We are here to help you draft an urgent travel request letter due to a critical family medical situation. Below are 10+ different formats for such a request, depending on your specific needs and the level of formality required. Please choose the one that best suits your situation.
Format 1: Formal Letter for Urgent Travel
[Recipient’s Name]
[Recipient’s Title]
[Company/Organization Name]
[Address]
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to request urgent travel due to a critical family medical situation. My [family member’s relationship], [Family Member’s Name], is currently facing a severe medical crisis, and it is essential for me to be by their side during this challenging time.
[Provide details about the medical situation, including diagnosis and prognosis, if appropriate.]
I understand the importance of my role [mention any responsibilities or assistance you provide to the family member] and believe that my presence is vital to their well-being and recovery. I kindly request permission to travel immediately to [destination] from [starting date] to [ending date].
I assure you that I will take all necessary precautions to ensure my safety and that of others during my travel, including complying with any COVID-19 regulations or requirements.
Please consider my request with utmost urgency, as every moment is crucial in this situation. I am ready to provide any additional information or documentation as required. Your understanding and support in this matter would mean the world to me and my family.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Format 2: Semi-Formal Email
Subject: Urgent Travel Request Due to Family Medical Emergency
Dear [Recipient’s Name],
I hope this message finds you well. I am writing to inform you about a critical family medical situation that requires my immediate attention.
My [family member’s relationship], [Family Member’s Name], is facing a severe medical crisis, and it is essential for me to be with them during this challenging time. I kindly request permission to travel to [destination] from [starting date] to [ending date] to provide support and care.
[Provide brief details about the medical situation.]
I understand the importance of adhering to any travel regulations and safety measures, especially given the current circumstances. I am committed to taking all necessary precautions to ensure the safety of myself and those around me.
I kindly ask for your understanding and support in this matter. Your prompt response and assistance in facilitating my travel plans would be greatly appreciated.
Thank you for your consideration.
Best regards,
[Your Name]
Format 3: Concise Formal Request
[Recipient’s Name]
[Recipient’s Title]
Dear [Recipient’s Name],
I am writing to request urgent travel due to a critical family medical situation. My [family member’s relationship], [Family Member’s Name], is currently facing a severe medical crisis, and I need to be with them immediately.
I kindly request permission to travel to [destination] from [starting date] to [ending date]. I assure you that I will adhere to all necessary safety measures and travel regulations.
Your prompt attention to this matter is greatly appreciated.
Sincerely,
[Your Name]
Format 4: Informal Request via Email
Subject: Urgent Travel Request
Dear [Recipient’s Name],
I hope you’re well. I find myself in an urgent situation and need your assistance.
My [family member’s relationship], [Family Member’s Name], is dealing with a critical medical issue, and it’s crucial that I be with them right now. I need to travel to [destination] from [starting date] to [ending date] to provide support.
I’ll ensure that I follow all safety guidelines during my travel.
Your help in facilitating this request would mean a lot to me.
Thank you,
[Your Name]
Format 5: Short Formal Request
[Recipient’s Name]
[Recipient’s Title]
[Company/Organization Name]
[Address]
Dear [Recipient’s Name],
I am writing to request immediate travel due to a critical family medical situation. My [family member’s relationship], [Family Member’s Name], requires my presence urgently.
I kindly request permission to travel to [destination] from [starting date] to [ending date]. Your prompt assistance in this matter is greatly appreciated.
Sincerely,
[Your Name]
Format 6: Urgent Request for HR Department
[Date]
[Recipient’s Name] HR Manager
[Company Name] [Company Address]
Dear [Recipient’s Name],
I hope this message finds you well. I am writing to request urgent travel authorization due to a critical family medical situation.
My [family member’s relationship], [Family Member’s Name], is currently facing a severe medical crisis, and it is imperative that I travel to [destination] from [starting date] to [ending date] to provide immediate support and care.
I understand the need to adhere to company policies and travel regulations, and I assure you that I will follow all necessary safety measures during my journey.
I kindly request your prompt attention and assistance in this matter, as time is of the essence.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Format 7: Formal Request with Detailed Medical Information
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to request urgent travel due to a critical family medical situation involving my [family member’s relationship], [Family Member’s Name].
[Provide detailed information about the medical situation, including diagnosis, prognosis, and the need for your presence.]
I kindly request permission to travel to [destination] from [starting date] to [ending date] to provide essential support and care during this challenging time. I understand the importance of complying with travel regulations and safety measures and assure you that I will take all necessary precautions.
I am prepared to provide any additional medical documentation or information required to support this request. Your prompt attention to this matter is greatly appreciated.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Format 8: Formal Request with Travel Itinerary
[Date]
Dear [Recipient’s Name],
I am writing to request urgent travel due to a critical family medical situation involving my [family member’s relationship], [Family Member’s Name]. The situation requires my immediate presence and support.
[Provide a brief description of the medical situation.]
I kindly request permission to travel to [destination] from [starting date] to [ending date]. Please find attached my travel itinerary, including flight details and accommodation arrangements. I assure you that I will strictly adhere to all travel regulations and safety protocols during my journey.
Your prompt attention to this matter is greatly appreciated. If there are any additional documents or information required, please do not hesitate to inform me.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Format 9: Short and Informal Text Message
Dear [Recipient’s Name],
Urgent family medical situation. Need to travel to [destination] from [starting date] to [ending date]. Please help with approval. Details later.
Thanks, [Your Name]
Format 10: Request for Immediate Supervisor
Subject: Urgent Travel Request
Dear [Supervisor’s Name],
I hope you’re well. I’m facing an urgent situation that requires your assistance.
My [family member’s relationship], [Family Member’s Name], is dealing with a critical medical issue, and it’s essential for me to be with them. I need to travel to [destination] from [starting date] to [ending date] to provide support.
I assure you that I’ll follow all necessary safety guidelines during my travel.
Your support in facilitating this request is greatly appreciated.
Thank you,
[Your Name]
Urgent Travel Request due to Family Medical Emergency
Subject: Urgent Travel Request – Family Medical Emergency
Dear [Recipient’s Name],
I am writing to request immediate leave for an urgent family medical emergency. My [family member’s relationship] has been hospitalized, and their condition is critical. I need to travel to [destination] as soon as possible to be with them and provide support during this difficult time.
I understand the importance of my responsibilities at work and will do my best to ensure a smooth transition during my absence. I will remain reachable and can assist remotely if necessary. I kindly request your understanding and approval of this urgent travel request.
Thank you for your prompt attention to this matter. I will keep you updated on any developments and my expected return date.
Sincerely,
[Your Name]
Top of Form
Top of Form