The provided email templates offer a comprehensive framework for employees to request leave due to their mother’s treatment, covering initial requests, follow-up reminders, approval notices, return to work notifications, extension requests, denial responses, and resubmissions. Each template is crafted with professionalism, expressing the employee’s need for leave, understanding of work responsibilities, and gratitude for managerial consideration. Customizable and adaptable, these templates ensure clear communication and facilitate a smooth process for managing leave requests during challenging family circumstances.
Here are seven email templates for requesting leave for posting elsewhere due to an employee’s mother’s treatment:
Template 1: Initial Leave Request
Leave Request for Posting Due to Mother’s Treatment
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request leave from [start date] to [end date] as my mother requires medical treatment in [location]. As her primary caregiver, I need to be with her during this time to provide support and assistance.
I have arranged for my responsibilities to be covered during my absence and will ensure a smooth transition of tasks. Please let me know if there is any additional information or documentation required from my end to facilitate this leave request.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Template 2: Follow-up Reminder
Follow-up: Leave Request for Posting Due to Mother’s Treatment
Dear [Manager’s Name],
I wanted to follow up on my previous email regarding my leave request for posting due to my mother’s treatment. As the dates are approaching, I would appreciate it if you could review and approve my request at your earliest convenience.
Thank you for your attention to this matter.
Best regards, [Your Name]
Template 3: Leave Request Approval
Approval of Leave Request for Posting Due to Mother’s Treatment
Dear [Employee’s Name],
Thank you for bringing your situation to my attention. I understand the importance of being with your mother during her treatment, and I am approving your leave request from [start date] to [end date].
Please ensure that you have completed all necessary handovers and documentation before your departure. Wishing your mother a speedy recovery.
Take care,
[Manager’s Name]
Template 4: Return to Work Notice
Return to Work Notice Following Leave for Mother’s Treatment
Dear [Manager’s Name],
I hope this email finds you well. I wanted to inform you that I will be returning to work on [return date] following my leave for my mother’s treatment.
During my absence, I have ensured that all pending tasks were completed or handed over appropriately. I am eager to resume my responsibilities and contribute to the team.
Please let me know if there are any specific updates or meetings I need to be aware of upon my return.
Thank you for your support and understanding.
Best regards,
[Your Name]
Template 5: Extension of Leave Request
Extension of Leave Request for Mother’s Treatment
Dear [Manager’s Name],
I am writing to request an extension of my previously approved leave for my mother’s treatment. Her condition requires continued care and support, and I would like to extend my leave until [new end date].
I understand the impact of this extension on my workload and am willing to coordinate with my team to ensure a smooth transition during my absence.
Thank you for your consideration.
Warm regards, [Your Name]
Template 6: Denial of Leave Request
Denial of Leave Request for Mother’s Treatment
Dear [Employee’s Name],
Thank you for submitting your leave request for your mother’s treatment. After careful consideration of the current workload and staffing needs, I regret to inform you that I am unable to approve your request for leave during the requested dates.
I understand the importance of your family obligations, and I encourage you to explore alternative solutions, such as flexible work arrangements or utilizing available support networks, to manage your responsibilities while fulfilling your work obligations.
Please let me know if you would like to discuss this further or if there are any other ways I can support you during this time.
Best regards,
[Manager’s Name]
Template 7: Resubmission of Leave Request
Resubmission of Leave Request for Mother’s Treatment
Dear [Manager’s Name],
I hope this email finds you well. I wanted to resubmit my leave request for my mother’s treatment with some additional information.
[Provide any additional information or documentation that may strengthen your case for leave, such as medical reports or a revised schedule.]
I appreciate your consideration and understanding in this matter.
Sample Experience Letter for Doctors. The format of simple and easy and elementary experience letter is provided below. Just add up the working tenure and specialties of the relevant person and its ready for the use!
Experience Letter for Doctors
Date: 5th Jan, 2023
To Whosoever It May Concern
This Letter is to verify that Dr. Sam George S/O Mr. George Steve has worked with our team at International Hospital for 3 years i.e. 2020-2023. During his working tenure he has been really dynamic, punctual and efficient person. His way of working was systematic though. He has his specialization in Medicine and Surgery and for this reason he has been made in-charge of Surgery for a year.
Owing to his professional skills he has successfully leaded many surgeries during this time span. His 8 years of experience is commendably suitable and perfect for the field. He is leaving the job as he his moving abroad for further specialization. We are glad to have him as a part of our team.
We wish him good luck for is future.
Sincerely,
Dr. James Carry Vice President International Hospital.
Format of Experience Letter for Doctors
Date: _________.
To Whom It May Concern
We at ABC HOSPITAL verify that Dr. James S/O Mr. Kim, I.D Card # 000000000000 has worked with us as a ENT Specialist for 2 years i.e. 2020-2022. During his stay at our place, we found him competent and diligent person. His working skills are so efficient and proved beneficial for our hospital. He bears good interpersonal skills. He has dealt with number of cases and we are really satisfied by his working methodology.
We wish him successful future ahead!
Sincerely,
HR Manager, ABC Hospital.
Format of Experience Letter for Doctors
Experience Letter for Doctors
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address]
Subject: Experience Letter for Dr. [Your Full Name]
To Whom It May Concern,
I am writing to provide this formal experience letter for Dr. [Your Full Name], who has served as a dedicated and skilled medical practitioner at [Medical Institution/Hospital Name] from [Start Date] to [End Date].
During Dr. [Your Full Name]’s tenure with us, they exhibited exemplary medical expertise and a strong commitment to patient care. Their contributions to our institution have been invaluable, and they have consistently demonstrated the following qualities:
Clinical Excellence: Dr. [Your Full Name] consistently provided high-quality medical care to patients, demonstrating proficiency in diagnosis, treatment, and surgical procedures.
Compassion and Empathy: Dr. [Your Full Name] exhibited a compassionate and empathetic approach toward patients, offering them comfort and support during their healthcare journey.
Team Collaboration: Dr. [Your Full Name] was an effective team player, collaborating seamlessly with fellow medical professionals, nurses, and support staff to ensure optimal patient care.
Continuous Learning: Dr. [Your Full Name] showed a commitment to ongoing learning and professional development, staying updated with the latest medical advancements and best practices.
Patient Education: Dr. [Your Full Name] communicated medical information to patients in an understandable manner, ensuring that they were well-informed about their conditions and treatment options.
Adherence to Ethical Standards: Dr. [Your Full Name] maintained the highest ethical standards in all aspects of medical practice, including patient confidentiality and professional conduct.
We are confident that Dr. [Your Full Name] will continue to excel in their medical career and make significant contributions to the healthcare field. We wish them the very best in their future endeavors.
If you require any further information or have any queries regarding Dr. [Your Full Name]’s employment with us, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].
This Letter is to certify that (Name: XYZ) son of (Father’s Name) has worked with the team of (Hospital/Clinic Name) as a Radiotherapist for a time span of three years. During his/her stay with us he/she has been sophisticated and professional. His/her expertise in the particular field is proficient. He/She is adept to his/her work and always showed him/herself the competent person against the designation. He/She is leaving the team of (Hospital/Clinic Name) at his own will, owing to avail better opportunities and we certainly wish him/her a bright career ahead.
This is a sample short leave application format. If people need short leave with an appointment with doctor, urgent meeting in school due to child repute discussion or urgent task for any emergency at home. For all these purposes consider a short leave application or half day leave application. Formats are given below according your requirements.
10 Short Leave Reasons for Employee
Family Emergency: I need to take a short leave due to a family emergency. A close relative has fallen seriously ill and requires my immediate attention and support. I will be back as soon as the situation stabilizes.
Medical Appointment: I have a medical appointment that I cannot reschedule, and it falls during working hours. This is a routine check-up that I’ve been waiting for, and I will ensure minimal disruption to my work responsibilities.
Child’s School Event: My child has an important school event that I must attend, such as a parent-teacher conference or a school play. I will be taking a half-day leave to participate in this event and will return to work afterward.
Personal Well-Being: I need to take a short leave to prioritize my mental and emotional well-being. I’ve been feeling overwhelmed and need a day off to recharge and address personal matters. I will ensure all pending work is delegated or completed before my absence.
Car Repairs: Unfortunately, my car has broken down unexpectedly, and I need to take a day off to get it repaired. This is essential for my daily commute to work, and I will make every effort to minimize any inconvenience to the team by ensuring pending tasks are managed during my absence.
Moving Residences: I’m in the process of relocating to a new residence, and I need a day off to oversee the move and settle into my new home. I will be back to work the following day.
Volunteer Commitment: I have a prior commitment as a volunteer for a charitable event or community project that requires my presence during work hours. I will ensure that my responsibilities are covered during my absence.
Attending a Wedding: I’ve been invited to attend a close friend or family member’s wedding, which falls on a weekday. I’ll be taking a day off to participate in the celebration and will return to work the next day.
Renewing Driver’s License: My driver’s license is expiring soon, and I need to renew it in person at the DMV. This will require a few hours away from work, and I will make arrangements to complete any urgent tasks beforehand.
Personal Development: I have enrolled in a one-day workshop or training session that is relevant to my professional development and will benefit the company in the long run. I’ll be using this time to enhance my skills and knowledge and will ensure a smooth transition of my tasks during my absence.
Easy Format of Short Leave Application
The Director, Holiday’s Inn.
Subject: Application for Short Leave
Respected Sir,
This is to inform you that I urgently require short leave of 2 hours i.e. 11am to 1pm from office today. I actually had my mother in hospital and suddenly received her discharge notice. For this, I have to go and bring her home. I won’t take much time as I also have to complete some important office chores. I hope that you will sanction me the short leave.
Thanking you ahead of time.
Sincerely,
Mr. Mustafa Zaidi Manager Finance.
Easy Short Leave Application Format
Respected Sir,
With due respect it is stated that I need short leave from office tomorrow for three hours. My sister is coming back from France and I need to go and receive her from the airport. She is coming back home after five years with her significant one and whole family would be there to welcome her. Me, as her only brother should be there to receiver her personally or it would not cause a good impression on new addition of our family. I hope you understand that I am fully coped up with family traditions and have no choice other than abide them. Much thanks.
Yours Truly,
—————-
Short Application Template
To, Manager Operations, South Carolina, USA.
Subject: Short Leave application
Respected Sir,
I am fully aware of the workplace policy that office attendance is based on sign in and sign out hours. Yet a person can have a task that cannot be delayed and needs to be performed in the requisite time period as well. The same happens to be my case, on Thursday I have to pick up my brother from the doctor, he is to undergo a test for which his pupils will be dilated and he cannot drive back on his own.
I need to assist him in that and for this reason I am asking you to please grant me permission to leave the office premises after one o’clock without compromising my attendance or work for the day. I hope to gain your consent; I have been and would always try to remain an efficient employee.
Yours Truly, Mr. Mathews 13th May 2022.
Short Leave Application Format for Office
The Manager, Falcon’s Association.
Subject: Application for Short Leave
Respected Sir,
I am writing this application to inform you that, I am in need of a short day leave today from 2 pm to 3 pm because I have to take my daughter to the dentist for her tooth checkup. As, she is suffering from severe toothache. I have fixed an appointment with the dentist today. Therefore, grant me permission to avail short leave.
I will stay office after departure time to complete my today’s task if they are not completed, in case. I shall be very thankful to you.
Sincerely Yours,
Arshad Ahmed Supervisor Sales Department.
Short Leave Application Format for Office
Short Leave Application to Boss
Respected Sir,
It is stated that I am Sana Shahid Project Coordinator, need short leave for urgent task regarding my child. I am single parent and today I am going to school for admission of my son. I require two hour short leave today from 9:30am till 11am. I hope you will consider my request. Highly obliged.
Thanking you.
Sana Shahid Project Coordinator.
Short Leave Application for School
The Principal, Haleem Campus.
Subject: Short Leave Application
Madam,
With due respect it is stated that, I am father of Hamza Rana studying your school in grade 3rd -A. His health is not well since last one week. He has severe pain in stomach today I have taken an appointment with doctor for checkup. So, I need his short leave for one hour after checkup he will be back to school. Kindly, permit him to join classes afterwards. I shall be very grateful to you.
Truly,
Arshad Rana
Short Leave Application for Urgent Piece of Work
The HR Manager, Falcon’s Agency, Lahore.
Subject: Short Leave Application
Respected Sir,
Pleased be informed that I am Sana Safdar, working as HR-officer in this department. Today, I have arranged a meeting with Bank Manager in order to open my joint account. Therefore, I will be requiring a short leave of 1 hour. I hope it would not effect the later schedule. Kindly, grant me short leave. I shall be obliged in this regard.
Thanking You In Anticipation.
Sincerely,
Sana Safdar, HR-Officer.
Short Leave Application for Urgent Piece of Work
Short Leave Application Format
To, The Manager, Chopra Sugar Mills, India.
Subject: Application for Short Leave for depositing money to brother to abroad.
With due respect, humbly stating that I am working in Chopra Sugar Mills on Executive seat from past many years as a bona fide worker. My reputation is always marked and ranked in good words. I want a short leave from my work from the office on the score of sending money to my brother living in United States of America. Being an eldest brother it is my responsibility to take care of his finance of studies. Kindly give me the leave from 10:00 am to 1:00 pm. Thank you.
I am writing to request a short leave of absence for personal reasons. I understand the importance of my responsibilities and the impact of my absence on our team’s workload. However, due to [briefly mention the personal reason, e.g., family event, urgent matter, personal appointment], I need to take some time off.
I kindly request leave from [Start Date] to [End Date]. I will ensure that my work responsibilities are adequately covered during my absence and that any urgent matters are addressed before I leave.
I apologize for any inconvenience this may cause and appreciate your understanding and support during my brief absence. I will be reachable via email or phone should any work-related issues require my attention during this period.
Thank you for your consideration of my request. I look forward to returning to work promptly and resuming my duties in good order.
I am writing to request a short leave of absence for urgent work-related matters that require my immediate attention and presence outside the office.
Due to these unforeseen circumstances, I need to be away from work from [Start Date] to [End Date]. During this period, I will make every effort to ensure that my work responsibilities are appropriately delegated to colleagues, and I will provide clear instructions to minimize any disruption to ongoing projects.
I understand the importance of my role and the impact of my absence on our team, and I deeply apologize for any inconvenience this may cause. I will remain accessible via email or phone in case of any emergencies or work-related queries during my brief absence.
I kindly request your understanding and support in this matter. I am committed to addressing these urgent work matters promptly and returning to the office as soon as they are resolved.
Thank you for your consideration of my request. I appreciate your understanding and cooperation during this time.
I am writing to request a short leave of absence for two hours on [Date] due to [briefly explain the reason, e.g., a personal appointment, an urgent matter, etc.]. I assure you that I will make the necessary arrangements to ensure that my work responsibilities are not disrupted during this brief absence.
I understand the importance of my role and the impact of my short absence on our team’s workflow.
I apologize for any disruption this may cause and appreciate your understanding and support during my brief absence. I will be reachable via email or phone in case of any work-related issues that require my immediate attention during these two hours.
Thank you for your understanding and consideration of my request. I look forward to promptly resuming my duties after this brief absence.
I am writing to request a short leave from work due to [briefly explain the reason, e.g., a personal matter, a family emergency, a medical appointment, etc.]. I understand the importance of my responsibilities and the impact of my absence on our team’s productivity.
I kindly request leave for [Duration of Leave, e.g., a few hours, half a day, etc.] on [Date and Time]. I will ensure that my work responsibilities are appropriately managed during my absence to minimize any disruption to ongoing projects.
I apologize for any inconvenience this may cause and appreciate your understanding and support during my brief absence. I will be accessible via email or phone should any work-related issues require my attention during this time.
Thank you for your consideration of my request. I look forward to promptly resuming my duties after this short leave.
