It is found that you are not fulfilling the demand of your job in letter or spirit. You are often found sleeping in your seat and awaken by others time and again. You had been served three notifications, but it seems had no effect o you as you repeated the same! You are misbehaving with the visitors as well which is not tolerable for the management anymore. After one more Warning, consider yourself terminated from the job! Take cares.

Manager Admin


Warning Letter for security guard Sleeping

[Your Name] [Your Position/Title] [Company or Organization Name] [Address] [Date]

[Security Guard’s Name] [Guard’s Position/Title] [Company or Organization Name] [Address]

Subject: Warning for Sleeping on Duty

Dear [Security Guard’s Name],

I am writing this letter to address a serious concern regarding your performance as a security guard. It has come to our attention that you have been found sleeping while on duty, which is a breach of our company’s security protocols and a serious violation of your responsibilities.

This letter serves as an official warning. You are expected to rectify this issue immediately and ensure that it does not happen again. Failure to do so will result in further disciplinary actions, which may include suspension or termination of your employment.

To prevent any future occurrences of this nature, I strongly recommend the following actions:

  1. Stay alert and attentive during your entire shift.
  2. Take short breaks only during your designated break times.
  3. Report any signs of fatigue or exhaustion to your supervisor.

We expect an immediate improvement in your performance and your commitment to your duties as a security guard. Any further incidents of sleeping on duty will not be tolerated.

Please acknowledge your receipt and understanding of this warning by signing and returning a copy of this letter to the HR department within [mention a reasonable timeframe, e.g., 5 days]. Your prompt compliance with these expectations is necessary to maintain your position within our organization.

If you have any questions or concerns, please do not hesitate to reach out to your supervisor or the HR department.


[Your Name] [Your Position/Title]

Warning Letter for Security Agency for Theft

[Your Name] [Your Position/Title] [Your Company Name] [Address] [Date]

[Security Agency Name] [Address]

Subject: Warning Regarding Theft Incident

Dear [Security Agency Name],

I am writing to express my deep concern about a recent incident involving theft that occurred under the watch of your security personnel at our premises. As a client, we have entrusted your agency to maintain the highest standards of security, and this incident is a clear breach of that trust.

On [Date], our organization experienced a theft incident on our premises, which is a direct result of a lapse in security. It has come to our attention that the security personnel provided by your agency failed to prevent unauthorized access and theft, leading to a loss of valuable property and a breach of our security measures.

Furthermore, this letter serves as an official warning and a demand for immediate action. We insist that your agency:

  1. Take swift corrective measures to rectify the security lapses.
  2. Conduct a review of your security personnel’s training, protocols, and deployment procedures to prevent any similar incidents in the future.
  3. Ensure that the personnel assigned to our premises meet the highest standards of professionalism and diligence.

We expect your agency to provide a comprehensive report on the actions taken to address the issue and prevent its recurrence within [mention a reasonable timeframe, e.g., 10 business days] from the receipt of this letter.

Please acknowledge receipt of this letter and your commitment to resolving this matter in a timely and satisfactory manner. Your response should be sent to our office at [your company’s address] at your earliest convenience.


[Your Name]

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