Tag Archives: Interoffice Memo Email Sample

Announcement Letters, memo

Leave Email Formats Due to Winter Storm

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The provided formats offer concise and informative communication templates for announcing the closure of a school /office due to a severe winter storm. Each format emphasizes the prioritization of safety for students, staff, and the school community, citing the hazardous weather conditions as the reason for the closure. They express regret for any inconvenience caused while providing reassurance of ongoing monitoring and updates regarding the school’s reopening. Additionally, they encourage students to engage in remote learning activities and stay indoors to ensure their well-being during inclement weather.

Subject: Important Notice: Office Closure Due to Winter Storm

Dear [Recipient],

Due to the severe winter storm currently affecting our area, we regret to inform you that our office will be closed until further notice. The safety and well-being of our employees are our top priority, and we want to ensure that everyone remains safe during this challenging weather event.

We understand that this closure may cause inconvenience, but please rest assured that we are taking necessary precautions to resume normal operations as soon as it is safe to do so. In the meantime, our team will be working remotely to address any urgent matters to the best of our ability.

We appreciate your understanding and cooperation during this time. Please stay safe and warm, and we will keep you updated on any further developments.

Best regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Office Closure Announcement Due to Inclement Weather

Dear [Recipient],

As a result of the ongoing winter storm, we have made the decision to close our office temporarily for the safety of our employees and clients. The deteriorating weather conditions pose significant risks, and it is essential for us to prioritize the well-being of everyone associated with our organization.

All scheduled meetings, appointments, and events will be rescheduled at the earliest convenience once the weather improves, and it is safe to resume normal operations. In the meantime, our team will be accessible via email and phone to address any urgent matters or concerns that may arise.

We apologize for any inconvenience this may cause and appreciate your understanding during this challenging time. Please stay tuned for updates regarding our office reopening.

Warm regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Urgent Notice: Office Closure Due to Severe Weather Conditions

Dear [Recipient],

In light of the severe winter storm impacting our area, we have decided to close our office until further notice to ensure the safety and well-being of our employees and clients. The safety hazards associated with traveling in such conditions are significant, and we believe it is in the best interest of everyone to remain off the roads and indoors.

During this closure, our team will be working remotely to maintain essential operations and provide support as needed. We understand the importance of addressing urgent matters promptly, and we are committed to minimizing any disruptions to our services to the best of our ability.

We appreciate your cooperation and understanding during this challenging time. Please don’t hesitate to reach out to us via email or phone for assistance or inquiries.

Stay safe and warm,

[Your Name]

[Your Position]

[Your Company/Organization]

 [Contact Information]

Subject: Office Closure Notification Due to Winter Storm

Dear [Recipient],

Due to the severe winter weather conditions currently affecting our area, we have decided to close our office until further notice to ensure the safety and well-being of our employees, clients, and visitors.

The decision to close our office was made after careful consideration of the potential risks associated with traveling in hazardous conditions. We believe it is imperative to prioritize the safety of our team members and prevent any unnecessary exposure to danger.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients to the best of our ability. We understand that this situation may cause inconvenience, and we appreciate your patience and understanding.

Please stay tuned for updates regarding our office reopening. In the meantime, if you have any urgent matters or concerns, feel free to contact us via email or phone.

Thank you for your cooperation,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Office Closure Due to Inclement Weather Conditions

Dear [Recipient],

As a result of the severe winter storm currently impacting our region, we have made the decision to close our office until further notice to ensure the safety of our employees and clients.

The safety and well-being of our team members are of utmost importance to us, and we believe it is necessary to take proactive measures to minimize any potential risks associated with traveling in hazardous weather conditions.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients. We understand the importance of addressing urgent matters promptly, and we are committed to doing everything possible to minimize disruptions to our services.

We appreciate your understanding and cooperation during this challenging time. Please stay safe and warm, and feel free to reach out to us via email or phone for assistance or inquiries.

Best regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Important Notice: Temporary Office Closure Due to Winter Storm

Dear [Recipient],

In light of the severe winter storm currently affecting our area, we have decided to temporarily close our office to ensure the safety and well-being of our employees.

The safety of our team members is our top priority, and we believe it is essential to take proactive measures to mitigate any potential risks associated with traveling in hazardous weather conditions.

During this closure, our team will be working remotely to ensure that essential operations continue with minimal disruption. We understand the importance of addressing urgent matters promptly, and we are committed to providing continued support to our clients to the best of our ability.

We appreciate your understanding and cooperation during this time. Please stay safe and warm, and don’t hesitate to contact us via email or phone if you have any questions or concerns.

Warm regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Office Closure Announcement: Winter Storm

Dear [Recipient],

Due to the severe winter storm currently impacting our area, we have made the decision to close our office until further notice to ensure the safety of our employees and clients.

The deteriorating weather conditions pose significant risks to travel, and we believe it is in the best interest of everyone associated with our organization to remain off the roads and indoors until the storm passes.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients. We understand the importance of addressing urgent matters promptly, and we are committed to minimizing any disruptions to our services.

We appreciate your understanding and cooperation during this challenging time. Please stay safe and warm, and feel free to reach out to us via email or phone if you need assistance or have any questions.

Best regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: Urgent Notice: Office Closure Due to Severe Weather

Dear [Recipient],

In response to the severe winter storm currently affecting our region, we have decided to close our office until further notice to ensure the safety and well-being of our employees.

The safety of our team members is our top priority, and we believe it is essential to take proactive measures to minimize any potential risks associated with traveling in hazardous weather conditions.

During this closure, our team will be working remotely to maintain essential operations and provide support to our clients. We understand the importance of addressing urgent matters promptly, and we are committed to ensuring minimal disruption to our services.

We appreciate your understanding and cooperation during this challenging time. Please stay safe and warm, and don’t hesitate to contact us via email or phone if you need assistance or have any questions.

Warm regards,

[Your Name]

[Your Position]

[Your Company/Organization]

[Contact Information]

Subject: School Closure Announcement: Winter Storm

Subject: Urgent Notice: School Closure Due to Severe Winter Weather

Dear Parents/Guardians,

Due to the severe winter storm forecasted to affect our area, we have made the decision to close [School Name] for the safety of our students and staff. The safety and well-being of our school community are our top priorities, and we believe it is necessary to take proactive measures to ensure everyone’s safety.

All classes and activities scheduled for [Date] are canceled, and the school will remain closed until further notice. We understand the inconvenience this may cause, but the hazardous weather conditions make it unsafe for travel and outdoor activities.

We will continue to monitor the situation closely and provide updates regarding the reopening of the school. In the meantime, we encourage students to stay safe indoors and engage in remote learning activities provided by their teachers.

Thank you for your understanding and cooperation during this challenging time. If you have any questions or concerns, please don’t hesitate to contact us.

Stay safe and warm,

[Principal’s Name]

[Principal’s Position]

[School Name]

 [Contact Information]

Subject: Important Announcement: School Closure Due to Winter Storm

Dear [School Community],

In anticipation of the severe winter storm expected to impact our area, we have decided to close [School Name] on [Date] to ensure the safety of our students and staff. The safety and well-being of our school community are of utmost importance, and we believe it is necessary to take precautionary measures to protect everyone from hazardous weather conditions.

All classes, events, and extracurricular activities scheduled for [Date] are canceled. We urge students and staff to stay indoors and avoid unnecessary travel until the weather improves.

We will continue to monitor the situation closely and provide updates regarding the reopening of the school. In the meantime, we encourage students to utilize online resources and assignments provided by their teachers to continue their learning remotely.

Thank you for your understanding and cooperation during this time. Please stay safe and warm, and don’t hesitate to reach out if you have any questions or concerns.

Sincerely,

[Principal’s Name]

[Principal’s Position]

[School Name]

[Contact Information]

Subject: School Closure Notice: Winter Storm Alert

Dear Parents/Guardians,

In light of the severe winter storm forecasted for our area, we have made the decision to close [School Name] on [Date]. The safety and well-being of our students and staff are our top priorities, and we believe it is in the best interest of everyone to remain safe indoors during this time.

All classes and school-related activities scheduled for [Date] are canceled. We understand the impact this may have on our students’ learning and schedules, but the hazardous weather conditions make it unsafe for travel and outdoor activities.

We will continue to monitor the weather closely and provide updates regarding the reopening of the school. In the meantime, we encourage students to take this opportunity to engage in indoor activities and complete any assigned remote learning tasks provided by their teachers.

Thank you for your cooperation and understanding. If you have any questions or concerns, please feel free to contact us.

Stay safe and warm,

[Principal’s Name]

[Principal’s Position]

[School Name]

[Contact Information]

memo

Interoffice Memo Email Sample

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Interoffice Memo Email Sample for internal office employees.You can use these format emails according to your need.

Employment Induction Request Email

Human Resource Manager,

With reference to our telephonic conversation, kindly arrange to prepare the employment induction of the following below mentioned designations.

Designation: Site Project Manager, Site Supervisor

Salary Package( 1000$-1200$)

Your utmost cooperation on this matter will be highly appreciated.

Warm Regards,

Helmy  Joseph       .
Deputy Projects Director
Extension: 329

Request Email to Release Passport for Visa Process

Subject:  Release Passport for Visa Process

Dear Sir,
Thanking you in advance for your usual cooperation.With reference to the above mentioned subject, kindly be informed that I need my passport for the process of Australia Visa in order to meet my son in this case, Kindly allow to release my passport for visa endorsement process in Australian Embassy In Jeddah.

Thanks & Regards,
Eng’r. Arshad Iqbal
Site Engineer

Email for Internet Access During Office Hours

Subject: Request for Internet Access

Sir,
With reference to the above mentioned subject, kindly arrange to provide an Internet Access to Mudassar Azeem (Structural draftsman) Civil & Structural Dept. Purpose helping engineering software (AUTO CAD 2014, Revit Structure 2014).

Thanks & Regards,
Mudassar Azeem
Structural Draftsman

Permission Slip for Marketing  Sales Employees

Subject: Approval of  Outdoor Visits through Permission Slips 

All Marketing Staff,
If any of the employee leave from the office without taking the approval from management strictly action will be taken according to the company rules and regulations.With reference to the above mentioned subject, kindly be informed that no permissions will be accepted for the site visits or for any business meeting till it have been approved from the Top Management. The head of department will prepare and issue an interoffice memo for the purpose of the meeting and site visit with attendees’ name before minimum one day from date of meeting and delivered to Eng’r. Magdi Hassan (Projects Director) in order to get the approval from the top management.

Best Regards,

Eng’r. Rana Ali(Deputy Projects Director)

Email for Projects/Enquiries Status

This instruction email by Mr Abraham (Projects Director), kindly submit the status of the Enquiries received and the offer submitted to the client during the vacation period of  Mr Pitter. Also, kindly submit the list of projects awarded to MTMM during last two (2) months with the Hard Copy of Contract of Agreement.

The above mentioned will be submitted maximum by tomorrow (i.e. Thursday, 2nd January 2014).

Best Regards,
Head of Civil & Structural Dept

Email to Arrange a Car with Driver

Subject: Request to arrange a Car with Driver

Message:

With reference to the above mentioned subject, you are kindly requested to arrange a Car with driver on upcoming Wednesday, Early Morning (i.e. 12th August 2015) @ 06:00am in order to attend the meeting at MADA Gypsum Office In Yanbu.

Your kind assistance for this matter will be highly appreciated.

Best Regards,
Mr. Ayman M. Johnn                                                                       
Manager of Engineering Dept

Request Email to Update the Specification of the PC   

IT Manager,

With reference to our discussion, please be informed that the specification of the desktop which is in my used is not performing well according to my requirements due to the following mentioned below:

  • The speed of the system is too slow
  • Storage capacity on near to end
  • It take several minutes even to open an email
  • Some time the system becomes hanged and not responding in order to proceed or to continue my work and May it will cause lose the data or something else.

You are kindly requested to arrange for the new system or update the specifications of my PC which is in my used. The specification of the system is attached for your reference.

Your anticipated cooperation for this matter will be highly appreciated.

Best Regards,
Ajmal Khan
AutoCAD Operator

Request to Arrange for the Business Cards

To:________

From:_________

CC:__________

Subject: Request to Arrange for the Business Cards

Dear Sir,

With reference to the above mentioned subject, you are kindly requested to arrange for the business cards (In Arabic & English Both). The details are as follow:

Sr. No- Name of Engineer- Designation- Mobile
1. Mustafa Rasheed        Project Manager 0503 678543

 (?????? ???????)

??? ?????? ??????? ??? ??????? ?????
0503 757 573 ???? ????? ?. ????? ???? ?????? ???? 1

 Your utmost cooperation for this matter will be highly appreciated.

Best Regards,

Mr.Mustafa Rasheed

Project Manager

Request to Deposit Amount Against Tender Documents                                    

Project: Supervise the Implementation of Sewage Projects
Subject: Request to Deposit 6,000 SAR for the Tender Documents

Respected Sir,

With reference to the invitation received from National Water Company dated 2nd April 2014, regarding the above mentioned project (See the attachment for your reference), kindly arrange to deposit an amount of 6,000 SAR (Six Thousand Saudi Arabian Riyals) on the below mentioned account details in order to collect the Tender Documents for the above mentioned project.

Also, kindly be informed that the last date of the submission of the offer is 1st May 2015.

Beneficiary Name: National Water Company (NWC), Madina & Taif Business Units (MTCBU)

Beneficiary Address: Madina(MTCBU), Saudi Arabia, P. O. Box 1367, Madina 21955

Telephone: 00966 123456789

Beneficiary Bank: Banque Saudi Fransi (BSF)

Account No: P123450000 000 927 8370 1194

Swift Code: BSYUPHYU

Thanking you in advance for your usual cooperation.

Best Regards,

Eng’r. Ali Hassan                                       Eng’r. Ayan Ali
Projects Director                                        Deputy Projects Director

Email Request to Arrange Lunch for Employees

Date 26th May 2015  Ref No: IOM/05-2015/980
 To: Procurement Dept Origin Engineering Dept.
Attn: Mr. YahyaHead of Procurement DeptMr. Ali  Khan
Secretary / Procurement Dept		 From Eng’r. Eng’r. Ali HassanManager of Engineering Dept
 
Project: Fire & Safety Consultation 
Subject: Request to Arrange for Lunch

Dear Sir,

With reference to the above mentioned subject, kindly be informed that our supporting staff will continue their work in break time from 01:30 pm up to 05:00pm in order to finalize our tasks’ for the above mentioned project. You are kindly requested to arrange for the lunch for (4 Persons), the lunch time is from 02:00pm up to 02:30pm.

Your utmost cooperation on this matter is highly appreciated.

Best Regards,

Eng’r. Ali Hassan

Manager of Engineering Dept

Request Email for Taxi Fare

Project: Site & Supervision of Arar Airport   
   
Subject: Taxi Fare

Sir,

With reference to the above mentioned subject, kindly arrange to release the taxi fare (original invoice is attached) which was been spent during the travel to handed over the laptop of the Arar site to our engineer in — ———–

The detail of the invoice is given below:

Sr. No Description Invoice Value Notes
1. Address 40.00 Invoice is attached
Total: 40.00 Invoice is attached

You are kindly requested to reimburse the above mentioned invoices.

Thanking you in advance for your usual cooperation.

Best Regards,
Admin Manager

Flight Booking Reservation  Email 

Message:

Subject: Flight Booking Reservation  

With reference to the above mentioned subject, Please arrange for the flight booking reservation for. Mohd Abdul Raja (Head of Electrical Dept).

The schedule of his travel is mentioned below:

Name of Staff:

Sr. No Name of Person Designation Travelling Date Mobile Attendances Status
1. Mohammed Abdul Raja Head of Department Friday 25th August 2015(Evening) 0443 678904 Confirmed

 Note: The flight will be reserved one way only.

Thanking you in advance for your usual cooperation.

Best Regards,

Head of Electrical Dept

Scope of Work Information Email

                                                             

Subject: Scope of Work      

All Concerns,

With reference to the above mentioned subject, kindly find the below given link to download the scope of work received from our client regarding the design review consulting services for the GEMS Plant located in Lahore Industrial City.

Link: —————-

You are kindly requested to review and evaluate the received information/data and send your feedback maximum by upcoming Sunday (i.e. 05th July, 2015) in order to prepare our comprehensive and competitive technical & commercial proposal accordingly.

Also, you are kindly requested to appoint one person from your dept to attend the meeting with GEMS on upcoming Monday (i.e. 6th July 2015).Thanking you for your anticipated cooperation for this matter, for further clarification don’t hesitate to contact undersigned.

Best Regards,

Coordinator Project       

Joining of New Person for Site Work

Subject: Joining of New Person (Surveyor) at Al Sugar Site

Message:

With reference to the above mentioned subject, kindly be informed that Hassan Ali (Surveyor – Al Sugar Site) will report on upcoming Sunday (i.e. 4th May 2014). His last working day at Multan Sumou site is last Thursday (i.e. 1st May 2014). Whereas, Saturday (i.e. 3rd May 2014) he take permission for his personal intention.

This is for your information and record.

Best Regards,
Mr. Haji Ali
Deputy Projects Director

(Mobile: 033445567)

Joining Job Email after Annual Vacation

Subject: Joining Job after Annual Vacation

Dear Sir,

Please be informed that Mr John Petter (Senior Structural Supervisor) is reported / Joined duty at  Head Office in Structural Dept today (i.e. Wednesday, 29th July 2015) after his annual vacation.

This is for your information and consideration.

Best Regards,
Admin Human Resource

 

WithDraw Job Resignation Email

Respected Sir,

With reference to my  last resignation via email/06/2013 dated 30th June 2013, regarding “Resignation of My Services”, kindly be informed that as per the discussion with —————-yesterday (i.e. Monday, 16th September 2014), I am agree to withdraw my resignation.

Thanks & Regards,

Ahtisham
Secretary \ Doc. Controller

Monthly Invoices Status Update Email

 

Subject: Monthly Invoices Status

Dear Sir,

With reference to the above mentioned subject, kindly update the latest regarding all of your projects Monthly Invoices Status maximum by Thursday (i.e. 19th December 2013).

This is for your information and follows up.

Best Regards,

Arshad Khan

Acting Projects Director

Email for the Maintenance of Accommodation Air Condition

Subject: Invoice for the Maintenance of Accommodation Air Condition

Message:

With reference to the above mentioned subject, kindly find herewith attached the original  invoice which has been spent for the maintenance of the air condition in accommodation.You are kindly requested to reimburse the payment which was done by me to the technician with an amount of 180.00 SAR (One Hundred Eighty Saudi Arabian Riyals) yesterday (i.e. Friday, 31st July 2015).

Your kind cooperation for this matter will be highly appreciated.
Best Regards,

Maintenance Department

Delegation Visit Detail Email from Head Office  

Subject: Royal Commission Delegation Visit to Head Office  

All Department Heads,

Please be informed that a delegation from Royal Commission is visiting MTMM Head Office by upcoming Sunday (i.e. 22nd February 2015).

It is requested to all Managers, Head of Departments, and Engineers & Technical Supporting Staff to make your present necessary at office during the visit of Royal Commission delegation.

Thanks in advance for the anticipated attention on this matter.

Best Regards,
Head Office